Annual Work Plan - 2017 - aseanshine.org Working Group (LWG) Meetings ... For approval by HAPUA and EE&C SSN Dec ... 5. Media relations and third party

Annual Work Plan - 2017

17 January 2017

ASEAN SHINE Program Management Office

International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org

Overall Work Plan 2017

Activity Schedule

1. Air Conditioners Task Force

1.1 Refrigerants

Internal training workshop 9 March

Develop strategy End March

1.2 Training of sales persons

Review 2016 experience on training of sales persons Jan

Design new campaign Feb

Implement new campaign Apr …

1.3 Implementation of NPR in Vietnam (co-funding from US DoS) Jan …

2. Lighting Task Force

2.1 Regional Market Assessment report Feb

2.2 Technology Scoping Paper (Test methods) Feb

2.3 Regional Policy Roadmap for MEPS By Nov

2.4 LWG Meetings Mar-Jul-Oct

3. Motors Task Force

3.1 Develop regional action plan Feb-Jun

3.2 Start regional policy roadmap preparation Jul-…

4. Distribution Transformers Task Force

4.1 Regional Consultation Workshop in Seoul, Korea 28 March

4.2 Draft recommendations (IIEC) Jul

4.3 Regional Consultation Workshop in Bkk (TBD) Sep

4.4 International Conference Nov-Dec

5. PSC meetings: 2 May - Sept

6. Donors coordination workshop (in Bkk) June

7. Others

Annual conference Nov



1. Air Conditioners Task Force Task Force Leader: Kittisak Sukvivatn (ICA)

Action Description Schedule

1. Refrigerants Understand issues; develop strategy to determine whether SHINE should be active, and if so how

Mid April

1.1 Understanding

Explore possibility to synchronize with RAC NAMA program led by GIZ

Jan-Feb

Need to understand our work on microgroove to be able to identify synergies, if any

Internal meeting Early March 1.2 Internal training workshop

With speakers from Daikin, GIZ, UNEP 9 March

1.3 Develop our strategy

Internal meeting 10 March

Finalize internal document End of March

2. Consumer awareness

Increase awareness on 5-star ACs: must work on real market transformation

Final action plan to be ready end of

Feb

2.1 Review experience so far and develop detailed action plan

- Organize internal brainstorming sessions - Organize debriefing session with country partners - Draft new action plan. New strategy could include: stronger partnerships with retail chains; stronger partnerships with AC manufacturers

Mid Feb

2.2 Implement activities

Implementation of the new action plan, to start no later than April 2017




4. CLASP-USDoS Vietnam project

Ensure project is visible as SHINE program

4.1 Develop draft MOU with CLASP

End of Jan

4.2 Kick-off workshop in Hanoi

May

5. Evaluation of ASEAN SHINE and preparation of proposal to GCF

(under contract with IIEC) End of March

5.1 Follow-up Organize meetings with IIEC

5.2 Develop draft proposal to GCF

Jun

6. Others

ISO 5151 Follow-up on the real adoption of ISO5151 in national legislations

Revision of RPR Schedule revision of the RPR and increase of EER goals

May, during SC meeting



2. Lighting Task Force Task Force Leader: Emily McQualter (UN Environment)


1. Regional Market Assessment

Publish on Website and launch at AMEM in September

Feb

2.1 Complete print layout Currently with designer Jan

Complete final review & publish on website Feb

2. Technology Scoping Paper (Test methods)

Finalize draft and publish on website Feb

3.1 Complete final edit Confirm any final edits with Steve Coyne (SC)

Jan

3.2 Complete print layout Send to designed and publish on website Feb

3. Communications plan for Lighting

Content on website update. Study on effective communications

4.1 TOR and Work Plan published on website

Send to designer Feb

4.2 Communications study A report on effective energy efficiency communications with recommendations

Aug

4.3 Develop Communications plan for lighting

Sep

4. Regional Policy Roadmap for MEPS

National Stakeholder consultations

May

Finalize Publications January 2018

5. Lighting Policy and Technical Working Group (LWG) Meetings

6.1 LWG Meeting To develop and finalize Regional Policy Road Map

Mar

6.2 LWG Meeting Jul

6.3 LWG Meeting Oct



3. Motors Task Force

Task Force Leader: Jean-Marc Alexandre (ICA) Note: program will be co-funded by the EU SWITCH-Asia project on HEMS in the Philippines

Action Description Schedule 1. Develop regional action plan For approval by SC/EE&C SSN June

1.1 Regional Consultation Workshop with Philippines DOE

Regional exchange of experience for promoting HEMs; discussion on way forward

Mar

3.2 Draft regional action plan By ASEAN SHINE experts, based on recommendations of the regional consultation workshop

Apr

3.3 Regional Consultation Workshop

To review and approve regional action plan; in conjunction with PSC meeting

May

3.4 Adoption of Action Plan by SC/EE&CSSN

By EE&C SSN June

2. Start regional policy roadmap

2.1 Form PWG With regional kick-off workshop Sep 2.2 Regional study + visit to PWG members for recommendations on MEPS

By expert, including 1 PWG workshop

Dec-Jan18



4. Distribution Transformers Task Force Task Force Leader: Jean-Marc Alexandre (ICA) Note: program will be co-funded by APEC


1. Develop regional action plan For approval by HAPUA and EE&C SSN

Dec

1.1 Regional Consultation Workshop in Seoul, Korea

Capacity building on new IEC standard; exploring opportunities in ASEAN; drafting policy recommendations

28 Mar

1.2 Draft recommendations (IIEC)

These recommendations will provide guidance for the development of policies to promote higher efficient distribution transformers

Apr-Oct

1.3 Regional Consultation Workshop in Bkk (TBD)

To review and approve recommendations

Sep

2. International conference Nov-Dec



5. Communications Program Outreach Manager: Satuorn Thamsongsana (ICA)

Action Strategy Schedule

1. Message House

The development of documents that explain ASEAN SHINE and ASEAN SHINE Chapters in 20 Seconds, 5 Minutes and 20 Minutes.

