ANNUAL REPORT & FINANCIAL STATEMENTS...Jetstream Drive, Doncaster DN3 9QS) or by email to [email protected] by Friday 9th October 2020. 4. To receive minutes of the 33rd

Annual SummaryFor BASEM 2020

Annual General Meeting 2020

2020www.basem.co.uk

ANNUAL REPORT& FINANCIAL STATEMENTS

Sport & Exercise Medicine

Providing support and education to all healthcare professionals involved in the care of athletes and individuals, undertaking, or aspiring to undertake, regular physical activity at all levels since 1953.

Annual Report2020 2

Contents

Index

BASEM Annual General MeetingAgendaMinutes from the 2019 AGM

BASEM Executive ReportsChairman’s Report - Dr Nigel JonesPresident’s Report - Dr Roger HawkesTreasurer’s Report - Mr Leo AthanasatosEducation Chair’s Report - Dr Kay BrennanSecretary’s Report - Robin Chatterjee

Annual Report and Financial StatementsReport of the Executive Committee - Year Ended 31 December 2019 Reference and Administrative Information Structure, Governance and Management ObjectivesandActivitiesfortheBenefitofthePublic Achievements and Performance Financial Review Reserves Policy Plans for 2020 Responsibilities of the Executive Committee AuditorsIndependent Auditor’s Report to the Members of BASEMStatement of Financial Activities Balance SheetNotes to the Accounts

040506

080810121418

202121222424262626282829323334

www.basem.co.uk 3

Company limited by guarantee number 1962979. Registered Charity Number 293854.

Registered Company Office: Evolve Accountants (formerly Nixon Mee)Unit 10 Phoenix Park, Stephenson Industrial Estate, Telford Way,

Coalville. LE67 3HBCentral Office:BASEMCentralOffice,3JetstreamDrive,Auckley,

Doncaster DN9 3QSTelephone/Fax: 01302 623222. Email: [email protected]

Patron: Dr David Hemery CBE, B.Sc, Cert.Ed, M.Ed, D.EdPresident: Dr Roger Hawkes MB Dip. Sports Med. FFSEM(UK)

Chairperson: Dr Nigel Jones

TreasurerMr Leo Athanasatos

c/oBASEMCentralOffice3 Jetstream Drive

DoncasterDN9 3QS

SecretaryDr Robin Chatterjee

3 Cadogan PlaceKenleySurrey

CR8 5PD

Annual Report2020 4

Annual General Meeting 2020

AGM

1. To read the notice convening the meeting.

2. To collect names for the register of attendance and to receive a declaration that only those who will vote on proposals are entitled to do so as full subscribing and paid-up members of the Association.

3. To receive apologies for absences. Please sendbyposttotheBASEMCentralOffice(3Jetstream Drive, Doncaster DN3 9QS) or by email to [email protected] by Friday 9th October 2020.

4. To receive minutes of the 33rd Annual General Meeting (circulated) which were approved by the Executive Committee at their meeting on 21st January 2020, in accordance with Company Law.

5. To declare Proxy Votes.

6. To receive the Chairperson’s Report (circulated).

7. To receive the Secretary’s Report (circulated).

8. To receive the Education Chair’s Report (circulated).

9. To receive the Treasurer’s Report (circulated).

10. To receive the President’s Report (circulated).

11. NOTICE OF ELECTION TO THE EXECUTIVE – Under the terms of the Memorandum and ArticlesofAssociation,thefollowingOfficersseek to be nominated for the post of: TREASURER CHAIR OF SCIENTIFIC ADVISORY GROUP HEAD OF MEMBERSHIP SERVICES GENERIC EXECUTIVE POSITION – 1 GENERIC EXECUTIVE POSITION – 2

12. To appoint auditors

13. Any Other Business

NOTICE IS HEREBY GIVEN THAT THE THIRTY FOURTH ANNUAL GENERAL MEETING of the British Association of Sport and Exercise Medicine Limited by Guarantee (196279) and Registered Charity (293854) will be held on Thursday 15th October 2020 at 6:30pm via remote connection.

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Minutes

AGM 2019

MINUTES OF THE 33rd ANNUAL GENERAL MEETING of the British Association of Sport and Exercise Medicine limited by guarantee (196279) and registered charity (293854) was held at 5.00pm on Thursday 21st November, 2019 at the Hilton Hotel in Glasgow in conjunction with the Annual Conference of the Association.

Present:Dr David Hemery Professor Gordon Mackay Dr Rod Jaques Dr Nick Webborn Dr Kate Strachan Dr Phil Bell Professor Mark Batt Dr Brian Johnson Dr Michael Turner Dr Ronny Heymann Professor Yannis Pitsiladis Dr John Thing Dr James Thing Dr Mike Stone Dr Robin Chatterjee Dr Jonny Moses Dr Katie Marino Professor Graham Smith Dr Dora Papadopoulou Mr Leo Athanasatos Mr Graham Holloway Mr Chris Holloway Dr Oby Doris Abomeli Dr William Wynter-Bee Dr Jonathan Hall Dr Anita Biswas Dr John Tanner

Dr Jumbo Jenner Dr Alastair Nicol Dr Javid Majlesi Dr Kenneth Duffy Mr Richard Skippings Dr Jane Dunbar Dr Roger Hawkes Dr Chris Tomlinson Dr Kay Brennan Dr Nigel Jones Dr Dinesh Sirisena Dr Ajai Seth

In Attendance:Dr Joe Jordan Dr David Keohane Mrs Nicky Birkinshaw Ms Amanda Harwood

Annual Report2020 6

Minutes

AGM 2019

1. Dr Roger Hawkes, as the President, assumed the Chair and read the notice convening the Meeting.2. The Register was signed, and the declaration made that those who would speak and vote on proposals

were only entitled to do so as full subscribing members of the Association.3. ApologieswerereceivedfromDrPeterThomasandDrPaulMarfleet4. It was noted that no proxy votes had been received. 5. The minutes of the 32nd Annual General Meeting, approved by the Executive Committee at their meeting on

5th December 2018, were received and accepted.6. BASEM Chairperson’s Report was received and accepted.7. The Secretary’s Report was received and accepted.8. The Education Chairperson’s Report was received and accepted. 9. The Treasurer’s Report and the Financial Statements for the Year Ended 31 December 2018 were received

and accepted. 10. UnderthetermoftheMemorandumofUnderstandingandArticlesoftheAssociation,thefollowingofficers

had been nominated for the positions of: Chair of Association – Dr Nigel Jones Chair of Education – Dr Kay Brennan Both were approved and accepted. The Chair congratulated the newly appointed Executive Members and welcomed them to the Board.

11. To Appoint Auditors –Nixon Mee Ltd (now named Evolve) were re-appointed and accepted as auditors of the Association for another year

12. Any Other Business – no additional items were raised.

The Chair thanked the Executive Committee for their contribution to another successful year and expressed his enthusiasm for the positive year ahead. He gave special thanks to retiring Executive Members Dr Eleanor Tillett and Dr Dinesh Sirisena; it was acknowledged that both had done an enormous amount of work for the organisation. Thanks were given to the Staff team for organising the conference and for management of the BASEMCentralOfficeandEducationFunction.

