Appendix E - Neighbourhood Portion Bid Summaries and Officer Comment

(Please note the letters in the brackets are for reference purposes only)

Projects:

Hayling East–West Cycle Route: Upgrade Footpath 521 to Shared Use (J)

Solent Way Upgrade Project (C)

Waterlooville Pavilion Feasibility Study (G)

Drainage Hobby Close Field (L)

The Spring Arts Centre Minor Works (Air Conditioning) (M)

Pallant Centre Universal Access Project (Lift) (B)

Replace Outdated and Uneconomic Lighting in Mountford Wing and Assembly Rooms of Emsworth Community Centre (F) Waterlooville Community Centre Improvements/ Expansion/’Changing Place’ Facility (A) Hayling Ferry Community Shuttle Bus (I)

Bidbury Mead Footpath Enhancements (K)

Gateway to Emsworth (D)

Support for Additional Vulnerable and Isolated Families (E)

P G Wodehouse Remembered (H)

This page is left deliberately blank

Hayling East–West Cycle Route: Upgrade Footpath 521 to Shared Use (J)

This project is to reinstate the key missing link in Hayling’s proposed East/West Cycle Route, from Hayling College in Elm Grove to the Hayling Billy Trail, via Denhill Close. The East/West Cycle Route is planned for 2017/18 in Havant Borough Council’s Feasibility Study, ‘CMS2590: Hayling Island Cycling and Pedestrian Improvements’, commissioned by Hampshire County Council, and published in February 2017. However, the current S106 funding from the Halyards Estate (Goldring) will only fund three out of six sections, and the other three have therefore had to be dropped. While two were along roads, and can still be cycled, the cheapest and most critical section is the final one, Footpath 521 linking Denhill Close to the Billy Trail. Without this key link, less than 150 metres long, cyclists to/from the Billy Trail will face either a detour south 1.3 miles via Station Rd, or north on 1.2 miles of the very dangerous and cycle-unfriendly West Lane. This will deter many potential cyclists. Furthermore, we understand the current landowner either has or may be prepared to give permission to convert the existing footpath to a shared cycle route, which may not be the case in the future. This footpath needs to be completely rebuilt to HCC rural footpath standards, with a wider and more regular stone/gravel surface, drainage for all-weather conditions, and a disability compliant ramp onto the Billy Trail. This supports the cycling strategies of both Havant and Hampshire, bringing many benefits, including to health, traffic, leisure and tourism. HBC would execute the project on behalf of HCC. We anticipate that FP521 would continue to be maintained by the HCC Countryside Access Team in conjunction with the landowner. Officer comment: This is a vital link for the cycling infrastructure of Hayling Island, providing a safe and efficient route for the use of cyclists, potentially freeing up the road network. Recommended that up to £16,000 is spent on this project.

Map showing location

and route of proposed

link

Cycle Hayling £16,000

Solent Way Upgrade Project (C)

The Solent Way Upgrade Project is a community-led scheme to improve a very well-used section of the Solent Way west of Emsworth that suffers tidal flooding. By reconstructing/ lifting an old bridge plus its approach paths and extending a raised path from Warblington Road, the project will provide a safe and user-friendly route. The design and work phase will take full account of the nearby fragile, protected environments and provide a substantial mitigation area nearby. Havant Borough Council has led on the design of the plans and will oversee contractor choice and the works. A planning application is imminent for the scheme. Natural England have given their support to this project as part of their National Coastal Path and agreed to part-fund the work (amount to be confirmed.) The estimated total cost is £78,000 (no VAT if commissioned by HBC). The project team has made a number of applications for small grants, some of which are expected to be successful, especially those to local organisations. The CIL application is for £46,000. The timing of the work must be agreed with Natural England so that overwintering birds are not disturbed, but it may be Spring/Summer 2018. The works will be undertaken under the jurisdiction of HBC with responsibility for ongoing maintenance probably shared by HBC and HCC with an agreement formalised by the Trail Partnership set in motion when the entire route for the England Coastal Path is finalised and announced by Natural England in 2020. Sea level is rising, the current bridge is too low and damaged, the approach paths are in poor condition and the area suffers tidal floods repeatedly now. This timely, locally-generated project will keep this walkway safe and user-friendly for future generations while respecting and safeguarding the fragile and important environments nearby.

