Annual Report OIAC

Mid-Year Financial Workshop

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AGENDADay 1Fiscal Year 2015 Engagement Cycle Overview

Analyzing Exit Conference Documents/AFR Consolidation Issues

Fiscal Affairs Update

oneusg Update

Capital Outlay

Oracle Financial Analytics Demo

Day 2Business Procedure Manual Updates

Private Retiree Healthcare Exchange Activity

State Purchasing

TRS Pensionable Compensation

Standardized Chart of Accounts

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FY 2015 Financial Engagement Cycle

DOAA is currently finalizing/conducting fieldwork on the audits and FDMR engagements

Released: University of North Georgia, Georgia State University, Georgia Perimeter College, Georgia Gwinnett College, Columbus State University

Final Stages: Augusta University, Georgia Southern University, Middle Georgia State University, Kennesaw State University, Valdosta State University, Darton College, Clayton State University, Georgia Institute of Technology, University of Georgia, Savannah State University, South Georgia College

Fieldwork: Fort Valley State University, University System Office, Albany State University,, Abraham Baldwin Agricultural College, East Georgia State College, Gordon State College,

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FY 2015 Financial Engagement Cycle

Agreed Upon Procedures (AUP) engagements postponed until January 2016

Modifications to the AUP engagementsReduce testing to areas of importance

• Review of Balance Sheet Items

• Comparison of Annual Financial Report (AFR) to general ledger

• Accounts Receivable write-off request review

• H.O.P.E. Scholarship Program reconciliation

• Review of Schedule of Expenditures of Federal Awards for SEFA

• Review of capital asset records

• Review of bank reconciliations

• Review of quarterly subsidiary module reconciliations

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FY 2015 DeficienciesFinancial Statement

• Internal Control over Capital Assets

• Failure to perform mandatory physical inventory annually

• Issues noted in physical inventory being addressed timely

• AM Module reconciliation to Capitals Ledger

• Internal Controls over Point of Sale System & Resale Inventory –Auxiliary

• Segregation of Duties

• Reconciliation Point of Sale System/Resale Inventory

• Unrecorded retainages payable, contracts payable and Construction in Progress• YE #29, Book Retainage; YE #29a Book Contract Payable; YE #29b Retainage AR &

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YE #29

Category of Entry - Closing/Year-End xxxxx = Required Chart Field

Sample Closing/Year-End J.E. #YE-29

Date Entered Journal #

Ledger Account Fund Dept ID Program Class Budget Project/Grant Amount Amount

Ref Debit Credit

GAAP Construction Work in Progress

1690xx xxxxx 2015 833,333.33

GAAP Contracts/Retainage Payable

2119xx xxxxx 2015 833,333.33

GAAP Investment in Plant

311100 xxxxx 2015 833,333.33

GAAP Unallocated Net Asset - Current Year

342100 xxxxx 2015 833,333.33

1,666,666.66 1,666,666.66

0.00

This entry is to book the liability in the GAAP Ledger for the 10% retainage amount withheld from the payment voucher. The retainage amount

Description/Objective:

JOURNAL ENTRY FORM

Type of Entry - Manual

PEACHTREE STATE UNIVERSITY

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YE #29a

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Sample Closing/Year-End J.E. #YE-29a



Ref Debit Credit

GAAP Construction Work in Progress

1690xx xxxxx 2015 500,000.00

GAAP Contracts/Retainage Payable

2119xx xxxxx 2015 500,000.00

GAAP Investment in Plant

311100 xxxxx 2015 500,000.00

GAAP Unallocated Net Asset - Current Year

342100 xxxxx 2015 500,000.00

Institution managed. 1,000,000.00 1,000,000.00

0.00

This entry is to book the liability in the GAAP Ledger for the amount of the contract(s) that has been earned and billed by the contractor,

but not yet paid by the institution at year end. This entry also requires adjustment to Investment in Plant and Unrestricted Net Assets.

Invested in Plant must be increased by the amount of the Capital Assets increase.

Note: The amount of the contract(s) that is unearned at year end should be shown as a note in the AFR under significant commitments.



JOURNAL ENTRY FORM


YE #29b

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Sample Closing/Year-End J.E. #YE-29b



Ref Debit Credit

GAAP Accounts Receivable-Other

127100 xxxxx 2015 10,300.00

GAAP Revenue - Retainage

4xxxxx xxxxx 2015 10,300.00

10,300.00 10,300.00

0.00

This entry is to match the revenue to the retainage payable in entry #YE29 if this is a reimburseable project.


JOURNAL ENTRY FORM



Should Include Contract Payable

Make sure you consider this YE when you finish YE #39 Accrued Current Year Expenses - Subsequent Period Accruals

FY 2015 DeficienciesFinancial Statement

• P Card – Unallowable activity

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Authorized Uses of Purchasing Cards Prohibited Uses of Purchasing Cards

Equipment - Single units under $3,000 Personal Items

Supplies, Materials and Services Not on Statewide Contract

Lodging, transportation, and Meals for employees

Purchases from Statewide and Agency Contracts Entertainment Expenses, Alcohol or tobacco products

Employee Travel Expenses - Airline Tickets, Car Rental, Conference Registration Fees

Gift Cards, gift certificates, or other cash equivalentitems

Student Food, Student Travel, Instructional Uses and Approved Research

Food

Motor Vehicle Repairs and Maintenance for State Owned Fleet Vehicles

Agency (Funds Held for Other) or Affiliated Organization Expenditures; Purchased made from units of institutions

Split Purchases/Sales Tax

FY 2015 Deficiencies

Financial Statement• Subsidiary Reconciliations

• BPM – 5.1 Benefits – Monthly Reconciliations

• BPM – 1.7. Reconciliations Quarterly – Payroll, Student Info, Accounts Payable, Accounts Receivable, Capital Assets

• Bank Reconciliations - Untimely

• Auxiliary Fund Deficits/PPV projects not self- liquidating

• E-Verify

• Invalid Encumbrances – Established Vendor, Specific Deliverable, Price/Amount, Estimated Delivery Date

• Financial Reporting Errors

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Federal Financial Assistance• Internal Control over Logical Access

• IT General Controls• Passwords

• Change Management – Programmers access to production Segregation of Duties

• User Accounts

• Banner Roles

• IT Personnel – Access to Banner

• Service Level User Accounts

• Untimely Enrollment Reporting

• Inaccurate Title IV Refund Calculations

• Inadequate Controls over Satisfactory Academic Progress

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• Corrective Action Plans

• Banner Logical Access Workshop (January – February)

