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APPENDIX B – SAMPLE FORMS, LOGS AND REPORTS Appendix B.01.1 - Pre-Construction Conference Sample Agenda
Appendix B.01.2 - Pre-Construction Conference Minutes Example
Appendix B.02.1 - Weekly Meeting Minutes Example
Appendix B.03.1 - Daily Work and Quantity (Project Diary) Documentation Example
Appendix B.04.1 - Sample Progress Report Estimate
Appendix B.04.2 - Quantity Tracking Example (by item)
Appendix B.05.1 - QA Material Testing Plan (Required Tests & Actual Tests) Example
Maricopa County Department of Transportation
Preconstruction Conference
AGENDA
Power Rd and Elliot Rd Intersection Improvement TT0539
March 20, 2018 10:30 AM
TT0539 – Power Rd and Elliot Rd Pre-con Page 1 of 4 3/20/2018
1. Self-Introductions of Attendees – sign in on Attendance Sheet 2. Project Introduction: Project will be constructed by AJP Electric under JOC Contract 2015-027.
Location: Power Rd and Elliot Rd Intersection The work consists of removing all existing traffic signal equipment and materials; install new traffic control equipment and materials, including underground conduit, video detection; sidewalk ramps, pavement replacement, signing, striping and other associated work.
3. MCDOT Representatives
Construction Manager Shawn Coleman (602) 292-0251 Inspector Mario Lucero (602) 723-5599 Traffic Control Burt Neptune (602) 527-6710 PIO Ron Coleman (602) 525-8698 Survey Gregg Hunter (602) 506-4679 Materials Testing Aaron Spears (602) 469-5421 Signing Brian Neves (602) 722-6927 Striping Tony Perez (602) 723-0585
4. AJP Electric
Project Manager Greg Cliffords (602) 451-2515 Superintendent ___________ ____________
5. Communications and Coordination
The Contractor is reminded that the Construction Manager (CM) has immediate charge of the administrative and engineering details of the project. The Contractor is cautioned that only the CM and Inspector are authorized to provide information, clarification, or interpretation regarding plans, specifications, and any other contract documents or requirements. Solicitation and receipt of information by the Contractor from any other MCDOT representative will not be considered valid for administration of the project. Shop drawings and all other submittals required by the Contract shall be submitted to the CM. Submittals made to and received by other MCDOT representatives will not be considered valid for the purpose of administration of the Contract.
All Mail, Submittals and Request for Information (RFI) for MCDOT shall be sent to Shawn Coleman. Shawn will forward documentation to the appropriate MCDOT staff for review and approval.
All Mail, Submittals and Request for Information (RFI) for AJP Electric shall be sent to Greg Cliffords. Daily field scheduling, coordination and field issues shall be discussed and coordinated between the
MCDOT Inspector and Contractors Field Representative. Field changes such as modifications and monetary expenses shall be submitted in writing and discussed with the CM.
Try to resolve all issues at the lowest level.
TT0539 – Power Rd and Elliot Rd Pre-con Page 2 of 4 3/20/2018
6. Title VI Kimberly Richards is the Intergovernmental Coordinator for this project 602-506-1630
Presentation on Title VI Keep copy of Title VI Presentation on the project site.
7. Public Relations
Ronald Coleman (602-525-8698) is the Public Information Officer for this project. Complaint Handling – Follow up and resolve promptly. Keep records of complaints and actions. MCDOT Project Information 602-506-3342 Contractor to notify emergency services, schools, mail carrier and trash services of project.
8. Environmental
To prevent the introduction of invasive species, all construction equipment shall be washed prior to entering and leaving the construction site.
Special Provisions 107.5.3.3 Identify Potentially Hazardous Materials Special Provisions Section 350 Removal of Existing Improvements
9. Right-of-Way
The contractor shall keep the construction operations within the existing ROW. Marshaling Yard / Staging Area. Agreements to Access Private Property
Contractor shall furnish the MCDOT CM properly executed written documentation from property owners that authorizes the Contractor the use private property for marshalling yard or staging area.
10. Utilities
Contractor is reminded that they are responsible to request Arizona 811 (BlueStake), verify and locate existing utilities. Submit Arizona 811 confirmation to Inspector.
MCDOT Utility Coordinator is Efren Guevara (602) 722-8070 Cooperation with Utilities – Special Provisions 105.6
11. Survey
Survey will be provided by MCDOT Survey requests are to be made electronically through Mario Lucero Provide reasonable and specific survey requests. Two full working days advance notice is required for survey requests for preparation and scheduling.