The meeting closed at 5.15pm

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Chairman

BASEM Executive Reports

Dr Nigel Jones

Chairman’s Report 2020

This time last year when I took over as BASEM Chair, I was looking forward to a wonderful year of sporting events and two fantastic BASEM Conferences. Professionally and personally, of course, much of what we all had planned has had to be put on hold. When the dust finallysettlesonthecurrentpandemic–asitinevitablywilldo–Ihope all BASEM members rightfully feel proud of the work they’ve done, how adaptable they’ve been and the body of SEM research that the last 12 months has produced.

It’s been a privilege to act as BASEM Chair this year but there’s no point denying there’s been challenges. The loss of our two Conferences has undoubtedly been a blow but as Kay Brennan’s report articulates – a huge amount of hard work has gone on in ensuring that Education remains at the very core of what we do.

Financially we’re in a strong position and my sincere thanks go to Leo as our Treasurer for his stewardship of the accounts. Our relationship with BJSM is of course fundamental in this regard and we look forward to working with the new Editorial team at BJSM as soon as they’reconfirmedinpost.

Ourhealthyfinancialpositionallowsustosupportseveraleducationaland research awards. In the past – some members have criticised the Executive for not having a robust enough process by which decisions regarding awards are made. We have sought to address this by implementing more stringent Terms of Reference for our Awardssub-committeeandtheestablishmentofaScientificAdvisory Group (SAG). The SAG is at present an interim one Chaired by Professor Graham Smith. Its role is to provide independent scrutiny of applications for high value awards to ensure that they are academically robust and that the research methods are rigorous. The SAG then feed their opinion into the Awards sub-committee.

“It’s been a privilege to act as BASEM Chair this year but there’s no point denying there’s been challenges.”

Annual Report2020 8

One of our formal new Executive appointments at this AGM is that of SAG Chair and I look forward to the successful candidate developing this very important function. As an example: The Executive voted earlier this year to support the potential funding of a PhD. Without an appropriately rigorous assessment structure in place however it would be inappropriate to do so.

The Executive serves no purpose other than to represent the best interests of the Association’s membership. The Membership survey we conducted produced some really valuable information and the aim was to use this info to further guide our strategic direction. The membership survey made no mention of a potential merger with any other organisation as at that time we were not subject to any such an approach. Subsequently of course the Faculty have made an approach and the potential opening of discussions regarding this have been the subject of the recent ordinary resolution.

Whatever the outcome of the resolution vote, the role of Head of Membership Services is clearly going to be a key one and I look forward to working with whoever takes on the role. I’d like to conclude by putting on record my sincere thankstoallofourofficestaffwho’vehelpedtheExecutive negotiate their way through this very disruptive year with unwavering professionalism and no shortage of patience!

Let’s hope we can all move on soon and I look forward to serving the Association in the best way I can over the next 12 months.

Best wishes as always

BASEM Chairman Report

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President


Dr Roger Hawkes

BASEM President’s Report 2020

This has been a challenging year! We had high hopes for some real progress with a new strategic direction for BASEM but the Covid-19 crisis has interfered with our plans. The cancellation of our Spring and Annual Congress was disappointing but the resulting online education which was developed quickly, proved popular and may lead to the development of more online offerings in the future. Education was a key request emerging form the Membership Survey and our Education Committee is working hard to devise an enhanced model of online resources. A planned BJSM meeting at the IOC Prevention Meeting in Monaco did not take place and was supposed to bring together education teams from round the world and to consider a collaboration so that each country is not continual reinventing the wheel. This needs careful considering and we are exploring options to provide affordable, high grade, ongoing education for all our members

I hope you are all staying safe and coping in these unprecedented times. We are grateful for those members who have been involved on the front line against Covid-19 and those involved at a more strategic level. Most of us will be managing patients who have either suffered from Covid-19 or have suffered as a result of the lockdown and need to become safely active again. And many members will be helping the reintroduction of sport at all levels.

The rehabilitation of patients who have had more complicated recovery from Covid-19 is an important and relevant topic and we have already funded a Post-Covid Study on patients discharged from a hospital group in the South of England. Your EXEC will be discussing funding other initiatives in the coming months.

Our members are working in many different roles both within and outside of the NHS. It is important to keep pressing and to establish the role of SEM within the NHS and so we are making representation whenever this is possible. This is important for GPs with Extended Roles, other allied health professionals as well as those specialists in SEM. We also encourage newer roles for those employed to reduce inactively and to promote the role of exercise in health. Key to this is the establishment of a solid evidence base. With this in mind we will soon be advertising a funded PhD inordertocreatethefirstBASEMClinicalAcademic,enabling BASEM to demonstrate leadership and progress in academia. They will need to be supervised by leading universities and the successful candidate will be expected to support BASEM members with an interest in research, particularly those in the early part of their careers. The subject will be Sport and Health and will provide a topical subject for a future conference and will set up an important debate on the balancebetweeninjuryriskandthebenefitsofsportingparticipation.

“It is important to keep pressing and to establish the role of SEM within the NHS”

Annual Report2020 10

Previous BASEM Executive Committees have done a greatjobofleadingBASEMoutofverydifficultfinancialtimes. But now, with the success of the BJSM and the needtofirmlyestablishtheroleofSEM,itimportanttoreviewthewayweareorganisedandsetuptoinfluencepoliticians and policy makers. We will need to continue our review of our strategic direction. And any decisions should be made by considering the best interests of the populations we serve.

With this all-in mind, we have been looking for energetic members who want to share the opportunities described. It has been a matter of regret that only 3 EXEC positions have been contested in the last 10 years, but from the number of nominations we have received for the 5 positions being contested this year, it appears we will be managing a full electoral process. I hope we will attract strong progressive candidates to join a committed EXEC who are keen to complete a Strategic Plan for BASEM and share their ideas with the membership.

BASEM President Report

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Treasurer


Mr Leo Athanasatos

I am pleased to present the BASEM Audited Accounts for year ending 31st December 2019 as registered with Companies House and the Charities Commission. They provide detailed information regarding income and expenditure for that year and a Balance Sheet which shows assets of £1,912,412 compared to £ 1,672,460 at the end of 2018.

The daily bookkeeping remains the responsibility of the Business Development Manager which continues to work effectively. Monthly meetings ensure we are on track and workingtowardsagreedfinancialparameters.

IncomegeneratedfromBJSMprofitshareremainsextremely healthy which has allowed BASEM to continue to support the undergraduates. We have sponsored sevenconferencesduringthisfinancialyearincludingtheUSEMs Annual Conference. We also sponsored the FASIC conference in Edinburgh.

In addition to this, BASEM provided a grant to the International Concussion and Head Injury Research Foundation for their research into the impact of concussion on jockeys and other athletes. BASEM also ring-fenced funds for BASEM Research Bursaries, various Travelling Fellowship Awards and to fund an MSc in Sport and Exercise Medicine. (Full details of the projects and recipients can be found on the BASEM website at www.basem.co.uk). BASEM also sponsored the REDs website and the Motivate2Move resources. We continue to subsidise our conference and course places for BASEM members by heavily reducing fees.

Ithinktheauditedaccountsfiguresspeakforthemselvesbut of course they represent where we were a year ago. If anyone has any queries regarding the 2019 accounts orthecurrentyear’sfinances,[email protected]

This has been a busy year for BASEM. We commissioned the services of Polar Thinking, a Business Analyst/Consultant who assisted us with the development of a five-yearbusinessplan.AVisionandMissionStatementwas developed and approved by the Executive Board. Terms of Reference were introduced for the newly formed subcommittees:Education,Communications,ScientificResearch, Membership Services and Partnerships. Two strategy days were facilitated during the year and a significantamountoftimewasinvestedintheprocessbyBoard Members. We are excited about further developing the role of BASEM as a multidisciplinary sport and exercise medicine membership organisation with a core responsibility to provide education and support to its members.

