ANNUAL GENERAL MEETING - Cumberland United Soccer Club AGM Booklet.pdf · We had a record number of teams at our Snakebite tournament. It is a very popular tournament It is a very

Cumberland United-Unis Soccer Club Office/Bureau: 2075 Trim Road, Orléans, Ontario, K4A3R2

Email/Courriel: [email protected] Tel/Tél: 613.573.7627 Fax/télécopieur: 613-573-7628 Website/Site Internet: www.cumberlandsoccer.com

CUSC

ANNUAL GENERAL MEETING

2016

mailto:[email protected]

http://www.cumberlandsoccer.com/

2075 Trim Road, Page 1 of 57 Orleans, Ontario, K4A3R2

613.573.7627 www.cumberlandsoccer.com

TABLE OF CONTENTS

AGENDA ............................................................................................................................................ 2

DRAFT MINUTES - NOVEMBER 17, 2015 .................................................................................. 3

CONSTITUTION ............................................................................................................................ 10

PRESIDENT – 2016 ANNUAL REPORT ..................................................................................... 24

OTHER DIRECTORS - 2016 ANNUAL REPORTS ................................................................... 26

VICE PRESIDENT REPORT ................................................................................................................ 26 RECREATIONAL DIRECTOR – MINI AND NOVICE REPORTS .............................................................. 28 REPRESENTATIVE DIRECTOR (COBRA) REPORT .............................................................................. 30 ADULT DIRECTOR REPORT ............................................................................................................. 32 FACILITIES DIRECTOR REPORT ....................................................................................................... 33 COMMUNICATION AND MEDIA DIRECTOR ....................................................................................... 34 RECREATIONAL DIRECTOR - MICRO REPORT .................................................................................. 36 STRATEGIC PLANNING DIRECTOR REPORT ..................................................................................... 38 RECREATIONAL DIRECTOR - SENIOR YOUTH REPORT ..................................................................... 39 DIRECTOR VOLUNTEERS REPORT ................................................................................................... 40 HEAD REFEREE REPORT .................................................................................................................. 42 FUTSAL AND DEVELOPMENT LEAGUE COORDINATOR .................................................................... 44 EQUIPMENT MANAGER REPORT ...................................................................................................... 45

TREASURER – 2016 ANNUAL REPORT ................................................................................... 46

AUDITED FINANCIAL REPORT FOR OCTOBER 31, 2015 .................................................. 46

CLUB HEAD COACH ANNUAL REPORT ................................................................................ 47

AMENDMENTS TO THE CONSTITUTION .............................................................................. 52

MEETING ATTENDANCE ........................................................................................................... 53

ELECTION OF THE 2017 BOARD OF DIRECTORS ............................................................... 54

2075 Trim Road, Page 2 of 57

Orleans, Ontario, K4A3R2


AGENDA

1. Roll Call and confirmation of quorum

2. Review and approval of the Minutes from the November 17, 2015

Annual General Meeting

3. President’s Address

4. Directors’ Reports (not presented but for discussion)

5. Treasurer’s Report

6. Auditor’s Report

o Auditor’s Report for fiscal year ending October 31, 2015

7. Appointment of Auditor for fiscal year ending October 31, 2017

8. Club Head Coach Report

9. Election of the 2017 Board of Directors:

10. Other Business

11. Adjournment

2075 Trim Road, Page 3 of 57

Orleans, Ontario, K4A3R2


DRAFT MINUTES - NOVEMBER 17, 2015

CUSC ANNUAL GENERAL MEETING

Present:

President – Anatoly Gann Recreational Director Novice – Don Daniels

Vice President – Chris Engbers Recreational Director Micro – Stefany Mayer

Adult Director – Andrea Plante Recreational Director Mini – Robert McCallan

Secretary – Dian Hardiman Strategic Planning Director – Carlos Conde

Facilities Director – Sonya Schrum Club Head Coach – Pavel Cancura

Rec. Director Senior Youth – Pamela Boisvert Head Referee – Chris Wade

Regrets/Absent:

Office Administrator - Alan Ellis Futsal & Dev. League Coordinator – Pete Mayer

Representative Director – Keith Penny Treasurer - Karen Gallant-Mayer

Equipment Director – VACANT Director Volunteers –Nadine Trépanier-Bisson

CUSC Membership:

Attachments to the original minutes:

Member sign in sheets – 9 members are in attendance.

CALL TO ORDER

1. Meeting called to order at 7:30 p.m. by the President. He will chair the meeting.

Andrea Plante was excused from the meeting to maintain quorum. Per Article 6. 1.e. of the

Constitution, we cannot have more Board members in attendance than regular members.

INTRODUCTION OF GUESTS

2. The President introduced himself and the current Board of Directors. He indicated Keith Penny,

Karen Gallant-Mayer, Pete Mayer, Nadine Trépanier-Bisson and Alan Ellis could not make the

meeting.



REMARKS FROM THE CHAIR

3. The President thanked the membership for coming and reviewed the logistics for the evening.

APPROVAL OF THE AGENDA

4.

Motion: Kendra Engbers/Carlos Conde

2015-11-01AGM To approve the Agenda. CARRIED

REVIEW OF THE NOVEMBER 18, 2014 AGM MINUTES

5.