12. Material Testing
QA Materials Testing will be provided by MCDOT QA Testing Plan Testing requests are to be made electronically through Mario Lucero Two full working days advance notice is required for material testing requests for preparation and
scheduling. QC Testing is the responsibility of the Contractor QC Subcontractor
TT0539 – Power Rd and Elliot Rd Pre-con Page 3 of 4 3/20/2018
13. Contractor’s Submittals (Note: this is not a complete list) List of all Subcontractors List of Material Sources Preliminary Work Schedule Preliminary Traffic Control Plan Emergency Telephone Numbers Signing Authority Letter Name and Phone Number of the Certified Safety Professional Copies of all Permits required for project Construction (including the Town of Gilbert, City of Mesa,
RWCD) Safety Plan with OSHA 300 Logs Material Safety Data Sheets Mix Designs Manufacturer’s certification for all materials Shop drawings
14. Construction Schedule – 80 Calendar Day Contract
Notice To Proceed Date: _______________________ Projected Completion Date:_ ____________________ Work Hours:_________________________________ Contractor will review project schedule with attendees Overtime and Weekend Work
Contractor must advise MCDOT in advance of planned overtime and weekend work. 15. Traffic Control
Submit traffic control plans (TCP) electronically to Burt Neptune Keep copy of approved TCPs on project site during working hours Traffic Control Subcontractor is: Konnick Construction Lane restrictions and Flagger Operations Uniformed Off-Duty Officers Access to properties and businesses must be provided at all times. Notify law enforcement, emergency service, schools and public services of restrictions.
16. Progress Payments
County accounting system requires processing of Monthly Progress Estimates by the third business day of the month.
Quantity cutoff date is the 20th of each month. Inspector prepares Monthly Progress Estimate and submits for processing by the 27th of each month. Quantities to be measured and agreed in field by Inspector and Superintendent daily.
17. MCDOT Furnished Material and Equipment – Special Provisions 470.5
18. Video Project –
Contractor shall video the existing conditions of the project site and provide MCDOT with the video on a flash drive at least 2-days prior to start of work.
19. Permits
MCDOT Courtesy Permit is being processed.
TT0539 – Power Rd and Elliot Rd Pre-con Page 4 of 4 3/20/2018
City of Mesa (On-site Preconstruction Meeting required) Town of Gilbert Roosevelt Water Conservation District
20. Safety and Health
Be aware of surroundings at all times. This project has sight and space restrictions. Contractor to follow safety plan All personnel on project site shall wear PPE Portable Toilet facility required for jobsite Keep area cleaned daily Contractor Safety and Tailgate Meetings
Invite Inspector to Meetings 21. Lesson Learned
Lessons Learned form will be emailed to project participants to complete and return to Shawn Coleman when construction phase of project is complete.
22. Open Discussion
Maricopa County Department of Transportation
Preconstruction Conference
Minutes of Meeting
Power Rd and Elliot Rd Intersection Improvement
TT0539
Preconstruction Meeting Date: March 20, 2018
10:30 AM
TT0539 – Power Rd and Elliot Rd Pre-con Page 1 of 4 3/20/2018
1. Self-Introductions of Attendees – sign in on Attendance Sheet
2. Project Introduction: Project will be constructed by AJP Electric under JOC Contract 2015-027.
Location: Power Rd and Elliot Rd Intersection
The work consists of removing all existing traffic signal equipment and materials; install new traffic control
equipment and materials, including underground conduit, video detection; sidewalk ramps, pavement
replacement, signing, striping and other associated work.
3. MCDOT Representatives
• Construction Manager Shawn Coleman (602) 292-0251
• Inspector Mario Lucero (602) 527-6662
• Traffic Control Burt Neptune (602) 527-6710
• PIO Ron Coleman (602) 525-8698
• Survey Gregg Hunter (602) 506-4679
• Materials Testing Aaron Spears (602) 469-5421
• Signing Brian Neves (602) 722-6927
• Striping Tony Perez (602) 723-0585
4. AJP Electric
• Project Manager Greg Cliffords (602) 451-2515
• Foreman Joe Moreno (602) 451-4147
5. Communications and Coordination
• The Contractor is reminded that the Construction Manager (CM) has immediate charge of the
administrative and engineering details of the project. The Contractor is cautioned that only the CM and
Inspector are authorized to provide information, clarification, or interpretation regarding plans,
specifications, and any other contract documents or requirements. Solicitation and receipt of
information by the Contractor from any other MCDOT representative will not be considered valid for
administration of the project. Shop drawings and all other submittals required by the Contract shall be
submitted to the CM. Submittals made to and received by other MCDOT representatives will not be
considered valid for the purpose of administration of the Contract.
