APPENDIX 1 PROJECT PROPOSAL

• Title : Payroll Management System at Minconsult Asia Jaya

• Problem Statement

Based on the research, the companies and industries that do not have the Payroll System will make the payroll transaction more difficult. The entire employee’s salary has to calculate it as manually. If the system is not systematic, it will make the searching for particular detail more difficult. In addition, the pay slips for the employee also have to write it as manually or type using the typewriter. This problem will make the payroll transaction become slow.

Furthermore, if the detail for the employee keeps it as document, this document maybe will see by other person. The entire document has to keep in the secure place to avoid see or steal by others people. All of this problem can be a burden for the payroll administrator because many works have to do by the payroll administrator before the pay slips can give to employee.

Moreover, the percentage to make mistake is low because all the calculation is automatic calculate by the system. The detail is kept in the systematic way where it can make the user easy to search. Payroll administrator can print out the pay slips anytime they want, the pay slips will display all the detail for the calculation of employee’s salary.

• Objective

• The objectives of the “Payroll Management System” is to provide a system which manages the payroll activity.

• *Example: The salary paid for each employee in a company depending upon their attendance and its calculation which is very huge.

• The users will consume less amount of time when compared to manual paper work through the automated system.

• The system will take care of all the payroll activities like managing each employees attendance.

• The number of leaves taken by that particular employee and calculation in a very quick manner and its avoid.

• Project Scope

The supplementary specification applies to payroll processing. This specification defines the non-functional requirement of the system such a

Functionality:

• Since it stand alone application, a single user may use it at a time.

Usability:

Desktop interface

Windows 98/2000/Xp

Reliability:

The system is available at 24 hours a day, seven days a week.

Performance:

The performance depends on hardware specification

Users of the system

• Manager, Supervisor , Employee , Admin

Methodology

• For the system waterfall model using as methodology.

Fast facilities techniques used

• Control labor costs by bringing payroll in-house

• Minimize compliance risks by consistently applying policies whether

the policies are internal, federal , state or industry specific.

• Improve workforce productivity and increase efficiency with an automated system that gives you data control , pre- audit and employees selfservice.

• Powerful features that provide more accurate labor data and save time and effort

• Reliable technology that provides the flexibility you need; a swift, seamless integration with your existing systems to make sure your operation won't miss a beat.

• Comprehensive service that sync up with your IT resources, budget, and payment preferences, plus consulting offerings to help leverage your investment.

• Hardware and software requirement

Hardware

• Pentium 100 MHz or higher

• Minimum of 20 MB disk space

• SVGA Monitor

Software

• Windows 95

Microsoft Access and Visual Programming