During 2019 we facilitated two conferences; the Spring Conference in Birmingham entitled Mental Health and Exercise and the main conference in Glasgow entitled Go the Glasgow Mile. These conferences attracted unprecedented numbers and we thank Dr Eleanor Tillett, Dr Polly Baker, Dr Jane Dunbar, and Dr Dora Papadopoulou for developing excellent educational programmes.

12Annual Report

2020

Plans were progressing well for the conferences 2020 but unfortunately, due to Covid19, these had to be deferred to 2021. The Spring Conference entitled Hip and Groin will take place in Nottingham in the Spring of 2021. The main conference will take place on 11th and 12th November 2021 at the Grand Hotel in Brighton. Entitled Positive Health and Performance this conference will include sessions facilitated by University of Brighton, Centre for Sport, Exercise and Osteoarthritis, Society of Sports Therapists, FSEM, World Olympic Association to name just a few. You can register your interest for both events at www.basem.co.uk

At the time of going to print, our membership numbers are at unprecedented levels and I would like to thank all members for their continued support especially during thedifficulttimescausedbyCovid-19.Ourofficeteamreported many messages of support and general good wishes during the pandemic and for that we are very thankful.

I look forward to seeing you at a BASEM event soon.

BASEM Treasurer Report

13www.basem.co.uk

Education Chair


Dr Kay Brennan

Education Chair’s Report 2020

When I was elected BASEM Educational chair back in November 2019, little did any of us know of the challenges that 2020 would throw at us. At the time of writing it’s the 100th day of the Covid 19 lockdown across the UK and we are continuing at BASEM Education to adapt and review the ways we deliver sports and exercise medicine education to you within the current constraints and for the future.

There are many ‘ups’ to report on:

Our courses continue to be very popular:

• The BASEM Revision Course for the FSEM Membership Exam Part Two was held on the 7th March 2020 at the Holiday Inn Hotel in Doncaster. It was tutored by Anthony Waring, Dane Vishnubala and Kush Joshi and ran at capacity with 21 delegates.

• The BASEM Revision Course for the FSEM Membership Exam Part One will go ahead on the 8th of August on Zoom. We have many delegates interested in the course and look forward to running this ahead of the Part One Exam, planned for the beginning of September.

• This year’s BASEM Foundation course scheduled for June 2020 was sold out earlier than ever this year but due to COVID was unfortunately cancelled.

The course tutor group led by Dane Vishnubala (BASEM Education vice chair) is currently reviewing the foundation and diploma courses in terms of content and structure. This work is taking in feedback from delegates, the membership survey, and the current demands of the workforce. Dane has recently proposedaone-dayteachingcourse,specificallyaimed at SEM health professionals, and will hopefully be accredited for SEM Medical specialist trainees. ST trainees will also be pleased to hear that we have more representation on the FSEM Diploma exam question writing groups and exam development committee to enable us to informed and targeted revision courses.

The Annual Conference 2019 was held at The Hilton, Glasgow 20-21 2019 It was chaired by Dr Jane Dunbar and Dr Dora Papadopoulou. The feedback from the conference was overwhelmingly positive with delegates enjoying the choice of venue and “impressive range of speakers from around the world” Delegates commented on it being a “a very well organised event with thoughtful programming”. “Great speakers in one place” and “quality talks”. The venue, evening ceilidh and great networking opportunities were also valued by many in the feedback. With people enjoying the “atmosphere”, “meeting like-minded people and having in depth discussions.” The increased focus on networking, the invigorating ceilidh and the career development / support session were highlights from your online feedback. There was an unprecedented response to the call for abstracts this

‘Coronacoaster - noun: the ups and downs of the pandemic’


year with 116 submitted resulting in 66 posters and four podium winners. The increasing academic interest in the conference to showcase work and debate contemporary research themes means we will be dedicating a whole stream of the next annual conference to posters and podium presentations.

Glasgow 2019 really did set the bar higher for future conferences. I would like to thank the event social media team,ledbyStefanGriffin,whosupportedusbefore,during and after the event. Stefan even convinced me todabbleforthefirsttimetowriteablogtopromotethe event; I also received some excellent pointers from the BJSM, who we are keen to engage further in future conferences and BASEM education activities.

My plea to members new and old who have never experienced a BASEM conference is to consider attending in future. We are working harder than ever to bring you a jam-packed CPD event that as well as being great value will offer increased networking opportunities. I am hopeful to be able to experience an AMSSM conference next year to bring new ideas on how we can make our conferences a ‘bigger and brighter’ experience for all. If you can ‘recall’ a standout conference you have been to in recent years, then please let me know what made it special.

Unfortunately, as implied by the opening to this report, along with the cancellation of our Foundation Skills Course we have had some disruptions to our usual conference programme:

The Spring Conference 2020 on March 19th was postponed to March 2021. It will be held in Nottingham with the Hip and Groin theme. Although we were devastated to have to postpone a sold out and highly anticipated event, Dora, programme director and chair has provided a hip and groin CPD learning package direct to your front room.

A decision also was made early in the pandemic lockdown to postpone the Annual Conference 2020 - due to be held in Brighton on 19th and 20th November 2020. Again, with heavy hearts we have postponed for 12 months but can

guarantee a fantastic and wide-ranging programme, with the addition of pre-conference workshops.

We had a great response to the BASEM membership survey, launched late in 2019.

Many thanks if you took the time to complete. It has given us a much better understanding of your views on our current and future educational content, programmes, courses and conferences. The results have already shaped some of our decisions and will continue to do so. Mentoring for junior members was a popular theme and Katie Marino, current co-opted exec member and FY2 doctor is researching delivery options.

A re-structure of the educational team means we now have three committees with focused responsibilities. The FSEM/BASEM Strategic Education group comprising of the educational leads from both organisations meets regularly to allow shared decision making and transparent planning. The Conference Organising committee comprising of Dora Papadopoulou, Jane Dunbar, Brain Johnson and Lucy Wright are busy co-ordinating and shaping the design for all conferences within the next

BASEM Education Chair Report

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BASEM Education Chair Report

fiveyearsandtheCoreEducationalCommitteemeetsto develop plans on courses, potential collaborations and partnerships, online and digital education and other pertinent issues. We are always looking for interested members to be involved in all aspects of education so please contact me if you are interested in being involved.

You hopefully have been enjoying some of the regular COVID 19 CPD packages delivered directly to your sofa. Brainchild of Dora, with lots of behind the scenes work fromtheBASEMofficeteam,theyhaveaimedtoofferyou lots of contemporary educational updates in these challenging and sometimes isolated times.

We continue to research how we can best serve the diverse needs of our members and the wider SEM community online. I am indebted to Graham Holloway, past BASEM president, for his continued dedication to supporting and reviewing our e-learning platform, videoing our conference lectures and making them available online through his YouTube channel. We are striving to enhance and stratify our e-learning content and are looking at possible collaboration with overseas organisations. Excellent new submissions have continued to be added to the current members educational area. I very much welcome members views and experiences of using online education and how we can develop our current offering - please just drop me a line.