• All Mail, Submittals and Request for Information (RFI) for MCDOT shall be sent to Shawn Coleman.
Shawn will forward documentation to the appropriate MCDOT staff for review and approval.
• All Mail, Submittals and Request for Information (RFI) for AJP Electric shall be sent to Greg
Cliffords. (Copy Debbie Magnolo, [email protected])
• Daily field scheduling, coordination and field issues shall be discussed and coordinated between the
MCDOT Inspector and Contractors Field Representative. Field changes such as modifications and
monetary expenses shall be submitted in writing and discussed with the CM.
• Try to resolve all issues at the lowest level.
TT0539 – Power Rd and Elliot Rd Pre-con Page 2 of 4 3/20/2018
6. Title VI
• Kimberly Richards is the Intergovernmental Coordinator for this project 602-506-1630
• Presentation on Title VI
• Keep copy of Title VI Presentation on the project site. (Keep extra copies of posters on site during
working operations. Ensure the Title VI language is included in your sub-contractor’s contract)
7. Public Relations
• Ronald Coleman (602-525-8698) is the Public Information Officer for this project.
• Complaint Handling – Follow up and resolve promptly. Keep records of complaints and actions.
• MCDOT Project Information 602-506-3342
• Contractor to notify emergency services, schools, mail carrier and trash services of project. (Provide
notification at least 2 weeks in advance. Ensure that all school buses are allowed to get through. CM to
coordinate with AJP to determine suitable locations for VMS boards).
8. Environmental (AJP encouraged to thoroughly review the environmental clearance)
• To prevent the introduction of invasive species, all construction equipment shall be washed prior to
entering and leaving the construction site.
• Special Provisions 107.5.3.3 Identify Potentially Hazardous Materials
• Special Provisions Section 350 Removal of Existing Improvements (AJP to submit proposed disposal
facilities. AJP to provide a copy of the asbestos disposal receipt from the disposal facility).
9. Right-of-Way
• The contractor shall keep the construction operations within the existing ROW.
• Marshaling Yard / Staging Area.
• Agreements to Access Private Property
• Contractor shall furnish the MCDOT CM properly executed written documentation from
property owners that authorizes the Contractor the use private property for marshalling yard or
staging area. (AJP anticipates no Marshaling Yard).
10. Utilities
• Contractor is reminded that they are responsible to request Arizona 811 (BlueStake), verify and locate
existing utilities. Submit Arizona 811 confirmation to Inspector.
• MCDOT Utility Coordinator is Efren Guevara (602) 722-1907
• Cooperation with Utilities – Special Provisions 105.6 (MCDOT & AJP to coordinate with SRP for the
erection of the poles near the overhead lines. AJP and MCDOT to ensure address labels are correct).
11. Survey
• Survey will be provided by MCDOT (CM will coordinate with Survey to get limits and ROW staked
prior to on-site Pre-Con. There may be some possible re-staking. Some possible small changes to
limits of work may be incorporated pending City of Mesa & RWCD comments).
• Survey requests are to be made electronically through Mario Lucero
• Provide reasonable and specific survey requests.
• Two full working days advance notice is required for survey requests for preparation and scheduling.
12. Material Testing
• QA Materials Testing will be provided by MCDOT
• QA Testing Plan
• Testing requests are to be made electronically through Mario Lucero
TT0539 – Power Rd and Elliot Rd Pre-con Page 3 of 4 3/20/2018
• Two full working days advance notice is required for material testing requests for preparation and
scheduling.
