Any Eventuality magazine

MARLBOROUGH’S EVENTS QUARTERLY

ISSUE ONE I SPRING 11

PLANNING YOUR NEXT BIG MEETING? we talk you through it

we explore trends for 2012 weddings

PUZZLES and more...

FREE

get in quick!

Karen Solomon tel I 03 578 2349mob I 021 062 6436e I [email protected]

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EDITOR’S NOTE

THIS MONTHS CONTRIBUTORS...

WELCOME TO THE BEGINNING OF OUR JOURNEY, ONE THAT WILL TAKE US THROUGH THE HEART OF MARLBOROUGH, SHOWCASING LOCAL BUSINESSES IN THE FUNCTION AND EVENT INDUSTRIES.

This quarterly magazine is free and distributed throughout Marlborough and in time, beyond our borders.

It has been Karen’s dream for many years to publish a magazine sharing ideas and industry experience. Karen is an experienced

wedding and events coordinator, with a passion for sharing knowledge and helping people.

What better way to help people than with colourful insights, articles and photos, all free of charge?‘Event architect’ is really just another term for event management, but for me it is a link between my worlds. The past 15 years have seen me in various different roles in architectural environments, in South Africa, United Kingdom, and for the past four years here in Blenheim. Now, fully inspired with function and event coordination over the years of our marriage, I’m steadily changing course.

With our free quarterly magazines we will share news on traditions, emerging trends and sensations in private, public and corporate functions in a stylish and fun magazine, filled with tips and ideas to both initiate and support your wildest imaginations!

Editor I Ben Solomon e I [email protected] tel I 03 578 2349 mob I 021 277 6436

“We are planning great things for the year ahead, and invite you all to be

a part of it!” - Ben and Karen Solomon

1 I www.any-eventuality.com

Hi! I’m Kris Bibby and I’ve been based in Blenheim for 13 years. After living in some strange coun-tries half a world away I’ve come full circle and returned to the country

of my birth. A perverse pleasure in picking up errors in whatever I’m reading led me to a Diploma in Editing & Proofreading. Collaborating with Ben and Karen in their new venture has been a great pleasure, one which I hope will continue for a long time to come.

Karen Bull is a Director of and Graphic Designer for The Full Noise. Based in Blenheim for 6 years now, Karen, and husband Alistair started The Full Noise in 2009.

With a Bachelor of Visual Communication Design and over 10 years of industry experience to build on there is no looking back. And Karen loves nothing more than a good magazine! “Congratulations on a great first issue Ben and Karen!”

BE YUWell-Being

Bars FacilitationEnergy Bodywork & Coaching

Facial Radiance™ (NEW mid Oct!)

Massage TherapiesReiki Practitioner & Teacher

Workshops

OPEN DAILY & MOBILE

TRILBY JOHNSONPh: 579 3203 Mobile: 021 056 4300

Email: [email protected]

TREND

www.any-eventuality.com I 2

... cupcakes, pies and other homemade sweet treats will be popular as will the

lolly or ice cream buffet ...

The blushing bride will be back for 2012. Weddings will return to being natural, organic and vintage-themed which are all very popular choices for brides.

Dresses in pink and blush hues have made their official debut. Ivory and cream, lace and layers as well as jewel-embellished bodices are here. Fine embroidery and crystals will be seen on these dreamy, fresh and airy designs.

Table centerpieces will be filled with luscious foliage and flower choices such as roses, tulips and peonies. We may even see potted shrubs used on tables rather than flowers.

Favours could have a double duty as a place-card holder and can also be handmade - a great idea for DIY weddings.

Colour ranges will be split into two - on the one side colours will be neutral

sepia tones. Ranging from soft pinks, champagne, creams and coffee tones. Be careful of using too much white as it may make your other colours look dirty.

At the opposite end of the colour scale will be colours that ‘pop’ and do not necessarily go together in the traditional sense. These colours will be funky and vibrant.