• External Audit Findings Meetings (January –February)

• Consolidated Misstatements and Audit Adjustments Review

• Review and update YE Adjusting Entries

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Other Information• AFR Workshop – April 27 and 28 (Athens)

• AFR Automation Project

• Updated Affiliated Organization/Component Unit Files

• Foundation/Institutional CAFR Meeting – April 26

• Internal Control/Risk Assessment Workshop (March)

• AFR Preparation Workshop (June)

• Budgetary Compliance Report Workshop(June/July)

• AFR/BCR Question Answer Session (Late July)

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Other InformationFederal Perkins Loan Program

• Wind-down of the FPLP (USDOE Letter GEN-15-03)

• No new borrowers after September 30, 2015

• Narrow “grandfathering” provision until September 30, 2020

• FPLP Cash on Hand Update due December 15, 2015• Update and submit Part III, section A, Line 1.2 (Cash on hand and in

depository as of 10/31/2015) on the Fiscal Operations Report for 2014-2015 (FISAP)

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Business Procedures Manual Updates

January/February Releases:

• Section 1 – Accounting Principles and Definitions

• Section 2 – Chart of Accounts

• Section 4 – Travel

• Section 5 – Payroll/Employee Compensation

• Section 7 – Capitalization

• Section 18 – Major R&R and GSFIC Managed Projects

• Section 17 – Affiliated Organization

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Spring Releases:

• Section 3 – Purchasing and Contracts

• Section 6 – Accounts Payable/Liabilities

• Section 9 – Banking and Investments

• Section 10 – Accounts Receivable

• Section 11 - Inventories

• Section 14 – Agency Funds

• Section 15 – Auxiliary Enterprise Funds

• Section 19 – Miscellaneous

• Section 20 – Required Reports

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Fiscal Year 2017 Releases:

• Section 12 – Data Governance and Management

• Section 13 – Financial Management and Information Systems

• Section 21 – Study Abroad Programs

• Section 23 – Unrelated Business Income (UBIT)

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Business Procedures Manual UpdatesSection 1 – Accounting Principles and DefinitionsSection 1.0 Introduction

The University System of Georgia (USG), an organizational unit of the State of Georgia, is a special purpose government engaged only in business activities. The USG’s accounting policies conform with accounting principles generally accepted in the United States of America (GAAP) applicable to public colleges and universities engaged in business-type activities as prescribed by the Governmental Accounting Standards Board (GASB) and statutory basis for the Budget Funds reported in the State of Georgia Budgetary Compliance Report (BCR).

The National Association of College and University Business Officers (NACUBO) also provides the USG with recommendations prescribed in accordance with generally accepted accounting principles promulgated by GASB.

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Business Procedures Manual UpdatesSection 1 – Accounting Principles and DefinitionsSection 1.1 GAAP Compliance

• The USG adheres to the GASB GAAP hierarchy as defined in GASB Statement No. 76, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments, which sets forth what constitutes GAAP for all state and local governmental entities. It establishes the order of priority of pronouncements and other sources of accounting and financial reporting guidance that a governmental entity should apply. The sources of authoritative GAAP are categorized in descending order of authority as follows:• Officially established accounting principles - Governmental Accounting

Standards Board (GASB) Statements (Category A)

• GASB Technical Bulletins; GASB Implementation Guides; and literature of the AICPA cleared by the GASB (Category B).

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Business Procedures Manual UpdatesSection 1 – Accounting Principles and DefinitionsSection 1.2 Basis of Accounting – GAAP and Budgetary Reporting

• 1.2.1 GAAP Reporting Business-Type Activities

• 1.2.2 Budgetary Reporting

• 1.2.3 Current versus Non-Current

• 1.2.4 Exchange versus Non-Exchange

• 1.2.5 Operating versus Non-Operating

Section 1.4 Encumbrance Policies

For all funds except restricted funds, the University System requires that all known obligations for the current fiscal year be encumbered unless the amount is considered not material.

Personal Services Encumbrances

Travel Encumbrances

Operating Expenses and Equipment Purchases

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Business Procedures Manual UpdatesSection 1 – Accounting Principles and DefinitionsSection 1.4 Accounting PeriodsSection 1.4.2 Monthly Closing of Accounting RecordAccounting records shall be closed at the end of every calendar month, no later than five (5) days after the end of the month. After all required adjusting journal entries have been made, all allocations processed, all interfaces from other software systems posted, and required reports processed, the accounting records for that month should be closed.*Section 1.5 Records Maintained To Facilitate Required ReportingSection 1.6 Reconciliations1.6.1 Human Resources/Payroll Systems - Quarterly

This should include all salaries and payroll deductions. Documentation confirming these reconciliations should be maintained in the institution’s files for at least three (3) years and include all relevant supporting documentation, including prepared by, prepared date, reviewed by, reviewed date.1.6.2 Student Information Systems – Weekly; No less than monthly

This should include all accounts receivable balances, all scholarship disbursements, and all financial clearing accounts.1.6.3 Other Systems - Quarterly1.6.4 Bank Accounts – 15 Days after receipt of Bank Statement/Supervisory Review 45 days1.6.5 Accounts Payable - Quarterly1.6.6 Accounts Receivable – Monthly Suggested; Quarterly Required

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Business Procedures Manual UpdatesSection 1 – Accounting Principles and Definitions

Section 1.6 Reconciliations1.6.7 Capital Assets• The Capital Assets subledger (detail) must be periodically reconciled to the corresponding

balance(s) in the general ledger.* In addition, capital outlay expenses must be reconciled to additions to the Capital Asset subledger. This should be done in conjunction with reviewing repairs and maintenance expense accounts for omissions to the Capital Asset subledger.

• A monthly reconciliation is suggested, with a quarterly reconciliation being required. • Documentation confirming these reconciliations should be maintained in the institution’s files

for at least three (3) years and include all relevant supporting documentation, including prepared by, prepared date, reviewed by, reviewed date.

1.6.8 Other Balance Sheet Accounts

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Business Procedures Manual UpdatesSection 17 – Affiliated OrganizationsSection 17.1 Definition• An affiliated organization is defined as an organization that operates primarily:• To solicit gifts or donations, or assist a University System of Georgia (USG) institution to

solicit gifts and donations, from third parties in the name of the institution or any of its programs.

• To solicit grants and contracts, or accepts grants and contracts for research or services to be performed in conjunction with a USG institution, or using the institution’s facilities.

• To bill or collect professional fees in the name of, or on behalf of, faculty members of a USG institution who provide services within the scope of their employment by the institution.