I have aimed to thank some of the key individuals involved in BASEM Education who have worked tirelessly and selflesslythroughthispastyear.IwouldalsoliketosendbigthankstoBASEMoffice,adminandeducationalmanagement teams who have gone far above the call of duty to keep you informed and supported. Ian, our Marketing Manager has been instrumental in turning some early ideas of educational provision through the lockdown and beyond into high quality, accessible and digestible information.

Uncertain and challenging times lie ahead, but please feel confidentthatboththeBASEMeducationandexecutiveteams are pulling out all the stops to support your needs. We are open to your suggestions and ideas on how we can adapt our educational provision and are keen to ensure that BASEM remains future proof and accessible.


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Secretary


Dr Robin Chatterjee

This has been a tumultuous year for all of us at BASEM, as it has been for everyone else too!

Our Annual Conference was held in Glasgow, in what seems a lifetime ago. The conference was focussed on cutting-edge sports medicine topics from gene technology to exercise and paediatric injuries to a practical diagnostic ultrasonography session. The Celtic influence made it a particularly memorable conference.

Unfortunately, we were forced to postpone our Spring conference as it fell victim to Covid-19.

We have been supporting our members through this difficultperiodbyprovidingregulareshots,whichhavecovered topics such as ‘physical activity at home during Covid’, ‘protecting yours and your children’s mental health during covid-19’ and ‘the Stanford hall consensus for post coivd-19 rehabilitation’. The Eshots have also been providing general non-Covid related CPD to our members.

This years BASEM edition of the BJSM celebrated the different cohorts of clinicians that BASEM represents such as those in primary care MSK, exercise medicine and elite sport to name a few.

Despite the pandemic, membership has maintained an upward trend with a year on year growth of 5% being maintained. The latest membership number stands at 960.

Finally, we have been approached by the Faculty of Sport & Exercise Medicine (FSEM) to begin talks with regards a potential merger of our two organisations with an end goal of forming a Royal College of Sport & Exercise Medicine. We are asking you to vote on this issue to allow us permission to speak (or not) with FSEM.

The next 12 months may prove to be even more seismic than the last!

18Annual Report

2019

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Annual Reports and Financial Statements

For the year ended 31 December 2019

2020 20

TheExecutiveCommitteepresentsitsreportandtheauditedfinancialstatementsfortheyear ended 31 December 2019.

Reference and Administrative Information

Charity Name: British Association of Sport and Exercise Medicine (BASEM)

Charity Registration Number: 293854

Company Registration Number: 1962979

Executive CommitteeDr Roger Hawkes (President)DrMStone(Chair)–Termofofficecompleted21stNovember2019Dr Nigel Jones (Chair) – Appointed 21st November 2019Mr L Athanasatos (Treasurer)Dr R Chatterjee (Secretary)Dr Kay Brennan (Chair of Education) – Appointed 21st November 2019Professor G Smith (Professional Relations – Associates)Dr Ajai Seth (Executive Member)Dr Dora Papadopoulou (Executive Member)Dr Chris Tomlinson (Executive Member)

Company SecretaryDr Robin Chatterjee

StaffMrs Nicky Birkinshaw (BASEM Business Development Manager)Mrs Lucy Bateman (BASEM Education Manager)Ms Amanda Harwood (BASEM Membership Manager)Mr Ian Rouse (BASEM Marketing Manager)Ms Genelva Meikle/ Ms Alice Hanson (BASEM Events Co-ordinator)

Registered OfficeUnit 10 Phoenix Park, Stephenson Industrial Estate, Telford Way, Coalville, LE67 3HB

Operational Address3 Jetstream Drive, Auckley, Doncaster. DN9 3QS

AuditorEvolve Accountants and Business Advisors Limited, Unit 10 Phoenix Park, StephensonIndustrial Estate, Telford Way, Coalville, LE67 3HB (Formerly known as Nixon Mee Ltd)BankersHSBC Bank Plc, 1 High Street, DoncasterSolicitorsPaul Bullen and Co, 10 Albion Place, South Parade, Doncaster. DN1 2EG

Report of the Executive Committee for the Year Ended 31 December 2019

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Structuring, Governance and Management

Governing DocumentThe organisation is a charitable company limited by guarantee, incorporated on 21 November 1985 and registered as a charity on 3 March 1986. The company was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, each member is required to contribute an amount not exceeding £1.

Recruitment and Appointment of TrusteesThe directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Executive Committee.

There are 9 trustees on the Executive Committee. The trusteesholdofficeforaperiodofthreeyears(fourinthecase of Chair and President as per special resolution at the AGM 2017) and can be renewed for a further three years at the discretion of the AGM. They areelected to the Executive Committee as Trustees by the following process: -

ATrustee(ExecutiveOfficer)canbeappointedbynomination and election from amongst theMembers of the Association. No person other than a Member of the Association is eligible to be a member of the Executive Committee. Nominations for Executive OfficerscanbereceivedfromanyMemberoftheAssociation and if more than those nominated by theExecutive Committee are proposed before the AGM, a postal vote must be arranged no later than 28 days prior to the AGM. It is at the AGM that nominations are considered, and votes are counted. When the motion is passed the member takes up that position.

Trustee Induction and TrainingNew incoming trustees are presented with a full induction pack which includes roles and responsibilities of charity trustees and legal requirements.The BASEM BusinessDevelopment Manager also supports the incoming trustees, providing information on the structure, future plans, operational policies and any other information seen to be of assistance to the post holder. Any relevant conflictsofinteresttobedeclaredatthisstageusingtherelevantconflictofinterestform.Alldocumentarychangesassignatorytoanyofficialdocumentsareputinplaceby the Business Development Manager at the time of the changeover of trustees.

The incoming trustee is encouraged to attend all meetings held by the Executive Committee prior to taking up the post completely as appointed trustee.

Support is always available via email and telephone between all members of the Executive Committee and the BASEM staff team.

Risk ManagementThe trustees recognise the importance of Risk Management within the framework of governance and internalcontrol.Riskassessments,includingfinancialand security risks, have been carried out by the trustees. The assessment is reviewed on an ongoing basis, by the BASEM Business Development Manager and the Treasurer. The outcome of these reviews is then reported to and discussed by the trustees at the Executive Committee meetings held throughout the year and the risk management policies are amended as required.

Organisational StructureThe charitable company has an Executive Committee which meets at least four times a year to deal with the business of the Association and is responsible for the governance framework and the strategic direction and policyofthecharity.Thefivestaffmembersalsoattendthe Executive Committee meetings but have no voting powers.



Structuring, Governance and Management

Organisational Structure ...The Executive Committee meets for the despatch of business and can adjourn and otherwise regulate their meetingsastheythinkfit.Decisionsatanymeetingshallbe made by a majority of votes. In the case of an equality of votes the Chairperson shall have a second or casting vote which shall be used in those circumstances to maintain the status quo. Two members of the Executive Committee may at any time summon a meeting of the Executive Committee by giving a minimum of 14 days’ notice. The quorum necessary for the transaction of the business of the Executive Committee shall be three.

All decisions on policy changes, introduction of new policy, business, discussion and agreement of all business of the sub-committees, reporting on business from the Secretary, Treasurer, and Business Development Manager are discussed and agreed at each Executive Committee Meeting. New initiatives, legal requirements and questions raised by Members are all discussed at each meeting. Every meeting is minuted and circulated to each member of the Executive Committee and is made available to Members upon request.

