I LLJNO I SUNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PRODUCTION NOTE

University of Illinois atUrbana-Champaign Library

Large-scale Digitization Project, 2007.

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f • 'UNIVERSITY OF ILLINOIS LIBRARYUrbana-Champaign

ANNUAL REPORT

1975-76

For purposes of review and for the record the principal phases of the Li-brary's operations in 1975-76 are outlined below under the following headings:

I. Growth of the LibraryII. Preparation of Materials

III. Use of the Library THELIBRARYOFTHEIV. Quarters and EquipmentV. Planning Activities MA 1 8 , /

UNIVERSITY OF ILLINOIS

GROWTH OF THE LIBRARY ATURANA-CHAMAIGN

Despite inflation and the resulting increased costs for all types of Li-brary materials, the stringent serials cancellation procedures of the previousyear have brought the Library budget into a much more favorable condition. Withadditional new money, the Library was able to apportion some money in September1975 to new periodicals for the first time since January. This favorable budgetsituation was reached only at a severe cost to the collection. Just how damag-ing the cancellation of 3,843 unique copies and 1,785 duplicate copies were,only future needs of the faculty and students will reveal. A review of thefinal lists by departments and colleges indicated that while some unique titlesand a handful of duplicates had had to be restored, cancellations in most areashad been made with care. Other than completing the work on some titles cancelledearlier, the Library made no further cancellations this year. Continuing infla-tion, rising costs, and the need to acquire new serial titles make it plainthat our librarians in conjunction with the faculty need to scrutinize alltitles and subscriptions prior to renewal to be sure that each one fits currentand future research needs.

At the end of the fiscal year, June 30, 1976, the Library at Urbana-Champaignheld 5,368,666 fully cataloged books and pamphlets, a net increase of 141,715 forthe year. In 1974-75 the Library added 153,989 volumes; in 1973-74, 152,789;and in 1970-71, 184,994. In addition, the Library's resources include a largenumber of pamphlets and non-book materials such as music scores, sound record-

ings, microtexts, and maps, bringing the total count of holdings to 8,792,084.

Each year the Library is able to add to its collections a large number of giftsfrom alumni, faculty, staff, students and other friends. Special notice should

be made of particularly large gifts which are discussed later.

Although the book budget was in a temporarily satisfactory condition, there

was no new money for positions. Every professional position opening was scru-

tinized to be sure it could not be eliminated and turned into more support

staff. Compared with those of other libraries, our operation costs remain within

reason, As the 3rd largest academic library it was 8th in volumes added (1975),9th in expenditures for books and binding but it placed only 11th in total staff,14th in total salaries and wages, and 15th in total operating expenditures. When

compared to those of other Big Ten libraries, salaries were shown to be about

the same at the assistant professor level or above, but the comparison is less

favorable at the instructor level.

University of Illinois Library Friends

With the bulk of state-appropriated money going to support current purchases,such as periodical subscriptions or curriculum-related material, the Library mustfind ways to continue to build its great research collection. All major researchlibraries are becoming more dependent on regular fund-raising organizations suchas our own Library Friends to help attract gifts of both books and money and tobuild a body of support from alumni throughout the country, for the Library, un-like the other teaching departments, has no organized alumni of its own to whomit may turn. Enrollment in the Friends has increased this year from 350 tonearly 400. An active faculty advisory group has been appointed by the ActingLibrarian to advise him and the incoming Librarian on future activities. Onenon-faculty member has just been appointed to help further liaison with inter-

ested citizens. Publications of the Friends, such as this year's third issueof Non Solus, dedicated to that generous and dedicated donor Ernest Ingold,publicize the Library as do various other events, such as the lecture by EricChristmas on "Shakespeare's Second Bananas," and numerous exhibits in the RareBook Room, in the General Library's main corridor and in the departmental li-braries. For the first time an exhibit of library materials compiled by N. F,Nash, Rare Book Room Librarian, was sent through the state in a traveling exhibitcalled "An American Bookshelf 1776." It was sponsored by the Illinois StateLibrary and the UIUC Library on behalf of the Friends. Response to the exhibithas been excellent, and there are indications that it will continue to be shownin the state in at least 50 areas beyond that of the original six designatedsites. This type of public relations event which can enhance the interest ofthe people of the state in its greatest library should be continued in a varietyof ways.

PREPARATION OF MATERIALS

The Acquisitions, Cataloging, Serials and Special Languages Departments

and their divisions, such as Gift and Exchange, Documents, Binding, and Photo-graphic Services, comprise the Technical Departments of the Library. They are

responsible for the procurement, organization, and preparation for use of all

types of Library materials. Following is a summary of their activities:

Acquisitions

This department is responsible for the acquiring of all western languagemonographs. It processed 58,519 items, fewer by 23,014 or 28.2 percent thanthe previous year's 81,533. In book-form monographs alone acquisitions were

down 14.8 percent which is some indication of the rising cost of materials.

In addition to publications forwarded for full cataloging, the department

handled numerous pamphlets and forwarded other ephemera directly to reader

services units for their vertical file collections. Of the items acquired

for full cataloging, 44,178 were purchased and 14,341 were received by gift

or exchange. The total for various categories are 43,677 books; 1,400 music

scores and parts; 9,118 maps; 25 manuscripts; 932 photographic reproductions;

3,283 sound recordings; and 84 prints, broadsides, film strips, slides, etc.

