Appendix E – Guidelines

Appendix E – GuidelinesSPECIAL FUNDED PROJECTS: http://www.dot.ca.gov/hq/esc/osfp/
DEVELOPING SPECIAL FUNDED PROJECTS DEPUTY DIRECTIVE 23-R-2 (Rev 12/18) ....................................... E-6
TRANSPORTATION MANAGEMENT PLAN GUIDELINES: http://www.dot.ca.gov/hq/traffops/trafmgmt/tmp_lcs/index.htm
ENCROACHMENT PERMIT - H SUPPORT DIAGRAM FOR AERIAL CROSSINGS (TR-0108) ............................. E-15
ENCROACHMENT PERMIT - SETTLEMENT ROD DETAIL (TR-0152)................................................................ E-16
ENCROACHMENT PERMIT - SURVEY GRID (TR-0151) ................................................................................... E-17
ENCROACHMENT PERMIT - TRENCH DETAIL (TR-0153)................................................................................ E-18
...................................................................................................................................................................... E-19 GUIDELINESS FOR THE PLACEMENT OF NEWSPAPER VENDING MACHINES IN SAFETY ROADSIDE REST AREAS
JOINT OPERATIONAL POLICY STATEMENT - SPECIAL EVENTS ON CONVENTIONAL HIGHWAY RIGHTS-OF-WAY ...................................................................................................................................................................... E-25
PROFESSIONAL ENGINEERS ACT (EXCERPTS FROM THE BUSINESS AND PROFESSIONS CODE).................... E-30
INCLUSION OF EXPIRATION DATE ON ENGINEERING AND LAND SURVEYING DOCUMENTS MEMO………… E-31
GUIDELINES FOR KIOSK ADVERTISING/DISPLAYS IN SAFETY ROADSIDE REST AREAS .................................. E-32
GUIDELINES FOR SUBMITTING TRANSPORTATION INFORMATION FROM A REPORTING OR MONITORING PROGRAM TO THE CALIFORNIA DEPARTMENT OF TRANSPORTATION........................................................ E-37
GUIDELINES FOR THE PLACEMENT OF TRAVELER DISCOUNT BOOKLETS IN SAFETY ROADSIDE REST AREAS..... ..................................................................................................................................................................... .E-45
GUIDELINES AND SPECIFICATIONS FOR TRENCHLESS TECHNOLOGY PROJECTS ......................................... E-52
ENCROACHMENT PERMITS MANUAL | TRAFFIC OPERATIONS CURRENT AS OF: 03/2019 E-i
Privately funded projects without a Cooperative Agreement - Project proponent pays costs for Department furnished controller assembly.
These costs are updated annually, if necessary, after determining the average actual cost for the Department to acquire, test, stock and ship the equipment to the local District. For additional equipment and their associated costs, please see the attached price list.
These costs should be included in the deposit prior to the issuance of the contractor's encroachment permit. In cases where there is a long lead-time before starting work, these costs may be submitted immediately prior to performing work on a signal system.
Districts should determine and charge additional fees covering the actual cost to deliver, install, inspect, and turn on traffic signal controllers.
Projects involving Cooperative Agreements - Project proponent pays costs for Department furnished controller assembly
The traffic signal controllers, and all other actual costs incurred by Caltrans, are charged against the appropriate Cooperative Agreement Expenditure Authorization. When there is Department participation in the project, the Department's share of the actual costs of the project will be reduced by the actual cost of the controllers, which include controller fee, testing costs and any other mandatory charges.
Procedures to order controller assemblies from the Department’s warehouse
To allow time for delivery to the District, controller assemblies shall be ordered from the Sacramento warehouse a minimum of 10 working days before a permittee plans to pick up an assembly in the district (controller not included). Caltrans Maintenance or Traffic staff will deliver actual controllers and auxiliary equipment to job sites at the time of a scheduled signal turn on.
Charges for Encroachment Permit projects
As each controller assembly is ordered, the districts shall instruct the Caltrans warehouse in Sacramento to charge the equipment to the Encroachment Permit Expenditure Authorization (EA) 937700, using Subjob 3EPIC and Object Code 118. A Special Designation (SD) of 7CONTROL must also be used if the permittee has paid a fee for the equipment.
Charges for Cooperative Agreement projects
For Cooperative Agreement projects, the district should instruct the warehouse to charge the equipment to the appropriate Cooperative Agreement EA, with any applicable SD identified for the project (do not use an Encroachment Permit EA or SD on these Cooperative Agreement Project
Rev. 10/2009
TYPE OF PROJECT FEE PAYMENTS
PROJECT CONTROLLER INSPECTION DELIVERY AND
INSTALLATION
PRIVATELY FUNDED YES YES YES
LOCALLY FUNDED W/O AGREEMENT YES (Paid by Contractor) YES (Paid by Contractor) YES (Paid by Contractor)
JOINT FUNDED PROJECTS WITH COOPERATIVE AGREEMENTS
YES (As part of Department’s Contribution and Charged to Coop EA)
100% SPECIAL FUNDED PROJECTS

Item Number
Description Price
7440 0055 5 15' LONG HARNESS #1 FOR MODEL 500, 510 & 520 CMS 325.16
7440 0056 7 30' LONG HARNESS #1 FOR MODEL 500, 510 & 520 CMS 382.80
7440 0065 6 MODULE POWER SUPPLY MODEL 206L 138.65
7440 0070 6 MODEL 332L CABINET FOR 170/2070 CONTROLLER UNIT 3866.94
7440 0075 7 MODEL 334L CABINET FOR 170/2070 CONTROLLER UNIT 2893.70
7440 0090 8 MODEL 2070E ENHANCE ATC 1082.83
7440 0130 4 MODEL 400 MODEM LER SYSTEM 5004 171.43
7440 0131 6 HARNESS FOR MODEL C2P MODEM 36.43
7440 0134 2 MODEL 2070-7A EIA-232 SERIAL COMMUNICATION CARD 106.13
7440 0136 7 MODEL 2070-6A MODEM 456.78
7440 0137 9 2070-6B MODEM 539.47
7440 0140 5 MODEL 510 CMS SYSTEM LEFT HAND 58783.59
7440 0173 4 CONTROLLER,MODEL170E WITH QUAD ACIA AND MODEL
412C PROGRAM MODULE 1004.25
7440 0175 9 MODEL 500 CMS SYSTEM W/CMS CABINET AND #4 & #5
HARNESS RIGHT HAND 78038.62
7440 0177 3 MODEL 500 CMS CONTROL CABINET 4338.03
7440 0181 1 MODEL 510 CMS SYSTEM RIGHT WITH CMS CABINET AND #4
& #5 HARNESS 58642.52
7440 0188 6 MODEL 520 CMS SYSTEM WITH CMS CABINET AND #4 & #5
HARNESS 35676.03
7440 0196 3 MODEL 252RR ISOLATOR 2-CHANNEL AC 35.21
7440 0218 1 MODEL 500 CMS SYSTEM W/CMS CABINET AND #4 & #5
HARNESS LEFT HAND 59408.09
7440 0330 8 MODEL 210 MONITOR 230.31
Electrical Price List
24 7440 0350 0 MODEL 222 DUAL LOOP VEHICLE DETECTOR
48.67
156.97
26 7440 0475 5 MODEL 242 TWO CHANNEL DC ISOLATOR MODEL DCI-82
27.13
325.50
16.03
126.29
9.29
POWER DISTRIBUTION ASSEMBLY #4 FOR CHANGEABLE MSG SIGNS 500 709.59
32 7440 0613 9 HARNESS #4 FOR MODEL CMS - 300 FT
2240.25
33 7440 0614 1 HARNESS #5 FOR MODEL 500 CMS - 300CT
690.68
34 7440 0615 4 HARNESS #1 FOR 500, 510 OR 520 CMS SYSTEM
189.83
35 7440 0672 3 CABINET, EXTERNAL BATTERY FOR MODEL 332A CABINET
527.31
BATTERY BACKUP SYSTEM FOR TRAFFIC SIGNALS WITHOUT BATTERIES 917.74
37 744001239 Model 20706D, Fiber Optic Modem $1,241.14
38 744005531 Model 20707G card (GPS), Universal Time Base Module $754
39 744002015 Model 342LX Cabinet $4,214.00
40 744002039 Model 344LX Cabinet $3,640.00
41 744001456 Advanced Variable Message Sign, Model 710 AVMS $69,300.00
42 744000579 Model C11 Harness $38.00
43 744001874 Model 20704A, Power Supply $381.00
44 744001165 Model 20706W Wireless Comm Modem $1,070.00
45 744001191 Model 20709D, Dialup Comm Modem $363.53
46 744005556 Model 20709B, FSK/Dialup Comm Modem $583.85
47 744001177 Model 20709A, FSK/Dialup Comm Modem $436.97
ElectricalPriceListUpdated_03_29_2017.xlsx 3/29/2017
744005517 Model 20701C, CPU Card $374.00
744000668 Model 206LS Power Supply $162.00
744001052 PDA #2LS, Power Distribution Assembly $564.00
AVMS 1
2070 2
Management and Operations (TSMO)
Effective Date: 12/04/2018
Division of Design
TITLE Roles and Responsibilities for Development of Projects on the State Highway System
POLICY
The California Department of Transportation (Caltrans), as owner/operator of the State Highway System (SHS), has the statutory (Government Code section 14000(c)) and inherent goal to ensure that all modifications or additions to the SHS are: Safe, operational, maintainable, environmentally compatible, and of good
value. Efficient in providing multimodal movement of people and goods. In the best interest of the general public. Developed and constructed in compliance with laws and regulations that
govern the use of state and federal transportation funds. Developed and constructed in partnership with vested stakeholders.