Photo: Only the top of the bridge parapet visible in March 2015. It is not unusual to be this high and at most higher tides there are several inches of water over the centre of the bridge and extending either side. This is when walkers try the reed-beds in the hope of finding an alternative route. They may not be ready for the concealed pond in the reeds and there is no other route here

Officer comment: A similar bid was submitted in the last round of bidding and narrowly missed out due to limited funds. The current bid has further match funding and the approval of Natural England. It is recommended that up to £46K be spent on this project.

Solent Way Upgrade Project (SWUP)/ The Friends of Nore Barn Woods(FoNBW) £46,000

Waterlooville Pavilion Feasibility Study (G)

To cover costs of a Feasibility Report identifying necessary improvements to the Waterlooville Pavilion to enable a project plan to be developed and necessary funding to be sought to reconfigure and improve the Pavilion. A quote has been sought and the costs identified as being £4,000. The Pavilion is an under-used Havant Borough Council owned asset in poor state of repair currently only part used by cricketers and footballers. The facilities could be better used and made available for a wider group of residents if they were improved. The Pavilion improvements are highlighted in the council's Infrastructure Report 2014 as necessary. This bid starts to address that need by getting a report carried out on what could be done and how much it would truly cost. A further bid would be made in the future for delivery of this project once the costs are known.

View of Pavilion

Officer comment: HBC freehold owner. Ground floor leased to Waterlooville Cricket Club. This facility is being reviewed in new local plan evidence base. Pavilion noted as being of 1950s construction and in need of some refurbishment. Further advices to follow when evidence available. Anticipated November 2017. Recommend up to £4,000 be spent on this study.

Waterlooville Events Team £4,000

Drainage Hobby Close Field (L)

The project is to complete essential initial drainage works to enable Hobby Close Field to become a useable open access community recreational space all year round. This open space can only be used in the summer months and only if there has been no rain. This limits the usage for not only sport and recreation but also for events. Physical activity rates are particularly low and obesity rates high in this area of deprivation and therefore these works would enable both casual use and organised activity for much of the year. This project would become the baseline from which the longer term aspirations of local residents, identified through a major consultation run by Planning for Real over 3 months, for a Sport and Wellbeing Centre to be achieved. Ultimately, this would be the essential beginning of a phased legacy project for Wecock Farm Big Local. Once funding for drainage works is in place the aim is to carry out feasibility and costings for football pitches, goal posts and nets to be permanent fixtures, funded by WBL within its 2017-20 Plan and Budget. The drainage works align with the Infrastructure Delivery Plan May 2014 which highlights the need for this work (p21) as a precursor to other projects. Those additional projects are also being considered by WBL as part of its phased aspirations and plans. WBL has allocated funding, as part of the Year One Delivery Plan for 2017-2018, of 10% of the drainage work costs as match funding WBL has worked with the HBC Engineering Team to identify the drainage issues, remedies and costs and would seek to draw up a contract with the team to utilise their expertise to project manage. Officer comment: The field has some existing sports provision. This project is vital to provide opportunities for the health and wellbeing of the local community. WBL is receiving funding of £100K per year suggest rather than the 10% match funding offer they have made suggest they contribute 50%. Recommend up to £49,500 is spent on this project. Photo: Location plan and illustration of location of test holes

Wecock Farm Big Local (WBL) £89,100

The Spring Arts Centre Minor Works (Air Conditioning) (M)

