Annual Performance Report (APR)for HEP

Submission Process (2012-2013), Content, & Clarity

Harold GomesStatisticianOffice of Migrant EducationU.S. Department of Education

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Where does it all start ?….

Series of laws (GPRA) designed to… Improve government project management

The GPRA requires agencies to… Set goals, measure results, and report

their progress with integrity

Annual Performance Report (APR) for HEP is the result of GPRA

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Changes to 2012-2013 APR Reporting Style…

MS Excel for Numerical Data MS Word for Text

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APR Submission

OME has emailed 4 files to the grantees

on 10/28/2013from

hepcampAPR@ed.gov email account.

4 Files1 Performance Report Data Form

(MS Excel)1 Performance Report Text Form

(MS Word)1 HEP Documentation Form (MS

Word) 1 Cover Sheet Form(MS Word)

Grantees will complete and email the FINAL versions of ALL 4 files as 4 attachments

in one email at hepcampAPR@ed.gov by

12/09/2013(At least 30 days from today)

NO submission in G5 this year!

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Performance Report Data Form

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Performance Report Text Form

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The HEP or CAMP GPRA1 Doc. Form

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Cover Sheet

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The Instruction Manual

Questions?

Regarding… Submission Process

Additional resource

Dictionary of Definitions

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Some important GPRA measures of HEP

performance GPRA1 GPRA2 Success Efficiency

Ratio

Let’s clear up some confusion…

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Confusion Cleared!Attainer, Withdrawal, Persisters, & Returning…

Year Break(June 30)

Year Break(June 30)

APR Year 2

Due Date (Novembe

r)

Year 3Begin

APR A1

New Studen

ts(Recruite

d)Returning

Year 1

Year 1

New Student

s

Attainer

Withdrawal

Persister

Begin End

APR A1 APR A2

Min 12

Hours

Min 12 Hours or HSE

Test

Budget Period

APR Year 1

Due Date (Novembe

r)

Year 2

Year 2

New Studen

ts(Recruite

d)Returning

Attainer

Withdrawal

Persister

EndBegin

APR A1 APR A2

Budget Period

Min 12 Hours or HSE

Test

HEP

APR 2012-2013 Due Date

12/09/2013

Questions?

Regarding… Attainer, Withdrawal, Persisters,

& Returning Students This Year (2013)…

Persisters can be counted until APR due date Attainers must have taken the HSE/GED exam

by June 30 (end of budget period). Exam/passing results can be included in 2013 APR until the due date

APR 2012-2013 Due Date

12/09/2013

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GPRA2 =

GPRA1 =

Total no. funded or served (whichever is higher)

HSE attainers

Persisters

Postsecondary Education or Training

Upgraded Employment

Military

GPRA Measures

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GPRA Measures: High & Low

Withdrawal

Attainers who did NOT

achieve any of these

categories

National Target (2012-2013) GPRA1 69% GPRA2 80%

Success Efficiency Ratio =

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Total Budget Awarded

HSE attainers

GPRA Measures

Bottom line: Cost Per HSE Attainer

$$ from GAN

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Reporting Logistics…

Numerical MUST enter number Do NOT leave it

blank Enter 0 for none

Very Important

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Reporting Logistics… Form Header Recap Grantee’s Information

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APR Data in Excel

Password: edit

Let’s Take a Look at the Excel Form…

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APR: Block A A1: How many students do we have in the beginning of the project year? A2: Where are these students at the end?

HEP: Knowledge Check Case Scenario #1 Project A is funded to serve 50 students

per year. The Project recruited 48 new participants during the 12-13 budget period (reporting period). 8 students from last year anticipated to continue in this budget period. However, only 6 of them (out of 8) officially registered.

What are the breakdowns for the beginning of reporting period (Block A1)?

Funded to be served: 50 Actually served: 54

New Participants: 48 Returning Participants: 6 (2 students did not officially register, so cannot be counted)

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HEP: Knowledge Check Case Scenario #2 From the previous question, we observe that Project A

is serving 54 students during the 12-13 budget period (reporting period).

Additional facts…50 students took the GED exam by June 30. 47 students received their results by APR Submission Deadline

(12/09/2013). 45 students passed/received their HSE/GED diploma by APR Deadline

(12/09/2013). 2 students did not pass/receive their HSE/GED yetProject A anticipates that students who did not receive the HSE/GED

diploma will all register again for next budget period (13-14). However, only 5 students have officially registered by APR submission deadline (12/09/2013)

What are the breakdowns for the end of reporting period (Block A2)? Attainer: 45 Persister: 5 Withdrawal: 4 (did not officially register or stopped coming to school)

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54 – 45 – 5 = 4

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APR: Block A A3: Where are the attainers (graduates)?

HEP: Knowledge Check Case Scenario #3 From the previous question, we observe that Project A

had 45 HSE/GED attainers. By the APR submission deadline (12/09/2013), Project A also found out the following information…

25 attainers entered post secondary education or training only (20 entered in post secondary only and 5 entered in training only)

6 attainers obtained upgraded employment only4 attainers entered military only2 attainers did both — entered post secondary and obtained upgraded

employment3 attainers did both — entered post secondary and in military`What are the breakdowns for the unduplicated placement of attainers

(Block A3)?

Entered post secondary education or training: 25 + 2 (=27) Obtained upgraded employment: 6 Entered Military: 4 + 3 (=7)

27+6+7 = 40 Note: 5 students (45-40) have NOT achieved any of these categories

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DO NOT COUNT the same students in 2 categories simultaneously

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APR: Block A A4: Are we following up with the attainers ? A5: How long does it take for students to receive HSE?

Questions?

Regarding Block A

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Performance Calculation

Table(New Addition)

$$ from GAN

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APR: Block B B1: How many hours of instruction are we providing? B1: How many students are receiving other supports?

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APR: Block B B2: What are the demographics of students?

Questions?

Regarding Block B

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APR: Block C C1: What are the characteristics of the funded project?

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APR: Block C C2: What are the characteristics of the personnel? C3: What are the characteristics of the instructional length / interval?

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APR: Block C C4: What are the characteristics of assessments?

Questions?

Regarding Block C

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APR: Block E E: How much money are you using in what area?

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APR: Block E E: How much TOTAL carryover? Difference in TOTALs explained?

Questions?

Regarding Block E

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APR: Block D D1: Goals of your individual project that you offered in the initial application

and it’s current status…

NO Final Row for Cumulative

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APR: Block D D2: Explain in your own words!..... See Instruction for details D3: If this is your last year of grant cycle…

Questions?

Regarding Block D

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APR: Block E E1: The budget $$ . Explain in your own words!..... See Instruction for details

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APR: Block F F: Explain in your own words!..... See Instruction for details

…such as, your current partners, changes to current partners

and how it affected you in obtaining the project goals

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APR: HEP GPRA1 Doc. Form Provide Evidence of HSE attainers

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APR: HEP GPRA1 Doc. Form Signature that certifies the accuracy of HSE attainer information

Questions?

Regarding Block D

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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Questions

Oxford Dictionary of Statistics :

“Garbage in, garbage out: A phrase that reminds us that if the basic data are untrustworthy…then the results of any analysis will be valueless”