Caltrans meets this goal by: Applying quality management practices. Engaging in early and continuous partnerships and ensuring accountability
amongst project sponsors, implementing agencies, stakeholders, Caltrans functional units, local, regional, and transit agencies, tribal governments, developers and consulting firms employed by Caltrans or its partners.
Ensuring that all projects on or proposed for the SHS are planned, developed, and constructed efficiently and effectively resulting in a quality project in accordance with Caltrans standards and practices.
“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”
Deputy Directive DD-23-R2 Page 2
Ensure one implementing agency undertakes the project’s advertising, awarding, and administration of a construction contract.
Maintaining ultimate approval authority for all projects on the SHS. Keeping the public informed through appropriate outreach.
DEFINITION/BACKGROUND
The roles and responsibilities in planning, designing, and constructing transportation projects on the SHS continue to increase in complexity due to the influx of various transportation funding sources, the ability to use alternative project delivery methods, regional transportation planning agencies’ active roles in selecting and programming transportation projects, and these agencies’ ability to contract with private architectural and engineering firms to deliver those projects. Caltrans as steward of the SHS strives to ensure the appropriate accountability and professional liability remain with project sponsors, implementing agencies, and product suppliers. Caltrans seeks to ensure the integrity of the SHS by defining the various roles and responsibilities of all parties involved, and by ensuring the quality of transportation projects. The definitions provided below are recognition of the parties’ interests related to transportation project development.
Owner/Operator is the entity ultimately responsible for the planning, design, construction, operation, maintenance, and liability of a facility. Government Code section 14520.3 (b) and Streets and Highways Code section 90 establishes Caltrans as the owner/operator of the SHS.
Project is the undertaking by a project sponsor of a transportation related construction, erection, alteration, repair, or improvement to the SHS, including all work necessary to fulfill the owner/operator’s requirements and commitments while satisfying all state and federal laws and regulations. (Public Contract Code section 10105).
Project Sponsor is the project advocate that acquires funding partners to ensure adequate project funding.
Project Components are prescribed in Government Code section 14529(b) and describe the resources during the life of a project in the State Transportation Improvement Program. Components are synonymous to phases which are used to indicate the progression of a project in the project development process.
Implementing Agency is an entity charged with successful completion of a project component, and assumes project management responsibilities for the component. There is only one implementing agency per component.
Supplier is the entity that provides a service or product to the implementing agency.
Delegation is the process of transferring powers, duties, obligations, or actions from one person/entity to another.
Quality Project is the result in the fulfillment of project responsibilities in the delivery of products and services that considers stakeholders’ interests and fulfills Caltrans’ requirements and outcomes.
Quality Control (QC) is the methods, means, or procedures used by a supplier to monitor and assess products or services to ensure that the final product will fulfill the established quality requirements.
Quality Assurance (QA) is the performance of all the planned and systematic activities that provide confidence that the product requirements will be fulfilled.
Quality Management Plan (QMP) is a document prepared by the implementing agency that describes by who, what, when, and how QC and QA activities will be performed for each project component as specified in the quality assurance program.
Quality Assurance Program (QAP) is the implementing agency’s promulgated quality related policies, procedures, and guidelines necessary to ensure the work performed for each project component results in a quality project.
Quality Management Assessment (QMA) is the performance of all planned systematic activities by the owner/operator that verifies the implementing agency’s QAP effectiveness and precedes the owner/operator approval.
Quality Management Practices are all the implementing agency’s systematic activities used to direct, control, and coordinate the development of a quality project. These activities include the QAP and QMP implementation, the performances of QC and QA activities, and quality improvements originating from QMA, QC, or QA.
Owner/Operator Approval is a non-delegable project related decision which can only be performed by the owner/operator.
Stakeholder Approval is a project related decision which can only be performed by an external individual or organization whose duties are established by law (e.g. National Environmental Policy Act (NEPA) permitting agencies, California Environmental Quality Act (CEQA) permitting agencies, railroads, or the California Transportation Commission (CTC)).
California Environmental Quality Act Lead Agency (CEQA) (Public Resources Code section 21067) is the public agency which has the principal responsibility for carrying out or approving a project which may have a significant effect on the environment.
National Environmental Policy Act Lead Agency is the public agency which ensures federal compliance and approvals for a project.
CEQA Responsible Agency (Public Resource Code section 21069) is the public agency, other than the lead agency, that has discretionary authority over a project.
RESPONSIBILITIES
Owner/Operator: Performs QMA for all projects to ensure a quality project on the SHS. Provides owner/operator approval as needed. Provides written approval on risks the project sponsor is unable to mitigate or
avoid. Fulfills the FHWA Stewardship and Oversight Agreement responsibilities. Fulfills NEPA lead agency role and responsibilities when assigned by FHWA. Fulfills CEQA lead agency role and responsibilities. Performs CEQA responsible agency responsibilities, when not a CEQA lead
agency.
Project Sponsor: Secures funding for the preparation and completion of all the project
components including quality management practices. Identifies and seeks approval for the transportation need and purpose that
conforms to Caltrans Strategic Management Plan. Evaluates and compares project outcomes to the established project goals. Chooses an implementing agency for each project component. Mitigates project risks and does not create undue risk for the owner/operator
unless necessary approvals are obtained using proper procedures. Ensures the project management plan is implemented, including, but not
limited to, the QMP and risk management plan.
CEQA Lead Agency: Determines the appropriate type of environmental documentation. Exercises its independent judgment and analysis for the adequacy and
objectivity of the CEQA environmental document. Reviews and approves the need and purpose for the project as it relates to the
environmental documentation.
Reviews and approves a reasonable range of alternatives in relation to the environmental documentation.
Reviews, comments, approves, and certifies the environmental documentation at appropriate stages of project development as prescribed in the Caltrans Standard Environmental Reference (SER).
NEPA Lead Agency: Performed by the US Department of Transportation, Federal Highway Administration (FHWA) unless assigned to Caltrans. Reviews, comments, and approves the NEPA environmental documentation at
appropriate stages of project development. Reviews and approves the need and purpose for the project as it relates to the
environmental document. Ensures a reasonable range of alternatives are considered in relation to the
environmental document. Reviews, comments, approves, and revaluates environmental documentation
at each project component. Ensures the project sponsor complies with the project’s environmental
mitigation and other environmental commitments disclosed in the environmental document.
CEQA Responsible Agency: Ensures its concerns are met by providing early consultation to the CEQA
lead agency. Participates in the CEQA process. Prepares and issues its own findings. Certifies its review and consideration of the CEQA lead agency’s CEQA
document. Acts on or approves the project.
Implementing Agency: Chooses the supplier for each project component. Establishes and implements QAP and generates a QMP for each component. Delivers quality project components on time, and within budget. Verifies and accepts work performed by the supplier provided appropriate
documentation is obtained to allow for verification and acceptance. Advertises, awards, and administers the construction contract. Ensures that all project component closeout activities are completed in a
timely manner, including, but not limited to, survey control and right of way monumentation, as-built plans, environmental commitments compliance, and right-of-way.
Deputy Director, Project Delivery: Ensures establishment and implementation of Caltrans policies, standards,
procedures, and best practices for each project component affecting project development.
Ensures establishment of the QAP for each project component affecting Project Delivery that includes QC, QA, QMA, and owner/operator approval activities.
Ensures allocation of capital outlay support (COS) resources for the timely delivery of quality products and services.
Deputy Director, Maintenance and Operations: Ensures establishment and implementation of Caltrans policies, procedures,
and best practices for maintenance and operations of SHS. Ensures allocation of maintenance and operations support resources for the
timely delivery of products and services related to project development. Ensures establishment and implementation of Caltrans policies, procedures,
and best practices for issuance of encroachment permits. Ensures allocation of maintenance and operations support resources for the
timely delivery of products and services including CEQA lead agency or responsible agency.
Deputy Director, Planning and Modal Programs: Ensures establishment and implementation of Caltrans policies, procedures,
and best practices for Transportation Planning of the SHS. Ensures that implementation of projects on or proposed for the SHS are
consistent with all Caltrans transportation planning documents. Provides resources for the development of project initiation documents in the
project initiation phase. Establishes and ensures the QAP for the project initiation phase includes QC,
QA, QMA, and owner/operator approval activities. Ensures allocation of Transportation Planning support resources for the timely
delivery of products and services including CEQA lead agency or responsible agency.
Division Chiefs: For each Division’s respective area of responsibility pertaining to the efficient and timely delivery of quality projects and services: Develop and implement standards, procedures, and best practices that are
aligned with Caltrans’ Strategic Management Plan. Develop and implement guidance, tools, and training to ensure successful
delivery of quality projects. Develop a QAP pertaining to their product and services for which Caltrans is
the implementing agency and responsible agency.