• QC Testing is the responsibility of the Contractor
• QC Subcontractor
13. Contractor’s Submittals (Note: this is not a complete list)
• List of all Subcontractors
• List of Material Sources
• Preliminary Work Schedule
• Preliminary Traffic Control Plan
• Emergency Telephone Numbers
• Signing Authority Letter (AJP to refer to MCDOT website for approved signage drawings)
• Name and Phone Number of the Certified Safety Professional
• Copies of all Permits required for project Construction (including the Town of Gilbert, City of Mesa,
RWCD)
• Safety Plan with OSHA 300 Logs
• Material Safety Data Sheets
• Mix Designs
• Manufacturer’s certification for all materials
• Shop drawings
14. Construction Schedule – 80 Calendar Day Contract
• Notice To Proceed Date: __Pending RWCD_______
• Projected Completion Date:_ ____________________
• Work Hours:____6 am to 4:30 pm_______
• Contractor will review project schedule with attendees
• Overtime and Weekend Work
• Contractor must advise MCDOT in advance of planned overtime and weekend work.
15. Traffic Control
• Submit traffic control plans (TCP) electronically to Burt Neptune (AJP to submit ASAP)
• Keep copy of approved TCPs on project site during working hours
• Traffic Control Subcontractor is: Konnick Construction
• Lane restrictions and Flagger Operations
• Uniformed Off-Duty Officers
• Access to properties and businesses must be provided at all times.
• Notify law enforcement, emergency service, schools and public services of restrictions.
16. Progress Payments
• County accounting system requires processing of Monthly Progress Estimates by the third business day
of the month.
• Quantity cutoff date is the 20th of each month.
• Inspector prepares Monthly Progress Estimate and submits for processing by the 27th of each month.
• Quantities to be measured and agreed in field by Inspector and Superintendent daily.
17. MCDOT Furnished Material and Equipment – Special Provisions 470.5
TT0539 – Power Rd and Elliot Rd Pre-con Page 4 of 4 3/20/2018
18. Video Project –
• Contractor shall video the existing conditions of the project site and provide MCDOT with the video on
a flash drive at least 2-days prior to start of work.
19. Permits
• MCDOT Courtesy Permit is being processed.
• City of Mesa (On-site Preconstruction Meeting required)
• Town of Gilbert
• Roosevelt Water Conservation District
20. Safety and Health
• Be aware of surroundings at all times. This project has sight and space restrictions.
• Contractor to follow safety plan
• All personnel on project site shall wear PPE
• Portable Toilet facility required for jobsite
• Keep area cleaned daily
• Contractor Safety and Tailgate Meetings
• Invite Inspector to Meetings
21. Lesson Learned
• Lessons Learned form will be emailed to project participants to complete and return to Shawn Coleman
when construction phase of project is complete.
22. Open Discussion
- AJP to submit a comprehensive removal and transportation plan identifying the procedures to be used for
the removal, transport and disposal of the existing signal poles with associated accessories that have been
identified as having paint that contain lead. (Refer to S.P. 108.1.1)
PROJECT: Riggs Road
Recker Road to Power Road PROJECT NO: TT0429
CONSTRUCTION PHASE
WEEKLY MEETING NO: 03 MEETING MINUTES
Meeting Location: CEI Gilbert Office Project Number: TT0429
Meeting Date/Time: Monday, March 27, 2017 at 9:30 AM Meeting Subject: Progress
Contract Time 240-calendar days NTP: 3/20/17 Days used as of 3/20/17: 7 days (3%) Days remaining: 233 days (97%) Accepted Rain Days: 0 days
Construction Milestones Target Start Date
Target Completion Date
Actual Start Date
Actual Completion Date
Start Date 3/20/17 - 3/20/2017 - Phase 1A: Construct south side (STA 109+98 to STA 162+00)
3/20/17 6/29/17 3/20/2017
Phase 1B: Construct south side (STA 164+00 to STA 171+31) & TOQC Sewer construction
4/18/17 6/1/17
Phase 1C: Riggs/Power Intersection (outside) & TOQC Water construction
3/27/17 6/15/17 3/20/2017
Phase 1C: Power/Riggs Traffic Signals
5/10/17 6/14/17
Phase 2A – Construct north side (STA 109+98 to STA 171+31)
6/30/17 8/31/17
Phase 2B – Riggs/Power Intersection (inside)
6/16/17 8/16/17
Phase 3 – Final Adjustments/ARAC surfacing
8/24/17 8/29/17
Place Thermoplastic 9/28/17 9/29/17 Substantial Completion - 9/30/17 Final Acceptance
Active Traffic Control Plan(s): Plan 2: Construction of east side of Recker and south side of Riggs Plan 5: Construction of the east side and west side of Power Plan 6: Sidewalk Closure at Power/Riggs Attendees: Lisa Ruane X Brian Lizzet X Mike Davenport X Maher Osman X
Jon Nelson X Claudia Harriet X Tom Narva Clinton Bohnert
Ronald Coleman Aaron Spears Bill Lawrence Constance Wilson
Frank McIntire X Kirk Gyllenskog X Michael Gaffney X Licia Judy X
Item Description Action By Due By A. CONSTRUCTION PROGRESS:
Working Hours: GMC working 4-10’s Monday – Thursday (6:30 AM to 4:30 PM). Possibly working Friday if Axiom does not complete work.