The Spring Arts and Heritage Centre includes a number of different spaces that are multi-functional in use to facilitate a wide range of community, arts and cultural activities, performances and classes for the benefit of the residents of Havant, the surrounding areas and visitors. The theatre is located in the original Town Hall Building which is a continuous brick-built structure with timber frame roof trusses. The room is heated from a central heating system which serves the whole site, there is no mechanical or air handling system other than high level natural extract at roof level. Currently during the warmer summer months (predominantly June – September) the ambient temperature reaches high levels and leads to audience discomfort and complaints. In addition, this has led to a restriction of using the space during the peak summer period. The total project cost is estimated at £30,000 to install low-velocity, quiet air-conditioning to the space. An initial soft market testing has taken place with preferred suppliers recommended by Havant Borough Council, to obtain and understand a suitable budget for the works. The request from the CIL fund is for £15,000 to contribute towards the overall public fundraising strategy for the project, being undertaken by the board of trustees. The project aims to resolve the climate issues to improve comfort levels and control of ambient temperatures, allowing greater use of the space during summer months to increase revenue to the charity. Following confirmation of funding, a brief will be drawn up and a minimum of three suppliers to provide quotes. The Works are envisaged to take place in June 2018 to complete installation for the summer period. Ongoing maintenance and operational costs would be the responsibility of The Spring Arts and Heritage Centre as part of their core running costs.

Officer comment: The buildings are leased from HBC. This project is to be matched by £15,000 to be raised by the Spring. Whilst Estates have confirmed no objection in principle there will be some technical aspects of this project which will need to be clarified before HBC grant Landlord’s Consent. Recommend up to £15,000 is spent on this project subject to Landlord’s Consent being granted.

The Spring Arts and Heritage Centre £15,000

Pallant Centre Universal Access Project (Lift) (B)

The Pallant Centre represents is a significant and unique community facility, in the centre of Havant. It is well used by a wide range of local groups, including self-help & family support, and arts-based groups.

The challenge is to provide ‘disabled access’ to the first floor of Pallant House, where there are significant facilities available only to the ambulant public. Like all old buildings the site suffers from access issues, but architectural plans have indicated that a free-standing lift can be fitted to give disabled access to the whole of the first floor.

We plan to level floors, refurbish unsafe ceilings, adapt the existing first floor toilet for disabled use, and add a small kitchen, central heating and redecorate - all at a cost of £49,200 (including £21,000 to install the lift). We seek the help of the Community Infrastructure Levy Fund for the cost of the lift only. All the other costs will be met by other fundraising efforts.

This will provide disabled access to these much-needed facilities. In accordance with the Local Plan it will create a new piece of community infrastructure, which will:

• Make better use of existing facilities (more access)

• Promote behavioural change (through access to self-help groups)

This will:

• Safeguard community wellbeing

• Reduce the need to travel

This will solve the following problems:

• Lack of a training, support and leisure facility in the centre of Havant, which can be accessed by wheelchairs

• Lack of opportunities for disabled people to attend groups and to meet socially

• Disabled people feeling excluded

• No disabled access to self-help groups (GA, AA, NA, SSAFA), Brownies, Toddler Groups, the Redeemed Church, conferences and meetings

Officer comment: St Faiths Church are/have put a lot of investment into the buildings associated with St Faiths Church Hall including over £28K on current centre refurbishments. The sum of up to £21K will make Pallant House more accessible and allow a wider range of people to access the facilities it has to offer. The works would be subject to the church making an application for and gaining Listed Building Consent.