Day to day enquiries regarding the operational business are dealt with by the Business Development Manager and membership administration is dealt with by the Membership Manager. Educational queries are the responsibility of the Education Manager and Conference queries the responsibility of the Events Co-Ordinator.

Sub-Committees of BASEMThe Executive Committee may delegate any of its powers to sub-committees consisting of such member or members of its body together with such other Members of theAssociationastheymaythinkfit.Anysub-committeesestablished must include at least 1 BASEM Executive Committee member. Any sub-committee so formed shall be entitled to request any Advisory Person or other person whom the sub-committee may decide to invite to attend the meetings of such sub-committee in an advisory capacity without any entitlement to vote thereat. Any sub-committee so formed shall in the exercise of the powers so delegated conform to any regulations that may

be imposed on it by the Executive Committee. All acts and proceedings of any such sub-committee shall be fully reported back to the Executive Committee as soon as possible.

The Chairpersons of sub-committees are nominated by the Executive Committee. If at any meeting the Chairpersonisnotpresentwithinfiveminutesafterthe time appointed for holding the same, the members thereof present may choose one of their number to be Chairperson of that meeting.

Asub-committeemaymeetandadjournasitseesfit.Questions arising at any meeting shall be determined by a majority of votes of the members (other than Advisory Persons and any other Members not having such vote) who may be present, and in the case of an equality of votes the Chairperson shall have a second or casting vote. No resolution passed at a meeting of a sub-committee shall be valid or effective unless the resolution is confirmedbytheExecutiveCommittee.

There were four sub-committees in 2019. An Education sub-committee was responsible for the development of the education programme. A Conference sub-committee was responsible for the development of the programme for both the Spring and Annual Conferences. An Awards sub-committee was responsible for the facilitation of the bursaries, awards and sponsorships. A small sub-committee was developed to facilitate the Malcolm Read Award. The 2019 Award was awarded to Dr Anna Marshall for her research into “The Effect of Dietary Nitrate Supplementation, on High Altitude Exercise Performance and Adaptation during a Military Trekking Expedition”

The Post of Editor of the British Journal of Sports MedicineThe Editor of the British Journal of Sport and Medicine shall be appointed by the Executive Committee of BASEM in conjunction with the British Medical Journal PublishingGroupforaninitialperiodofthreetofiveyears.This individual appointment may be continued by the unanimous agreement of the Executive Committee. The post should be suitably remunerated. The holder of the post may attend the meetings of the Executive Committeewithout any voting rights.

www.basem.co.uk 23


Objectives and Activities for the Benefit of the Public

The objects for which the Association is established are:-

• To promote and study methods for the protection and improvementofpublichealthandfitnessamongstmembers of the public participating in sporting, recreational and other leisure-time activities;

• To promote public research into the causation and treatment of medical problems arising from such activitiesandintothescientificandpsychologicalaspects of athletic and sporting achievement and to publish the useful results of such research.

Membership is offered to all healthcare professionals workinginthefieldofsportandexercisemedicine.Fullmembership is available to Doctors of Medicine and Allied Health Professionals eligible and registered to work within the UK. Individuals applying for membership of BASEM should be educated to degree level or equivalent to degree level (not including undergraduate students.) Categories of membership can be found on the BASEM website at www.basem.co.uk

All the policies of the Association are stated in full in the Memorandum & Articles of Association, which is available to view on the website at www.basem.co.uk.

The Association is committed to the advancement and developmentofknowledgeandscientificstudyinthenatural and pathological consequences of physical training and sports participation upon human health.

To achieve this aim, BASEM will continue to co-operate with other national and international organisations to promoteandraisetheprofileofSportandExerciseMedicine(SEM)andorganiseappropriatescientificmeetings, educational courses and Annual Conferences for its multi-disciplinary membership.

In partnership with the British Medical Journal Publishing Group (BMJ), the BJSM, an international journal is now published monthly with 24 issues per year, promoting clinical research papers in sport and exercise medicine.

The Executive Committee has referred to the guidance contained in the Charity Commission’s general guidance onpublicbenefitwhenreviewingouraimsandobjectivesand in planning our future activities. The Executive Committee consider how planned activities will contribute to the aims and objectives it has set.

Achievements and Performance

BASEM facilitated several education events during 2019:

The Part Two Diploma Revision course delivered in March 2019 attracted good numbers.

In March BASEM held its Spring Conference at the Burlington McDonald in Birmingham. The conference attracted 99 delegates; the theme was ‘Mental Health and Exercise; Your Patient, Your Athlete and You’. The feedback was excellent.

BASEM delivered its Foundation Skills Course in June 2019. The course was fully subscribed.

In August 2019 BASEM facilitated the Diploma Revision Part One Course. This course also attracted good numbers.

The annual Conference 2019 took place on 21st and 22nd November in Glasgow. The theme was ‘Go the Glasgow Mile and was supported by FSEM, SST. This event attracted 206 delegates, 56 speakers and chairs, 12 volunteers and 11 exhibitors. The feedback was excellent, and the Hilton, Glasgow proved to be a popular venue.

GovernanceBASEM’s governance documents were reviewed and minor changes made. These documents include Internal Financial Controls Policy, Banking Policy, Expenses Policy,Health and Safety Policy and Risk Management Strategy.



Business PlanningThe services of an external Business Analysist/Consultant were commissioned during the year with a view to establishingafive-yearbusinessplan.AVisionandMission Statement was developed and approved by the Executive Board. Terms of Reference were introducedfor the newly formed sub committees: Education, Communications,ScientificResearch,MembershipServices and Partnerships. Two strategy days were facilitatedbyPolarThinkingandasignificantamountoftime invested by Board Members

A membership survey was commissioned and facilitated by Enventure as part of the above process.

Staffing ChangesMs Genelva Meikle, Events Co-ordinator, resigned from the role in August 2019. She was replaced by Ms Alice Hanson in September 2019 to support the Business DevelopmentManger with both the Spring and Annual Conferences.

Website development and Social MediaBASEM continues to develop its website and CRM system. These are now fully integrated which will improve efficiencyandreducestafftimeinthefuture.

Member Services Development

BASEM TodayThe BASEM Today magazine has continued to grow and develop and has become extremely popular. During 2019 four editions were produced. For the Spring Edition, the theme was Invictus Games and was edited by Mr Graham Holloway. The Summer edition, also guest edited by Mr Graham Holloway was themed around Psychological Health. BASEM Today Autumn was The International Edition Guest Edited in house by the Business Development Manager. The Winter edition, the Training Edition, was Guest Edited by Dr Dane Visnhubala.

The Malcolm Read ScholarshipBASEM was fortunate to receive a donation of £19,000 during 2007 from UKADIS, when it was wound down. This has been set aside to use in the Malcolm Read Scholarship Fund.

SponsorshipDuring 2019 BASEM Sponsored 7 x SEM Student Conferences and the FASIC event in Edinburgh. BASEM also sponsored the Spring Conference and Annual Conference by subsidising rates for its members and undergraduate students. BASEM invested £50,000 in The International Concussion and Head Injury Research Foundation to pay for research into impact of concussion on jockeys and other athletes.

www.basem.co.uk 25


Financial Review

The results for the year show total incoming resources for the year of £829,147. Total resources expended in the year amounted to £589,195. The net incoming resources for the year amounted to £239,952.