Provide statewide direction, policies and standards for activities required to ensure compliance with Caltrans policies, standards, and best practices.
Measure and monitor critical program and project deliverables and outcomes by districts and regions in alignment with Caltrans’ Strategic Management Plan.
Act as the approval authority for owner/operator approvals for those decisions delegated.
Provide guidance, policies, tools, and training for QMA activities. Perform audit, surveillance, or process reviews for ensuring the consistent and
effective application of Caltrans standards, procedures, best practices, and quality management activities.
Implement a system of continuous quality improvement using information learned from measuring and monitoring deliverables and from process reviews.
District Directors: Assess the feasibility of the project sponsor’s ability to obtain funding for the
proposed project component(s) before Caltrans begins work. Act as the Caltrans authority for any owner/operator approval for those
decisions delegated. Concur on the project’s need and purpose relative to its public benefit and
impacts to the SHS. Appoint a primary point of contact for each project. Determine and provide those activities that ensure a quality project on the
SHS, including, but not limited to: o Implementation of the QAP for each project component for which
Caltrans is the implementing agency. o Implementation of QMA for all project components.
Ensure project decisions are made considering information gathered through public outreach and involvement of stakeholders.
Enter into cooperative or highway improvement agreements as appropriate with project sponsor(s) prior to expenditure of COS resources.
Inform stakeholders of the policies, standards, procedures, and best practices required by Caltrans and FHWA.
Deliver on commitments made to partners and customers, based on statutory authority and available resources, and ensure the timely delivery of quality products and services for which Caltrans is the implementing agency.
Ensure that Caltrans functional units are properly resourced to deliver quality products and services in a timely manner.
Determine the appropriate agency to be the lead under CEQA. Approve and certify the CEQA environmental document if Caltrans is the
CEQA lead agency or approve the project if Caltrans is the responsible agency.
Review and approve the project report or equivalent after consideration of the CEQA.
If assigned, approve the NEPA environmental documentation. Ensures all proposed projects are evaluated and prioritized for funding.
Public Information Officers: Communicate to the public specific actions that will be taken to restore or minimize effects of all construction, maintenance, permitting, planned emergency restoration, or other activities on the SHS.
District Deputies, Office Chiefs, and Branch Chiefs: Provide QA for the products, and services within their functional area. Empower employees with the tools, resources, time, and training to deliver the
products and services for which Caltrans is the implementing agency. Participate in the development of work plans and quality management
activities defining project scope, cost, schedule, resource, and quality requirements.
Prioritize commitments to ensure the successful delivery of both Caltrans’ and external project sponsors’ projects.
Ensure that work does not begin without appropriate written authorization. Notify their District Director and/or Deputy District Directors, via established
reporting relationship, of any changes, problems, or risks that could affect the scope, cost, schedule, and overall quality of projects on the SHS, or owner/operator approval.
Apply the QAP, and develop the QMP if Caltrans is the implementing agency. Perform QMA, if assigned this responsibility. Assess and manage risk affecting the owner/operator responsibilities.
Project Managers: Lead the project development team on issues and risks related to quality
management, scope management, schedule management, or cost management issues for each project component utilizing appropriate documentation.
Facilitate resolutions and seek approvals for project related issues and risks affecting the quality, scope, schedule or cost.
Ensure funding requirements are met.
Task Managers or Employees: Participate in the deployment of the QAP by performing quality control or
quality assurance, if assigned, on work or services. Provide quality and timely products and services by using appropriate tools,
resources, time, documentation, and training.
STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT H - SUPPORT DIAGRAM FOR AERIAL CROSSINGS TR-0108 (REV. 03/2007)
POLES
Line Line
CONSTRUCTION NOTES:
A MINIMUM OF 18' SHALL BE MAINTAINED OVER AND ACROSS HIGHWAY OR FREEWAY LANES.
NETTING SHALL BE MAINTAINED OVER AND ACROSS LANES UNTIL AERIAL FACILITIES ARE PROPERLY SECURED IN PLACE.
H - SUPPORTS SHALL BE INSTALLED OUTSIDE OF STATE R/W, UNLESS PERMITTED BY THE STATE'S REPRESENTATIVE.
CHP BREAKS SHALL NOT EXCEED 5 MINUTES FOR THE PLACEMENT OF NETTING.
PLACEMENT OF AERIAL LINES: Installation or removal of overhead conductors crossing a freeway require traffic control by the California Highway Patrol (CHP) and usually occur on weekend mornings. The CHP can perform a rolling break in traffic on most highways to allow up to a five-minute clearing. These breaks are adequate for simple cable installation. Utility personnel carry the conductors across the freeway lanes and hoist them into place on the opposite side of the freeway.
On larger conductor crossings such as transmission lines, 1" or greater in diameter, districts may determine that safety nets are needed to prevent transmission lines from falling on traffic during cabling installations. Temporary safety-net support poles are placed at protected locations outside shoulders and in medians. If locations for temporary supports are not available, the utility company may use K-rail and sand barrel crash cushions. After rope nets are strung during CHP traffic breaks other work is then allowed to proceed. Placement of the aerial line may be by helicopter.
ENCROACHMENT PERMIT SETTLEMENT ROD DETAIL TR-0152 (REV. 09/2006)
Road Box, H-20 loading when required to be installed withing the pavement area.
PVC threaded cap to be removed by hand.
Small chain attached to rebar with hose clamp to restrict maximum movement on chain to allow for 3" of settlement on rod. Slot top of PVC to hold chain.
BETONITE SEAL
2 - 1/2" DIAMETER PVC CASING
3/4" REBAR driven 6" to 12" past the bottom of the borehole
NOTE:
( SOLIDLY ANCHORED )
It shall be installed over the centerline of the installation, within the median, shoulder area, or within the pavement as directed by the State's Representative.
1. Remove PVC cap, rebar, and restriction chain.
2. Fill borehole with sand to 24" below bottom of Road Box when within the median or shoulder areas.
3. Fill remainder of borehole with Bentonite seal mixture.
24"
ABANDONMENT PROCEDURES
4. Remove Road Box and back fill with an approved backfill.
ENCROACHMENT PERMIT TRENCH DETAIL TR-0153 (REV. 09/2006)
TYPICAL TRENCH DETAIL
TRACER WIRE ( IF REQ'D )
UW - Width of Utility or Culvert CLR - CLSM - Controlled Low Strength Material
CLR
Existing Base
Existing Subgrade
New Pavement Base
New Subgrade
HMA - Hot Mix Asphalt Clearance between product and trench wall TW - Trench Width
STRUCTURE BACKFILL SHALL CONFORM TO SECTION 19 - 3.06 OF THE STANDARD SPECIFICATIONS
SLURRY CEMENT BACKFILL SHALL CONFORM TO SECTION 19 - 3.062 OF THE STANDARD SPECIFICATIONS
HMA SHALL CONFORM TO SECTION 39 OF THE STANDARD SPECIFICATIONS
ALL METHODS OF COMPACTION SHALL BE BY MECHANICAL MEANS. PONDING, JETTING OR FLOODING SHALL NOT BE ALLOWED. AGGREGATE BASE SHALL CONFORM TO SECTION 26 OF THE STANDARD SPECIFICATIONS
WHEN CLSM IS UTILIZED THE MIX DESIGN AND TEST RESULTS SHALL BE SUBMITTED TO THE STATE'S REPRESENTATIVE.
ALL WORK SHALL BE AS AUTHORIZED BY THE APPROVED ENCROACHMENT PERMIT PLANS, AND/OR AS DIRECTED BY THE STATE'S REPRESENTATIVE.
WHEN THE UW IS > 6" THEN THE MINIMUM CLR SHALL BE 6"
COLD PLANING AND RE-SURFACING OVERLAY SHALL BE PARALLEL TO THE ROADWAY AND TO THE NEAREST LANE LINE FOR THE ENTIRE LENGTH OF THE TRENCH/DISTURBED AREAS, AND/OR AS DIRECTED BY THE STATE'S REPRESENTATIVE.
WHEN COLD PLANING IS REQUIRED, THE MINIMUM SHALL BE 0.10' OR AS DIRECTED BY THE STATE'S REPRESENTATIVE TO ACCOMODATE FIELD CONDITIONS.
COLD PLANING MAY BE REQUIRED AT THE DIRECTION OF THE STATE'S REPRESENTATIVE TO ACCOMODATE THE PLACEMENT OF STEEL PLATES.
WHEN TRENCH PLACEMENT IS WITHIN 4' OF CURB & GUTTER, ADDITIONAL COLD PLANING MAY BE REQUIRED AT THE DISCRETION OF THE STATE'S REPRESENTATIVE.
ANY PAVEMENT MARKINGS AND/OR STRIPING REMOVED OR DAMAGED DURING CONSTRUCTION SHALL BE REPLACED AS DIRECTED BY THE STATE'S REPRESENTATIVE.
A TRACER WIRE SHALL BE PLACED ON TOP OF THE FACILITY, WHEN REQUIRED BY THE STATE'S REPRESENTATIVE.
