Annual Meeting

January 26, 2009

HOA Board of Directors

Chairman – Cliff Howard (outgoing member)

President – Ilze Robinson (resigning)

Director – Tom Ball Secretary- Sheila Milburn Treasurer – Jon Pastorius (outgoing member)

Committee Chairs

Ilze Robinson, Grounds

Jon Pastorius, Finance

Tom Ball, Elections, Architectural Control

Agenda

Nominations / Elections Responsibilities of Board Officers Treasurer’s Report State of the HOA Homeowners Responsibilities Questions

HOA Board Responsibilities

Chairman Preside over meetings Field homeowner complaints Tree removal

President Landscaping County issues Builder issues

Director Nominations committee chair Architectural committee chair

HOA Board Responsibilities

Treasurer Collect assessments Answers questions for closing Pay bills Maintains financial records

Secretary Record meeting minutes Schedule meeting rooms Assembles agenda

Nominations and Election

Homeowners wishing to hold office Short brief of why the homeowner would like to

serve on the Board

Voting by ballot Positions up for election

Board of Directors Member (Cliff’ position) Board of Directors Member (Ilze’s position) Treasurer (Jon’s position)

Treasurer’s Report

Beginning balance (1/1/2008) $ 39,556.35

Income $ 47,635.00

Total $ 87,191.35

Expenses (listed on following page)$ 43,843.53

Ending balance (12/31/2008) $ 43,347.82

Total $ 87,191.35 Landscaping $ 21,019.50 Tree Removal $ 6,885.00 Attorney fees $ 481.25 Board member insurance $ 5,592.00 Admin supplies $ 657.24 Electric bill $ 3,132.53 Misc. (Water, Website) $ 133.90 Property taxes $ 398.66 Income Tax prep $ 250.00 HOA mailbox fee $ 70.00 Returned checks/fees $ 131.00 Special Project (Mailboxes) $ 5,092.45

Ending balance (12/31/2008) $ 43,347.82

Treasurer’s Report

2009 Estimated Expenses Estimated Expense

Landscaping $20,000.00 Tree removal $10,000.00 Street light electric bill $ 3,000.00 Attorney fees $ 1,500.00 Board member/Common area $

4,000.00insurance Admin supplies $ 1,000.00 Property taxes $ 500.00 Miscellaneous $ 500.00 Tax Preparation $ 250.00 HOA mailbox fee $ 70.00

$40,820.00

State of the HOA Neighborhood current statistics

2 builders (Curtis and BuiltRite) 406 lots

336 built upon or in construction 70 lots open

Architectural Sheds (4 requested and approved) Fences (10 requested and approved) Decks (8 requested and approved) Patios (1 requested and approved) House design change (3 requested and approved)

Finance Rising costs continue to hit us and 5% raise in Dues

will be imposed. New assessment will be $132 due 1 July 09 63 homeowners are in arrears 5 being 2yrs or more

2008 Accomplishments

Board Member Tom Ball was re-elected

Changed the Annual HOA Fee due date to July 1st

Installation of 3 replacement mailboxes on Silver Slate

Secured Woodlawn Lawn Care as landscaping maintainer

Updated HOA website

Tree removal/debris clean-up in several locations along Green Leaf Drive and Freedom Run due to storms

Reseeding of the field along Greenleaf Drive

Repaving of Sandstone Drive

2008 Accomplishments

Numerous homes were broken into Juveniles holding parties on dark

streets Reports of vandalism Countless homeowner email

complaints received

2008 Adverse Events

Projects Remaining

All remaining projects have been cancelled for the upcoming year to allow the HOA bank account to increase up to acceptable levels Mailbox installations for Silver Slate,

Sandstone. (Approx 3 sites of 3 boxes each) Painting of Street sign posts (Black to match

street light posts)

Planned Events

Annual yard sale May 23rd

Quarterly Meetings: 7 pm Lexington Park Library April 20th

July 20th

October 19th

November 16th - Budget Meeting January 25th 2010 – Annual Meeting

Homeowners Responsibilities

Keep home and surrounding area clean and free of debris/clutter

Pick up after your animals Keep grass neatly trimmed Respect your neighbors and their property Notify the BOD of any violations or nuisances you

are unable to resolve Check the website for news and updates Police yourself and be familiar with the covenants

and restrictions of Greenbrier (e.g. No storing of RVs, boats and trailers etc.)

Homeowner Involvement

Volunteers are needed for the following committees Welcoming Architectural Finance

Sign up sheets at registration desk

Questions and Answers