The ’groom’s cake’ is becoming a more prominent part of the dessert display. These cakes are also very elaborate and can almost compete with the wedding cake. Dessert buffets stacked with cupcakes, pies and other homemade sweet treats

will be popular and side themes will not be forgotten as the lolly or ice cream buffet becomes more popular.

Whatever your choice of theme make sure it reflects you and what you want. Embrace it and incorporate it into everything from ‘keep-the–date’ cards to favours.

If you are starting to plan your wedding now for 2012 and 2013 it

is fantastic to know what is happening in terms of wedding styles.

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Planning the Perfect Meeting


FEATURE

PLANNING A MEETING OR

CONFERENCE? THE GRAMMY

AWARD FOR ANY SUCCESSFUL

EVENT IS AWARDED TO THE

ORGANISATION THAT PUTS

ENERGY INTO PLANNING.

KEY POINTS TO CONSIDER:

• Goals & objectives for meeting• Budget - this will decide venue & catering requirements• Dates to suit your programme• Space, catering needs, technology requirements• Mailing list for attendees• Solicit event sponsors if appropriate to the event• Invite & confirm speakers• Promotion/advertising• Decide on method for registrations - internet, phone or mail

Let’s discuss the points in more detail...

1. Why? What is your purpose in organising this function? The main topic could dictate the environment you choose. For example a conference being held for the salmon farming industry would be ideally situated in Picton, and not at Rainbow Ski Field.

2. Requirements. Once the purpose is determined choose one person to oversee arrangements. He/she will liaise with the clients, venue, caterers, and delegate tasks. The type of meeting will indicate your target audience and therefore likely attendees. Keep things relevant to the group; if possible refer to notes from previous events.

3. Logistics. This is the detail in your plans for any event you organise. Getting this right will mean your event is a success. Things to consider:a) Registration process - this gives a very important first impression. Decide how you would like to handle it and consider whether or not security will be an issue for your attendees. Is the venue suitable in this case?

b) Room set-up is crucial depending on the nature of the event you’re planning. Will you need a U, L or T-shaped configuration? How about rows, pods and break-out rooms?c) Technology. Consider recording or projection devices, and internet access. Crucially, what support do you have if the technology fails? There is nothing more frustrating for attendees than when a technology failure means they can’t progress through their programme.d) Catering. Will you provide snacks, beverages or meals or all three? Consider how many breaks for drinks and meals you will have. Think about dietary needs, menu preferences and seating arrangements.

4. Budget. Knowing all the above will assist in budget planning. If the budget is tight, decide on what is essential and what isn’t and stick to it. Bearing in mind your kind of meeting and the delegates attending, a multi-day event will naturally have a greater financial impact than a one-day event. Get competitive quotes on facilities and catering.

5. Choose the location. Choose your

HERE ARE SOME KEY POINTS THAT NEED TO BE CONSIDERED:

Nestled on the north side of the Wairau River, with amazing 360 degree views, you will feel like you are a world away.

Our experienced team are available to bring out the very best “you” for your wedding with makeup, beauty treatments and appearance. We are qualified to perform minor procedures including the removal of unwanted hair, sun or age spots and minor tattoos. You can enjoy a massage indoors or outdoors in the summer by the stream or at the top of the hill, yoga by the lake on a fine day and indulge in our Pinot Noir and Lavender bath for two.

Pampers Escape Retreat is an exquisite wedding venue, just 14 minutes from Blenheim - we welcome your inspection. Phone Linda today!

Worlds Away

• Privateoasiswithalake&stream• Stunningphotographicopportunities.• Freesecureparking• Arrivebyhelicopter,• Theperfectsettingforyourspecialday• Indoorvenueavailableforrainydays

Pampers Escape Retreat is an elegant, unique & secluded 6 acre Wedding and Civil Union venue.

www.pampers-escape.co.nz [email protected] I tel +64 3 5791002


Just 25 kms south of Blenheim you will find one of New Zealand’s grandest homes - Ugbrooke House. This historic, stately mansion has been the centre of the Awatere Valley since 1885 and covers a massive 10,000 square feet of floor space. Ugbrooke operates principally as a guest house (hosted accommodation) and is perfect for weddings and special functions.