OTHER TRENCH RELATED DETAILS ARE SHOWN IN FIGURE 6.1, CHAPTER 6 OF THE ENCROACHMENT PERMITS MANUAL.
A PAINT BINDER (TACK COAT) OF ASPHALTIC EMULSION CONFORMING TO SECTION 39-4.02, PRIME COAT & PAINT BINDER (TACK COAT) SHALL BE FURNISHED AND APPLIED.
NEW PAVEMENT BASE SHALL CONSIST OF EITHER CL. II AGGREGATE BASE, 2-SACK SLURRY CEMENT, OR CLSM. WHEN TW IS < 24," CL. II AGGREGATE BASE IS NOT RECOMMENDED FOR BACKFILL.
NEW SUBGRADE SHALL CONSIST OF EITHER CL. II AGGREGATE BASE, 2-SACK SLURRY CEMENT, OR CLSM. WHEN TW IS < 24," CL. II AGGREGATE BASE IS NOT RECOMMENDED FOR BACKFILL.
NEWSPAPER
DISTRIBUTION
GUIDELINES
For
& HEADQUARTERS LANDSCAPE ARCHITECTURE PROGRAM
APPLICATION SUBMITTAL
Streets and Highway Codes Sectio n 220.5 authorizes the placem ent of Newspaper Vending Machines, herein after referred to as “distribution boxes,” at Safety Roadside Rest Areas (SRRA).
• Section 220.5 (c) authori zes the Department the rights of determination in which SRRA are suitable for placement of these facilities.
• Section 220.5 (d) authorizes the Department the right to determine a suitable fee.
Newspaper distribution boxes at Safe ty Roadside Rest Areas (SRRA) a nd Vista Points are permissible when a Newspaper Entity has entered into a “Newspap er Distribution Agreement,” hereinafter referred to as “Agreement”, through the District Landscape Architect.
The District Landscape Architect is responsible for all reviews, field studies, and document preparation before sending the completed package, consisting of the Agreem ent, the required fee/deposit and a completed Encroachment Permit Application to the District Encroachment Permits Office for perm it issuance.
The Department retains all rights in determ ining whether or not the placem ent of Newspapers and distribution boxes will be allowed within any SRRA a nd/or Vista Point. W hen the Department grants permission to allow plac ement of these facilities, they shall be lim ited to a total of four units per SRRA location. A copy of the agreem ent, permit and guidelines shall be provided to the requestor, and a copy forwarded to Headquarters Landscape Architecture Program.
FEE / DEPOSIT
A check in the amount of four (4) hours of the encroach ment standard hourly rate shall be submitted with the package to the District Perm its Office. This deposit/fee will cover proces sing of the application, review, issuance of the perm it and inspection. All perm its issued for the placem ent of a Newspaper within a SRRA shall be issued for a period of one year.
The permittee is responsible for all actual costs of the permitting process. When there are issues of non- conformance that could resu lt in additional time expenditures the permittee shall be re quired to compensate re-imbursement of that time expended.
SPECIAL PROVISIONS & CONDITIONS
Subcontracting under this permit will not be allowed for the placement of the newspapers.
The permittee is required to provide weekly maintenance checks on their distr ibution facility, to ensure cleanliness of the area surrounding their facility.
Storage of newspapers on State rights-of-way will not be allowed.
A copy of the newspaper is the only item that will be allowed in the window of the door on the distribution box.
The permittee is required to no tify the Distr ict Landscape Architect p rior to start of any work in the States’ right-of-way, to include performing weekly inspections.
Vehicles shall be parked in the parking lot when filling or re-filling of the distribution boxes.
Any three violations of the special provisions or permit conditions within the term of the permit will result in revocation of your permitted privileges.
INSTALLATIONS & CONDITIONS
All new installations of distribution facilities shall be installed and maintained by the permittee under the direction of the District Landscape Architect and shall be in compliance with the following criteria:
Within each Safety Roadside Rest Area (SRRA), all di stribution facilities (boxes and pedestals) shall all be of the sam e type, model, m anufacturer and color (s ee Attachment #1 & #2) so that a uniform appearance is m aintained as d irected by the District Lan dscape Architect and per th e attachments provided.
The distribution facilities sh all be located within the SRRA as di rected by the District Landscape Architect, in the planted areas wherever practicable, ad jacent to walkways and electroliers to reduce the exposure to vandalism and theft.
The distribution facili ty should be located in an area where it will be unobtru sive and not detract from other elements of the S RRA. It will b e located so that it is conven ient and easily accessib le to th e traveling public.
The front of the distribution facility should be parallel with the edge of the walkway.
The distribution boxes are to be securely fastened to square steel pedestal mounts, which are to be set in a concrete footing located within the planted a rea. The top of the concrete footing is to be covered with soil, mulch or ground cover to restore the area to its prev ious appearance to as great an extent as possible. Distribution boxes furnished with a pedestal mount equipped with a st eel flange base designed to be bolted to concrete surfaces are to used only where directed by the District Landscape Architect.
All distribution facilities shall be f ree of any advertisements and shall be maintained in a clean, neat and attractive condition and in good repair at all times. Any facilities (boxes, pedestals) that are damaged, in a state of disrepair, or due to wear and tear which are no longer in a presentable condition (clean, neat and attractive) shall be replaced or rep aired by the permittee within (48) hours after discovery or notification by the States’ representative to do so.
All distribution facilities which have been lost, stolen or vandalized and facilities that are no longer to be used, shall be rem oved, replaced or repaired by the permittee within (48) hours after discovery or notification by the District Landscape Architect to do so.
Any distribution facility that is missing, vandalized or unused and is not to be replaced shall be rem oved, and the site shall be returned to its original condition.
THESE GUIDELINES ARE SUBJECT TO CHANGE AT THE DISCRETION OF THE HEADQUARTERS OFFICE OF ENCROACHMENT PERMITS. IT IS THE RESPONSIBILITY OF THE PERMITTEE TO REMAIN CURRENT WITH THE SPECIAL PROVISIONS AND PERMIT CONDITIONS OF THESE GUIDELINES.
ATTACHMENT #1
DISTRIBUTION BOXES
FACE VIEW
24 1/8”
BEIGE COLOR
24 1/8”
SIDE VIEW
17 3/16”
BEIGE COLOR
The distribution boxes are to be securely fastened to square steel pedestal mounts, which are to be set in a concrete footing located within the planted area. The top of the concrete footing is to be covered with soil, mulch or ground cover to restore the area to its previous appearance to as great an extent as possible. Distribution boxes furnished with a pedestal mount and equipped with a steel flange base that are designed to be bolted to concrete surfaces are to be used only where directed by the Department.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NEWSPAPER DISTRIBUTION AGREEMENT TR-0150 (NEW 05/2009)
The undersigned newspaper distributor, hereinafter referred to as DISTRIBUTOR, desires to place and maintain a newspaper and newspaper vending machine, hereinafter referred to as “Machine”, at certain identified safety roadside rest areas owned and operated by the State of California, Department of Transportation, hereinafter referred to as STATE. DISTRIBUTOR agrees that the following conditions apply:
1. DISTRIBUTOR shall comply with the applicable provisions of the California Administrative Code and directions from the State’s representative as to the location and placement of each Machine and including its associated pedestal.
2. DISTRIBUTOR shall indemnify, protect and hold harmless the STATE, its officers and employees from all claims for injury to persons or damage to property by reason of the presence, location and/or maintenance of the Machine on STATE property, or by reason of claims based on acts of DISTRIBUTOR’S agents, employees or workers.
3. Maintenance of the Machine shall be the sole responsibility of DISTRIBUTOR, including any replacement or repair of Machine stolen or damaged by vandalism. DISTRIBUTOR shall begin to make necessary repairs within 48 hours after receipt of written or oral notification by STATE.
4. In the course of servicing a Machine, DISTRIBUTOR shall not deposit in or about any safety roadside rest area any wrapping paper, tying material or other litter, except to dispose of such material in a receptacle intended for that purpose. Any material that cannot be disposed of in available receptacles shall be immediately removed from the premises by DISTRIBUTOR.
5. If distribution of the newspaper is discontinued for thirty consecutive days, the DISTRIBUTOR shall remove the Machine and restore the site to its original condition.
6. If the Machine to be removed is on a pedestal shared with other machines, the DISTRIBUTOR shall modify the pedestal to properly accommodate the remaining machines.
7. If, after such discontinuance, or if the terms of this Agreement are violated, and DISTRIBUTOR fails to remove the Machine and restore the site within ten days after reasonable notice and demand, the STATE may thereafter remove the Machine and restore the site to its original condition and the DISTRIBUTOR agrees to reimburse the STATE for the reasonable costs of that removal and restoration.
8. The STATE reserves the right to close, temporarily or permanently, the safety roadside rest area for any reason without notification to the DISTRIBUTOR.