Weekly Meeting 03 Minutes Page 2
Schedule: Monthly Progress Schedule Report: Due by the 10th of each month – GMC to submit alternate baseline schedule with 4-day closure Three week look-ahead Schedule: -Attached This week – Install 12”sewer at Power/Riggs; SRP conduit install; Continue removals of pipe, curb, sidewalk, ramps, rip rap and driveways Next Week – Water services, continue sewer work, signal conduit at Power/Riggs, roadway excavation and box culvert construction Week 3 – Sewer work, storm drain on Riggs, signal conduit and relocate conduit at Recker/Riggs, Subgrade Prep and box culvert construction GMC asked about the curb radius at Power, if the signal foundation could be placed prior to the curb radius. GMC to check TOQC standard on the traffic signals to see if this is allowed. Also, survey to check elevations
GMC GMC
10th of Month
ASAP
B. SAFETY & TRAFFIC CONTROL: 1. Traffic Control Plan for Night work (Plan 7) – Returned for correction 2. Traffic Control Plan 8 – VMS Boards for Night Work –under review 3. Maintain driveway access 4. MCDOT (Lisa) mentioned to make sure shoring is being used correctly
to ensure safety. CEI (Maher) also added to make sure ladders are tied-off correctly.
1. GMC 2. CEI 3. GMC 4. GMC
ASAP ASAP
Ongoing Ongoing
C. REQUESTS FOR INFORMATION – None Pending
D. SUBMITTALS: Per Attached Submittal Log
1. Precon Submittal 003 Assumptions and Calculations to determine bid prices –GMC delivered the sealed envelope to the meeting and it was logged by CEI – closed.
2. Submittal 005 Box culverts – under review 3. Submittal 011 Thermoplastic Striping – CEI (Brian) sent email to
subcontractor and awaiting response. 4. Submittal 013 Decomposed Granite – will be reviewed onsite with
TOQC (Charlene Montgomery)
1. GMC 2. CEI 3. GMC 4. CEI/TOQC
Completed
ASAP ASAP
ASAP
E. CHANGE ORDERS: 1. Item 401.01100 Uniformed Off-Duty Officer – Allowance item to be
added to the contract. Change Order was given to MCDOT (Lisa) prior to the meeting.
2. Single Curb per MAG Std. Det 222, Type ‘B’ and Mountable Curb per MAG Std. Det 220-2, Type F (with 5’ transitions on each side) – Awaiting cost proposal from GMC
3. Fence Removal/Relocate/Maintenance – CEI tracked T/M for fence removal at the NEC of Power/Riggs – will keep item open if more fence removals take place onsite. Any existing fences onsite could be removed by MCDOT’s contractor (Banicki) or GMC.
1. MCDOT 2. GMC 3. CEI/GMC
ASAP
ASAP
Ongoing
F. SURVEY: 1. Survey request – Two (2) working days in advance to be onsite – make
requests well in advance of when survey work is anticipated to be Complete
2. Blue staking prior to excavation – including sub contractors 3. Production Rates from Survey – GMC is concerned with the
communication and service with Horrocks. Concern is that they do not stake areas needed. Survey staking is not as thorough as previous projects with MCDOT. It was suggested that a representative could initial the form after the survey is complete. Make note on survey request form to please meet with contractor foreman on site to assure work is complete.
4. TT0406 Survey Staking - ROW staking not to be confused with sewer line staking. Surveying should be complete by the end of this week.
1. GMC 2. GMC 3. GMC/CEI 4. MCDOT
Ongoing
Ongoing Ongoing
Ongoing
Weekly Meeting 03 Minutes Page 3
G. COORDINATION (Contractors, Utilities, Other Agencies): Subsequent to the weekly meeting, a utility meeting was held with Stewart Pipe, SRP and Century Link attending. The following items were added to the previous discussions.