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The Library maintained exchanges with 2,548 domestic and foreign institutions.A total of 30,771 copies of items published by the University were sent outon exchange from this Library, 19.3 percent fewer than last year since manypublications formerly used for exchange were either dropped or were not madeavailable to the Library from within the University. This exchange programforms a useful part of our collections since we could not obtain certainmaterials from foreign and domestic learned societies, academic institutions,observatories and museums on any other basis. In addition, this Library isa depository for a number of local, state, and federal government publications.

Blanket orders with dealers provide materials in given subject areas with-out individual ordering. While these orders are generally successful in westernEurope and for domestic university press publications, countries in Latin America,in particular, present severe purchasing problems and require our specialiststo maintain extensive correspondence and to monitor all orders closely. Despitethese recurring difficulties, the Latin American Studies areas continued togrow as did most of the other area studies. Some 1,500 Africana monographswere acquired, which brought the number of African vernacular languages nowin the Library to about 135. This representative collection is not too largeto permit the Library's bibliographer to maintain an excellent bibliographiccontrol. Several acquisition lists in Africana were issued, and the Libraryis working with the African Studies Center to define priorities and futureareas of research. The Afro-Americana program continues to buy currently,although the flood of Black literature has slowed down, and is attempting tofill in back materials on a selective basis. This section also is working oncomplete bibliographic control of its materials through subject and acquisitionslists, reference work, and consultation with the Afro-American Studies Center.

Despite some problems resulting from the move of the main computer toChicago, the Acquisitions book fund accounting has enabled the Library to keepmore accurate accounting of obligations, as well as to have a record of ourserials expenditures by broad subject groupings.

Cataloging

With a few exceptions, primarily of maps, music scores, and'sound record-ings, all cataloging and classification is centralized in the Library TechnicalDepartments; the Catalog Department handles monographic material in westernlanguages, the Serials Department processes all serial publications in westernlanguages, and the Special Languages Department catalogs both monographic andserial items printed in non-Roman alphabets except Greek. Information on thespecial processing of maps, aerial photos, music scores and sound recordingsdone by Map, Geology,and Music Libraries is included in the statistics below.

New titles cataloged total 75,908, a small decrease. Work on serialsanalytical titles as well as recataloging and reclassification of older titlesbrought the total number of titles processed to 86,831 compared with 92,002

the previous year. The total of new physical items added was 175,909, Bycategories, these materials consisted of 150,879 fully cataloged books; 10,579microtexts; 2,954 music scores and parts; 9,403 maps and aerial photographs;7 prints, broadsides, etc.; and 2,087 sound recordings.

Cataloging production was reduced this year primarily because of the

cataloging work patterns required by participation in the Ohio College Library

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Center (OCLC). Training sessions, learning a completely different system ofreporting cataloging data to the computer in Columbus, and upgrading the in-adequate or incomplete bibliographic data found in the data base took addition-al time which might ordinarily have been spent on additional original cataloging.These are normal problems of any new computerized system. A major value ofOCLC is its ability to give the Library access to a very large data base whichcan be used as far as possible to avoid doing original cataloging. This systemprovided well over 70 percent of our cataloging work; it also permits on-linesearching for pre-ordering, pre-cataloging and interlibrary borrowing. TheLibrary's own original cataloging is also added to what is in effect a nationaldata base. Expansion by OCLC into serial cataloging and other features seemsstill to be in the future.

Either through our own operation or through OCLC cards, the Library pro-duced 628,588 catalog cards, an increase of 28.9 percent--of these 35 per-cent were OCLC generated. The main card catalog in the General Library wasexpanded into the south corridor. It was microfilmed at the request of theIllinois State Library and copies were sent to the 18 library systems andthree other Research and Reference Centers throughout the state. This project,like the earlier filming of the Serials Record, gives all public libraries inthe state immediate access to the collections of this Library.

Serials Department

The Serials Department orders, catalogs, processes, and receives westernlanguage periodicals and other serials. This department spent an immense numberof hours in completing the massive serial cancellations forced on the Libraryby the rapid inflation of periodical costs. The cancellation procedures involvedmany conferences with individual librarians and the preparation of lists to besent to departmental libraries, departments, and colleges, as well as manyrecord changes and detailed financial accounts.

The Serial Acquisition Division processed 41,475 pieces (excluding loose-leaf materials) compared to 42,449 last year. The total of different serialtitles received, not including newspapers, was 80,362. Including duplicates,the total count checked in on a current basis was 92,146, indicating that thefull impact of the cancellations has yet to be felt inasmuch as the programwas not completed until October 1975. Current issues are continuing to bereceived until the end of their subscriptions dates. Serial cataloging cameto 2,766 titles, 17.8 percent below last year's figure of 3,367. Analyticaltitles totaled 3,050, some 12.2 percent below last year and recataloging andreclassification declined slightly to 2,817. The number of newspapers currentlyreceived, in the original or on microfilm, was 643, a reduction of 20 percent;slightly less than half of the total are gifts.

The Documents Division, which handles both foreign and domestic and some

international documents, maintained 10,821 checking records for current docu-

ment serials. The Division added 6,255 serial volumes to the catalog, sent

1,326 uncataloged titles to locations, forwarded 8,447 monographs to the

Catalog Department, sent 1,928 serial items through for cataloging.

The Binding Division allocation of funds was unchanged, for the second

year in a row, and consequently less binding was processed, leaving a backlog

for the future, mainly in the Bookstacks, but affecting all units. The volumes

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sent to the commercial bindery total 42,803, a reduction of 6.8 percent. TheMarking Section processed 134,012 pieces, some 7.8 percent reduction in thework load,which enabled a position to be assigned to Serials to help processcancellations. The Mending Section bound "in-house" 15,045 pamphlets; providedsome other form of.binding for 5,826 items;and mended, reinforced, laminatedand did other repair operations on 34,149 items, up 41.7 percent. Becauseof the new computerized system installed by the Library's commercial bindery,the Binding Division eliminated many card files and was able to speed uppreparation of material.