9. This Agreement shall commence on 20 , and shall terminate on 20
The parties agree that only the following newspaper may be distributed:
NAME OF REST AREA(S) TRAVEL DIRECTION NEWSPAPER NAME
COMPANY NAME CONTACT PERSON PHONE NUMBER
ADDRESS E-MAIL ADDRESS
DISTRIBUTOR’S SIGNATURE
DISTRICT USE ONLY DISTRICT SRRA COORDINATOR / DISTRICT LANDSCAPE ARCHITECT NAME PHONE NUMBER
DISTRICT SRRA COORDINATOR / DISTRICT LANDSCAPE ARCHITECT NAME E-MAIL ADDRESS
DEPARTMENT OF TRANSPORTATION
GENERAL
The California Department of Transportation (Caltrans) and the California Highway Patrol (CHP) share responsibility for operating the state highway system safely and efficiently. Because of the shared responsibilities, planned lane closures impact both Caltrans and CHP. Minimizing motorist delay while maintaining the quality of work and public and worker safety are key goals during planned lane closures.
PLANNED LANE CLOSURE POLICY
Transportation Management Plans (TMPs), including contingency plans, are required for all construction, maintenance, encroachment permit, planned emergency restoration, or other planned activities. TMPs define the actions necessary to ensure a safe workzone that minimizes impacts to motorists. Caltrans District offices will seek input from local CHP personnel for the development of significant TMPs.
When planned lane closures are necessary, some of the techniques or considerations when developing a TMP may include:
1. Consideration of lane closure hour restriction. 2. Use of Construction/Maintenance Zone Enhanced Enforcement Program
(COZEEP/MAZEEP). 3. Use of Freeway Service Patrol for workzone. 4. Consideration of predictable heavy congestion, such as commute hours and
holidays. 5. Detour routes. 6. Reduced lane widths. 7. Consideration of impact on adjacent roads. Decisions on how to handle public safety situations should be made collaboratively between Caltrans and CHP at pre-job meetings and/or when they
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occur. More information on termination of lane closures is contained under Joint Responsibilities.
A. JOINT RESPONSIBILITIES
1. Lane Closure Review Committees. When a planned lane closure-related traffic delay is expected to exceed 30 minutes, a Caltrans District Lane Closure Review Committee (DLCRC) review and approval is required. The DLCRC will include a local designated CHP representative. The DLCRC decides when to submit lane closure requests that are of an interregional, statewide, environmental, or otherwise of a sensitive nature to the Caltrans headquarters Lane Closure Review Committee (HLCRC) for their approval. The HLCRC includes a designated CHP headquarters representative.
2. Contingency Plans. Contingency plans will be developed to address construction process problems, and those for unexpected traffic issues. A contingency plan addresses specific actions that will be taken to restore or minimize effects on traffic when traffic congestion or delay exceeds the original estimates. The contingency plans will prescribe actions for likely problems and provide the criteria “triggers” for initiating the planned actions. The CHP and Caltrans will collaborate in the development of contingency plans and will:
a. Commit personnel and resources, as available, to ensure the efficient execution of the plan.
b. Ensure the plan provides that clearly designated responsible personnel, with the authority to act, will be available at all times during closure.
c. Coordinate and collaborate with other commands and agencies as required.
d. Ensure local authorities and allied agencies as appropriate are participants in the plan and are willing to act.
e. Ensure the TMCs are part of the plan, including interregional TMC participation.
3. Termination of Highway Lane Closures. Either department may terminate a lane closure because of safety concerns (e.g., unacceptable smoke or dust that restricts motorist visibility, development of inclement weather, potential for flooding). Whenever possible, a closure should be terminated collaboratively between Caltrans and the CHP.
When a CHP field representative determines a lane closure should be terminated
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because of safety concerns or unacceptable traffic congestion, the following protocol should be used:
a. Notify a CHP supervisor.
b. Contact the Caltrans person responsible for overseeing field work. If mutual agreement to terminate the closure is not reached, the CHP supervisor should notify the Area commander or designee, who will contact the appropriate Caltrans manager to mutually resolve the issue. If the decision is made to terminate the closure, the CHP and Caltrans representatives shall:
1. Advise the TMC or Caltrans Maintenance Dispatch as appropriate.
2. Notify all other applicable entities (e.g., highway contractor).
When a Caltrans field representative or District Traffic Manager (DTM) determines a lane closure should be terminated because of safety concerns or unacceptable traffic congestion on the immediate and/or adjacent highway/roadway system, the following protocol should be used:
a. Notify the Caltrans person responsible for overseeing field work, Maintenance Dispatch, CHP Communication Center, and TMC.
b. Notify all other applicable entities (e.g., highway contractor).
4. Evaluation. For some major TMPs, it is expected that evaluations will be done as a joint CHP/Caltrans activity, and include any other participants such as allied agencies.
B. CHP’S RESPONSIBILITIES
CHP Division and Area commanders, or their designees, will collaborate and cooperate with responsible Caltrans personnel to minimize traffic congestion (e.g., vehicle queuing, stopping, slow bumper-to-bumper vehicles) resulting from planned lane closures. CHP Division and Area commanders will work with the appropriate Caltrans District Division Chief, DTM, Resident Engineer, Maintenance Region Manager, or person(s) designated by the District Director to ensure the CHP’s concerns are adequately addressed in the TMPs and contingency plans.
Area commanders or their designees participating on, and/or reviewing and commenting on project-specific TMPs and contingency plans will:
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1. Review the plans in a timely manner to ensure CHP concerns, including motorist and worker safety, are adequately addressed.
2. Provide notification to appropriate CHP commands of all impending planned lane closures and status of associated TMPs.
3. Notify respective CHP Division commanders of agreed upon traffic queues (distance and amount of time for stop-and-go vehicles) during the lane closures and any significant issues concerning traffic control that were not resolved in the TMP.
4. Verify that TMCs have been notified and are part of impending projects, TMPs, and contingency plans.
5. Ensure the commitment of CHP personnel and resources to COZEEP/MAZEEP, directing traffic, and traffic monitoring is clearly and accurately described in TMPs and contingency plans.
C. CALTRANS’ RESPONSIBILITIES
The Caltrans TMP Coordinator will confer with the respective CHP Area commanders to determine criteria and procedures for notification of planned highway lane closures and changes to TMPs.
Depending on the project and impact on traffic, Caltrans may include CHP in the development and review of TMPs.
1. Caltrans should designate a responsible representative for each lane closure.
2. Caltrans should ensure the contractor is able and prepared to comply with the TMP and contingency plan as they relate to its performance of work.
D. SPECIAL EVENTS ON STATE HIGHWAYS
Special events include, but are not limited to, activities such as parades, marathons, bikeathons, walkathons, marches, triathlons, and other activities. Filming operations are covered under separate guidelines.
An encroachment permit for special events is required whenever any activity is conducted within a state highway right-of-way which interferes with the unrestricted movement of traffic, requires special traffic control, and/or cannot be conducted in such a manner as to fall under the permissible uses of a highway as authorized in the California Vehicle Code (CVC). Activities which do not
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PROFESSIONAL ENGINEERS ACT (Business and Professions Code §§ 6700 – 6799), CHAPTER 7. PROFESSIONAL ENGINEERS, Article 3.
6735. Preparation, signing, and sealing of civil engineering documents (a) All civil (including structural and geotechnical) engineering plans, calculations, specifications, and reports (hereinafter referred to as "documents") shall be prepared by, or under the responsible charge of, a licensed civil engineer and shall include his or her name and license number. Interim documents shall include a notation as to the intended purpose of the document, such as "preliminary," "not for construction," "for plan check only," or "for review only." All civil engineering plans and specifications that are permitted or that are to be released for construction shall bear the signature and seal or stamp of the licensee and the date of signing and sealing or stamping. All final civil engineering calculations and reports shall bear the signature and seal or stamp of the licensee, and the date of signing and sealing or stamping. If civil engineering plans are required to be signed and sealed or stamped and have multiple sheets, the signature, seal or stamp, and date of signing and sealing or stamping, shall appear on each sheet of the plans. If civil engineering specifications, calculations, and reports are required to be signed and sealed or stamped and have multiple pages, the signature, seal or stamp, and date of signing and sealing or stamping shall appear at a minimum on the title sheet, cover sheet, or signature sheet.
6746. Exemption - communications companies under the Public Utilities Commission Plans, specifications, reports and documents relating to communication lines and equipment prepared by employees of communications companies which come under the jurisdiction of the Public Utilities Commission, and by employees of contractors while engaged in work on communication equipment for communications companies which come under the jurisdiction of the Public Utilities Commission, are not subject to the provisions of this chapter.
6746.1. Exemption - employees of the communications industry The provisions of this act pertaining to licensure of professional engineers other than civil engineers, do not apply to employees in the communication industry, nor to the employees of contractors while engaged in work on communication equipment. However, those employees may not use any of the titles listed in Section 6732, 6736, and 6736.1, unless licensed.
6747. Exemption – industrial corporations and public utilities (a) This chapter, except for those provisions that apply to civil engineers and civil engineering, shall not apply to the performance of engineering work by a manufacturing, mining, public utility, research and development, or other industrial corporation, or by employees of that corporation, provided that work is in connection with, or incidental to, the products, systems, or services of that corporation or its affiliates. (b) For purposes of this section, “employees” also includes consultants, temporary employees, contract employees, and those persons hired pursuant to third-party contracts
Rev. 04/2019
HEADQUARTERS LANDSCAPE
ARCHITECTURE PROGRAM
MAY 2009
SUBMITTAL
This program is “optional” at the discretion of the District Office.