• To provide services to a USG institution which serve the best interests of that institution.

Normally, affiliated organizations operate as entities with separate legal standing if created under articles of incorporation that distinguish it from the USG. Most affiliated organizations also will qualify for tax-exempt status defined by section 501.c.3 of the federal Internal Revenue Service tax code. By Board of Regents policy, an affiliated organization will include officials, faculty or staff of a system institution as ex officio members on its governing board and be designated as an affiliated organization by the Board of Regents, or by the relevant USG institution president.

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Business Procedures Manual UpdatesSection 17 – Affiliated OrganizationsSection 17.2 Memorandum of AgreementThe relationship that a USG institution has with its affiliated organization or organizations must be defined by a memorandum of agreement that describes each party’s roles and responsibilities. Minimally, the memorandum of agreement must address the affiliated organization’s authority and responsibilities with regard to the following:• Solicitation of gifts, donations and grants• Liability• Adequate capitalization for activities• Evidence of satisfactory insurance coverage• Use of institutional facilities, programs and services subject to established policies and procedures• Expense reimbursement• Use of the institution’s name, symbols and trademarks• Disposition of the affiliate organization assets upon dissolution• Compliance with internal revenue code and state law• Use of generally-accepted accounting principles• Submission of an independent annual audit report and financial statements• Elimination of conflicts of interest concerning institutional employees and in the relationship with the

institution• Disclosure of funds and other items of value received by the affiliated organization and assurance that

funds intended for institutional accounts are properly deposited

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Business Procedures Manual UpdatesSection 17 – Affiliated OrganizationsSection 17.3 Financial Reporting• Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial

Reporting Standards, Sections 2100 and 2600 requires that the financial statements of affiliated organizations that meet the criteria to be considered component units of the primary government be included within the financial statements of the financial reporting entity as either blended within the primary government or discretely presented.

• Because all institutions within the USG are fiscally dependent on the State of Georgia, the USG is an organizational unit of the State of Georgia. The State of Georgia is the primary government as defined in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100. An affiliated organization is considered a component unit of the State of Georgia if it is a legally separate organization for which the elected officials of the State of Georgia are financially accountable. In addition, component units can be other organizations for which the nature and significance of their relationship with the State of Georgia are such that exclusion would cause the reporting entity's financial statements to be misleading.

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Business Procedures Manual UpdatesSection 17 – Affiliated OrganizationsSection 17.3 Financial Reporting• Determination for component units’ inclusion in the State CAFR is made by the State Accounting Office

(SAO) based on calculations performed annually by the University System Office (USO) in accordance with procedures and thresholds established by the SAO. To assist with this determination, all affiliated organizations must submit audited financial statements to the USO annually. In addition, for affiliated organizations that meet the requirements for inclusion in the State CAFR, consolidation worksheets as defined by the USO and the SAO must be submitted.

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Business Procedures Manual UpdatesSection 4 – TravelThe Statewide Travel Policy as provided by the State Accounting Office is located at https://sao.georgia.gov/state-travel-policy.

The purpose of this Policy is to provide guidelines to state agencies for payment of travel expenses in an efficient, cost effective manner, and to enable state travelers to successfully execute their travel requirements at the lowest reasonable costs, resulting in the best value for the State. Teleconferencing instead of travel should be considered when possible. Each agency is charged with the responsibility for determining the necessity, available resources and justification for the need and the method of travel. C

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https://sao.georgia.gov/state-travel-policy

Business Procedures Manual UpdatesSection 4 – Travel

The Statewide Travel Policy applies to all State Agencies, including Units of the University System of Georgia (USG), therefore, USG institutions shall be guided by general travel regulations set forth in this section when employees are required to travel away from headquarters in the performance of their official duties. Therefore, all USG employees, especially those responsible for authorizing, approving and paying travel costs should establish a good working knowledge of the travel regulations in the Statewide Travel Policy.

The Sections below will provide additional narrative and guidance on various areas of the Statewide Travel Policy in order to provide more clarity, especially if USG applies a more stringent interpretation of travel requirements.

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Business Procedures Manual UpdatesSection 4 – TravelNote: As you read through the Statewide Travel Policy you will see numerous references to the State of Georgia’s TTE System. This is the State’s travel system that is used by many agencies. We do not use this system, so please disregard references to usage of the TTE system. Since we do not use this system and since the Statewide Travel Policy is written with the usage of that system in mind, at times throughout this section of the BPM we will elaborate on USG’s policies and procedures related to proper protocol for submission and documentation for travel expense statements as produced by our USG institutions.

Note: Users may also wish to consult Section 19.0, Miscellaneous, of this Manual for additional guidance in the following areas related to travel reimbursement:

• Section 19.7 – Employee Group Meals

• Section 19.8 – Purchase of Food Using Institutional Funds

• Section 19.9 – Non-Employee Travel

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http://www.usg.edu/business_procedures_manual/section19/C1563



Business Procedures Manual UpdatesSection 4 – Travel4.1 Employee Authorization For Travel

Each employee required to travel in the performance of official duties and entitled to reimbursement for expenses incurred shall receive prior authorization from the department head, dean, or other designated official for the performance of travel.

If approval is required, institutions should establish a written policy designating persons/positions authorized to approve travel.

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Business Procedures Manual UpdatesSection 4 – Travel4.2 Authorization For Travel

Written pre-trip authorization is no longer required except when lodging is required within a 50 mile radius.

Institutions are authorized to approve overnight travel in special situations when the employee reside or work less than fifty (50) miles from the scheduled meeting site.

Institutions are required to keep records of all persons authorized for travel status under this provision. Such records must be maintained in a central file and must include the names of all persons approved for travel under this provision, the dates of the event, the purpose of the event, the responsibilities of the individuals approved for travel status, and the written and signed authorization of the department head, dean, and his/her designee. Authorization for such travel must be done in advance of the scheduled event.

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Business Procedures Manual UpdatesSection 4 – Travel4.2 Authorization For Travel – cont’d

It should be noted that this provision only applies to conferences and other institution- sponsored events that occur. This provision does not authorize persons to claim travel reimbursement for activities that are part of their normal responsibilities. In addition, this provision would not apply for persons who are required to attend evening meetings as part of their normal responsibilities.