Special Languages Department

The Special Languages Department acquires and processes Slavic and Asianmaterials and because of the language and other special problems does alsodirect public service work, such as reference and circulation. Blanket ordersand exchanges are particularly useful in obtaining these dialect materials sincethe scope of the collection is quite well defined in these areas. Again, be-cause of lowered purchasing ability, the department purchased fewer titles inboth Asian and Slavic. Fortunately, both the Asian Studies Center and theRussian and East European Center will be able to provide from federal sourcessignificant financial support for acquisitions. The Russian Center contributedheavily again to acquisitions this year while two major gifts in the Slaviclanguages were also received unexpectedly.

The Slavic Division cataloged 11,241 titles,which raised the total offully cataloged Slavic materials to 264,264 volumes plus 20,649 non-Slavic,East European volumes. A sizeable uncataloged backlog remains in these areas,however. The fourth year of the Summer Research Laboratory sponsored by theRussian and East European Center brought 115 scholars to campus to use what isby now the third or fourth largest Slavic collection in the country. A specialreference service done by teletype, telephone and mail, tried out on an experi-mental basis this year, will expand through a U.S. Office of Education contractwith the Center. Essentially, the project makes this Library a clearing housefor Slavic reference inquiries. It has gained us direct telephone access tothe National Union Catalog files of the Library of Congress and is one moreexample of our role as a major national resource.

The two Asian Divisions (Far Eastern and South and West Asian) cataloged11,314 titles, a dramatic increase over the previous 6,523 titles. A decisionto convert a professional position into two Library Technical Assistants inthe Far Eastern and the South and West Asian Section enabled considerable back-log to be reduced. Total fully cataloged Asian resources are 137,580 volumes.The Asian materials are classified in the Library of Congress system andcannot be shelved in the Bookstacks, resulting in there being Asian collectionshoused in three locations, making them difficult to use by students and facultyand difficult to service by the Library personnel.

Recorded circulation in all Special Languages Divisiors continued to rise

this year for an increase of 24.7 percent over the previous year.

Photographic Services

This Division of Technical Services provides photographic reproduction

of library materials and non-photographic copying, duplication of catalog

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cards, and sign printing. The services of this division are available to usersboth on and off campus, including the handling of the bulk of Xerox copiesof periodical articles in lieu of loans for all Illinois libraries.

Mail order prints requested from outside the campus totaled 311,250, adecided increase of 28 percent. Over-the-counter use increased slightly with3,305 patrons who were provided with 70,474 copies, up 16 percent from lastyear. Use of the 16mm. and 35mm. cameras was up due to various projects withinthe Library, although outside requests were also heavy. Card production wasup 11 percent but should decrease over the next year or so as more cards becomeavailable from OCLC.

USE OF THE LIBRARY

Recorded Circulation

For the first time in its history, the Library recorded circulation ofover two-million transactions: 2,049,818, an increase of 8.89 percent whichis double last year's increase. General circulation increased from 1,183,956to 1,232,700 or a 4.11 percent gain, despite the fact that the UndergraduateLibrary student recorded use was down (although faculty and others use increasedhere slightly). Overall student use was up slightly in all other units of theLibrary while faculty circulation increased 9.78 percent. Use by individualsother than those registered in the University rose considerably from 145,802to 177,044, a 21.42 percent increase. This increase is indicative of therapidly growing use of the Library by individuals not directly associatedwith the University. If we include interlibrary loans and extramural loans

to extension courses, it is clear that almost 11 percent of our recorded useis by persons off campus. A considerable portion of direct costs of inter-library loans through libraries to Illinois citizens is provided by theIllinois State Library through ILLINET (Illinois Library and Information Net-work); however, all other costs and services to outside users must come fromLibrary funds. These figures indicate that not only is the Library a state-wide resource but also that its resources continue to be used nationwide.

Reserve circulation rather startlingly increased 17.73 percent: 648,735to 763,815. While reserve figures, like all circulation figures, vary con-siderably from year to year, this figure is unusual since the UndergraduateLibrary, the largest unit holding undergraduate reserves,has attempted to keepas much material on open shelves as possible, and in fact this unit reportsa slight decrease in reserve use. The largest reserve use occurred in li-

braries outside the Main Library, which are frequently viewed as graduatelibraries. Part of this increase is due to new facilities in Music and inHealth Sciences where heavy use of audio-visual materials call for a dif-

ferent type of reserve use. Turnstile and reading room counts indicate that

use of all facilities increased. The ten most heavily used libraries were

Circulation, Undergraduate, Music, Education and Social Science, Commerce,

Law, Engineering, Biology, Applied Life Studies and Architecture.

Hours of Opening

Library hours remained approximately the same as last year with Agricul-

ture, Newspaper and Geology extending hours slightly and two other units

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reducing hours during periods of lowest use, such as Saturday morning 8-9 a.m.

Summer hours were increased in the Newspaper Library and Commerce. Hours ofopening, therefore, continue to be a problem for users since this Library

has shorter hours than some other university libraries. In terms of service

and convenience, the decentralized units are an advantage to students and

staff; however, in terms of duplication of staff effort and often materials

we pay a heavy price. Because of the continuing needs of the decentralized

system, the Library is unable to extend hours as it would like to do.