1. SRP – Pole removals at 177th, Tangelo, Lemon – Century Link has completed the splicing at Lemon and that pole can be removed by SRP. Century Link will check on coming off at 177th (splice closure) and did not have anything at Tangelo – this pole can be removed by SRP.
2. SRP – Pole removals along north side – Crews are working on pole removals towards Power. Focused on work at 180th/Riggs for Century Link. Steel pole was placed west of 182nd. Pole at SWC of Power/Riggs can come down after underground temporary service occurs by GMC.
3. QCID/CHCID – New pipe along north side Stewart Pipe (Frank): Waiting on a Century Link splice at 180th St/Riggs on the west side. There are approximately 4 areas to work on and 400 LF of pipe left to lie after Century Link completes this work.
4. Cox – Pedestal on Recker (STA 17+60 RT) – A conduit is still in the way in the same alignment that is about 12” down. MCDOT (Jon) to follow up with Jose from Cox.
5. Century Link – New service at 180th/Riggs and O/H on poles – Will get back with MCDOT for a timeframe to complete work for the new equipment at 180th/Riggs. Need to establish power at this location and a temporary service connection from SRP.
6. TOQC – Traffic Signal at Riggs/Power – Coordination on installation 7. TOQC – Water/Sewer – Coordination on inspections 8. MCDOT Maintenance – Asphalt Millings – GMC/CEI to coordinate
with Frank Valencia on millings. MCDOT (Jon) asked, if milling will be generated and reminded GMC to store them at the MCDOT Maintenance Yard. GMC will have some millings possibly this week and will contact Frank Valencia.
9. TOG – Air valve at southeast corner of Recker/Riggs – TOG forces will relocate behind back of sidewalk ramp on 3/24/17 - closed
1.SRP/Century Link 2. SRP 3. Century Link 4. MCDOT 5. Century Link/SRP 6. GMC/TOQC 7. GMC/CEI 8. GMC/CEI 9.TOG/CEI
ASAP
ASAP
ASAP
ASAP
ASAP Ongoing Ongoing Ongoing
Complete
H. QUALITY CONTROL/QUALITY ASSURANCE: 1. Material testing - MCDOT Materials Lab (Aaron Spears) – Two (2)
working days in advance to be onsite – CEI is still waiting for the QA plan from MCDOT. It was suggested to use the similar plan as TT375 – CEI (Brian) to follow up with Aaron on the QA Plan.
2. Compaction testing (QC) - Alpha has been on site for compaction testing during the 12” water line construction.
1. GMC 2. GMC
Ongoing
Ongoing
I. CERTIFICATION OF COMPLIANCE: 1. Submittal 003 (Polymer Manholes) – Needed 2. Submittal 004 (Pull Boxes) – Needed 3. Submittal 006 (End Sections) – Needed 4. Submittal 008 (Poles) – Needed 5. Submittal 009 (Signals) – Needed 6. Submittal 010 (Cabinets) – Needed 7. Submittal 015 (Illuminated Signs) – Needed
1.GMC 2. GMC 3. GMC 4. GMC 5. GMC 6. GMC 7. GMC
Delivery Delivery Delivery Delivery Delivery Delivery Delivery
J. ENVIRONMENTAL: 1. MCES Permit – Copy of SWPP, NOI on-site at all times 2. BMPs installation schedule – SWPPP inspection every 2 weeks and
after each major storm. Notification of partial approval from MCESD – completed. GMC will be doing the SWPP inspections. The next scheduled inspection will be Monday, April 3rd. MCESD, will be back out after the utilities are completed on north side of project.
3. Prevention of invasive species entering/leaving a. Equipment washed and inspected while entering/leaving site
4. As necessary with vegetation removal: Rolling Survey – Nest removal on 3/23/17 – clearing and grubbing has completed- It was asked about the trees/vegetation at 177th and 180th St. CEI (Brian) will verify this area was checked during the survey.
1. GMC 2. GMC/CEI 3. GMC 4. GMC/MCDOT
Ongoing Ongoing
Ongoing
Ongoing
Weekly Meeting 03 Minutes Page 4
5. Asbestos Report – Copy on-site at all times 6. Monitor/control dust, noise, fumes 7. Dust Control Permit – Copy on-site at all times
5. GMC 6. GMC 7. GMC
Ongoing Ongoing Ongoing
K. PROGRESS PAYMENTS: 1. Cutoff day is the 20th of every month – First Pay Application was
submitted to MCDOT subsequent to the meeting – could take up to 2-weeks to process after signatures
2. All allowance items T/M documents should be fully submitted prior to pay applications to process payment – T/M amount to be given to Lisa for budget purpose prior to approval.