Reserves Policy

The Executive Committee has reviewed the reserves held by BASEM as at 31 December 2019. This review encompassed the nature of the income and expenditure streams,theneedtomatchvariableincomewithfixedcommitments and the nature of the reserves.

The review concluded that the Association needs reserves both to enable it to progress its long term aims and to protect its current activities, to allow the Executive Committee to meet its responsibilities and ensure that it continues to operate on a going concern basis.

The Executive Committee has examined the needs, risks and challenges faced by the Association in both the short term and the medium term and have formulated a policy to meet those needs. The Executive Committee feel that the level of free reserves, being the unrestricted reserves notheldinfixedassets,aresatisfactoryat£1,523,937.During the preparation of the budgets for 2020 further consideration is to be given to the level of free reserves that will be needed for the long-term development of the Association.

Plans for 2020

BASEMplanstobuildonthesignificantprogressmadeduring2019intermsoffinancialstabilityandwillcontinuetolookatcostefficientwaysofrunningtheorganisationtoensurethelonger-termfinancialsustainabilityandgrowth of the Association.

BASEM plans to allocate some of the unrestricted funds achieved during 2019 to further develop the organisation andthebenefitsitofferstoitsmembers.Thesewillinclude:

• £10,000 to expand the in-house education programme• £49,000 for bursaries and prizes for which members

can apply• £25k to support a PhD (a maximum of £125k for the

five-yearperiod2019–2024)• £30,500 subsidy towards Spring Conference and

Annual Conference• £2,000 development of Motivate2Move

BASEM plans to continue to promote membership to both existing and potential new members. This will be the responsibility of the Membership Manager supported by Business Development Manager, Marketing Manager, Events Co-ordinator and Education Manager.

BASEM is keen to promote physical activity to the whole population, to improve general health and to aid in the prevention and management of chronic disease and will continue to deliver training in different formats to meet learner needs as per the Moving Medicine cooperation with FSEM.

The BJSM will continue to be marketed in new territories with Editor, Karim Khan. It continues to be a very popular, highly regarded peer reviewed journal. BASEM is delighted to report that the BJSM impact factor has increased to 11.645.

BASEM will facilitate a Spring Meeting on 19th March in Birmingham. The Annual Conference and AGM will be held 19th and 20th November in Brighton. BASEM also plans to run Revision Courses for the FSEM Membership Exam Parts One and Two and Foundation Skills Course.

The Executive Committee plans to maintain its investment into continually improving the facilities for its members, fostering relations with allied agencies, to develop educational facilities within Sport and Exercise Medicine, encouraging the membership to be involved in all aspects of this process. The Association will continue to support the Faculty of Sport and Exercise Medicine (FSEM) and the Programme Directors around the Home Countries whoare evolving the training requirements of doctors specialising in SEM. It plans the further promotion of BASEM to allied health professionals including the ...



... the establishment and promotion of SEM pathways for AHPs working in the sports arena as well as co-opting AHP’s onto the Education Committee to promote their educational requirements.

The Association continues to support undergraduate SEM Societies and offers its undergraduate student members a discounted rate of £25 per year with online-only access to the BJSM. A concessionary membership level also applies for FYI and FY2 Doctors, full time Post Graduate students inSEM,newlyqualifiedalliedhealthcareprofessionalsandSEM trainees.

Moving MedicineIt is the intention of BASEM to pursue the opportunity of setting up Moving Medicine as an independent charity with its own aims and objectives in collaboration with FSEM. Further discussions will take place but the plan is to establish Moving Medicine as an independent charity with equal representation of BASEM/FSEM Trustees on the Board.

www.basem.co.uk 27


Responsibilities of the Executive Committee

The Executive Committee is responsible for preparing the ExecutiveCommitteeReportandthefinancialstatementsin accordance with applicable law and regulations.

Company law requires the Executive Committee to preparefinancialstatementsforeachfinancialyear.Underthat law the Executive Committee has elected to prepare thefinancialstatementsinaccordancewithUnitedKingdom Generally Accepted Accounting Practice(United Kingdom Accounting Standards and applicable law). Under company law, the Executive Committee mustnotapprovethefinancialstatementsunlessitissatisfiedthattheygiveatrueandfairviewoftheaffairsof the charitable company and of its incoming resources and application of resources, including income and expenditureforthefinancialyear.Inpreparingthosefinancialstatements,theExecutiveCommitteeisrequiredto:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• preparethefinancialstatementsonthegoingconcernbasis unless it is inappropriate to

• presume that the charitable company will continue in operation.

The Executive Committee is responsible for keeping adequateaccountingrecordsthataresufficienttoshowand explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financialpositionofthecharitablecompanyandtoenableittoensurethatthefinancialstatementscomplywith the Companies Act 2006. It is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Executive Committee is aware, there is no relevant audit information of which the charitable company’s auditors are unaware and the Executive Committee has taken all the steps which it ought to

have taken to make itself aware of any relevant audit information and to establish that the auditor is aware of that information.

Auditors

Evolve Accountants and Business Advisors Limited (Previously known as Nixon Mee Limited) were re-appointed as the charitable company’s auditor during the year.

This report has been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and in accordance with the provisions applicable to companies entitled to the small companies exemptions.

Approved by the Executive Committee on 17 August 2020 and signed on its behalf by:

(Dr Nigel Jones) (Chair)


Independent Auditor’s Report to the Members of British Association of Sport and Exercise Medicine

Year Ended 31 December 2019OpinionWehaveauditedthefinancialstatementsofBritishAssociation of Sport and Exercise Medicine (the‘company’) for the year ended 31 December 2019 which comprise the statement of income and retained earnings, statementoffinancialpositionandtherelatednotes,includingasummaryofsignificantaccountingpolicies.Thefinancialreportingframeworkthathasbeenappliedin their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

This report is made solely to the company’s members, as a body, in accordance with chapter 3 of part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body, for our audit work, for thisreport, or for the opinions we have formed.

Inouropinionthefinancialstatements:• give a true and fair view of the state of the company’s

affairsasat31December2019andofitsprofitforthe year then ended;

• have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice;

• have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinionWe conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit ofthefinancialstatementssectionofourreport.Weare independent of the company in accordance with the ethical requirements that are relevant to our audit of the financialstatementsintheUK,includingtheFRC’sEthicalStandard, and the provisions available for small entities,

inthecircumstancessetoutinnote14tothefinancialstatements,andwehavefulfilledourotherethicalresponsibilities in accordance with these requirements. We believe that the audit evidence we have obtained issufficientandappropriatetoprovideabasisforouropinion.

Conclusions relating to going concernWe have nothing to report in respect of the following matters in relation to which the ISAs (UK) requireus to report to you where:• the directors’ use of the going concern basis of

accountinginthepreparationofthefinancialstatements is not appropriate; or

• thedirectorshavenotdisclosedinthefinancialstatementsanyidentifiedmaterialuncertaintiesthatmaycastsignificantdoubtaboutthecompany’sability to continue to adopt the going concern basis of accounting for a period of at least twelve months fromthedatewhenthefinancialstatementsareauthorised for issue.

