Annual Members Meeting January 22, 2013 *Please be sure to sign
in when you arrive
Slide 2
Governing Board President - Richard Chandler Vice President
Shaun Efferson Treasurer Andre Duplantier Secretary Benny King
Slide 3
The board will present updated information for business
conducted in 2012 and proposed objectives for the coming year. The
board will ask for objections to proposals. If there are no
objections, an unanimous decision will be recorded. Otherwise, the
discussion will be tabled and a vote will be held following the
presentation. There will be an opportunity for questions and
answers following the presentation.
2011 Dues received 63 of 70 (90%) Dues received with assistance
of Attorney (Lawyer Fees involved) 5 Liens recorded 8 Liens
cancelled 1 2012 Dues received 66 of 70 (94%) Dues received with
assistance of Attorney (Lawyer Fees involved) 5 Liens recorded 6
Liens cancelled 2
Slide 6
2012 Liens Filed 1958 Ashland (2011 lien also filed) 1780
Ashland (2011 and 2010 liens also filed) 1768 Ashland (2011 lien
also filed) 8554 Ormand (2011, 2010, and 2009 liens also
filed)
Slide 7
Current Cash Assets $31,217.82 (including some 2013 dues
already deposited. As of 1/10/13) 2012 Income $18,415.07 - Dues
Received $66.08 Bank Interest (some 2012 dues received in 2011.
Also includes liens received) 2012 Expenses $19,171.17 2012 Net
Savings -$690.02
Slide 8
Slide 9
2012 Board efforts New Governing Board and Board Members
Implemented transparency for budget and expenses via website for
homeowner review Fall Fest 2012 Implementation of the Architectural
Committee Website, Facebook and Distribution List Neighborhood
Workdays
Slide 10
What does the HOA maintain? Frontage Front fence, signage,
ditch, etc. Boulevard Irrigation lighting Cul-de-sac Tract A
Drainage servitudes
Slide 11
What is Tract A?
Slide 12
Boulevard update Potential new landscaping projects New
information board to be installed Investigate minimal improvements
to Tract A in order to make it usable. Brush cleanup and grass
cutting Or investigate potential sale Security System Looking into
potential camera system for front entrance
Slide 13
Board recommends maintaining dues at $300/yr. This rate should
sustain smaller projects similar to those completed in the past,
and allow for enough reserves to cover unforeseen legal expenses,
repairs, etc.
Slide 14
Notices Restrictions Property subject at closing Available at
Clerk of Court Posted on HOA website Annual Meeting Notice posted
on Website 1 st Statement Mailing in December 2 nd Statement
Mailing in February Demand Letter Lien
Slide 15
Timeline for 2013 1 st Statement Mailed December 15, 2012
Payable January 1 st, 2013 Late January 31 st, 2013 2 nd Statement
mailed in early February Collections process begins in March Demand
Letters go out in April Liens Filed in May
Slide 16
Fees Interest 10% per annum Demand letter $75 Attorney fee,
plus postage May require multiple letters Liens $75 Attorney fee
for lien $55 Lien recording fee $55 Lien cancellation fee $75
Attorney fee for lien cancellation $260 total, plus postage
Slide 17
1 st Demand sent to Home Owner of record. Will begin requesting
address correction to increase success of future demands.
Historically has a 65-70% success rate. Prior to filing lien, will
perform mini- abstract to ensure accurate Home Owner information.
Send 2 nd Demand if necessary, otherwise file lien. Follow up at
5yr mark to renew lien if necessary.
Slide 18
Requirements Must attend monthly board meetings (typically 11
per year). Absence for two or more meetings forfeits board
membership. Must be willing to serve and represent home owners in
any public matter or public hearing affecting the subdivision.
Slide 19
Q&A
Slide 20
Slides available at http://www.richlandsubdivision.org
Information also available at our Facebook page: Richland
Homeowners Association Neighborhood Email Group
[email protected]