Requests for placem ent of an advertis ement/display within a Traveler/Tourist In formation Center, hereinafter referred to as “Kio sk,” shall be subm itted by the respon sible person (City, County, Chamber of Comm erce, Organization or Business Owner) for that activity, service or facility, hereinafter referred to as the “Requestor,” to the District’s Representative.
Kiosk Advertising Guidelines are established from Barclays California Code of Regulations, Title 21·Public Works, Division·2 Departm ent of Transportation, Chapter·20 Permissible Activity and Use of Safety Roadside Rest Areas (SRRA) and Vi sta Points in and along California State Highways, which authorize the placement of commercial advertisements/displays within kiosks.
• Article 2, Section 2204 (b) authorizes the pl acement of c ommercial displays under an agreement within Traveler Information Centers for a cost.
• Article 2, Section 2204 (d) defines Traveler Information Centers as kiosks. • Article 2, Section 22 04 (f) auth orizes the Department to place Public Info rmation
displays/advertisements determined to be of a specific value, interest or assistance to the traveling public, for a cost.
Streets and Highway Codes Sectio n 220.5 authorizes the placement of kiosks, within Safety Roadside Rest Areas (SRRA), and the following advertisements/displays are allowed for placement at no cost.
• Section 220 authorizes the placement of agricultural displays. • Section 221 authorizes the placement of information regarding missing children.
Forty-percent (40%) of the kiosk space is devot ed to non-comm ercial public infor mation. The remaining sixty-percent (60%) may be utilized as follows:
Placement of an advertisement/display can be monthly, quarterly or semi-annual.
The format and conten t of the advertis ement/display will be provided f or review and consideration. The District SRRA Coordinator or District Landscape Architect is responsible for review, approval and processing of the submitted request.
Upon approval in writing from the Departm ent, the advertisement/display can not be changed or altered in any way without the written consent of the Department.
Displays approved for placement can only provide public information regarding:
• local and state points of interest • local communities and community service facilities • location of recreational areas and facilities (campgrounds, etc) • identification of local automotive service stations
• food • lodging • traveler service related facilities
FEE
The entire fee of the agreem ent, per advertisement/display, is required due upon written approval of the request. Payment of the fee shall be by pers onal or com pany check, m oney order or cashier’ s check, made out to the Department of Transportation.
Districts will assess th e fee for the placem ent of the “advertising/display” based upon the following criteria:
1. Location of the SRRA 2. Distance of the SRRA in relation to the District Office (round-trip travel time, etc.) 3. Size of the advertising/display 4. Other district resources expended
The assessed advertising fee is s ubject to change at the end of the existing agreement period entered into by the requestor and the Department, at the discretion of the Department.
CONDITIONS OF INSTALLATION
Installation or removal of the advertisement/display upon any kiosk will solely be the responsibility of the Department. Under no circum stances can the requestor install, repl ace, repair, alter or remove the advertisement/display.
The Department reserves all rights, as stipulated within Barclays California Code of Regulations:
• to reject or refuse at its sole discretion any advertisem ent/display which is false or m isleading, which may misinform, or which do es not qualify as traveler in formation under the Departm ent’s rules and regulations.
• to reject, refuse or remove any advertisement/display which does not confor m to the Department’s specifications, which is deemed unsightly or in a bad state of repair.
• to cancel the agreement at any time, upon ten-days written notification. • any delay in the placement of an advertisem ent/display or interruption of the display tim e caused
by the Department shall not constitute a breach of the agreement. In its discretion, the Department may extend the term of the ag reement or provide a pro rata credit equal to the period of delay or interruption. Such extension or credit shall be the only damages recoverable.
• to close the Safety Roadside Rest Area for a ny reason without notific ation, temporarily or permanently, or to can cel the agreem ent. The re questor shall have no claim for damages, or extension of the agreement by reasons of such removal, disruption, discontinuance or termination.
The Requestor is responsible for the production of th e advertisement/display at their sole cost and expense.
The Requestor is responsible at their own cost and expense for, the restorati on, repair or replacem ent of any advertisement/display which is lost, stolen , defaced, damaged, or destroyed through no fault of
the Department, or which is deem ed by the Departm ent to be in a faded, or deteriorated condition, regardless of the cause.
In this event, if the requestor fails to provide an acceptable replacement of the advertisem ent/display within thirty-days of notification, the Department may cancel the agreement.
The advertisement/display will be of a professional quality, prin ted on LEXAN or a com parable material pre-approved by the District SRRA Coor dinator or District Lands cape Architect, a ble to withstand adverse conditions, such as direct sunlight, rain or snow and able to endure the length of the agreement. The minimal size of the advertisement/display allowed shall be no less than 10” x 14,” and a maximum size of 14” x 20.” Advertisem ent/displays not enclosed within a protective casing shall be durable, and protected with an anti graffiti coating.
SPECIAL PROVISIONS
Sub-contracting or third party agreem ents will not be allowed for the request or placem ent of an advertisement/display. The reques tor is required to be solely responsib le for the service or facility, listed within the advertisement/display.
The requestor assumes full and complete responsibility and liab ility for th e content o f the advertisement/display, and shall ag ree to save, defend, indemnify and hold the State, the Departm ent, its officers, agents and employees harmless against any and all demands, claims, liability, damages and causes of action, including attorney ’s fees and all costs of any legal actio n occasioned by or resulting from injuries or loss es to any pers on, firm or corporation, however occurring, resulting from their reliance on the person’s or company’s advertis ement/display or from the f orm, content or representations contained therein.
THESE GUIDELINES ARE SUBJECT OF CHANGE AT THE DISCRETION OF THE DEPARTMENT. IT IS THE REQUESTOR’S RESPONSIBILITY TO REMAIN CURRENT WITH THESE GUIDELINES.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION KIOSK ADVERTISING/DISPLAY AGREEMENT TR-0401 (REV. 05/2009)
The undersigned requests to place an advertisement/display within the Traveler/Tourist Information Center, hereinafter referred to as “kiosk” within the Safety Roadside Rest Area, and hereby agrees to the following conditions:
I have read the Kiosk Advertising/Display Guidelines, and conditions contained herein and agree to comply. And, understand that any failure to do so will result in termination of this agreement.
The requestor assumes full and complete responsibility and liability for the content of the advertisement/display, and shall agree to save, defend, indemnify and hold the State, the department, its officers, agents and employees harmless against any and all demands, claims, liability, damages and causes of action, including attorney’s fees and all costs of any legal action occasioned by or resulting from injuries or losses to any person, firm or corporation, however occurring, resulting from their reliance on the person’s or company’s advertisement/display or from the form, content or representations contained therein.
The name on the agreement shall be that of the responsible party for that service or facility. Sub-contracting or third-party agreements will not be allowed for the placement of an advertisement/display. The requestor is required to be solely responsible for the service or facility, listed within the advertisement/display.
The advertisement/display shall be of a professional quality, printed on LEXAN or a comparable material pre-approved by the SRRA Coordinator, able to withstand adverse conditions, such as direct sunlight, rain or snow and able to endure the length of the agreement. The minimal size of the advertisement/display allowed shall be no less than 10” x 14,” and a maximum size of 14” x 20.” Advertisement /displays not enclosed within a protective casing shall be durable, and protected with an anti graffiti coating.
The requestor is responsible for the production of the advertisement/display at their sole cost and expense.
The format and content of the advertisement/display shall be provided for review. Upon approval in writing from the department, the advertisement/display shall not be changed or altered in any way without the written consent of the Department.
The requestor is seeking placement in the following SRRA:
NAME OF BUSINESS OR ORGANIZATION OWNER OR REPRESENTATIVES NAME PHONE NUMBER
ADDRESS E-MAIL ADDRESS
OWNER OR REPRESENTATIVES SIGNATURE
NAME OF SAFETY ROADSIDE REST AREA DIRECTION TYPE OF ADVERTISEMENT/DISPLAY FEE ASSESSED
@ SEMI-ANNUALLY
CHECK OTHER
AGREEMENT PERIOD
TRAVELER DISCOUNT BOOKLETS In
Definition
Periodical vendors, herein after referred to as Coupon Booklet Vendors (CBV), offer discount coupons for lodging and entertainment to the traveling public.
Written Agreement
The Department’s representative for Amtrak-California Stations will be the Chief of the Rail Marketing Branch, Division of Rail.
The Department’s representative for Safety Roadside Rest Areas (SRRA) will be the District Rest Area Coordinator.
CBV companies requesting to place their coupon booklet(s) within Amtrak-California Stations and SRRA are first required to enter into a written agreement with the Department, administered by the Headquarters Office of Encroachment Permits.
This written agreement shall stipulate the reserving of four full-pages for departmental campaign advertisements within their respective publications, to be administered by the Statewide Events & Awards Coordinator, in the Headquarters Office of External Affairs.
The Department’s advertisements will consist of Slow for the Cone Zone, Amtrak-California, California Highway Information Network (CHIN) and Don’t Trash California. These campaign advertisements shall be effectively placed in the booklets upon finalization of the written agreement.