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Business Procedures Manual UpdatesSection 4 – Travel4.2.1 General ProvisionsGeneral reimbursement requirements and required documentation for travel expenses are included in Section 7 of the Statewide Travel Policy. Requests for reimbursement should include the following information:• Location, date, and time of departure;• Location, date, and time of return;• Lodging, mileage, transportation, and miscellaneous expenses, the types of which and their

allowable limits are discussed in subsequent sections; • Listing of meals included in conference registration fees, etc.;• Itemized listing of expenses related to authorized meals not covered by the per diem allowance;• Explanations of any expenses exceeding the established limits;• Explanation of any unusual expenses submitted for reimbursement;• Explanation of the purpose for the trip; and,• Description of the type(s) of transportation used during the trip.• Employees must sign their travel expense statement, attesting the information presented on the

form is accurate and complete. Employees who provide false information are subject to criminal penalty as a felony for false statements, subject to punishment by fine of not to exceed $1,000, or imprisonment for one (1) to five (5) years.

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Business Procedures Manual UpdatesSection 4 – Travel4.2.3 Travel Expense Receipt Requirements• Employees must submit receipts for the following expenses:• Meals purchased in lieu of those provided at the conference/training;• Lodging, with an itemized breakdown of costs such as room charge, parking, WIFI, laundry,

etc.;• Airline or railroad fares;• Rental of motor vehicles;• Registration fees;• Visa/passport fees; and,• Any other valid expense over $25, including:• Gasoline purchased for rental vehicles;• Parking;• Toll fees;• Mass transit fares;• Taxi fares; and,• Airport van/shuttle fares.

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Business Procedures Manual UpdatesSection 4 – Travel4.4 Tax Exemptions

• State and local government officials and employees traveling within the state on official business are exempt from paying the county or municipal excise tax on lodging (“hotel/motel” or “occupancy” tax) [OCGA 48-13-51 (H) (3)], regardless of the payment method being used

• As an employee traveling on official State business, the lodging is eligible for exemption from State of Georgia Sales Tax when the payment method being used is either direct bill to the agency, or a State of Georgia issued credit card.

• Per the Transportation Funding Act of 2015, effective July 1, 2015 hotels in the state of Georgia will charge a $5.00 per room per night hotel tax to travelers. This tax is not exempted for State Employees.

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Business Procedures Manual UpdatesSection 4 – Travel4.5 Travel By Institution Owned, Rental or Personal Vehicles

Employees are encouraged to utilize institution-owned vehicles, if available, for travel within the state of Georgia, and, when appropriate, for travel outside the state. However, if institution-owned vehicles are not available, employees may choose between using a rental vehicle or personal vehicle.

The State has entered into mandatory statewide contracts with specified car rental vendors.

Section 2.3 of Statewide Travel Policy governs the business use of personally-owned vehicles. Guidance is provided on appropriate use of Tier 1 and Tier 2 reimbursement rates. C

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Business Procedures Manual UpdatesSection 4 – Travel4.5 Travel By Institution Owned, Rental or Personal Vehicles

Reimbursement for business use of a personally-owned vehicle is calculated per mile, from point of departure after deduction for normal commuting mileage, based on the current reimbursement rate.

The employee and supervisor must determine if mileage reimbursement should be made using Tier 1 or Tier 2 rates

By law, the State mileage reimbursement rates follow the published General Services Administration (GSA) rates and are as follows:

• Tier 1 Rate: When a fleet (government owned) vehicle is not available, the employee will be reimbursed for business miles traveled based on the applicable GSA Tier 1 rates.

• Tier 2 Rate: If a fleet (government owned) vehicle is available, BUT a personal motor vehicle is used, OR if it is determined that a rental vehicle (Hertz Rent-a-Car contract) is the recommended method of travel, but a personal motor vehicle is used the employee will be reimbursed for business miles based on the applicable GSA Tier 2 Rate.

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Business Procedures Manual UpdatesSection 4 – TravelOther Items:

• State policy requires that travelers submit expenses substantiating the amount, date, use and business purpose of expenses, ideally within 10 days, but no later than 45 calendar days after completion of the trip or event.

• Expenses submitted in excess of 60 calendar days may not be reimbursed.

• Expenses submitted more than 60 calendar days after completion of the trip or event, if reimbursed, should be included in the traveler’s IRS Form W-2 as taxable income.

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Extra Compensation Vs Supplemental PayExtra Compensation:

May be paid to employees for tasked performed after normal business hours for duties not included in the employee’s normal job responsibilities, provided the following three criteria are met:

1. Task must be outside of the employee’s regular department

2. Departmental Agreement Form must be completed

3. The employee must meet at least on of the criteria outlined in OCGA 45-10-25• Chaplain

• Fireman

• Dentist

• Certified Oral or Manual Interpreter for Deaf Persons

• Registered Nurse

• Licensed Practical Nurse

• Psychologist

• Teach or Instructor of an evening or night course program

• Professional holding a doctoral or masters degree from an accredited college or university

• Part-Time Employee

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HRA Over 65 PlanFinancial Accounting for the Plan:New Accounts for Activity – Effective January 1, 2015

235911 Employer Payroll Liability-Medicare Exchange HRA

553129 Group Health Insurance - Medicate Exchange HRA

Suggested activity be recorded in fund 10000; Institutional Support; Retiree Dept

Manual Monthly Process:

• USO HR will prepare data file including each retiree or dependent participating in the exchange

• Institutional file will be provided on the USG Manage File Transfer - MoveIt

• Institutional file will contact name, emp id

• Institution will review file to ensure that participates are their retiree or retiree dependent

• Institution will process payment to the USO via AP Process

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HRA Over 65 PlanNext Steps:

• USO is getting test files from Aon in preparation to provide invoices

• Each institution must provide billing contact information to Kenasia Brown, [email protected] no later than December 15. (Minimum of 2 employees)

• WebX scheduled for Monday, January 11 at 1 pm

• Establishing a billing and payment calendar

• Invoice Errors: Contact Monica Fenton or Kenasia Brown

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mailto:[email protected]

Standardized Chart of Accounts• Standardized Chart of Accounts verses SHARE Accounts

• Revisions to Chart of Accounts:

Goals:

Consistency

Information

Institutional Functionality

• Chart of Accounts Committee

• Timeframe • Delivered - December 1

• Implemented by June 30, 2015 Cre

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University System of Georgia Institution Descretion

Chart of Accounts Reference Document New Accounts

Renamed or Repurposed

Category Description

Account

Type

Budgetary

Only Acct? Category Description

Account

Type Budgetary Only Acct?