Other informationThe other information comprises the information included intheannualreport,otherthanthefinancialstatementsand our auditor’s report thereon. The directors are responsible for the other information. Our opinion on the financialstatementsdoesnotcovertheotherinformationand, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Inconnectionwithourauditofthefinancialstatements,our responsibility is to read the other information and, in doing so, consider whether the other information is materiallyinconsistentwiththefinancialstatementsorour knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatementinthefinancialstatementsoramaterialmisstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

www.basem.co.uk 29

Independent Auditor’s Report to the Members of British Association of Sport and Exercise Medicine

Opinions on other matters prescribed by the Companies Act 2006In our opinion, based on the work undertaken in the course of the audit:• the information given in the directors’ report for the

financialyearforwhichthefinancialstatementsarepreparedisconsistentwiththefinancialstatements;and

• the directors’ report has been prepared in accordance with applicable legal requirements.

Matters on which we are required to report by exceptionIn the light of the knowledge and understanding of the company and its environment obtained in the course oftheaudit,wehavenotidentifiedmaterialmisstatementsinthe directors’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006requires us to report to you if, in our opinion:• adequate accounting records have not been kept, or

returns adequate for our audit have not been received from branches not visited by us; or

• thefinancialstatementsarenotinagreementwiththeaccounting records and returns; or

• certain disclosures of directors’ remuneration specifiedbylawarenotmade;or

• we have not received all the information and explanations we require for our audit; or

• thedirectorswerenotentitledtopreparethefinancialstatements in accordance with the small

• companies regime and take advantage of the small companies’ exemptions in preparing the directors’

• report and from the requirement to prepare a strategic report.

Responsibilities of directors As explained more fully in the directors’ responsibilities statement, the directors are responsible for the preparationofthefinancialstatementsandforbeingsatisfiedthattheygiveatrueandfairview,andforsuchinternal control as the directors determine is necessary toenablethepreparationoffinancialstatementsthatarefree from material misstatement, whether due to fraud or error.

Inpreparingthefinancialstatements,thedirectorsareresponsible for assessing the company’s ability tocontinue as a going concern, disclosing, as applicable, matters related to going concern and using the goingconcern basis of accounting unless the directors either intend to liquidate the company or to cease operations,or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statementsOur objectives are to obtain reasonable assurance about whetherthefinancialstatementsasawholearefreefrommaterial misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate,theycouldreasonablybeexpectedtoinfluencethe economic decisions of users taken on the basis of thesefinancialstatements.

A further description of our responsibilities for the auditofthefinancialstatementsislocatedontheFinancial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of ourauditor’s report.

Mr James Nixon (Senior Statutory Auditor)For and on behalf of

Evolve Accountants and Business Advisors LimitedAccountant & Statutory Auditor

Unit 10 Phoenix ParkTelford Way, Coalville

Leicestershire, LE67 3HB


www.basem.co.uk 31

Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 December 2019

NotesUnrestricted

FundsRestricted

Funds

TotalFunds2019

TotalFunds2018

£ £

INCOMING RESOURCES

Incoming Resources from Generated Funds

Investment Income 4,817 - 4,817 3,317

Rental Income 11,540 - 11,540 11,713

Other Income - - - -

Incoming resources from CharitableActivities 2 812,790 - 812,790 803,295

Total Incoming Resources 829,147 - 829,147 818,325

RESOURCES EXPENDED

Charitable activities 3

Direct Costs 321,098 - 321,098 321,203

Administrative Costs 250,628 - 250,628 241,526

Governance costs 4 17,469 - 17,469 12,481

Total Resources Expended 589,195 - 589,195 575,210

Net Incoming Resources 239,952 - 239,952 243,115

Total funds brought forward 1,655,046 17,414 1,672,460 1,429,345

Total funds carried forward 1,894,998 17,414 1,912,412 1,672,460

The notes on pages 34 to 41 form part of these financial statements.


Balance SheetAs at 31 December 2019

Notes 2019 2018

£ £

Fixed Assets 8 371,061 385,872

Current Assets

Debtors 9 433,563 433,347

Cash at bank and in hand 1,145,424 944,233

1,578,987 1,377,580

Creditors

Amounts falling due within one year 10 (37,636) (90,992)

Net Current Assets 1,541,351 1,286,588

Net Assets 1,912,412 1,672,460

Funds

Restricted funds 12 17,414 17,414

General unrestricted fund 1,894,998 1,655,046

Total Funds 1,912,412 1,672,460

ThesefinancialstatementshavebeenpreparedinaccordancewiththespecialprovisionsforsmallcompaniesunderPart 15 of the Companies Act 2006 and with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

ThesefinancialstatementswereapprovedbytheExecutiveCommitteeandauthorisedforissueon17 August 2020, and are signed on their behalf by:

Mr Leo Athanasatos (Treasurer)Company Registration Number: 1962979

The notes on pages 34 to 41 form part of these financial statements.

www.basem.co.uk 33

Notes to the Accounts for the Year Ended 31 December 2019

1. ACCOUNTING POLICIESThe principal accounting policies are summarised below. The accounting policies have beenapplied consistently throughout the year and in the preceding year.

(a) Basis of AccountingThefinancialstatementshavebeenpreparedunderthehistoricalcostconventionandinaccordancewiththeCompanies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)

(b) Fund Accounting• Unrestricted funds are available for use at the discretion of the Executive Committee in furtherance of the general

objectives of the charity.• Designated funds are unrestricted funds earmarked by the Executive Committee for particular purposes.• Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

(c) Incoming ResourcesAll incoming resources are included in the Statement of Financial Activities when the Association is entitled to the incomeandtheamountcanbequantifiedwithreasonableaccuracy.Thefollowingspecificpoliciesareappliedtoparticular categories of income:

• Members’ subscriptions, course fees, and Annual Congress income are included in the period to which the receipt relates. Where income relates to the following accounting period it has been treated as deferred income.

• The value of services provided by volunteers has not been included in these accounts.• Investment income is included when receivable.

(d) Resources ExpendedExpenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes VAT, which cannot be recovered, and is reported as part of the expenditure to which it relates:

• Charitable activities expenditure comprises those costs incurred by the Association in the delivery of its activities andservicesforitsbeneficiaries.

• Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Association and include the audit fees and costs linked to the strategic management of the Association.

• All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis to reflecttheuseoftheresource.Costsrelatingtoaparticularactivityareallocateddirectly.TheresourcesexpendedintheoperationoftheAssociation’scentralservicessystemandcentralofficewhichcannotbedirectlyallocatedare apportioned between the expenditure categories on the basis of the estimated amount of staff time involved in each activity.



1. ACCOUNTING POLICIES (CONTINUED)

(e) Fixed Assets Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, at varying rates:

Item % BasisOfficeEquipment 25 StraightlineFixtures and Fittings 20 Straight lineLeasehold Buildings 2 Straight line

Websitedevelopmentiswrittenoffovertheperiodtowhichitisconsideredthesitewillprovideeconomicbenefit–thisis three years.

All items of equipment that are not consumable in nature are capitalised.

Donated assets are brought in at their second hand value at the date of receipt.

(f) Pension costsTheAssociationoperatesadefinedcontributionpensionschemeforemployees.Theassetsoftheschemeareheld separately from those of the company. Annual contributions payable are charged to the Statement of Financial Activities.

(g) Foreign currenciesAssets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of the transaction. Exchange differences are taken into account in arriving at the net incoming resources.

