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Annual Town Floor Meeting
March 3th, 20147:30 PM
Shaftsbury Elementary School Gym
Town Meeting Agenda
Town Moderator Calls Meeting to Order Special Recognitions Representative Miller’s Report Selectboard Financial Report FY 2013 Selectboard Report for FY 2013 Budget Presentation for FY 2015 Town Meeting/BUDGET VOTE Ballot Articles for Australian Ballot Vote Adjourn
Special Recognitions
2013 Town Garage Committee
Harold Baldwin Barry Mayer
John Endres, Sr. Karen Mellinger
Michael Gardner Ron Schoof
Ken Harrington Tim Scoggins
Ron Jennings Terry Stacy
Rick Kobik
Special Recognitions
Hometown Olympian:
Andy Newell
2014 - Sochi, Russia
2010 - Vancouver, B.C.
2006 – Turin, Italy
Special Recognitions
Shaftsbury Road Crew:Terry Stacy, Foreman
Steve Washburn, Asst. Foreman*
Tim Greene
Tim Gulley
Ron Jennings
Dave Worthington
Roy Ware
*Completed VT Local Roads Scholar Level I
Special Recognitions
Retirement
WATER SUPERINTENDENT
Joe Herrmann35 Years of Service
Selectboard Financial Report
General OverviewFY 2013 FY 2014 FY 2015 (Last Year) (Current Year) (Next Year)
Raised byTaxes: $ 1,302,614 $ 1,302,258 $1,420,231
Change: 0.00% 0.00% 9.1%
Grand List: $ 3,988,275 $ 3,995,234 $3,995,234*
Tax Rate: $ 0.3284 $ 0.3280 $ 0.3575 **
* Estimated Grand List** Estimated tax rate, inclusive of local agreement adjustments
Selectboard Report for FY 2013
Finance & Administration
Ended FY 2013 with an excess of revenues over expenditures of $66,736
Total Accumulated Fund Balance - $390,318
Delinquent Tax Collections - $228,186
Selectboard Report for FY 2013
Finance & Administration
All Departments came in below budget goals
Health Deductible Expenses less than budgeted; utilization rate of 60%
Installations of Town Office computer network came in significantly less than budgeted
Continue to minimize fuel costs due to energy-efficiency improvements of 2009-2010
Selectboard Report for FY 2013
Highway Department: Performed emergency deck replacement to Bridge 35 on Lower
East Road utilizing State Culvert grant funds
Completed realignment, ditching, and guardrail installations on Cider Mill Road
Replaced 2002 One Ton with One Ton Flatbed to promote flexible use
Installed 1,000’ of fabric on Shaftsbury Hollow Road and added 12 inches new gravel to correct spring thaw problems
Installed 1,200’ of fabric on West Mountain Road and added 12 inches new gravel as another spring thaw remediation project
Replaced 1988 Cat Excavator
Selectboard Report for FY 2013
Fire Department & Fire Warden:
Downsized fleet: Sold Truck No. 66 & acquired new multi-use Rescue Pumper Truck
Completed retrofitting former Rescue Truck into firefighting Brush Truck at minimal cost
Painted & repaired Depot Road Fire Station
Selectboard Report for FY 2013
Other Projects:Due to the efforts of the Economic Development
Committee, Town received 5-Year Renewal of Village Center Designation
As part of a review of our law enforcement needs, the Town extended contract with Sheriff’s Department for continued 20 hours/week coverage
Garage Committee helped to refine overall Town Garage/Salt Shed Facility needs for future action
School/Town initiative to lower speed limit through downtown successful
Budget Presentation for FY 2015
Budget Overview
A budget is:
Estimate of revenues and expenses for Fiscal Year 2015(Fiscal year runs July 1, 2014 through June 30, 2015)
A policy document honoring existing commitments (Debt Service, Contracts, Taxes, Insurances, Salaries and Benefits and Dues).
Based on previous years’ actual costs.
Budget Presentation for FY 2015
Goals for FY 2015 Continue planning for New Town Garage facilities and
Cole Hall renovations, inclusive of a recommended $75,000 set-aside into the Garage Reserve Fund
Completion of Sidewalk Project on RT 7A & Church St. with federal and state grant funds
Board of Listers, Cartographic Associates, and Mountain Air Assessor to complete parcel mapping initiative in order to provide 24/7 electronic access to tax maps and grand list data via website; will be an important and ongoing tool for refining the Grand List
Budget Presentation for FY 2015
Goals for FY 2015
Continued enhancement of Town Website
Continued discussions on law enforcement needs
Continue to work with Emergency Management Director to identify potential funding sources to finance installation of of generator at the Shaftsbury Elementary School (which has been identified as an emergency shelter)
Repave a portion of White Creek Road with State paving grant
Goals for FY 2015
Improvements to State Park Road
Continue drainage and surface improvements to Murphy Hill Road, inclusive of fabric installation
Apply for State grant funds to replace large culvert in Shaftsbury Hollow at Hollow Hide-Away Road
Replace 2006 International plow truck
Set-aside $40,000 to the Fire Truck Reserve Fund
Budget Presentation for FY 2015
Budget Presentation for FY 2015
Community Appropriations for FY 2015
Budget reflects 100% funding of organizational requests
These requests are voted on by Australian Ballot tomorrow 7AM – 7PM in Shaftsbury Fire Station
Budget Presentation for FY 2015
Budget 2015
2013 2014 2015Actual Budget Proposed
Raisedby Taxes $ 1,302,614 $ 1,302,258 $1,420,231
TotalRevenues $ 1,882,771 $ 1,854,628 $2,001,165
TotalExpenditures $ 1,882,771 $ 1,854,628 $2,001,165
Budget Presentation for FY 2015
Setting the Tax Rate
Taxes needed ÷ (Grand List – Exempt property) = Tax Rate
$1,420,231 ÷ $ 3,995,234* = .3555
Local adjustment = .0020
Total projected municipal rate = .3575
(In FY14 the Town absorbed $7,144 in education taxes on behalf of eligible veterans; The Town also absorbed $846 of education taxes on the Grange Hall.