End of Feb

1.1 Internal understanding

Discuss and come up with the same understanding of concept, strategy and message to deliver to audiences

19 Jan

Comm develops concept, strategy and message for team's approval

27 Jan

1.2 Infographics Communication tool for message delivery; work closely with Graphic Designer on concept design and artwork

End of Feb

• Rationale, objective, strategy and action plan • Develop into 4-5 powerpoint slides • Policy recommendation

1.3 Internal communication materials

Develop communication materials to be used in team as the same platform

Beginning of Feb

• General guidelines – include colour palette • Report template • Powerpoint template • Diagram of ASEAN SHINE Structure • Letterhead • Participant List template • Agenda template

1.4 Internal Training

Conduct training (conf call) on the message house with: AdCo, SHINE country partners, DEDE, ICA and UNEP management

End of Mar




2. Website development

Develop website as a front gate to audiences for information dissemination. Actions will be taken once message house and all information updates are ready.

End of March

Announcement and outcome

Mainly focus on events/meetings/ conferences; what contents are in the articles e.g. background, dates, agenda, outcome

3. Communication materials

Develop communication materials to disseminate to audiences

Mar-Apr

• Project Report and related reports; work closely with Graphic Designer on concept design and artwork • Brochure (ASEAN SHINE, AC and Lighting) • Infographic • Background document • Fact sheet/Guidelines

4. Event kits and materials

Develop for kits and materials to be used in the future events and upon request

Mar-Apr

• Banners/Standees/Roll-ups • Folders • Display • Backdrop • Premiums: USB, bag, notebook, pen, screen wiper and umbrella

5. Media relations and third party communication channels

Media relations and networking with other related organizations in sharing news and updates and importantly promoting ASEAN SHINE through peer-to-peer channels

Apr-Dec

Establish network

Identify key influential organizations who have an active communications strategy and comms manager: IEA, UNEP, UNDP, US DoS, US DoE, ACE, etc.; make contacts and agree on disseminating ASEAN SHINE's news through their network

Mar-Apr

News, articles, press release and updates

Write, edit and post upon event and request through media channels, other organizations' website, networking facility, etc.

Continuous basis




6. Others

Schedule of activities/Calendar

Set up and pin the schedule with other related events with ASEAN SHINE events to establish joint collaboration, prevent duplication of events and programme and create possible future collaboration

Continuous basis

Calendar Circulate calendar internally or share it on shared drive or website

End of Mar

Country profiles Work closely with Govt sector in ASEAN re country profile consolidation

May-June

Contact database Update database from the existing one and pin it on shared drive or website

Feb-Mar

Shared drive Create and co-manage files and documents on shared drive with Project Manager

Feb-Mar



6. External Funding Leader: Pierre Cazelles (ICA) The following opportunities are being explored:

Funding agency

Proposal Tentative budget

Status

European Union’s SWITCH-Asia

Support to ASEAN SHINE for DT, motors, lighting (2018-2021)

2 million EUR

Under preparation; deadline 14 Feb

EU Technical Assistance Facility

- Support to development of national policy roadmaps for lighting

200,000 EUR

Under preparation; submission expected March

- Support to development of regional policy roadmap for motors or another technology

200,000 EUR

To be submitted after Lighting

APEC Training of installers and designers in solar rooftop PV systems

250,000 EUR


Green Climate Fund

Full support to ASEAN SHINE for all technologies

9 million USD


Japan ASEAN Integration Fund

Implement AC Task Force program: harmonization of standards on ISO16358 and develop and regional MV&E framework

2 million USD

Proposal handled by ACE; concept note already submitted



7. Partnerships Leader: Pierre Cazelles (ICA)


1. PSC Ensure proper guidance and approval of work plans

Monthly meetings with DEDE

To review progress, advise on new opportunities

Quarterly reporting Via email, to ensure proper follow-up and monitoring by SC members

2 PSC meetings To review progress, approve outputs and work plans

May and Sept

2. Advisory Committee Ensure technical guidance, coordination and assist with external funding efforts

Study on mapping of ongoing and planned programs in EE in ASEAN

This will support the future coordination among different programs and funding agencies

End of March

Monthly conf call To follow-up on external funding activities, coordination among different initiatives

Annual meeting In conjunction with ASEAN SHINE annual conference

Donors Coordination Forum

To be organized in Bangkok May-June

3. Industry Partnerships

Work with Daikin to start establishment of the AC Industry Advisory Group

Objective is to establish an Industry Advisory Group (final name to be discussed)

Mar-Apr

Explore opportunities to establish the same for other technologies

Documents

Annual Work Plan - 2017 - aseanshine.org Working Group (LWG) Meetings ... For approval by HAPUA and EE&C SSN Dec ... 5. Media relations and third party