1 - Assets A 1 - Assets

Current Assets A Current Assets

11- Cash, Cash Equivalents, & Short Term Investments A 11- Cash, Cash Equivalents, & Short Term Investments

111000 Cash on Hand A 111000 Cash on Hand A

1110xx Institution Discretion A

112000 Petty Cash A 112000 Petty Cash A

1120xx Institution Discretion A

118100 Cash in Bank General Operations- Demand Deposits A 118100 Cash in Bank General Operations- Demand Deposits A

118101 Cash in Bank-Flex Spending (USO Only) A 1181xx Institution Discretion A

118110 Cash in Bank-Money Market-Cash Equivalents A Account Removed

118115 Cash in Bank-Specialized Operations A Account Removed

118120 Cash in Bank-Bank Interest A Account Removed

118125 Cash in Bank- Common Remitter (USO Only) A Account Removed

118140 Cash in Bank-Demand Deposit A Account Removed

118180 Cash Clearing-Supplemental A Account Removed

118191 Retiree Direct Debit Clearing A Account Removed


Institution Descretion

New Accounts

Renamed or Repurposed

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Standardized Chart of Accounts - Class11981 Fees Fall Sem-Undergrad

11982 Fee Waivers Fall Sem-Undrgrd

11983 Fees Spring Sem-Undrgrd

11984 Fee Waivers Spring Sem-Undrgrd

11985 Fees Summer-Undrgrd

11986 Fee Waivers Summer-Undrgrd

11987 Fees MayMester-Undrgrd

11988 Fee Waviers MayMester-Undrgrd

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11991 Fees Fall Sem-Grad

11992 Fee Waivers Fall Sem-Grad

11993 Fees Spring Sem-Grad

11994 Fee Waivers Spring Sem-Grad

11995 Fees Summer-Grad

11996 Fee Waivers Summer-Grad

11997 Fees Maymester-Grad

11998 Fee Waivers Maymester-Grad


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New Accounts - Assets

119200 Cash in BOR Short Term Fund (Cash Equiv)

152500 Foreign

162100 Leased Buildings and Building Improvements

162190 Accum Depreciation - Leased Buildings & Bldg Impr

163100 Leased Facilities and Other Improvements

163190 Accum Depr- Leased Facilities & Other Impr

165100 Leased Equipment

165190 Accum Depr- Leased Equipment


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New Accounts – Liabilities

211450 Accounts Payable - Capital Asset Purchases (GAAP Only)

211900 Construction Payables

211950 Construction Retainage Payable - NonCapital

211960 Construction Contracts Payable - NonCapital

211970 Construction Retainage Payable - Capital

223002 Pay Dedc-Other State Taxes

229100 HCMS Net Pay Liability

229110 Retirement Clearing - Benefits

229199 HCMS Clearing - Liabilities

291600 OPEB Liability

291700 IBNR Liability


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New Accounts – Revenues401410 Tuition-MED/MAT - Consortium

401420 Tuition-WebMBA - Consortium

401450 Tuition eMajor - Consortium

401460 Tuition GOML - Consortium

451200 Rents - Other

485320 State Gifts - GSFIC

485330 State Gifts - Other

485411 State Gifts - ADA



485900 Endowment Gifts


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New Accounts – Expenses558500 Joint Employment558539 Joint Employment Fringe 714101 Supplies and Materials - Office Supplies714102 Supplies and Materials - Instructional/Lab Supplies714103 Supplies and Materials - Paper714104 Supplies and Materials - Copier Supplies715900 Repair and Maintenance - Contracts 727170 Other Operating Exp - Debt Collection Service Fees727200 Advertising 727275 Advertising - Promotional Items727710 Group Meals - Employees727720 Group Meals - Non Employees727730 Groups Meals - Students733200 Software - Leased 733900 Software - Contracts 743400 Furniture/Fixtures- Small Value - Non Inventory 743500 Furniture/Fixtures- Small Value - Inventory 748102 Real Estate Rentals (One Time Event)


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Renamed Accounts

Old New119100 Cash in Bank - Time Deposits (Cash Equiv) 119100 Cash in Bank - Other (Cash Equiv)

125004 AR-Joint Staffed 125004 AR-Joint Employment

142000 Merchandise for Resale 142000 Inventories - Resale

211000 Accounts Payable 211000 Accounts Payable (AP Module Only)

211400 Accounts Payable 211400 Accounts Payable - General

211500 Control Acct - Accts Payable 211500 Accounts Payable - (Expense module)

251200 Des Sch-Private Scholarships 251200 Private/Other Scholarships/Loans

401100 Resident Tuition (effective FY02) 401100 Resident Tuition

539100 Salaries - Joint Staffed 539100 Salaries - Joint Employment

641539 Travel - Joint Staffed 641539 Travel - Joint Employment

753140 Contracts-Construction in Progress 753140 Contracts-Construction


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Repurposed/Moved Accounts401430 Tuition-WebBSIT - Consortium Moved from 401134

401440 Tuition-eCore - Consortium Moved from 401140

408405 Mandatory International Fee Moved from 408505

408410 Fee Waiv-Mandatory International Fee Moved from 408510

408600 Institutional Fee Moved from 4098xx

408601 Institutional Fee Moved from 4098xx

408602 Fee Waiver-Institutional Fee Moved from 4098xx

452101 Commissions - Outsourced Operations Formerly Sales – Snack Bar

452200 Sales - Food Services Formerly Vending

452201 Commissions - Outsourced Operations Formerly Sales – Campus Vending


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Repurposed/Moved Accounts453101 Game Guarantees Formerly Athletic Camps

453102 Conference Participation Share (Example NCAA) Formerly Athletic Lab Fee

453103 Sponsorships Formerly Fees – Baseball Camp

717100 Garbage Service Formerly Coal

727225 Advertising – Employee Recruitment Moved from 727350

733100 Software – Purchased Formerly Software

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11- Cash, Cash Equivalents, & Short Term Investments