Reference Work

It is estimated that in-house use of materials is approximately equal to

recorded circulation; however, it is more difficult to assess the less easily

counted services such as reference. It is here that the combination of skilledlibrarians and extensive collections can serve the information needs of all

users from freshman through the experienced researcher. It is not easy to

quantify this service, although some effort is made to classify types of

questions in various units. The Reference Department, for example, answered

19,167 (76 percent) reference questions requiring use of materials, 5,630

-2 percent) questions which are informational and directional, and 438 (2 per-cent) which required extended search. The Music Library, another example,

recorded a 17 percent increase in questions using reference tools and other

sources. Health Sciences began keeping statistics which showed that well

over half of the questions required extended search, The Undergraduate Li-

brary along with its regular reference service also informed its clientelethrough its Question and Answer Board which registered about 2,000 questions.

As could be expected, newer methods of information retrieval helped

supplement the traditional approaches. Reference, for example, used an OCLC

terminal to obtain interlibrary borrowing information. Health Sciences

continued to provide MEDLINE (a medical library network using an on-line

terminal) with more than 1,590 searches, more than double those of last

year. Use of commercial information storage and retrieval data bases remains

experimental, mainly because of their expense,which cannot yet be assumed by

the Library, as general reference is, but now must be met by the individual

or through departmental grants. The Library and the Graduate School of

Library Science jointly sponsored a reference internship in the Undergraduate

Library where graduate students in the School were trained in reference meth-

odology and given practical experience in answering questions. So successful

was the program in relieving professional librarians of routine reference work

and in benefiting the Library Science students that the program is being

expanded to include more students and more units of the Library.

Interlibrary Lending and Borrowing

Our large collection and our close connection with the ILLINET (Illinois

Library and Information Network) makes the bulk of our interlibrary coopera-

tion outgoing rather than incoming. However, the requests by faculty and

students for materials not in this Library increased 44 percent with medical

and allied subjects (which the Urbana campus has never collected) continuing

to be the most frequently requested subject category, with religious studies

material increasing in use. The Reference Department was more successful

this year in its interlibrary borrowing, 72 percent, as opposed to last year's

64 percent, probably due to the use of the OCLC terminal to locate the source

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for borrowing. In additionr 46 percent of the total requests were filled byborrowing in comparison with 34 percent last year, a figure of significancesince the Library need not then purchase the photocopy. Patterns for inter-library borrowing have changed recently. This Library is now able to borrowmore from libraries within the state than in the past (24 percent of thetotal borrowed). These libraries include three large private institutionsin Chicago. This Library is also using the Journals Access Service of theCenter for Research Libraries, enabling it to obtain from the British LendingLibrary Xerox copies of articles in science and social science published since1970. In the future this Library will be relying increasingly on this serviceand on other cooperative ventures.

Of some importance to future borrowing is the growing tendency of largeprivate institutions to charge for interlibrary loan. Most fees range from$5.00 to $8.00; however, some reciprocal arrangements are possible. ThisLibrary is now the largest in the country which is not charging for lending.This trend may have implications for staff and collections, although thedirection is not yet clear. For example, lending to other libraries continuesto increase. The Outside-Illinois Section of Interlibrary Loans was 4 percentahead of last year in its loans. The bulk of these loans went to academiclibraries. The major portion of our total lending activity occurs in ourcapacity as an Illinois Research and Reference Center: 65,557 for 1975-76compared with 62,331 the previous year. Despite this large volume the slighterincrease this year may indicate that the Systems of ILLINET are now able tosatisfy local public library needs. In this section the pattern is differentfrom lending outside Illinois. Approximately 60 percent of the requestsoriginate in public libraries (largely needing monographs) while 25 percent ofthe requests come from academic and special libraries (primarily articles inscholarly journals). Considering our resources, it is not strange that we fillonly 41 percent of the public library requests, but 69 percent for academic,68 percent for special; on the other hand, 53 percent are filled for schoollibraries. This Library participates in a daily shuttle service which connectsnot only the two Chicago campuses but also services the northern Illinois li-brary systems. A similar shuttle sends material to systems libraries in thissection of the state.

Extension of Services

In a Library of this size, the publicizing of its collections and servicesto its own campus clientele is essential, for size often proves to be a barrierto use. The Library attempts to solve some of these problemi through instruc-tion in the use of the Library, both formal and informal, through tours andlectures to students and faculty, through special courses in bibliographictechniques, through exhibits of significant materials, and through acquisitionslists. Librarians, in addition to these regular methods, also attempt toutilize other approaches, such as self-guided tours either from printed

material or from audio tape and PLATO. Health Sciences Library has completed

a video tape to explain the use of its MEDLINE services. Bibliographies of

specialized subject areas have proved useful. Examples include the Law

Library, A Guide to the European Communities; Geology Library, A Guide to

Aerial Photos; the Undergraduate Library in a series of Pathfinders covering

child abuse, the Amish, communes, vegetarianism, ragtime music arid French

poetry, as well as a series of guides for use in film courses.

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Exhibits and displays have proved to be of interest, and as could beexpected, particular emphasis this year was given to material on a Bicentennialtheme. Veterinary Medicine, Biology, Newspaper, and Rare Book Room used theirmaterials for such displays.