2. INCOMING RESOURCES FROM CHARITABLE ACTIVITES

TotalFunds2019

TotalFunds2018

£ £

Members subscriptions 137,029 137,649

Course fees 36,785 20,595

Annual Congress income 70,682 70,998

ShareofprofitsfromJournal 567,194 572,553

Advertising in BASEM Today 1,100 1,500

812,790 803,295

All the above income relates to unrestricted fund activities.

www.basem.co.uk 35


3. RESOURCES EXPENDED ON CHARITABLE ACTIVITIES

UnrestrictedFunds

RestrictedFunds

TotalFunds2019

TotalFunds2018

£ £

DIRECT COSTS

Cost of courses 20,396 - 20,396 20,737

Annual Congress expenditure 96,427 - 96,427 108,137

Cost of Journal for members 77,756 - 77,756 80,073

Cost of BASEM Today 14,662 - 14,662 15,810

BASEM awards 35,439 - 35,439 26,167

Donations 76,418 - 76,418 70,279

321,098 - 321,098 321,203

ADMINISTRATIVE COSTS

Salaries and NI 124,058 - 124,058 107,239

Pension contributions 5,518 - 5,518 5,713

Rent, storage, light and heat 2,349 - 2,349 2,390

General rates 940 - 940 898

Stationery, printing and postage 13,591 - 13,591 11,536

Telephone 1,946 - 1,946 2,388

Insurance 1,549 - 1,549 1,654

Staff travel and subsistence 7,306 - 7,306 4,110

Website and database 380 - 380 15,491

Advertising 7,896 - 7,896 10,634

Bank charges 2,345 - 2,345 3,905

Subscriptions 4,437 - 4,437 3,949

Professional fees 53,275 - 53,275 49,715

Repairs 4,413 - 4,413 3,226

Other costs 4,174 - 4,174 2,598

Loss on disposal of Fixed Assets - - - -

Depreciation 16,451 - 16,451 16,080

250,628 - 250,628 241,526

All the above income relates to unrestricted fund activities.



4. GOVERNANCE COSTS

TotalFunds2019

TotalFunds2018

£ £

Executive Committee expenses and meeting costs 13,434 8,458

Auditors fees 4,035 4,023

17,469 12,481

5. NET INCOMING RESOURCES FOR THE YEAR

2019 2018

£ £

This is stated after charging:

Depreciation 16,451 16,080

Auditors’ remuneration - audit services 4,035 4,023

- non-audit services 677 637

Out of pocket expenses of £13,434 were reimbursed to members of the Executive Committee (2018 - £8,458). No member of the Executive Committee received any remuneration in respect of their duties as trustees during this or the previous year.

6. STAFF COSTS AND NUMBERS

2019 2018

£ £

Staff costs were as follows:

Salaries 115,750 100,530

Social security costs 8,307 6,709

Pension contributions 5,518 5,713

129,575 112,952

During the year the charity made contributions into a pension fund for three members of staff. (2018: three)

www.basem.co.uk 37


The average number of employees during the year was as follows:

The charitable company is exempt from Corporation Tax on its charitable activities.

All of the members of the Executive Committee and the members of sub-committees are unpaid volunteers, and they each give a substantial amount of their time to the Association to help it continue to function in an effective and efficientmanner.

2019 2018

Full Time Part Time Full Time Part Time

Administrative staff 1 3 1 3

7. TAXATION

6. STAFF COSTS AND NUMBERS (cont...)


2019 2018

£ £

Trade creditors 3,922 39,446

Other taxes and social security 3,476 3,321

Accruals and other creditors 30,238 48,225

37,636 90,992


8. TANGIBLE FIXED ASSETS

WebsiteOffice

EquipmentLeaseholdBuildings

Fixtures &Fittings Total

£ £ £ £ £

COST

At 1 January 2019 44,141 33,669 394,800 11,158 483,768

Additions - 1,640 - - 1,640

Disposals - - - - -

At 31 December 2019 44,141 35,309 394,800 11,158 485,408

ACCUMULATED DEPRECIATION

At 1 January 2019 44,141 22,604 23,688 7,463 97,896

Charge for year - 6,810 7,896 1,745 16,451

Disposals - - - - -

At 31 December 2019 44,141 29,414 31,584 9,208 114,347

NET BOOK VALUE

At 31 December 2019 - 5,895 363,216 1,950 371,061

At 1 January 2019 - 11,065 371,112 3,695 385,782

9. DEBTORS

10. CREDITORS (AMOUNTS FALLING DUE WITHIN ONE YEAR)

2019 2018

£ £

BMJ Debtor 416,140 424,890

Other debtors 3,300 6,055

Prepayments 14,123 2,402

433,563 433,347

www.basem.co.uk 39


11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

UnrestrictedFunds

RestrictedFunds Total

£ £ £

Tangiblefixedassets 371,061 - 371,061

Net Current assets 1,523,937 17,414 1,541,351

Net assets at 31 December 2018 1,894,998 17,414 1,912,412

12. RESTRICTED FUNDS

At01/01/19

IncomingResources

OutgoingResources

At31/12/19

Malcolm Read Scholarship Fund 13,015 - - 13,015DJO BASEM Research Awards Fund 4,399 - - 4,399

17,414 - - 17,414

Malcolm Read Scholarship Fund The fund, currently standing at £13,015 is to support an annual award of £1,500, with emphasis being placed on clinical workwithinthefieldofSEM.Theideaistorewardworkbyaclinician,who,inthetraditionofMalcolmRead,contributestothepracticeofSEMbyusingpractical/clinicalexperiencetoshapethinkingwithinthefield.Theawardisintendedtobe accessible to relatively small projects and studies which would not otherwise attract funding or a large audience.

Applicants are required to explain how they intend to use the money. It may be used for funding international travel for further study at a Centre of Excellence, providing medical cover for touring with international sports teams, clinically based research projects within the UK, educational projects within the UK, and other projects which fall into the general categoryofClinicalSport&ExerciseMedicine.Successfulapplicantswillbeaskedtopresentthefindingsoftheirworkat the Annual Congress and also to submit a report on the subsequent use of their award funds.

If the judges do not feel that the work is up to standard, the awards do not have to be awarded. They are only awarded if the papers meet the marking criteria.

DJO BASEM Research Awards Fund The fund relates to donations by DJO to provide prizes for research/educational travel to be taken following presentation of the award.

The work should include a structured abstract and be presented in the standard format of introduction, methods, results, discussion, conclusion, references and should include acknowledgement of support received. The abstract will be a maximum of 300 words and the short paper a maximum of 3000 words.



13. OPERATING LEASES

At 31 December 2019 the Association had total future minimum lease payment commitments under non-cancellable operating leases as set out below.

2019 2018

£ £Operating leases which expire:

Within one year - -

Between 2 to 5 years 4,698 6,407

14. APB ETHICAL STANDARDS

In common with many other organisations of our size and nature we use our auditors to assistwiththepreparationofthefinancialstatements.

www.basem.co.uk 41

Annual Report

43

Company limited by guarantee number 1962979.

Registered Charity Number 293854.

Registered Company Office: Evolve Accountants (formerly Nixon Mee)

Unit 10 Phoenix Park, Stephenson Industrial Estate, Telford Way, Coalville. LE67 3HB

Central Office:BASEMCentralOffice,3JetstreamDrive,Auckley, Doncaster DN9 3QS

Telephone/Fax: 01302 623222. Email: [email protected]

Documents

ANNUAL REPORT & FINANCIAL STATEMENTS...Jetstream Drive, Doncaster DN3 9QS) or by email to [email protected] by Friday 9th October 2020. 4. To receive minutes of the 33rd