111000 Cash on Hand

1110xx Institution Discretion

112000 Petty Cash


118100 Cash in Bank General Operations- Demand Deposits


118200 Control Account - Cash - Interfund transfers (PS)

118500 Cash in Bank Payroll - Demand Deposits


119100 Cash in Bank - Other (Cash Equiv)


119200 Cash in BOR Short Term Fund (Cash Equiv)

119300 Cash in Local Govt Invest Pool (Cash Equiv)

119400 Contracted Investment Pool (Cash Equiv)


119800 Short Term Investments (90 days-13 months)


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16- Capital Assets

161000 Land and Land Improvements A

161100 Leased Land & Land Improvements A

162000 Buildings and Building Improvements A

162900 Accum Depreciation - Buildings & Bldg Impr A

162100 Leased Buildings and Building Improvements A

162190 Accum Depreciation - Leased Buildings & Bldg Impr A

163000 Facilities and Other Improvements A

163900 Accum Depr- Facilities & Other Impr A

163100 Leased Facilities and Other Improvements A

163190 Accum Depr- Leased Facilities & Other Impr A

164000 Library Collections A

164010 Library Collections-General Acquisitions A

164020 Library Collections-Donated A

164900 Accum Depr- Library Collection A

165000 Equipment A

165900 Accum Depr- Equipment A

165100 Leased Equipment A

165190 Accum Depr- Leased Equipment A

Account Removed A

Account Removed A

167000 Infrastructure A

167900 Accum Depr- Infrastructure A

167100 Leased Infrastructure A

167190 Accum Depr- Leased Infrastructure A

168000 Capitalized Collections A

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Current Liabilities

21- Liabilities - General

211000 Accounts Payable (AP Module Only)

211400 Accounts Payable - General


211450 Accounts Payable - Capital Asset Purchases (GAAP Only)

211500 Accounts Payable - (Expense module Only)

211600 Accounts Payable-(P-Card Only)


Account Removed

211900 Construction Payables

211950 Construction Retainage Payable - NonCapital

211960 Construction Contracts Payable - NonCapital

211970 Construction Retainage Payable - Capital

211980 Construction Contracts Payable - Capital

211999 Accounts Payable - RSA/Error

212100 Accr Exp-Personal Services

212200 Accr Exp-Non-Pers Services

2122xx Instititution Discretion

213100 Spending Acct-Dep Care

213200 Spending Acct - Medical

214000 Deposits

214xxx Instititution Discretion

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218000 Due to Other Funds

218100 Due to USO - Capital Liability Reserve Fund

218200 Due to Institutions (USO ONLY) - P3 - Primarily Title IV Funding Adj

218500 Due to Institutions (USO ONLY) - P3 Auxiliary Project

218700 Due to Other USG Institutions


218800 Due to Component Units, Current


218900 Due to Component Units, Noncurrent


219000 Other Liabilities


Account Removed

Account Removed

219400 Lease Purch Obligations (Current)


219500 Notes and Notes Payable, Current


219800 Other Liab-Banner Clearing

219801 Unapplied Cash

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25- Liabilities - Funds for Designated Scholarships

251000 Designated Scholarships


251001 HOPE

251002 HOPE Prior Year

251003 HOPE Accel

251004 HOPE GED

251005 HOPE Grant

Account Removed

251020 HOPE Promise

Account Removed

Account Removed

251030 Zell Miller Scholarship

Account Removed

Account Removed

251033 Zell Miller Grant

251034 MOWR Program

251040 LEAP Scholarship

Account Removed

Account Removed

Account Removed

Account Removed

251050 Stafford Loan-Subsidized

251051 Stafford Loan-Unsubsidized

251052 Cancellable Loan-Subsidized

251053 Cancellable Loan-Unsub

Account Removed

251055 Direct Lending

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Non-Current Liabilities

29- Liabilities - Non-Current

291100 Other Liab-Lease Purch Oblig

291150 GSFIC Payback Bonds


291200 Notes and Notes Payable, Noncurrent


291300 Advances - Other - Non-Current


291400 Advances - Research - Non-Current


291500 Net Pension Liability


291600 OPEB Liability

291700 IBNR Liability

297100 Compensated Absences - Non-Current

298000 Deferred Inflows of Resources

298100 Deferred Inflows of Resources - Debt Refunding

298200 Deferred Inflows of Resources - Defined Benefit Pension Plan

298300 Deferred Inflows of Resources - Service Concession Arrangement

298400 Deferred Inflows of Resources - Grants Recd in Adv of Time Req

298900 Deferred Inflows of Resources - Other

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37- Net Assets - Allocated Other (Restricted - Expendable)* 37- Net Assets - Allocated Other (Restricted - Expendable)*

371100 Net Assets-Alloc Other (Restricted - Expendable) F 371100 Net Assets-Alloc Other (Restricted - Expendable)

371120 Federal Capital Contribution-Perkins F 3711xx Institution Discretion

371121 Institution Capital Contribution-Perkins F Account Removed

371122 Repayments to US Government-Perkins F Account Removed

371123 Repayments to Institution-Perkins F Account Removed

371124 Interest Income-Perkins F Account Removed

371125 Other Income-Perkins F Account Removed

371126 Other Earnings-Late Charge-Loans After 7/1/87-Perkins F Account Removed

371127 Interest Cancellation-Perkins F Account Removed

371128 Cost of Cancelled-High Risk-Perkins F Account Removed

371131 Cost of Cancelled-Shortage Area-Perkins F Account Removed

371133 Reimb Cnx-Tech/Mil/Int-Aft 7-72 F Account Removed

371134 CollAgy Cost Assessed Borrower F Account Removed

371135 Admin Exp Paid to Instit-Perki F Account Removed

371136 Other Collection Expenses F Account Removed

371137 Other Cost or Losses-Perkins F Account Removed

371138 Cost of Cnx Tch-Pr 7-72-Perkin F Account Removed

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400000 Revenues

401000 Resident Tuition

401100 Resident Tuition (Term and Level Designated by Class)


Account Removed

Account Removed

Account Removed

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401400 Distance Learn Tuition (Online)

401410 Tuition-MED/MAT - Consortium

401420 Tuition-WebMBA - Consortium

401430 Tuition-WebBSIT - Consortium

401440 Tuition-eCore - Consortium

401450 Tuition eMajor - Consortium

401460 Tuition GOML - Consortium


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452000 Sales

452100 Sales - Stores and Shops (Fund 12230)

452101 Commissions - Outsourced Operations


452200 Sales - Food Services

452201 Commissions - Outsourced Operations


453000 Other Athletic Revenue

453100 Other Athletic Revenue

453101 Game Guarantees

453102 Conference Participation Share (Example NCAA)

453103 Sponsorships


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485300 State Gifts - NonCapitalized