The location of placement of the Department’s campaign advertisements within the publications is at the discretion of the CBV, so long as the pages appear either before the first page of lodging coupons or, after the final page of lodging coupons.
The CBV agree to endeavor to place the Department’s campaign advertisements together, facing each other whenever the paid composition of the publication permits.
When, and if constraints are imposed upon the CBV by the placement of paid advertising, the CBV shall still be obligated to provide the advertisements at their discretion within the areas of the publications as prescribed above.
The Department retains the right and privilege to prescribe the content of the four full-page advertisements during the course of the written agreement and thereafter.
Each CBV will deliver 2 copies of each new publication printed to the Statewide Events & Awards Coordinator, HQ Office of External Affairs, and 2 copies of each new publication printed to the Chief, Rail Marketing Branch, Division of Rail, 1120 N Street, MS-74, Sacramento, California 95814.
Application Submittal
Upon confirmation of the revised agreement, each CBV will only be required to submit one standard encroachment permit application, for the issuance of one statewide biennial permit allowing the continual distribution and maintenance of their facilities. In the box labeled “description of work to be performed”, the applicant shall state the intent for the “placement and maintenance of Traveler Discount Coupon Booklets, and/or facilities.”
In the event that placement is sought where there are no existing facilities, as a new installation, will require the CBV to submit an exempt encroachment permit rider request, and the CBV shall be responsible for all costs incurred with the installation of new facilities.
Permit Fee
All permits are to be issued “exempt” for periodical distribution, and shall be issued as biennial permits (2-years).
Special Provisions
The Department will allow for the placement of these booklets for each year following as long as the respective parties adhere to the conditions of the written agreement entered into:
District 11 Encroachment Permit Office will issue a statewide biennial “CU” encroachment permit, listing the specific Amtrak-California Stations and SRRA locations statewide, following the permit special provisions, on the following pages of the permit. All respective districts will receive cc: copies of the statewide permits issued.
Require the placement of a laminated placard depicting the cover of the booklet to be placed within the window of the display box.
The CBV booklets will be allowed in the Department's Headquarters building, on the sixth floor outside of the cafeteria area and in Amtrak-California Stations stipulated within their permit, to be placed within facilities provided by the CBV.
Permit Conditions
Subcontracting under this permit will not be allowed for the placement of the coupon booklets.
The CBV is required to provide weekly maintenance checks on all distribution facilities, to ensure cleanliness of the area surrounding their facilities and to ensure that the traveling public is provided with current information at no cost to the public.
Storage of coupon booklets upon State rights-of-way or within the Amtrak-California termini will not be allowed.
The CBV is required to notify the Department’s representative a minimum of two days prior to entry into any of the locations stipulated within their respective permit and/or the States’ rights-of-way.
Any combination of three violations of the special provisions or permit conditions within the term (two- years) of the permit will result in suspension and/or revocation of your permitted privileges.
Installation Conditions
All new installations of distribution facilities shall be installed and maintained by the CBV under the direction of the Department’s representative and shall be in compliance with the following criteria:
Upon completion on the installation of the distribution facilities located within an Amtrak-California Station or SRRA, said facilities inherently become the property of the State of California.
Within each Amtrak-California Station or SRRA, all distribution facilities (boxes and pedestals) shall all be of the same type, model, manufacturer and color (see Attachment #1 & #2) to ensure a uniform appearance is maintained as directed by the Department’s representative and per the attachments provided.
The color for new distribution facilities shall be consistent at a location but may be a color other than Beige, as determined by the Department’s representative.
The distribution facility should be located in an area where it will be unobtrusive and not detract from other elements of the SRRA.
The distribution facility should be located within the planted areas wherever practicable, adjacent to walkways and electroliers to reduce the exposure to vandalism and theft, or as directed by the Department’s representative.
It will be located so that it is convenient and easily accessible to the traveling public, as directed by the Department’s representative. The front of the distribution facility should be parallel with the edge of the walkway.
The maximum number of distribution boxes shall not exceed four (a double stack of two) in any SRRA.
The distribution boxes located within SRRA are to be securely fastened to square steel pedestal mounts, which are to be set in a concrete footing located within the planted area. The top of the concrete footing is to be covered with soil, mulch or ground cover to restore the area to its previous appearance to as great an extent as possible. Distribution boxes furnished with a pedestal mount equipped with a steel flange base designed to be bolted to concrete surfaces are to be used only where directed by the Department’s representative.
All distribution facilities shall be free of any advertisements (see Attachment #3) and shall be maintained in a clean, neat and attractive condition and in good repair at all times. Any facilities (boxes, pedestals, and racks) that are damaged, in a state of disrepair, or due to wear and tear which are no longer in a presentable condition (clean, neat and attractive) shall be replaced or repaired by the CBV as soon as practicable after discovery or notification by the Department’s representative to do so.
All distribution facilities which have been lost, stolen or vandalized and facilities that are no longer to be used, shall be removed, replaced or repaired by the CBV as soon as practicable after discovery or notification by the Department’s representative to do so.
The CBV is responsible for removal of the remaining facilities when any distribution facility is missing, vandalized or unused, and there is not intent to replace it in kind. The site shall be returned to its original condition.
THESE GUIDELINES ARE SUBJECT TO CHANGE AT THE DISCRETION OF THE HEADQUARTERS OFFICE OF ENCROACHMENT PERMITS. IT IS THE RESPONSIBILITY OF THE PERMITTEE TO REMAIN CURRENT WITH THE SPECIAL PROVISIONS AND PERMIT CONDITIONS OF THESE GUIDELINES.
ATTACHMENT #1
BEIGE COLOR
The distribution boxes are to be securely fastened to square steel pedestal mounts, which are to be set in a concrete footing located within the planted area. The top of the concrete footing is to be covered with soil, mulch or ground cover to restore the area to its previous appearance to as great an extent as possible. Distribution boxes furnished with a pedestal mount and equipped with a steel flange base that are designed to be bolted to concrete surfaces are to be used only where directed by the Department.
ATTACHMENT #3
This illustration shows the appearance in how the placements of these distribution facilities are to appear in the Safety Roadside Rest Areas. Also shown is what is acceptable for placement in the door window and what is NOT.
CALTRANS ENCROACHMENT PERMITS
PROCEDURAL REQUIREMENTS FOR DESIGN AND CALCULATIONS OF STRUCTURAL AND SUB-STRUCTURAL PROJECTS
All submittals shall be stamped by a Registered Structural Engineer, or a Registered Civil Engineer, with a minimum of five years’ experience in structural design and preparation of calculations, proof of experience is required by use of Encroachment Permits form “Certification of Structural Experience” (form TR-0133) to be included within the project package submittal.
STRUCTURAL DESIGN AND CALCULATIONS
All Structural Project submittals (structures and structural falsework) will require review by Structures Maintenance, for construction under an encroachment permit and require the following:
Designed plans and specifications, calculations and details (structural and falsework).
A geotechnical investigation and soil analysis by a licensed geotechnical engineer is required. It shall provide identification of any locations of difficulty, changes in soil formation, or mixed face conditions that could present or create ground loss, exploratory soil corings and logs are required along the alignment of the project.
Construction or Structures Construction may provide oversight.
SUB-STRUCTURAL DESIGN AND CALCULATIONS
Sub-structural projects may consist of, but are not limited to, drainage boxes & systems, tunneling projects (mechanical or manual tunnel excavations for the placement of tunnel supports), and Trenchless Technologies for the installation of utilities when the diameter is 30” or larger (jack & bore, micro- tunneling, horizontal directional drilling, or pipe-ramming).
When the distance between the tunnel and an existing structure is less than twenty times its diameter, it shall be sent to Structures Maintenance for review of the potential lateral loading effects to the pilings and foundation.
Otherwise, Sub-structural Project submittals, listed below and submitted with the “Certification of Experience” (form TR-0133) do not require review by Structures Maintenance or Underground Structures.
• Micro-tunneling projects. • Bore & Jack, HDD, or Pipe Ramming (hole-diameter is 30” or larger and requiring structural/sub-
structural design, investigations and calculations) • Tunneling for the placement of tunnel support systems (rib & lagging, or steel liner plate
requiring structural/sub-structural design, investigations and calculations). • Drainage boxes and systems.
All Sub-structural Project submittals require the following:
The District Encroachment Permits Office is responsible for verification of the Registered Engineer’s stamp, validation of the date of expiration against the dated plan set and calculations. The permit office engineer shall validate the RE’s stamp at the web site listed below, by entering the RE’s number. A copy of the results shall be printed and included within the permit file. The encroachment permit may be issued, upon completion of the normal review process (Traffic, Environmental, R/W, etc.).
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• Designed plans and specifications, calculations and details (liner plates, rib & lagging, bracing, etc.).
• A geotechnical investigation and soil analysis by a licensed geotechnical engineer is required. It shall provide identification of any locations of difficulty, changes in soil formation, or mixed face conditions that could present or create ground loss, exploratory soil corings and logs are required along the alignment of the project.