Book Selection and Processing

One of the major aspects of the Public Service Librarians' responsibilitiesafter direct service to their public is to maintain the collections, primarilyfor curriculum purposes but also to add to the strengths of the retrospectivecollections to the extent that money is available. One side effect of theserials cancellations was the opportunity for the departmental librarians tolook carefully at their periodicals, not only within their own libraries butalso in the Stacks. Hours were spent in consultation with their faculties andwith other librarians in choosing which titles had to be cut and which mustbe kept. Another result of serial cancellations has been the revival ofcertain departmental and college library committees where in some areasthere had been only individual faculty attention to the departmental library.A revised set of guidelines for these committees was prepared for the sponsor-ship of the Senate Library Committee and was distributed to all departmentsand also to the Senate. Cooperation among librarians was at a high level,particularly within the Public Service Councils of Humanities, Sciences, andSocial Sciences. Representatives of these Councils interacted with theLibrary's Acquisitions Allocation Committee, which is attempting to establishan objective approach to allocation of acquisitions funds. Almost no modelsexist for such revision of traditional allocations in libraries of this size,and the task has been time-consuming and complex. The Library has been fortu-nate in receiving funds from the Joyce Foundation for purchase of researchmaterials: the Music Library bought 1,500 recordings; other libraries wereable to buy bibliographic tools valuable to both Library staff and the faculty.A Graham Foundation grant allowed the Art and Architecture and City Planningand Landscape Architecture Libraries to purchase important titles in theirfields. The Map and Geography Library was able to acquire approximately15,000 maps and 150 atlases at no cost through the Library of Congress SummerProject, while the Newspaper Library was able to continue its work preservingon film some of the older brittle papers.

Some Public Service units are also involved in processing Library materialswhich are better handled than by centralized processing in the General Library.The Music Library handles music scores and discs, the Rare Book Room manu-scripts and incunabula, Map and Geography maps and aerial photographs, HealthSciences audio visual materials, Illinois Historical Survey manuscripts andarchives, and University Archives manuscripts, archives and the American LibraryAssociation archives on a special grant.

As in all libraries, preservation of materials continued to be a problem.No safe and inexpensive mass method of deacidification of paper has been devised,although there is some hope that the cost of this process can be brought withinreason. Much paper is deteriorating rapidly since only in the Rare Book Roomstacks has any attention been paid to temperature and humidity control forolder materials. Emergency measures such as placing manuscripts and somearchival documents and maps in acid free folders are used in some libraries,but in the Bookstacks, materials after the 1880s are in very bad condition.Theft remains a problem, but the expense of control systems and the size of

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the collections prevent even experimentation with automatic alarm systems atthis time. Copiers are heavily used and most libraries have these close by;however, mutilation still remains a problem.

Quarters and Equipment

No new facilities were occupied or were under construction, althoughplanning continued for the Law School Addition which will contain expansionspace for the Law Library, for the Engineering Library remodeling of theTransportation Building, and for the Sixth Stack Addition. No constructiondates were set for any of these much-needed buildings nor did there appear tobe any possibility of plans reaching the General Assembly during the next year.Almost all departmental and college libraries were full. A major study ofspace needs in the Bookstacks was completed which showed it was 86 percent full(a stack has reached its limit for ease of shelving and shifting when it is 75percent of capacity). Only maximum weeding of duplicate serials and shelvingon the foredges of books will prolong the use of the Stacks beyond 1979. Bythen conditions will become so crowded as to make effective service to patronsvery difficult.

Some minor remodeling projects were completed: the Reference Departmentoffice moved into the old Periodicals Reading Room; a new aidio-visual circula-tion area was developed for the Undergraduate Library from the original seconddesk area on the east side; the English Library converted a seminar room intobadly needed office and work space; a cloak room in the Applied Life StudiesLibrary was refurbished as the Avery Brundage Room for his collection ofbook materials on the Olympics; and the Law Library was temporarily remodeledfor a team of librarians and support staff to work on classification of theLaw collection. Illinois Research and Reference Section traded space withthe Graduate School of Library Science and is now located in Room 128 Library.

PERSONNEL

In full-time equivalent the Library had 173.50 academic positions(including 21.50 graduate assistantships) and 243.50 nonacademic positions,for a total of 417.00 FTE positions and a head count of 468 persons. Thestudent payroll numbers over 500. Special funds this year came from theIllinois State Library, the Housing Division and Sangamon State University.Thirty-three appointments were made to the Library Faculty during the year(26 new appointments and seven transfers and/or promotions). Graduate as-sistantship appointments processed numbered 49 (including seven renewalappointments). The Library Personnel Office processed eight academic resig-nations, including one retirement. Academic resignations are down by 50percent and at the end of the fiscal year there were only two vacancies. Thisjob situation is typical of libraries throughout the country and relates to

the general financial problems in the academic world. The rate of turnover

in the nonacademic staff remained about the same as last year: 149 appoint-

ments and 132 resignations.

Members of the Library Faculty participated in many professional activ-

ities, such as committee assignments on the national level in the American

Library Association, Special Libraries Association, and Medical Library

Association; on the state level in Illinois Library Association and on the

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Illinois State Library Advisory Committee; and on the local level in theFaculty Senate and its various committees. Other activities include teachingsubject bibliography and other units in the Graduate School of Library Science,participation in the Freedom to Read Foundation and ALA Intellectual FreedomCommittee, book reviewing for radio station WILL, reviewing in professionaljournals, and committee work in the Bibliographic Society, the GeoscienceInformation Society, the Society of American Archivists, and the ALA Publish-ing Committee. Members of the staff participated in other local committees suchas theNonacademic Advisory Committee to the Chancellor, the campus COPE Committee,and the Facilities Planning Committee. Many other staff members participated incommittees within the Library system.