485310 State Gifts-MRR Noncap





485400 State Gifts - Capitalized

485410 State Gifts-MRR Cap





485500 Local Gifts - Noncapital


485600 Local Gifts - Capitalized


485700 Private Gifts - NonCapital


485800 Private Gifts - Capitalized


485900 Endowment Gifts


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600000 Travel

641000 Travel - Employee

641100 Travel of Employees other than mileage

641110 Travel - Employees - Ground Transportation

641120 Travel - Employees - Air Travel

641130 Travel - Employees - Meals

641140 Travel - Employees - Lodging

641150 Travel - Employees - Miscellaneous

641160 Travel - Employees - Rental Car

641170 Travel - Employees - Parking

641200 International Travel - Employees

641210 International Travel - Emp - Ground Transporation

641220 International Travel - Emp - Air Travel

641230 International Travel - Emp - Meals

641240 International Travel - Emp - Lodging

641250 International Travel - Emp - Miscellaneous

641260 International Travel - Emp - Rental Car

641270 International Travel - Emp - Parking

641290 International Travel - Emp - VISAPAS

641300 Travel - Emp - Recruiting Athletics

641310 Travel - Emp - Recruiting - Ground Transportation

641320 Travel - Emp - Recruiting - Air Travel

641330 Travel - Emp - Recruiting - Meals

641340 Travel - Emp - Recruiting - Lodging

641350 Travel - Emp - Recruiting - Miscellaneous

641360 Travel - Emp - Recruiting - Rental Car

641370 Travel - Emp - Recruiting - Parking

641500 Travel - Employee Mileage

641510 Travel - Employee Mileage

641520 Travel - Employee Mileage - Recruiting

641539 Travel - Joint Employment

651000 Travel - NonEmployee

651100 Travel - NonEmployee/Team

651110 Travel - Non-Emp/Team - Ground Transportation

651120 Travel - Non-Emp/Team - Air Travel

651130 Travel - Non-Emp/Team - Meals

651140 Travel - Non-Emp/Team - Lodging

651150 Travel - Non-Emp/Team - Miscellaneous

651160 Travel - Non-Emp/Team - Rental Car

651170 Travel - Non-Emp/Team - Parking

651200 International Travel - Non-Employees/Team

651210 International Travel - Non-Emp/Team - Ground Transporation

651220 International Travel - Non-Emp/Team - Air Travel

651230 International Travel - Non-Emp/Team - Meals

651240 International Travel - Non-Emp/Team - Lodging

651250 International Travel - Non-Emp/Team - Miscellaneous

651260 International Travel - Non-Emp/Team - Rental Car

651270 International Travel - Emp - Non-Emp/Team - Parking

651290 International Travel - Non-Emp/Team - VISAPAS

651300 NonEmployee Recruiting - Employment/Athletics/Students

651310 Non-Employee Recruiting Travel - Ground Transportation

651320 Non-Employee Recruiting Travel - Air Travel

651330 Non-Employee Recruiting Travel - Meals

651340 Non-Employee Recruiting Travel - Lodging

651350 Non-Employee Recruiting Travel - Miscellaneous

651360 Non-Employee Recruiting Travel - Rental Car

651370 Non-Employee Recruiting Travel - Parking

651400 Non-Employee Grant Participant Travel


651500 Travel - Non-Employee Mileage

651510 Travel - Non-Employee Mileage

651520 Travel-Non-Employee Recruiting - Mileage

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714000 Supplies and Materials

714100 Supplies and Materials

714101 Supplies and Materials - Office Supplies

714102 Supplies and Materials - Instructional/Lab Supplies

714103 Supplies and Materials - Paper

714104 Supplies and Materials - Copier Supplies

Account Removed

714110 Supplies and Materials - Postage

714111 Supplies & Materials Expense - Ship/Handl/Freight

714112 Supplies & Materials Expense - Licenses (Non-Software)

714113 Supplies & Materials Expense - Books/E-Books

714114 Supplies & Materials Expense - IT Related

714115 Supplies & Materials Expense - Hazardous Material


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727200 Advertising

727225 Advertising - Employee Recruitment

727250 Advertising - Other than Employee Recruitment

Account Removed

727275 Advertising - Promotional Items


727700 Other - Group Meals

727710 Group Meals - Employees

727720 Group Meals - Non Employees

727730 Groups Meals - Students


733000 Software

733100 Software - Purchased

733200 Software - Leased

733900 Software - Contracts

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743000 Equipment/Furniture Purch-Small Value

743100 Equipment Purchase - Small Value - Non Inventory

743200 Equipment Purchase - Small Value - Inventory

743300 Equipment Purchase- Small Value - Sponsor Holds Title

743400 Furniture/Fixtures- Small Value - Non Inventory

743500 Furniture/Fixtures- Small Value - Inventory

744000 Information Tech. Equip. Purch-Small Value

744100 Information Tech. Equipment Purchase - Small Value - Non Inventory

744200 Information Tech. Equipment Purchase - Small Value - Inventory

744300 Information Tech. Equipment Purchase - Sponsor Holds Title

748000 Rents - Real Estate

748100 Real Estate Rentals - Operating Leases

748101 Real Estate Rentals-Ga Military College (USO Only)

748102 Real Estate Rentals (One Time Event)


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753000 Contracts

753100 Contracts


Account Removed

Account Removed

Account Removed

Account Removed

753110 Contracts-Consultants

753111 Contracts-Temporary Employment Services

753120 Contracts-Grant Sub Recipient

753121 Contracts-Grant Sub >$25K

753130 Contracts-Dining Hall

753140 Contracts-Construction

Account Removed

Account Removed

Account Removed

753181 Contracts-Security Services

753182 Contracts-Financial Aid Services

753183 Contracts-Environmental Control/Hazardous Material

Account Removed

753190 Contracts-Other

753200 Contracts - Information Technology

Standardized Chart of Accounts How are we getting there?

• Chart of Accounts by Business Unit

• All completely new accounts available – 12/2/15

• Account Analysis:Queries (Available 12/2/15)

SCOA_RENAMED_OR_MOVED

SCOA_DISCRETIONARY_NO_ACTIVITY

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Standardized Chart of Accounts SCOA_RENAMED_OR_MOVED

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Account Current "SHARE" description Fund Dept ProgramClass Project Bud Ref Sum Total Amt Comments

119100 Cash in Bank-Time Dep-Cash Eq 40000 2006 -8000.000 Renamed from "Cash in Bank - Time Deposits (Cash Equiv)" to "Cash in Bank - Other (Cash Equiv)". Effective 1/1/2016

142000 Merchandise for Resale 12230 4000000 23100 42100 2015 66.670 Renamed from "Merchandise for Resale" to "Inventories - Resale". Effective 1/1/2016

211900 Construction Contracts Payable 50000 2015 -47177.480 Renamed from "Construction Contracts/Construction Retainage Payable" to "Construction Payables". Effective 1/1/2016. See SCOA for new accounts 2119xx.

251200 Des Sch/Private Sch 61000 2003 -19603.640 Renamed from "Des Sch - Private Scholarships" to "Private/Other Scholarships/Loans". Effective 1/1/2016.