The Parish of St Faith’s Havant £21,000

Replace Outdated and Uneconomic Lighting in Mountford Wing and Assembly

Rooms of Emsworth Community Centre (F)

The Emsworth Community Association wishes to improve the environment for all users of the Community Centre by ensuring that all the rooms have adequate, safe, flexible lighting. Some of the existing lighting is over thirty years old and becoming unreliable and unsafe in the Mountford and Assembly Wings of the Community Centre (9 rooms). We have over 60 regular bookings each week during term time for activities encompassing all ages including a baby weigh in clinic, sports, fitness for the elderly, disabled young people and dance classes. Many of them require different levels of light. In the past year we have had to replace faulty tubes and starters for much of our existing lighting. On two occasions in July, the wiring in two tubes actually caught fire causing the circuits to blow. The project must be undertaken to ensure the safety of our users. Without a grant the work would have to be done piecemeal when funds become available. The centre which is leased from Hampshire County Council contributes to the health and well-being of people in Emsworth and the surrounding areas. There are several developments planned for Emsworth in the near future who we anticipate will use the Centre. The cost of the project would be £15,000 to install new, economical, flexible LED lighting in the Mountford and Assembly Rooms. We have been able to install new lighting in the Lumley Room from our own funds. We have approached Pfizer but they were already inundated with requests The Co-op might consider supporting but their time scales are too far in the future. Due to heavy occupancy pattern during term time, it is preferable to carry out work in the school holidays. We would start in Q4 2017 and complete in Q1 2018.

Lighting needing replacement Fire damage within strip

Officer comment: Whilst there is no match funding on offer here, the Emsworth Community Association have already replaced the lighting in the Lumley Room at their own expense. It is recommended that up to £15K be spent on this project.

Emsworth Community Association £15,000

We are able to provide the following additional information subsequent to the Councillor CIL Workshop 15 September 2017: The building is leased on a full repairing and insuring basis from Hampshire County Council with the lease expiring in 2022. ECA advise Hampshire CC are keen to divest themselves of the property and they are in the early stages of setting up an appropriate charitable organisation to take on the property directly. The sum of up to £15K covers replacement lighting of 6 rooms plus corridors and toilets. As the rooms need to cover a wide range of activities from sporting activities to artists and talks and film shows the individual lighting requirement for each room is complex.

Waterlooville Community Centre Improvements/Expansion/’Changing Place’

Facility (A)

WACA are looking to enhance the facilities at the centre to create an easily accessible,

inexpensive, vibrant ‘hub’ in the town which will provide a leisure, social, medical and activity

centre for the many diverse needs of the residents of Waterlooville and the surrounding

area, 7 days a week throughout the day and evening as part of a rejuvenation of the town

centre. This involves two aspects which are linked:

1) To refurbish the existing kitchen within the centre to provide a walkway to an ‘orangery’

extension. This would be built adjacent to the existing building as a bespoke café area.

Currently, the café seating area is in the main corridor within the centre and our income is

restricted by the limited number of tables available. We also have a growing elderly/disabled

customer base using the facility for their lunch often on, a daily basis.

2) Provide a ‘Changing Place’ facility for the severely disabled who are unable to get out and

about in communities where there are no such facilities to cater for their specialist personal

needs.

These projects are linked as the centre relies on income from regular groups, private

functions and the café which is the heart of the building. The bar, in conjunction with a new

‘bistro’ cafe, could provide a social club ensuring the financial sustainability of the

Community Centre and provide a lasting legacy in the town. The ‘Changing Place’ facility

would meet the needs of currently excluded, disadvantaged people and enable them to use

the Community Centre. However, the ‘Changing Place’ also relies on the centre being

financially viable. Without the centre to clean and maintain this valuable community facility,

there would be no point in building a ‘Changing Place’ - hence the projects go hand in hand.

As owners of the centre, Havant Borough Council would be responsible for the ongoing

maintenance of improvements, but would benefit as lessors.

An example of a Changing Places Toilet

Officer comment: At present there are outstanding issues with Estates. Scheme would

benefit from obtaining planning permission. Recommend up to £10K to assist in getting this

project initiated, to assist with feasibility/preparatory work/fees and further exploration of

match funding opportunities.