Listed with the Historical Trust of New Zealand, Ugbrooke was built by the Hon. William Clifford of Devon England to emulate his ‘family seat’ in Devon, UK and was subsequently finished by Henry Vavasour in 1903 to become the home for

the Vavasour family for three generations.The elegant Edwardian dining room with hand-painted pressed metal ceiling and original poppy frieze wallpaper adjoins the conservatory/orangerie, seating up to 40 people, while the Chudleigh Room offers a cosy English-style bar for pre-dinner or celebratory drinks. Both of these elegant period rooms, with their 14 foot high stud ceilings and kauri timber joinery, are just some of Ugbrooke’s unique features.

Stepping into Ugbrooke is like stepping

into another more gracious era.

Take a look inside one of Marlborough’s most historic & private country estates.

Ugbrooke presides in a commanding position over world- renowned vineyards and the garden offers breathtaking views across to the Cook Strait.

A purpose-built pergola below a terraced garden, is ideal for wedding ceremonies and the unique, relaxed and private setting is ideal for romantic weekends, mid-week sojourns, retreats and ‘getaways’. For larger wedding receptions a marquee can be erected on the lawn. Smaller weddings for up to 40 people can be held inside the home incorporating the dining room, conservatory and verandah.

Recently refurbished, the elegant rooms offer modern amenities and the surrounding grounds have a nine-hole chip and putt golf course. A swimming pool and lawn bowls is available for in-house guests as are bicycles.Ugbrooke is perfectly situated for further exploration of the scenic Awatere Valley and the Marlborough/Kaikoura district.

Hidden Treasure

HERE ARE SOME KEY POINTS THAT NEED TO BE CONSIDERED:

location based on your objectives and logistics. Consider ease of travel if you are going off-site.

6. Choose the facility. The right venue can make the difference between attendees falling asleep in their chairs or feeling energised. Evaluate cost and convenience. How do amenities and services compare?What business services do they offer -computers, printing, copying, faxing, wireless internet? Free parking, proximity to attractions, restaurants, shopping? After the evaluations and comparisons the next question to ask is: Can you work with the staff at the facility? Will they be as invested in your success as you are? Will you be able trust and depend on them when the pressure is on?

7. Pre and post-meeting logistics. Establish who your key contact at the venue is so you can advise of any delays or changes to the programme. Use check lists. After the event have a debriefing and assess the results.

8) Your agenda. This is your map for a

successful event. This has all your key information as well as a timetable for events throughout the day/s – speakers, meals, tea breaks etc. Once your topic or reason for the meeting is clear you can identify and invite speakers, teambuilding facilitators and/or trainers who are relevant. Decide on meal times and perhaps networking periods if applicable. Design your programme and include background details and credentials of speakers. Always allow for a Plan B as even the best-laid plans can fall apart. Your principle speaker’s flight could be delayed, the caterers supply the wrong meals... stay calm and focused.

9. Staying on track. Keep time by assigning moderators, timekeepers and instructors depending on your type of meeting. These people are experienced at keeping on track.

10. End on a high note. When delegates leave you want to see happy faces, people who feel energised and glad they came. You can create that ‘high note’ by doing something special. A few examples are: stage a draw, arrange for the caterer to serve something special for the end-of-day

refreshments, get a comedian in. If you can end on a positive note you will have delegates looking forward to the next event. Distribute evaluation / feedback forms to help plan future meetings.