401134 Resident Tuition-WebBSIT 10500 0000000 00000 11981 2016 -62375.400 Moved to 401430. Account inactivated effective 1/1/2016.

401140 Tuition-eCore 10500 0000000 00000 11981 2016 -56108.000 Moved to 401440. Account inactivated effective 1/1/2016.

401150 Resident Tuition-Offcampus 10500 0000000 00000 11981 2015 -217400.000 Moved to 4014xx range. See SCOA. Account inactivated effective 1/1/2016.

408405 Recreation & Wellness Fee 13000 5110800 15990 11000 PPV2803000 2016 -2685.890 Renamed / repurposed from "Recreation Center & Wellness Fee" to "Mandatory International Fee". Effective 1/1/2016. (Mandatory International Fee was formerly 408505)

408410 Recreation Center-Fall 13000 1321090 15900 11981 PPV2403000 2016 -242380.900 Renamed / repurposed from "Recreation Center - Fall" to "Fee Waiv - Mandatory International Fee". Effective 1/1/2016. (Fee Waiv - Mandatory International Fee was formerly 408510)

408505 Mandatory International Fee 13000 9003000 00000 11981 2016 -79468.200 Moved to 408405. Account inactivated effective 1/1/2016.

408510 Fee Waiv-Mandatory Internat'l 13000 9003000 00000 11982 2016 485.660 Moved to 408410. Account inactivated effective 1/1/2016.

409800 Institutional Fee 10600 0000000 11100 11000 2016 -1274541.840 Moved to 408600. Account inactivated effective 1/1/2016.

409815 Institutional Fee 10600 0000000 11100 11981 2016 -1509366.250 Moved to 408601. Account inactivated effective 1/1/2016.

409830 Fee Waiver-Institution Fee 10600 0000000 11100 11000 2016 14349.580 Moved to 408602. Account inactivated effective 1/1/2016.

452101 Sales-Snack Bar 12230 5041000 23100 42200 2016 -24769.720 Renamed / repurposed from "Sales - Snack Bar" to "Commissions - Outsourced Operations". Effective 1/1/2016.

452200 Vending 14000 2830000 14200 41100 2016 1380.000 Renamed / Repurposed from "Vending" to "Sales - Food Services". Effective 1/1/2016.

452201 Sales-Campus Vending Machines 12270 5053000 27100 42100 2016 -14186.960 Renamed / Repurposed from "Sales - Campus Vending Machines" to "Commissions - Outsourced Operations". Effective 1/1/2016.

453101 Athletic Camps 14000 1308030 13100 41300 2016 -275.000 Renamed / Repurposed from "Athletic Camps" to "Game Guarantees". Effective 1/1/2016.

453102 Athletic Fee-Lab Fee (CPR) 12280 1281010 28100 43000 2016 -7314.900 Renamed / Repurposed from "Athletic Fee - Lab Fee (CPR)" to "Conference Participation Share". Effective 1/1/2016.

453103 Fees-Baseball Camps 12280 5073600 28100 43000 2016 -30920.000 Renamed / Repurposed from "Fees - Baseball Camps" to "Sponsorships". Effective 1/1/2016.

717100 Coal 12210 3000616 21100 42100 2016 1887.950 Renamed / Repurposed from "Coal" to "Garbage Service". Effective 1/1/2016.

727700 Other-Employee Group Meals 10000 0110101 14600 11000 2016 -153.130 Renamed from "Other - Employee Group Meals" to "Other - Group Meals". Effective 1/1/2016.

733100 Software 10600 3450100 14800 11000 2016 -12432.860 Renamed from "Software" to "Software - Purchased". Effective 1/1/2016.

753140 Contracts-Construction in Prog 10000 9910800 17300 11000 2016 -228482.210 Renamed from "Contracts - Construction in Progress" to "Contracts - Construction". Effective 1/1/2016.

Standardized Chart of Accounts SCOA_RENAMED_OR_MOVED

• Each institution will have to evaluated these accounts and determine if fiscal year 2016 activity needs to be moved.

• Impact to Banner will need to be considered for each of these accounts/detailed codes and mapping updated

• After analysis is complete, each institution will have to move the activity from these accounts to the appropriate account via journal entry.

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Standardized Chart of Accounts SCOA_DISCRETIONARY_NO_ACTIVITY

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SCOA_DISCRETIONARY_NO_ACTIVITY

SetID Account Eff Date Descr

21000 119180 1/1/1901 Cash in Bank-Time-Money Market

21000 119310 1/1/1901 Georgia Fund One-BB&T

21000 123102 1/1/1901 Rec-Gen State Approp-Lottery

21000 132127 1/1/1901 Prepaid CE School of Business

21000 132135 1/1/1901 Prepaid Orientation

21000 132148 1/1/1901 Prepaid Kicking Camp

21000 159500 1/1/1901 Oth Invest-Repurchase Agr

21000 216043 1/1/1901 Advances-I/S Tuit Off-Cam-Waiv

21000 216253 1/1/1901 Advances-Tech Fee-Off Cam-Waiv

21000 216270 1/1/1901 Advances-Application Fee

21000 216353 1/1/1901 Advances-Applied Music Fee-Wvr

21000 216363 1/1/1901 Advances-Art Fee Waiver

21000 216420 1/1/1901 Advances-Field Plc Perf Arts

21000 216425 1/1/1901 Advances-Field Plc Visual Arts

21000 216430 1/1/1901 Advances-Foundation of Leaders

21000 217033 1/1/1901 Advance-Cafeteria-Meals-Waiver

21000 251045 1/1/1901 COPE Loans

21000 371236 1/1/1901 Nur-Costs Of Litigation-Int

Standardized Chart of Accounts SCOA_DISCRETIONARY_NO_ACTIVITY

• Institution will have to review to ensure these accounts are not needed.

• Submit a helpdesk ticket for the accounts to be removed.

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Standardized Chart of Accounts Requesting Institution Discretionary Accounts:

• Functionality available December 21

• PSFin – Add Account Request Page/Work Center G/L

• Request account – provide account number (SCOA); description; purpose for account

• Workflow will provide USO the request and upon approval it will be added into your business unit COA

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74

Other Information:

For Fiscal Year 2016:

No MD&A for Non – Audit engagements

No GAAP to Budget Reconciliation for FY 2016

Cre

atin

g A

Mo

re E

du

cate

d G

eorg

ia

75

Cre

atin

g A

Mo

re E

du

cate

d G

eorg

ia

76