PLANNING ACTIVITIES

This year is the first year that the Library participated in the Libraryevaluation by the Committee on Program Evaluation (COPE). Three positionsfrom the staff are assigned to the Committee. Two of the original membershave resigned, and two others have been appointed to replace them on thisCommittee. This coming year will see the second and presumably final year ofevaluation. The Undergraduate Library automated system was in operation, andfurther testing of the system for use with reserve materials is planned, asis the implementation of an overall automated circulation system throughoutthe Library. The Library joined Midwest Regional Library Network (MIDLNET)along with some other Big Ten libraries to begin preparation for regionalcooperative work on future automation projects and other planning activitiesin which library resources can be shared. The Acting Librarian met with thelibrarians on the other three campuses in a University Council of Librariesto consider various cooperative plans to reduce duplication and extend services.Beginning September 1, Mr. Hugh Atkinson will assume his duties as UniversityLibrarian.

Report prepared by Robert W. OramActing University Librarian

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TABLE II

ENROLLMENT IN THE UNIVERSITY OF ILLINOIS

AT URBANA-CHAMPAIGN

AND USE OF THE UNIVERSITY LIBRARY

1966-67 to 1975-76

Enrollment

Year Undergrad. Graduate and Pro- Total Recorded Usefessional Colleges

1966-67* 21,622 7,498 29,120 1,543,352

1967-68* 22,913 7,494 30,407 1,582,417

1968-69* 23,802 8,048 31,850 1,561,751

1969-70* 24,297 8,462 32,759 1,694,087

1970-71* 24,558 9,460 34,018 1,848,942

1971-72* 23,105 9,191 32,296 1,872,755

1972-73* 24,695 9,162 33,857 1,832,239

1973-74* 25,780 8,871 34,651 1,799,216

1974-75* 25,848 9,197 35,045 1,884,032

1975-76* 25,788 9,329 35,117 2,049,818

*First semester enrollment figures.

TABLE III

RECORDED USE OF THE LIBRARYFOR THE YEAR ENDING JUNE 30, 1976

General Circulation Students Faculty Others Total

Circulation Desk 252,809 71,252 57,830 381,891Circulation Desk (Use Here) 45,836 --- --- 45,836Undergraduate Library 128,768 9,900 12,272 150,940Special Languages 7,082 2.668 1,713 11,463Departmental Libraries in

General Library 190,686 33,522 31,990 256,198Departmental Libraries in

Other Buildings 254,465 58,668 73,239 386,372

Total General Circulation 879,646 176,010 177,044 1,232,700

Reserve Materials

Undergraduate Library 132,703Reference Room 9,636Departmental Libraries in

General Library 219,327Departmental Libraries in

Other Buildings 402,149

Total Recorded Reserve Use 763,815

Interlibrary loans to institutions outside Champaign-Urbana 44,206

Interlibrary loan items for student and faculty on Urbana campus 5,030

Photographic reproducations obtained for members of faculty andgraduate students in lieu of volume 1,350

Extramural extension circulation 2,717

TOTAL RECORDED USE IN URBANA 2,049,818

TABLE IV

THE VOLUMES AND SEATING CAPACITY IN THE

VARIOUS PUBLIC SERVICE DEPARTMENTS AS OF JUNE 30, 1976*

SeatingLibrary Unit Capacity Volumes

URBANAGeneral Library Building

Applied Life StudiesClassicsCommerceEducation and Social ScienceEnglishFar EasternGeneral Reading and Reference RoomHistory and PhilosophyIllinois Historical SurveyLibrary ScienceMap & GeographyModern Languages and LinguisticsNewspaperRare Book RoomSlavicSouth and West AsianUniversity Archives

Other Libraries on Campus**AgricultureArchitectureBiologyChemistryCity Planning and Landscape ArchitectureCommunicationsEngineeringGeological SurveyGeologyHome EconomicsIllini Union Browsing RoomLabor and Industrial RelationsLawMathematicsMusicNatural History SurveyObservatoryPhysicsUndergraduateUniversity High SchoolVeterinary Medicine

15234

2502757012

3673725

6817636383301423

154107150742496961279

118

5744

38612132525995

18995876

16,91941,21239,94952,02922,6503,020

19,67218,5759,164

13,23815,40914,14113,172

144,5417,3516,5007,700

67,60535,552

100,09643,43716,80111,310

153,85510,00068,01710,5523,2578,096

276,25245,23323,60930,7054,47524,665

135,44212,17717,813

cubic feet

*Excludes extensive holdings of non-book materials, such as the 458,085 maps andaerial photographs in the Map, Geology, and Illinois Historical Survey Libraries;956,257 pieces of choral and orchestral music in the Music Library; 80,577 soundrecordings chiefly in the Music and Undergraduate Libraries; and large microtextcollections in many of the public service departments.

**Excludes numerous office collections of 100 to 1,000 volumes each.

TABLE V

GENERAL, COLLEGE, AND DEPARTMENTAL ALLOCATIONS

Funds allocated for the purchase of Library materials for the 1975-76fiscal year were $2,059,270 as opposed to last year's figure of $1,828,630.

A schedule of assignments to the various funds for 1975-76 follows.General funds include area studies, serial subscriptions, retrospective sets,current American university press publications, binding, photographic reproduc-tions and other assignments which cannot be considered as college or depart-mental in nature.