1. GMC/CEI 2. GMC/CEI
Ongoing
Ongoing
L. MCDOT TITLE VI COMPLIANCE: 1. Title VI Poster – onsite at all times – with Superintendent and visible in
the project yard
1. GMC
Ongoing
M. COMMUNITY RELATIONS: 1. Submit weekly schedules to MCDOT PIO (Ronald Coleman) and
TOQC PIO (Constance Wilson) 2. Provide Project Information Cards onsite as needed 3. Property Owner at SEC of Recker/Riggs (Bob Kerley) – onsite meeting
on 3/20 with MCDOT (Ron) and CEI (Brian), no issues – item closed. 4. Property Owner (Ron Lyons) – MCDOT (Ron) to provide update 5. Property Owner (Beth Ashley) – SEC of Power/Riggs trailer – need
location for trailer to move to – CEI to coordinate with property owner
1. CEI 2. GMC/CEI 3. CEI/MCDOT 4. MCDOT 5. CEI
Ongoing
Ongoing
Complete
ASAP ASAP
N. PARTNERING EFFORTS: 1. Officers were added as a Change Order. 2. Effective/timely communication 3. MCDOT (Lisa) spoke of the evaluations in the MCDOT Manual
(Appendix A) that should be used monthly. CEI will review these evaluations and create one for this project. Evaluation will be issued one week prior to be able to filled out.
GMC/CEI/ MCDOT
Ongoing
O. GENERAL COMMENTS/DISCUSSIONS: 1. Mailbox Relocations - GMC asked about at our last meeting. CEI
(Brian) sent an e-mail to MCDOT (Ron) and will follow up. 2. 177th/Riggs (Coronado) - GMC asked about the owner – he has
concrete and landscape removals. GMC would like MCDOT to contact the owner to inform them that irrigation will be cut-off. CEI (Brian) will contact MCDOT (Nicole) in Ron’s absence.
3. Door Hangers for contractor to hang – MCDOT (Ron) to provide.
1. CEI/MCDOT 2. MCDOT 3. MCDOT
ASAP ASAP ASAP
P. MEETING ADJOURN AT: 10:35 AM
CEI Representative: _____________________ Contractor: _______________________ Date: _________________________________ Date: ____________________________
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATIONPROGRESS REPORT ESTIMATE
Estimate No 2 Date: 6/26/2012Project Intersection Improvement at Meeker Blvd and Wilson Way Work Order No: TT357
Date Started Date Completed:Contractor : Contractors West, Inc. Address: 1830 West Broadway Road
Mesa, Arizona 85202 Contractual
Percent Complete: 98% Completion Date: 05/31/12
JOB NUMBER: TT357ACTIVITY CODE: RDCS
OBJECT CODE: 940-57CREW: 4000
LOW ORG: 9140
C-91-10-167-5-00 See Attached2009-051
TOTAL EARNED BY CONTRACTOR $292,851.90LESS 0 % RETAINED/ESCROW $0.00NET AMOUNT DUE CONTRACTOR $292,851.90
DEDUCT PREVIOUS PAYMENTS $256,430.02OTHER DEDUCTIONS $0.00TOTAL DEDUCTIONS $256,430.02
AMOUNT TO BE PAID THIS ESTIMATE $36,421.88
The undersigned Contractor certifies that the work covered by this application for payment has been completed in accordance with the Contract Documents, and, pursuant to A.R.S. 34-221, the Contractor has applied the proceeds of previous payments to pay all subcontractors and material suppliers then due and owing.
Prepared by DateOwner's Representative
Contractor Date
Submited by Date
Approved By DateDivision Manager, Project Management & Construction
Contractors West, Inc.
Construction Engineer
4/2/2012
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ar E
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Man
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Inc.
Con
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me:
60D
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N.T
.P.
4/1/
2012
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TT
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1
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259.
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Tot
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:$2
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Con
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0
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TT
357P
E.x
lsP
age
2
Maricopa County Small Business Enterprise Program Participation Reporting Form
This form is to be submitted with each pay application or invoice. Any pay application or invoice without this form attached is subject to rejection as not being a completed pay application or invoice pursuant to the terms of the contract. _____________________________ ___________________________________ Name of Prime Consultant/Contractor Contract No. _____________________________ ___________________________________ Contact Person Project No. _____________________________ $__________________________________ Street Address Amount of this Pay Application/Invoice _____________________________ City, State ZIP Complete below with information on the SBE firms utilized as subconsultants/subcontractors for this pay application/invoice. If work was self-performed and your firm, as the prime, is an SBE firm pursuant to A.R.S. § 41-1001, et seq., then you may list your firm as the SBE firm.
