ACCOUNTS PAYABLES

ALL CORE RELATED PAYMENTS ARE MADE IN ACCOUNTS PAYABLES

Payments not involving Tax Excess Premium Refund Premium Scroll Balance Claims

Payments involving Tax Survey Fee Investigation Fee Legal Fee Commission Brokerage

Court Award (when the interest exceeds Rs.50000/-)

SUPPLIER , SUPPLIER SITE AND INVOICEPerson to whom the payment is to be made is a SUPPLIER and he should have least one SITE for making the payment.Tax information would be available at the SUPPLIER SITEALL PAYMENT RELATED TRANSACTIONS ARE TRANSFERRED FROM (CWISS) IIMS TO ACCOUNTS PAYABLES AS INVOICES.

INVOICE GENERATION IN ACCOUNTS PAYABLES1.Transfer of data from IIMS to AP is made by running a REQUEST SET program which is available in Accounts Payables.

The following process is carried out by running the program1. Generation of invoices automatically for all the transactions created in IIMS which are due for payment.2. Creation of Supplier code and Supplier Site for each Invoice Generated2.When Excess or Refund is transferred to AP One INVOICE for each payable transaction is created.3.Where ever TDS is involved in the payment, Three INVOICES are generated automatically.1. One Standard invoice for payment of Commission, Survey fee etc.2. One Credit Note for Tax Deducted from payment. (with ve Amount)3. One Standard invoice for payment of Tax to Tax Authority.

MAKING PAYMENTS IN ACCOUNTS PAYABLESOnce AP Transfer is done in Core in IIMS Logon to Oracle Financials AP Manager

Run the Request for Transferring data from IIMS to AP

Steps for Running a Request

1.Menu ( View ( Request

2.Open Submit new request window

3.Select Single Request or Request Set

4.Select the report to be run from the LOV

5.Enter the parameters

6.Submit

7.Request ID Created

8.Press Find & Refresh (keep refreshing till the status becomes normal)

Query the invoice generated through the request

Invoices ( Inquiry ( Invoice Batches

1. Query by date

2. View the invoices

Making the payment

Payment ( Entry ( Payment

1.Select the Trading partner from the LOV2. Enter Payment Date and other details

3. Press Enter/Adjust Invoices4. Select the invoice to be paid

5. Press Save6. Payment Voucher No. is createdSteps involved in INVOICE Generation1. Invoice Creation2. Validation of the Invoice (Approving)

3. Create AccountingNote.:In case of manual invoices all the above steps have to be carried out manually but when invoices are generated through an interface from other modules these steps are carried out by the Request Program Run for the transfer of data.

Cancellation of an Invoice - Steps Involved

Invoices ( Inquiry ( Invoice Batches1. Query by date2. View the invoices3. Select the invoice4. Actions ( Cancel InvoiceGENERAL LEDGERENTRIES FROM IIMS AND ACCOUNTS PAYABLE are posted in GENERAL LEDGERPOSTING OF ENTRIES IS DONE AT THE BACK END PROCESS AS SCHEDULED. (eg. Once or Twice a day etc)ACCOUNTING CODE STRUCTUREOffice

Dept.

Account

Analysis

Interoffice

Location

Funds

Future1

Future2