GENERAL

AfricaAfro-AmericaAsiaBindingBlanket OrdersBook ArtsContinuationsEducation and Social ScienceEuropean Blanket OrderExchangesExpress, Freight and PostageFilmGeneralGeneral ResearchLatin AmericaMapsPeriodicalsPhotographic ReproductionsReference and BibliographyReligionReplacementsReserve for Outstanding OrdersSetsSlavicUndergraduate and BrowsingUndergraduate ReserveUnion BrowsingUniversity High School

$ 13,25112,15730,378160,00034,000

500

344,17725,46052,30010,00029,2001,900

12,130

41,9843,755

609,95610, 00015,4562,310

13,40089,131

80,28342,75010,1842,9703,780

1,654,982TOTAL, GENERAL

COLLEGE AND DEPARTMENTAL ALLOCATIONS

College of Agriculture

5,4973 1068,603

AgricultureHome Economics

TABLE V (Continued)

College of Applied Life Studies 3,439

College of Commerce 16,802

College of Communications 5,600

College of Engineering

Engineering 24,948Physics 7,562

32,510

College of Fine and Applied Arts

Architecture 5,728Art 8,306City Planning and Landscape Architecture 5,386Music 13,850Music Records 11,304Theater 1,144

45,718

Historical Survey 1,154

Institute of Labor and Industrial Relations 3,662

College of Law 172,416

College of Liberal Arts and Sciences

Anthropology 3,182Astronomy 636Biology 12,226Chemistry 6,614Classics 5,196Comparative Literature 636English 5,092French 4,010Geography 3,464Geology 12,071German 5,130History 19,178History of Science 1,272Italian 1,900Linguistics 6,364Mathematics 4,914

Philosophy 4,412

Portuguese 380

Scandinavian I,526

Spanish 4,200

Speech 318

Speech and Hearing Science 318103,039

TABLE V (Continued)

Graduate School of Library Science

Audiovisual AidsLibrary Science

Natural History Survey

College of Veterinary Medicine

TOTAL, COLLEGE ANDJDEPARTMENTALALLOCATIONS

TOTAL FUNDS

404,988

$2,059,970

1,1543,5324, 686

2,800

4,559

APPENDIX II

GIFTS

List of Donors

July 1, 1975 - June 30, 1976

(a) Faculty, Staff, Alumni,Students and Individuals

Jack Adams; Alfred Owen Aldridge; Barbara Arnason; Mary P. Arnold;Werner Baer; Andrew Barr; Jack L. Baxter; William Charles Beller; Mrs.Thomas Berger; Edward Betts; Sidney Bijou; Alfred Jepson Bingham; AlbertBlumenthal; Helena Boba; Curt Bogdanove; Benjamin Boyce; William B.Browder; Frederick C. Brown; Robert Burnham; John P, Cavarnos; RichardF. Chang; Visuth Chanpong; Margaret Chapman; Patricia L. Chennault;Wallace Clark; Mrs. Jimmie G. Clifford; P. L. Conway; Wayne LesterCornell; Claude Cotti; Nuel Pharr Davis; Robert Delzell; Edwin J. DeMaris;Jacques Descheemaeker; Christina Dickson; Gar Ding; Robert Downs; MiriamDrake; Henry Drickamer; Jorge Duran-Castro; Jurgen Eichhoff; MargaretErlanger; Robert Espeseth; E. Graham Evans Jr.; Rupert Evans; RolandFalter; Silvio Farioli; Christine and Harold Felty; Pelayo H. Fernandez;Donald Fields; Ross L. Finney; Ralph T. Fisher; John Flanagan; Clyde W.Forrest Jr.; Gottfried Fraenkel; Fedora Frank; Edna Frederikson; JohnFriedman; Lyle B. Gangsei; Gene Gilmore; Anthony M. Gisolfi; HerbertGoldhor; Douglas H. Gordon; Beulah Gore; C, Edward Graves; Ralph E.Grim; G. M. Grimes; Achsah Guibbory; Molly Gustin.

John M. Hackmann; John Allen Hamilton; John L. Heller; Ernest C. Helmreich;Kenneth B. Henderson; Benjamin Hendrick; Madeleine Henrey; Keith Hitchins;Donald R. Hodgman; Jurgen Hoegl; J. Hofmaier; Deborah M. House; Gene Hurtienne;Ronald M. Hutchison; Ernest Ingold; Chester 0. Jackson; William VernanJackson; Danielle Johnson; Paul Haller Jones; Ralph T, Jones; NormanJoseph; Braj B. Kachru; Jerry Kelley; Donald Kemmerer; Alexander Kern;Tom Kirkwood; Jean Koch; Philip Kolb; Henry Kraus; Thomas Frank Krizan; AlanKemp Laing; Samuel Lanford; Ralph Langenheim; Michael LaPointe; Louis J.Larson; Patrick Laughlin; David Lazarus; Robert A. Lee; Oscar Lewis; Joe Lex;Roger Leys; David F, Linowes; James M. Liptrap; Hellmuth M. Liss; Charles B.Looker; Walker Lowry; Leon McCluer; Ralph E. McCoy; K. J. McCristal; Dean McHenryJr.; Norman A. McQuown; Sarah Marquardt; James Cullen Martin; Robert Merideth;Robert Milewski; Janiee Monk; Rocco Montano; Emma Lou Moog; Rudolf G. Mortimer;Osama M. Z. Mousa; Calvin Murasaki; Norman Frederick Nash; J, Meredith Neil;Bruno Netti; Mrs, George Newlin; Kaizo Noma; Carl E. Norman; John North;Margaret Olttather; Robert Oram; Richard Orama.