Waterlooville Area Community Association CIO (WACA) £200,000

Hayling Ferry Community Shuttle Bus (I)

The Hayling Ferry Community Shuttle Service (HFCSS) would be a 17-seater minibus, running from the Hayling Ferry to Beachlands, which could then run on a loop to Northney and back, creating a vital public transport link that would ease congestion on our roads, enabling those who cannot presently access the ferry by car/afford the parking charges to get all the way across to Portsmouth, or simply to reach the existing bus service to Havant. In the absence of any pavement on Ferry Road or in Northney, this project would also help to prevent pedestrian casualties in these locations. As well as meeting the needs and safety of residents, environmental concerns are also being addressed: the congestion on Hayling’s arterial roads is of particular concern and this service could avoid the main road in and out of the island. It could also help to reduce the 30k trips across the bridge for those going to Portsmouth via road and support the Ferry service which may otherwise close during the winter months, worsening our already dire infrastructure on Hayling. Hayling is unique in its dedication and commitment to its community and could sustain a pool of voluntary drivers with the help of its many Community Groups, including The Hayling Ferry Trust, The Hayling Lions, The Hayling Businessmen’s Club, HIRA, Hayling’s Best. A Community Bus Service funded by the CIL and run entirely by volunteers would be a feature of Hayling that residents could take pride in; we would be trailblazing a new level of community-led, community-run projects, supported by CIL funding, that could be a blueprint for others living in areas with a reduced infrastructure but, conversely, increasing numbers of residents. If this service is as successful as we think it will be and people do make adequate fuel donations, it could well be self-sufficient in due course. In essence it would be run like a business by a community group (the Hayling Lions hold accounts and run a volunteer rota for their successful shop and so have the necessary skill sets and resources). Additionally, there is potential for fundraising as it is a community bus run by volunteers. These combined factors could realistically fund the next minibus and ensure longevity, reducing or even removing the need for a future successive CIL application in years to come. Officer Comment: Idea with potential but possibly premature. Councillor Pike has meeting

with Peter Shelley (HCC) looking at wider Hayling Island Infrastructure/transport issues.

Hayling Island Infrastructure evidence base has been published as part of Draft Local Plan.

Update November 2017; A consultation asking opinions on public transport, road traffic,

cycling and overall travel on, off and surrounding the island concluded 10 December 2017.

https://www.havant.gov.uk/hayling-survey.

Update January 2018: Cllr Pike ‘kick-starting’ talks with Stagecoach for a trial bus services to

the Hayling Ferry.

Mr M Coates on behalf of Hayling Island Community Groups and Services £42,500 to £70,000

Bidbury Mead Footpath Enhancements (K)

Bidbury Mead suffers from spring water and a high water table. An area close to the

playground floods the path at its lowest level and this results in those trying to get around

this creating mud. Raising the level of the path and making drainage connections to that

which has been provided in the new playground will eliminate this.

The largest group of park users are dog walkers. There is natural desire line to the rear of

the Bedhampton Road houses to complete a circuit but no footpath provision to cater for

this. An aggregate path with edgings would provide a solution.

Portsmouth Water Company has informally offered to supply some graded aggregate at no

cost to BMF.

As owners of the park Havant Borough Council would be responsible for the ongoing

maintenance of improvements.

Officer Comment: Estates and Community Team approval outstanding. Without permission

of the Estates Team work cannot go forward. Some current discussions regarding

specification, but this would be likely to increase costs in excess of £30K. There are also

longer term HBC aspirations for footpaths within the park.

