APPE Rotations Boot camp refers colloquially to recruit training, the initial instruction given to new personnel.

University of Minnesota

College of Pharmacy

April 18, 2011

Agenda for the Morning

Requirements Registration Portfolio Reporting to Sites Attendance Evaluations Time Off/ Making-up

Time Away

General Expectations Professionalism Sites Specifics Housing AHEC ASHP Web Site – Navigation

Requirement review

CPR Training Immunizations Mandatory Health Insurance for AHC Students HIPAA Training Background Check Internship Number

http://www.pharmacy.umn.edu/pharmd/currentstudents/requirements/home.html

ATTENTION! – Attendance Presence at the site based on the rotation

requirements Minimum 40 hour work week (avg.) Not just 8 hours days or “9-to-5” hours Start and Stop Times

Time Not On Site Vacation days Sick days Meeting days Health fairs/ HUB activities

Communication with Sites Speak directly with your preceptor TWO WEEKS

before the beginning of each APPE (not HR, others)

Discuss with your preceptor: COP calendar, University holidays Any request for time off (such as national meetings) Share your portfolio Site expectations: start time, location, parking,

orientation, HR forms, other requirements

Reporting to Sites Provide to the Preceptor

Forms: CPR, HIPAA forms, immunizations and background check information

Have these available on the first day, don't wait to be asked

Any forms required by the site

Call OEE in addition to your preceptor if you will not be at the site due to illness, family emergency etc.

Portfolio Course Portfolio needs to be shared electronically with

preceptors at the time that you contact them

Student takes the lead on sharing and use of contents

This is about strengths and areas for improvement

Due Date: May 13th 2011 -9:00a.m.

 

Spring Assessment Assessment committee evaluating individual and

aggregate results

Students: use this information to help tailor your rotation

Build on strengths Focus on areas that need more attention

May require customized action plans for some

students

 

General Expectations Review Educational Outcomes with Preceptors Review COP Calendar with Preceptors

Official COP events National Meetings University Holidays

Be the Best Pharmacist You Can Be!

Dispensing and non-dispensing responsibilities

Sharing progress and portfolios Wear photo ID at all times Be a team player to all, including

technicians

General Expectations Provide professional feedback about the sites

Self-directed and assertive

Be prepared

Understand the practice policies of the sites Reporting to site Professional Dress-code Professional Behavior

Notification of Professional Leave/Vacation

A maximum of three days of leave or vacation

may be taken during one single APPE

If you reach the final block with five unused days, you may still only use three days during that block.

Notification of Professional Leave/VacationPreceptors may approve or deny requests for leave/vacation

The Notification of Professional Leave or Vacation form must be submitted to the Experiential Education Office after you obtain your preceptor’s approval

Your Name:__________________________________Date (s) _____________________________________Block # ______________________________________Preceptor Signature ___________________________

Days Left_________________________

Time Away and Documenting Form is available on the Exp Ed Website

Form needs the preceptor’s signature

Fax or mail the signed form to the OEE (fax # 612-625-4077) Contact information is on the form

Verify information with what Preceptor submits at the end of the rotation

Making up days

Making up time Contacting preceptors Coordinating time off Right of refusal by the preceptor

Site plans Student performance questionable A unique opportunity available only that day Any reason/no reason

ASHP Midyear, Dec 4-8, 2011Su M T W Th Fri Sa

December2011

1 2 3

ASHP

4

ASHP

5

ASHP

6

ASHP

7

ASHP

8

ASHP

9 10

11 12 13 14 15 16“Five

Week” check point

17

18 19 20 21 22Last day

of Rotation

23 24

25 26 27 28 29 30 31

Evaluations: Student Responsibilities

Review objectives, goals and interests with the preceptor Ask how you are doing: Mid-term Check

Evaluate the rotation and preceptor Document in E-Value Degree clearance depends on submission Do not wait until the end of the year

Evaluations: Student Responsibilities Review Preceptor’s Evaluation of Student (you)

Be sure that the paperwork is turned in

Use this information in future rotations for your improvement.

Consider nomination: Preceptor of the Year

Evaluations: Preceptor Responsibilities Review Portfolio Mid-rotation evaluation: informal touch base Complete evaluation of the student (in E-

Value) Review the evaluation with the student – obtain

signatures Word of caution: you will not “slide” through

your rotation year.

Professionalism Hours are set by your preceptor

Complete your hours as scheduled You must request an adjustment of time and cannot

set your own schedule or make up time without preceptor approval.

Be on time. This reflects on you. Be on time for meetings. Lateness is not respectful to your

audience.

Professionalism Request rather than inform. You are “at work” –

use proper respect with your preceptor and all staff. They are your supervisors and teachers. They may also be a reference …

Be positive at all times. If your comment isn’t a positive constructive one – do not make it.

It will reflect on you and your attitude.

Professionalism Respect what your preceptor has to teach

you. You are still learning. Rotations are required courses. They are

independent of your PharmD IV paper, Boards, other activities, etc.

Using your iPod, iPhone and taking personal phone calls during work hours is not professional.

Social networking …

Professionalism - E-Mail Etiquette Start and end with a courteous greeting and closing

Include who you are and your year) Preceptors have students from all years and from different schools

Address your contact with an appropriate level of formality; spell their name correctly. This information is in E-Value.

Professionalism - E-Mail Etiquette Expectation for a Response

If your email is emotional, walk away from the computer and wait to reply

Housing

You have options

Classmates who have gone before you

Provide options, not necessarily housing

Area Health Education Center (AHEC)

http://www.mnahec.umn.edu/

Sites Specifics

Allina: On-line registration Mayo: Background Check VA : Government employment forms Express Scripts: Background check/drug test Social Security # to access system Walker Methodist: Combined with OmniCare Other potential requirements

Registration Year IVThree SemestersSummer APPE Block 1, 2, 3

Fall Phar 6183 – PharmD

Paper APPE Block 4, 5, 6

Spring Phar 6182 - PharmD

Seminar APPE Block 7, 8, 9

APPE Course Numbers Phar 7120 Community Phar 7122/28 Acute Care Phar 7123 Ambulatory Care Phar 7126 Patient Care Phar 7121 Institutional Phar 7211 Elective I Phar 7212 Elective II Phar 7213 Elective III Phar 7214 Elective IV

(if taking 4th elective)

Registration Year IV

Registration Exercise

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