YOUR CHECK LIST:

P Goals and objectives for meeting

P Budgets, registration fees, policies

P Identify suitable dates

P Decide on space, catering needs, technology requirements

P Look at venues, costs, & negotiate

P Promote the meeting if appropriate, solicit event sponsors, compile mailing list for attendees

P Invite & confirm speakers

P Set final program plan

P Finalise all suppliers, caterer, technological needs

P Process registrations

www.ugbrooke.co.nz I [email protected] +64 3 5757988


PUZZLING

x 4. Queen Victoria’s wedding cake weighed in at whopping 136.077711kg... Oh!

1. The wedding of Sheik Rashid Bin Saeed Al Maktoum’s son to

Princess Salama in Dubai in May 1981 had a price tag of US$44 million!

2. “Something old” for your wedding day refers to the connection and continuity with the past.

5. “Something blue” for your wedding day symbolises purity, fidelity, and love.

3. In Denmark, brides and grooms traditionally CROSS-DRESSED to confuse evil spirits!

What you didn’t know about weddings...

DID YOU KNOW? THE LONGEST CONTINUOUS SPEECH CARRIED ON FOR 5 DAYS!

Frenchman Lluis Colet broke the world record for the longest speech. The 62-year-old spoke for five straight days and four nights, totalling 124 hours to set the record.

Three notaries were on hand to recognise the feat which allowed Colet to enter in the Guinness Book of Records. His continuous rambling included topics such as Salvador Dali and the Catalan culture.

AidsHow the rider communicates instructions to their horse. Natural aids are the rider’s hand, back, seat, legs, voice and weight distribution. Artificial aids are whips and spurs.

BalanceWhen a horse is able to maintain its centre of gravity with its weight distributed so that it can carry itself and the rider with ease whilst remaining on the bit.

CadenceThis is when the horse has great energy and impulsion and can maintain rhythm, balance and tempo effortlessly and with elegance.

Canter A three time gait in which the horse has a moment of suspension between each stride. It can be either right lead or left lead.

CircleA school movement in which a continuous curve is maintained. Most common size circles ridden are the 10, 15 and 20m circle.

HollowingWhen a horses outline has failed to remain round by not working correctly through its body. It’s head is high back appears to be slightly dipped in the middle.

LoopsA school movement which curves from one rein to another and back again.

PiaffeThis is a highly collected, cadenced and elevated dressage movement where the horse appears to trot on the spot.

PirouetteDuring a Full Pirouette the horse will collect and engage behind in order to turn around on its hind-quarters which form a small circle in the centre with the forelegs forming a larger circle around the edge of the circle.

RhythmThe regularity of the footfalls which should be maintained at all times.

TraversTravers is a dressage movement where the horse is bent around the riders inside leg and brings its hindquarters in to the inside so that it is on three tracks and moving forwards in a straight line.

TrotThis is a two time gait where the horse moves its legs in diagonal pairs.

VolteThis is the name given to a circle that is between 6 and 10m.

WalkThis is a four beat gait and is the slowest of the gaits. The sequence of footfalls is near hind followed by near fore, off hind followed by off fore.

FIND - A - WORD

Flowers are laden with symbolism and the act of giving and receiving them speak to us big-brained ones in a profound and ineffable way. But this shared psychology has its origin in an era when flowers were either gathered in the wild or grown on a cottage scale and, to be honest, is perhaps a little misplaced in our day and age of modern mass production. Fact is, with its heated tunnels, sprays and miles-to-market, commercial cut flowers really aren’t all that green.

Much has been written about the cut flower trade’s environmental credentials elsewhere and so, for now, it would suffice to say that at Verve we agonise over and labour these issues, and go the extra mile in every possible way to practice our craft with a sense of reverence and, indeed, responsibility. This includes growing and sourcing an increasingly substantial part of what makes


Feel-Good Flowers

1. The wedding of Sheik Rashid Bin Saeed Al Maktoum’s son to

Princess Salama in Dubai in May 1981 had a price tag of US$44 million!