SBE Firm Name SBE Firm Address Type of Work Performed
$ Pd to SBE this App/Inv
$
$
$
$
$
$
$
$
$
$
□ A mark in this box certifies that no SBE firms were utilized as the prime, subconsultant or subcontractor with respect to this pay application/invoice. Date: ___________________ ___________________________________________ Signature ___________________________________________ Printed Name & Telephone Number
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
DIVISION PROCEDURE
PPG NO: 93-5 Effective Date: December 1, 1993
Revised Date: September 16, 2005
DIVISION: Project Management & Construction
SUBJECT: Sampling & Testing Guide (Non-Federal)
Authorized Signature:
___________________________________ M. Kent Hamm, P.E.
Division Manager/Assistant County Engineer
Owner/Contact: John Shi / 602-506-8658
GENERAL: MAG Standard Specifications make little or no reference to materials sampling and testing frequencies. This written guide has therefore been developed as an aid in preparing appropriate testing plans for individual non-federally funded construction and maintenance projects. It is the intent of this schedule to give guidance to personnel responsible for sampling and testing materials, yet allow them reasonable latitude for adapting to specific project needs. The frequency may vary for individual projects or phases of projects in accordance with job conditions such as the uniformity of materials at the source, the methods and equipment used, and weather conditions. The number of samples and the distribution of the locations from which they are taken should be such as to adequately assure or verify that materials and construction are in accordance with the plans and specifications. The Engineer may direct that less acceptance sampling be done in particular cases of limited quantities of materials on the project, or for small projects. Conversely, he or she may direct that a greater amount of acceptance testing than that shown as "minimum sampling frequency", or additional type of acceptance testing, be done when he or she deems it necessary for adequate acceptance information. Reliance should not be placed wholly on the results of sampling and testing to determine acceptability of materials and construction. The sampling and testing should be supplemented by sufficient visual inspection of the materials as a whole to determine whether the samples and tests are reasonably representative of the entire mass of materials. In addition, there should be sufficient observation of the actual construction operations and processes to ascertain whether they can be expected to consistently produce uniformly satisfactory results. Small quantities may be accepted on the basis of manufacturer's material certification or based upon visual observations of the Engineer. Small quantities may be considered to be approximately 500 cubic yards or less of processed aggregate material, or approximately 20 tons of bituminous materials or portland cement
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Maricopa County Department of Transportation Sampling and Testing Guide (Non-Federal)
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and flyash. A small quantity of portland cement concrete should be considered to be 20 cubic yards of less. The Engineer should exercise careful judgment in the acceptance of small quantities. These considerations must include the significance of the project to the construction as well as the quantity. The recommended sizes of small quantities are to be considered approximate, not maximums. ACCEPTANCE SAMPLING AND TESTING: The following index of testing guide applies to sampling frequency for acceptance sampling and testing. The recommended number of acceptance samples shall be shown in the Project Sampling and Testing Plan, prepared by the MCDOT Construction Engineer or his authorized representative, or his Consultant. The designated laboratory for the acceptance sampling and testing program will use the Project Bid Quantity to determine the number of acceptance samples that should be taken. For some materials where the number of acceptance samples is based on time of production, an estimate of the quantity of material produced during that time will be made and used in determining the recommended number of acceptance samples. The laboratory performing acceptance sampling and testing shall be accredited by the AASHTO Materials Reference Laboratory in each of the tests used for acceptance. Acceptance of materials by "Certification of Compliance or Analysis" will be in accordance with Section 106 of MAG Standard Specifications.
Maricopa County Department of Transportation Sampling and Testing Guide (Non-Federal)
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INDEX
GUIDE FOR SAMPLING AND TESTING PLAN PAVING PAGE 4 STRUCTURES AND CONCRETE PAGE 7 PIPE AND TRENCH PAGE 9 RIVER CHANNELIZATION PAGE 10 SLURRY SEAL PAGE 11 CHIP SEAL PAGE 12 ACRYLIC SEAL PAGE 16 CRACK SEAL PAGE 17
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