Bidbury Mead Friends (BMF) £5,500

Gateway to Emsworth (D)

Within the Development Plan for HBC1 an area from Denvilles to Emsworth has been identified as a Strategic Site for the development of 11650 new homes. This will generate additional shoppers/visitors to Emsworth town and EIB seek to completely re-vamp the roundabout that acts as a Gateway to Emsworth. The roundabout is situated on the A259 where North and South Street meet and currently has dilapidated wooden flower beds with unimaginative planting that lie fallow in the winter. EIB wish to create a centrepiece that welcomes people and also makes a statement about the pride our community feels from living in Emsworth. EIB has secured the services of a Gold Medallist from the Chelsea Flower Show to re-design the roundabout] whilst keeping the nautical theme to be centred on the current large anchor and welcome sign in situ. A planting scheme that offers year round colour and impact] that requires minimal maintenance is being sought; to be approved by HBC. EIB is an active community group that took over the planting of flower displays and added new planters around Emsworth1 to save HBC money and to make Emsworth a better place to live and visit. There has been an amazingly positive response from local residents to the floral displays around the town with comments about how much they brighten up the area. EIB has a proven track record of securing small grants/funding from local residents, businesses and Borough/County Councils to support the work of the many local volunteers. However, this project requires a larger injection of money that EIB cannot raise via any other means. Officer Comment: Within the Regulation 123 List this could be considered infrastructure. However, in substance not really very different from Bid H which has been completely discounted.

Emsworth In Bloom (EIB) Community Project £9,200

Support for Additional Vulnerable and Isolated Families (E)

Home-Start Havant would like £26000 to fund the appointment, for 1 year, of a part-time (30hrs) co-ordinator to support our work in the borough. Our aim is to provide support, friendship and practical assistance to vulnerable and isolated families with at least 1 child under 5. Our objectives are that the families grew in confidence, strengthen their relationships with their children, widen their links with the local community and maximise the developmental opportunities for their children. Our families come from a wide social background. Currently, in addition to one to one support provided by our trained, supported and supervised volunteers, we also run 3 Family Groups (Mill Hill, Sharps Copse and Hayling Island) which are exclusively for 'our' families. These groups address social isolation and help families to access other complementary services. Our service is currently over-subscribed. We would like to run a fourth group in another area as well as recruiting 30 new volunteers to support about 80 new families each year. We receive referrals from Health Visitors, GPs, Social and Children's Services daily and many have to join a long waiting list. With the advent of further house building the need for our services will only increase. We would like to be a totally proactive service working with families to provide minimal intervention, at an earlier stage, rather than when children's needs have escalated and become very complex and in some cases in need of protection.

Officer Comment: The non-exclusive meaning of infrastructure contained in section 216(2)

Planning Act 2008 does not include training and the acquisition of skills. The council is

therefore unable to consider this bid further.

Home-Start £26,000

P G Wodehouse Remembered (H)

Since the demise of the High Street Banks, and with the possible future relocation of the Doctor’s Surgery to the periphery of Emsworth, there has been a notable reduction in footfall which has started to affect local independent traders. This project seeks to provide a tasteful and long-lasting visitor attraction whilst at the same time giving public recognition to the fact that one of the UK’s most successful writers lived and worked in the town. By engaging with the world-renowned sculptor, Philip Jackson (PJ), to create the statue we are giving additional status to the writer because PJ has numerous appreciators for his work. Emsworth needs more visitors, the borough as a whole can benefit from more visitors whilst at the same time the influx of new residents will have a major part of our cultural heritage visibly on show. This year, for the first time in 6 years, there will not be a P G Wodehouse Festival in Emsworth purely because of ill-health. However, the popularity of this festival in past years has ignited new and local interest in the writer and the festival will return in 2018. For it to be tied to the unveiling of a statue of P G Wodehouse would create considerable media interest especially when you consider that the likes of the late Sir Terry Wogan, and actor Stephen Fry have been great protagonists of his work. In an ideal world the statue would be located on a highly visible location on the pavement immediately outside Charter Cutting Company and the Crown Inn (the Inn being a place which the writer frequented). WemsFest will fund ongoing maintenance costs. Officer Comment: Starting with S216 (2) of the 2008 Planning Act and also taking into

consideration any definitions given by the Local Plan we can advise that a statue is not

regarded by the council as infrastructure.

WemsFest Community Interest Company £70,000