Thomas Page; Thomas E. Parks; Jerry Parsons; Carl V. Patton; AngelinaPedrosa; J. W. Peltason; Carol Penka; Peter S. Penner; James A. Peterson;Ernst A. Philippson; Lloyd J. Phipps; David Pines; Pichard H. Pohndorf;

Mrs. George Purcell; Stephen P. Quigley; Samson Raphaelson; Irmengard Rauch;Elmer Roberts; D. Katharine Rogers; Jeff Roloff; Alexis Lawrence Romanoff;William C. Rose; William H. W. Sabine; James C. Sadler; John St. Germain;Jeffrey Colman Salloway; Allen V. Sapora; Marilyn Satterlee; Jean-LouisSauve; Peter Schran; David and Maureen Schwartz; James G. Scoville; GeorgeA. Seib; Charles H. Shattuck; Milford E. Shields; Shohei Shimada; NaosakuShindo; Daytro M. Shtohryn; Roy Simmons; Ronald Smaron; Ralph A. Smith; BethStafford; Evelyn Stark; Henry C. Stephens; Rolland E. Stevens; George Stripling;Adolf F. Sturmthall; Robert M. Sutton; Leo Sveikauskas; Sherlock Swann; BurtonE. Swanson; Gaisi Takeuti; John C' Tarr; Josiah Tlou; Inciano D. Toirac;Harry Triandis; losif Tripsa; S. T. Tung; Alexander Turyn; Harold Vagtborg;Mrs. Mary M. Vance; Frances 0. Van Duyne; Pep Vila de Llach; Martin Wagner;Daniel H. Waitz; James L. Wardrop; Howard Weaver; Joe D. Webbes; JoshuaWeinstein; Ian D. Westbury; John Wheeler; Wendell Kurtz Wheelock; DorisWhisenand; George W. White; Grace K. Wiley; J. Cooper Williams; Jerrold H. Zar;Gilda Zimbleman.

(b) Organizations*

African-American Labor Center; Agricultural Cooperative DevelopmentInternational; Alexander Turnbull Library; American Cancer Society; AmericanCouncil on Education; American Institute for Political Communication;American Institute of Chemical Engineers; American Library Association;American Life Insurance Association; American Oil Chemists' Society;American Saint Hill Organization; American Society for Engineering Education;American Telephone and Telegraph; Americans for Middle East Understanding;The Arctic Institute of North America; Argentine Republic; Association ofReserve City Bankers; Bureau of Mineral Resources; Australia; State Riversand Water Supply Commission; Australian Metropolitan Planning Commission;Coordenacao do Aperfeicoamento de Pessoal de Nivel Superior; Brasil;Service Nacional de Teatro, Brasil; Environment and Land Use Commission,British Columbia; British Columbia Hydro and Power Authority; BritishConsulate General; British Information Service; Brotherhood of Maintenance ofWay Employees; Bureau of Business and Economic Research; C. D. Howe ResearchInstitute; Consul General, Canada; Department of Roads and Traffic, Canada;International Development Agency- Canada; Library of Parliament, Canada;Ministere des Richesse Naturelles, Canada; Center for National Policy Review;Centre Inerarabe du Cinema et de la Television; The Charolais Way; ChicagoBoard of Trade; Mayor's Office for Senior Citizens Research Division, Chicago;Chilean Embassy; Computer Lessors Association; The Conference Board.

Academia de Ciencias; Central Economic Library, Czechoslovakia; Day Careand Child Development Council of America; Docent Corporation; The EasternBuddhist Society; Economic Development Commission, Newburyport, Massachussetts;Editorial Libros de Mexico; Education Commission of the States; EmilyDickinson Books; First Chicago Leasing Corporation; First National Bank ofChicago; Foundation for Human Understanding; Friends 6f the Barnes FoundationPress; Funeral Committee for the Late President Chiang Kai-Shek; Generalkonsulatder Bundesrepublik Deutschland; Hewlett-Packard; Historical Research Club;Historical Preservation of America; Hoffman and Freeman Ltd,; House of El Diefe;Indianapolis Museum of Art; Institute for Socioeconomic Studies; Institute

of Life Insurance; Instituto Latinoamericano de Investigaciones Sociales;International Development Research Centre; International House of JapanLibrary; International Institute for Adult Literacy Methods; Iroquois CountyGenealogical Society; Ithaca Heritage Books; Japan Culture Institute; TheJapan Foundation; Japan Society; Japanese Committee World Conference ofReligion for Peace; The Johnson Foundation; Journal of Business Communication;Labor Council of Metropolitan Toronto; Law Reform Commission of Saskatchewan;Law Society of Upper Canada.

Direccion General de Estadistica, Mexico; Moody Monthly; Muhammad Templeof Islam No. 2; Museu de Arte Moderna de Sao Paulo; National Associationof College and University Business Officers; National Coal Association;National Council of Independent Colleges and Universities; National Foundation forJewish Culture; National Marine Beneficial Association; New Brunswick HumanRights Committee; Nihon Ginko; Norman Bethune Institute; North AmericanGeology; Norwegian Information Service in the United States; Oblates of SaintBenedict of Champaign-Urbana-Rantoul; The Oceanic Society; Ogilvyand Mather;Order of Charlemagne; Potomac Institute; The Power Foundation; PriceWaterhouse; Revista Brasileira de Estudos Politicos; SCARAB Honor Society;The Soka Gakkai; Solomon R. Guggenheim Museum; Southwestern Foundation; SunYat-Sen Memorial Hall; Tesoro Petroleum Corporation; Tribal Areas ofRhodesia Research Foundation; Twentieth Century Fund; Minister of Cultureand Community Development, Uganda; Upjohn Company; Ministro de RelacionesInteriores, Venezuela; Oficina Central de Informacion; Vigo County PublicLibrary; Virginia Citizens Planning Association; Washington State Librariesand Learning Resources Centers; Wenner-Gren Foundation; West MidlandsPlanning Authorities Conference.

* Selected from 257 contributing organizations. A complete record of alldonors may be consulted in the Gift and Exchange Division.