* Current Grand List; next year’s to be determined
Budget Presentation for FY 2015
Fiscal Year Grand List Tax Rate
FY 2015 $ 3,995,234 * 0.3575**
FY 2014 $ 3,995,234 0.3280
FY 2013 $ 3,988,275 0.3284
FY 2012 $ 3,999,673 0.3231
FY 2011 *** $ 3,987,354 0.3235* = Estimate of FY 2015 Grand List.
** = Estimate of FY 2015 Tax Rate – actual tax rate set in August (includes estimated local agreements for Veteran’s and Grange Hall exemptions)
*** = Year reappraisals adjusted Grand List.
Budget Presentation for FY 2015
Effect the Budget has on Taxpayer
Median House Value (2010 Census estimate) $208,400
Grand List Value $ 2,084
Proposed Tax Rate 0.3575
Total Town Tax on Grand List Value $ 745
Budget Presentation for FY 201Effect the Budget has on Taxpayer
Effect the Budget has on Taxpayer
**
Real Property Value
Grand List Value
Actual FY 2014
Proposed FY 2015
Tax Rate 0.3280 0.3575
$ 75,000 $ 750 $246 $ 268
$100,000 $1,000 $328 $ 357
$117,300* $1,173 $385 $ 419
$125,000 $1,250 $410 $ 447
$150,000 $1,500 $492 $ 536
$175,000 $1,750 $574 $ 626
$208,400** $2,084 $684 $ 745
$300,000 $3,000 $984 $1,073
* Median House Value as of 2001 Census: $117,300**Median House Value as of 2010 Census: $208,400
Australian Ballot Articles
Zoning– Two bylaws changes– One procedural change (see Background)
Constable– One year ==> two year term
Background– “Procedural defect” in zoning bylaws
adoption– Rural vs. Urban Town
Zoning: 1a) Compost
New section 7.13 “Solid Waste Management Facilities - Industrial Composting Facilities” for the purpose of regulating and permitting industrial compost facilities in Industrial I and Industrial 2 zones as a Conditional Use
Regulates lot size, traffic, operations, etc. Moves Town toward alignment with new state
regulations Exempts backyard composting (< 100 cubic
yards)
Zoning: 1b) Flood Areas
Revisions to Section 7.15 Flood Hazard Area Regulations
Minor changes to floodway maps and bylaw language
Mandated by FEMA IMPORTANT: Necessary for
– National flood insurance– FEMA aid after flood catastrophe (like
Irene)
Zoning: 2) Procedure Change
Shall the voters of the Town of Shaftsbury authorize future zoning bylaws and amendments thereto to be adopted by majority vote of the Selectboard, in keeping with routine adoption practices outlined in 24 VSA Sec. 4442(c)(1)?
Current practice: Town-wide vote
Zoning: 2) Procedure Change (cont.)
“Rural Town” vs. “Urban Town”– Pop. < 2500 = Rural Town
Zoning bylaws adopted by town-wide vote– Pop. > 5000 = Urban Town
Zoning bylaws adopted by select board majority
– Shaftsbury ~= 3600We can go either way (and have: see
Background)
Zoning: 3) Procedure Change (cont.)
Recommendation: Urban Town– Zoning issues can be technical, complex and consequential
For example: Article 1b) above– Requires identifying “fluvial erosion hazard zones”– Could affect national flood insurance, FEMA aid
– Zoning bylaws adopted by select board majority, but only after…
Planning Commission public hearing(s) Select Board public hearing(s)
– Voters retain final say Voters’ petition can require town-wide vote
Constable
Shall the voters of the Town of Shaftsbury change the terms of its First and Second Constable from one year terms to two year terms in accordance with Vermont Statute 17 V.S.A. Section 2646(7)?
Enhance continuity in office of constable
Background
In 1987 Shaftsbury voted to be Rural Town for adopting zoning bylaws– Requires town-wide vote
Process became sidetracked during a period of multiple personnel changes in Town government
Two year statue of limitations on “procedural defects” in zoning bylaw adoption process
Articles 1a and 1b are only bylaws changes adopted in last two years
Annual Town Meeting(Australian Ballot Voting)
Tuesday March 4th, 2014
7:00 AM to 7:00 PMBuck Hill Road Fire Station
Please remember to vote!!!
Selectboard
Karen Mellinger, ChairCarl Korman, Vice-Chair
Ken HarringtonMitch Race
Tim Scoggins