• When the length of the tunnel is greater than four hundred feet (> 400’), alignment holes may be required. Alignment holes shall be drilled at a maximum spacing of two-hundred feet (200’) and a casing of four to six inches (4” to 6”) in diameter installed vertically, to a depth necessary for the installed casing to extend into the tunnel excavation. When alignment holes fall within the pavement area of the roadway, the pavement shall be saw-cut, a cover shall be placed over the end of the casing at grade, and the space around the casing within the roadway filled with concrete (EXCEPT in controlled access right-of-way).
PROJECT OWNER’S RESPONSIBILITIES
On projects deemed by the Department as requiring full time inspection, the project owner is responsible for providing a third-party full-time inspector.
A full-time Safety Engineer: A Registered Structural or Civil Engineer, with a minimum of five years’ experience in design or inspection of Sub-structural Projects (tunnels). Proof of experience shall be submitted on Encroachment Permits form “Certification of Structural Experience” (form TR-0133) or
A full-time Safety Representative: State certified by Department of Industrial Relations, Cal/OSHA Mining & Tunnel Unit, proof of certification is required. California Code of Regulations 8406(f), (h)
CONTRACTOR’S RESPONSIBILITIES
Prior to issuance of the “DP” permit the following shall be submitted: • Proof of experience, as stipulated by the District Office, in respect to diameter and length of
proposed project. • Tunnel support system construction plans and specifications, calculations and details, method of
construction, to include the adequacy of the shield and liner material stamped by a Registered Structural Engineer, or a Registered Civil Engineer, with a minimum of five (5) years’ experience in sub-structural design and preparation of calculations.
• “Notice of Materials to be used” (form CEM-3101). • Method of construction plan. • A Licensed Surveyor. • Proof of rib expanders and/or liner supports. • Working schedule of the project. • Contingency plan for dealing with ground loss work. • Shaft; soil stability at portals and ground improvement plan. • Dewatering plans for entry and exit shafts/pits, if needed. • Installation and monitoring of SWPPP or WPCP facilities and conditions. • Shoring design for entry and exit shafts/pits. • Survey control plan: lasers, laser mounting, laser checking. • Ground surface settlement monuments and subsurface settlement monuments monitoring
program plan. o Buried points
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All projects will vary in their own characteristics. General similarities are listed below to provide a general understanding of these types of projects.
Establishment of a survey-grid line and existing elevation points shall be over the centerline and wing points of the installation.
Designed plans and specifications, calculations and details (liner plates, rib & lagging, bracing, etc.) shall be stamped by a Registered Structural Engineer, or a Registered Civil Engineer, with a minimum of five (5) years’ experience in sub-structural design of tunnels. Proof of experience shall be submitted on “Certification of Structural Experience” (form TR-0133) in conjunction with project package submittal.
A geotechnical investigation and soil analysis by a licensed geotechnical engineer/engineering geologist is required. It shall provide identification of any locations of difficulty, changes in soil formation, or mixed face conditions that could present or create ground loss, exploratory soil corings and logs are required along the tunnel alignment at intervals of twenty-five to one-hundred feet {25’ to 100’}.
When the length of the tunnel is greater than four hundred feet (> 400’), alignment holes may be required. Alignment holes shall be drilled at a maximum spacing of two-hundred feet (200’) and a casing of four to six inches (4” to 6”) in diameter installed vertically, to a depth necessary for the installed casing to extend into the tunnel excavation. When alignment holes fall within the pavement area of the roadway, the pavement shall be saw-cut, a cover shall be placed over the end of the casing at grade, and the space around the casing within the roadway filled with concrete (EXCEPT in controlled access right-of-way).
CAL/OSHA REQUIREMENTS
The California Code of Regulations (CCR) mandates the following requirements for Tunneling Projects.
• The Owner or Local Entity proposing the construction of the tunnel shall make a full submittal to the Department of Industrial Relations, Cal/OSHA, to determine tunnel classification. CCR 8422
• Development of a check-in/check-out procedure to ensure an accurate account of personnel underground in the event of an emergency. CCR 8410
• Development of an Emergency Plan, that outlines duties and responsibilities of all personnel on the project during an emergency. The plan shall include ventilation controls, firefighting equipment, rescue procedures, evacuation plans and communications. CCR 8426
• Cal/OSHA requires a State of California certified person performing the duties of gas tester or safety representative to be certified by passing a written and an oral examination administered by the Cal/OSHA Mining & Tunneling Unit. CCR 8406(f), (h)
• A certified safety representative shall direct the required safety and health program and must be on-site while employees are engaged in operations during which the Tunnel Safety Orders (TSO) apply. CCR 8406(f)
• The certified safety representative must have knowledge in underground safety, must be able to recognize hazards, and must have the authority to correct unsafe conditions and procedures subject to the TSO. CCR 8406(f)
A State of California certified gas tester is required for the following operations:
• All classifications other than non-gassy • Projects during which diesel equipment is used underground • Hazardous underground gas conditions. CCR 8470
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TUNNEL
Tunnel construction is accomplished by the method of Hand-mining, or by Mechanical means, and the use of a protective shield.
Continuous monitoring and observation of the ground surface above the tunnel is required. In some cases, it may be required to survey and record elevations along the survey grid line, several times a day, or daily.
Generally, when tunneling in good ground, tunnels with a diameter of less than eight-feet (< 8’) and less than three-hundred feet to four-hundred feet (300’ to 400’) in length may be holed-through (excavated completely) before concreting the interior of the tunnel, when placement of pre-fabricated or pre-cast pipe is to be installed. When this is proposed, hole-through (unsupported length) before concreting of the interior of the tunnel, it shall be justified by the original subsurface geotechnical investigation and design.
Tunnel lining and bracing should consist of steel ribs and steel spreaders (dutchmen) with wood, concrete, or steel lagging, or with bolted steel liner plates.
Fireproof materials should be utilized in all construction of plant structures, above ground, within one hundred feet (100’) of the shaft or tunnel. The use of flammable materials or wood shoring would require that adequate fire protection be provided.
Ventilation systems shall be established and provide a minimum of two hundred (200) cfm per worker.
• All equipment shall maintain a minimum clearance of twenty-five feet (25’) from opening. • An established contingency plan in the event of ground loss. • Cranes utilized in operations shall maintain minimum required clearances.
TUNNEL SHIELD
• The face of the shield shall be provided with a hood or an approved grid system. • The excavation face shall have a sufficient length to allow for the installation of one (1) complete
ring of liner plates, or one (1) complete set of ribs and lagging before advancing. • The contractor shall submit details and design information of the shield.
TUNNEL LINING
Tunnel lining and bracing should consist of steel ribs and steel spreaders with wood lagging and concrete, or steel lagging, or with bolted steel liner plates.
The tunnel liner and bracing shall be designed (calculations provided) of an adequate strength based upon the geotechnical investigation, soil analysis, loading, and the diameter and depth of cover to provide adequate support of the tunnel.
• A ring expander shall be used to expand the rib continuously outward and upward. • Liner plates shall be designed based on joint strength, minimum stiffness, critical buckling of the
liner plate wall, and deflection or flattening of the tunnel section. • On tunnels with a diameter greater than ten feet (> 10’), the placement of ribs inside of liner plate
may be required. • When the geotechnical investigation has determined that silts and fine sands exist, that may flow
under pressure, all liner plates shall include a neoprene gasket adhered to each flange face.
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LAGGING
Generally started at spring line and continue upwards towards the crown. Lag spacing consists of three methods:
1. Wedging – done by driving a block of wood between the earth and the lag at each end, or by driving a wedge between the rib and the lag.
2. Stops – by welding small angles to the ribs outer flange to prevent sliding. 3. Clamps – which are applied to wood or steel lags.
If the spacing of lags between ribs is used in tunnel construction, packing between lags with filler may be required.
• Lags are boards or steel plates placed longitudinally against the roof and walls of the tunnel excavation.
• Steel lagging may consist of channel, liner plate or corrugated metal. • Steel lagging thickness shall be designed on strength based upon the geotechnical investigation,
soil analysis, and loading. • Wood lagging thickness shall be designed on strength based upon the geotechnical investigation,
soil analysis, loading. Generally wooden lags common size is three-inches by six-inches (3” x 6”), and the length is cut according to the spacing of the ribs.
• A minimum of one liner plate per ring with a two-inch (2”) diameter coupling for grouting is required.
CONSTRUCTION OF SHAFTS / PITS
Shafts / pits should be constructed of a proper size and shape, and equipped as to allow work to be carried on safely.
• Shafts must be constructed of driven steel sheet pilings, steel bracing and tight wood, or steel lagging or steel liner plates and ribs.
• The removal of spoils should be accomplished by mechanical means (muck box). • All shafts must be provided with guardrail and a toeboard. • When ladders are utilized within the shaft or pit, cages and/or safety devices must be provided on
depths of 15 feet to 20 feet, platforms must be provided at depths of greater than 20 feet. • Ventilation systems must be established and provide a minimum of 200 cfm per worker. • All equipment must maintain a minimum clearance of 25 feet from openings. • Upon completion of project all shafts, pits and drifts that are not part of the finished product must
be backfilled.
PLACEMENT OF SHAFTS / PITS
Shafts

Documents

Appendix E – Guidelines