Wrestling with contradictions over wholesomeness is somewhat of an occupational hazard over at Verve

up a Verve bouquet right here in the market we serve.

Which brings me to the real purpose of this contribution: If, dear reader, you are (even vaguely) interested in how to minimise the environmental impact of your imminent wedding or next corporate do, one of the simplest ways and most obvious places to start would be to source your flowers locally. Verve can help.From here, simply embroider on the local theme as it applies to the food and venue and with a bit of good old-fashioned thrift in all things related. (Google search for “green wedding” for more detailed ideas.)The suggestion at thriftiness, however, need not imply an austere or deprived setting at all. From my perspective this especially applies to “centerpieces” or venue flowers. Don’t skip these altogether at the mere

thought of costs. Rather, find a florist that could happily double as a stylist and one with, well, imagination.

Workshop the event from start to finish in partnership and let a vision of some sort of botanical presence “organically” unfold. Inspiration could come from as simple a notion as deconstructing the wedding flowers, for instance, in simple but striking “break-away” arrangements in an assort-ment of bud vases or, in a quainter version, haphazard and nondescript little vintage vessels.Much of our modern lives are void of provenance. This shouldn’t detract from the joy and significance anciently bound to giving and receiving flowers, and adorning our rites of passage. Not in a veritable paradise such as ours.

www.flowersformarlborough.co.nz [email protected] I tel +64 3 5722722

CROSSWORD

ACROSS1. The whole is greater than the sum of its parts2. Sport with popular small human powered boat 3. Always / Used in comparisons for emphasis4. A great place for exploring underwater5. Ancient tradition symbolizing eternal love6. 2-Letter word known as a grammati cal particle

7. A wound ball of yarn with a centre pull strand8. Geological material extracted to form noble metals9. Popular ball game taking its name from an English public preparatory school10. Type of lodging11. A plan for expenditure over a period for a particular purpose

DOWN1. Initiated by Kate & Will, this is believed to be the new must-have addition to ceremonies2. Decorated and sometimes layered, this is the symbol of fertility3. Desire4. The act of consulting together formally5. Social union or legal contract creating kinship6. Optional item of clothing for men for cocktail attire7. Small barrel8. 2-Letter word which may act as a preposition9. Short for adjudicator in games

DID YOU know?

THE WORLD’S LONGEST ENGAGEMENT LASTED

67 YEARS!

Octavio Guillen and Adriana

Martinez hold the record for the

world’s longest engagement.

The pair got engaged at 15

years of age in Mexico (1902).

After 67 years, in June 1969,

the world’s longest engagement

ended with their vows.

They were both 82 years old on

their wedding day!

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SNAPPED

There was a ‘masked spy’ blending in at the recent Marlborough Young Professionals Ball, held at Wither Hills.

THE THEME - MASQUERADE

The 2011 masquerade ball was held by the Marlborough Young Professionals at Wither Hills on August 27th. Key sponsors included Any Eventuality Ltd and Verve. Drawing from the masquerade and Mardi Gras themes for both formality and spring colours, Any Eventuality sourced suitable products and service providers to decorate the venue. Stunning floral arrangements sponsored by Verve complemented the theme to a T.

The Marlborough Young Professionals is a network of young people (generally, but not exclusively, aged between 20 and 40) within the first 15 years of their profes-sional careers. It’s a fantastic group to join if you’re new in town, are looking to network within a younger target market, want to share industry experience or would like mentoring and / or support.

1. Tim & Jess Hope

2. Kristine Paran & Lucie Cary

3. Chris Williams abducted the centerpiece

4. Table centerpiece with flowers by Verve

5. Matt Fairweather & Mike Schroder (best

male mask)

6. James Orphan & Emma Sherman

7. Darren & Cheryl Simpson

30 Maxwell Road,Blenheim.

Ph 579 5025p. 03 578 2349

Christmas Functions, Planning,

Coordination, Product Sourcing

1. 2. 3. 4.

5. 6.

7.

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