Motion: Chris Wade/Eric Pilon

2015-11-02AGM To approve the November 18, 2014, minutes.

CARRIED

PRESIDENT’S ADDRESS

6. We had another successful year.

7. Fury had a tremendous year. CUSC had the largest turnout at one for their games dedicted to

our club.

8. FIFA 2015 Women’s was a success.

9. We had a record number of teams at our Snakebite tournament. It is a very popular tournament

and one that many teams come back to play in year after year.

10. The City is putting more money into Millennium in the future. A turfed football field and

water park are being planned.

11. Inaugural Academy showcase. 16 teams and 20 coaches from universities, colleges and

professional Academy teams in Canada and the US.

12. Chris Wade ran a mentorship program for referees this year that was very well received.

13. The President thanked the members of the Board of Directors for their hard work.

'



OTHER DIRECTORS REPORTS

14.

Motion: Carlos Conde/Stefany Mayer

2015-11-03AGM To accept the Directors reports as a block. CARRIED

TREASURERS REPORT

Draft Financial Statements for Year Ending 31 Oct 2015

15. The President reviewed the Comparative Balance Sheet and Income Statement for the Year

Ending 31 Oct 2015 that were provided for the members in the AGM Booklet. He indicated

the figures in these reports are preliminary and still have to be audited.

16. We had a dramatic decrease in the inventory this year. It is at the lowest level it’s been in

many many years. At few items that have high inventory are medals for the Snakebite

tournament and balls.

17. The non-volunteer fee will continue to be $50 per family. We collected $66,000 and paid

$24,000 as credits towards the member’s next registration. We had a very poor volunteer

turnout.

Item 21 The Board should have a discussion about what to do with expired non-volunteer

fees (because members have not re-registered and have not asked for a refund) in the future

and update the Non-volunteer credit policy. Suggestion from a member was to convert to a

scholarship or put towards kids in need. All Directors November 2014

18. Our Clubhouse is the biggest asset we have. We are in a very good “liquid” position and this

gives us flexibility going forward.

19. Our revenue is up and we have had steady growth in our Academy programs.

20. The President reviewed the 2016 draft Budget. The Board is recommending the outdoor

registration fees stay the same for 2016.

21.

Motion: Carlos Conde/Chris Wade

2015-11-04AGM To receive the Treasurer’s Report as presented.

CARRIED



22.

Motion: Russell Fisher/Victoria Stockwell

2015-11-05AGM To adopt the 2015/2016 Budget as presented by the

President. CARRIED

AUDITED FINANCIAL REPORT FOR FISCAL YEAR ENDING OCTOBER 31, 2014

23.

Motion: Sonya Schrum/Don Daniels

2015-11-06AGM To adopt the audited Financial Report for the fiscal year

end October 31, 2013. CARRIED

APPOINTMENT OF AUDITOR FOR FISCAL YEAR ENDING OCTOBER 31, 2015

24.

Motion: Eric Pilon/Carlos Conde

2015-11-07AGM To keep McIntyre and Associates as the auditors for

2015. CARRIED

CLUB HEAD COACH’S ADDRESS – PAVEL CANCURA

25. Please read my report for details.

26. Th growth in the CUSC mimics the city’s numbers. Registrations are down. Overall numbers

are down but there has been more and more participation in higher level soccer. We are now

playing soccer year round.

27. Club Excellence – Went through a process to get an award from the OSA which recognizes

the high standard of our administration, programs, communications etc. OSA is still

reviewing our application.

28. Our club still continues to meet or exceed the OPDL standards but we are not participating

right now because of the financial and travel demands.

29.Pavel reviewed his programs.

30. He indicated the Board members have big hearts. They are honest people willing to pitch in

as needed.



AMENDMENTS TO THE CONSTITUTION

31. Proposal #1 - Article 5.1.a.XI. – Board Composition

CUSC Board Motion (#2015-09-06)

Motion: Robert McCallan/Don Danick

2015-11-08AGM To remove the Equipment Director position from the

Board composition list. CARRIED

32. Rationale: This has been a vacant Board position for the past 2 years due to the lack of

interest from the membership. An equipment manager was hired to oversee the selling and

organization of the uniforms and equipment at the Clubhouse. This has worked well and will

be continued.

33. Proposal #2 - Article 5.1.a.XI. – Board Composition

CUSC Board Motion (#2015-09-05)

Motion: Stefany Mayer/Kendra Engbers

2015-11-09AGM To create a position on the CUSC Board of Directors

for a Communication and Sponsorship Director. CARRIED

34. Rationale: Our main communication with the membership is through our website which this

new Director will maintain. The Director in this position has a vested interest in Club

Development and must have a voice and a vote at Board meetings.

Motion: Robert McCallan/Chris Wade

2015-11-10AGM To amend the name in motion #2015-11-09AGM to the

Communication and Media Director. CARRIED



ELECTION OF 2016 BOARD OF DIRECTORS

35. The President explained if more than one candidate is nominated – secret ballot voting will

take place; only legible ballots will count; extra ballots are provided for run-off voting.

Volunteers (Pavel Cancura and Peter Mayer) will pick up and count the ballots. The results

will be read immediately.

36. The following table highlights the results of the elections for this evening:

Position Term Nomination Results

Vice President 2 years Chris Engbers

Nominated by Robert McCallan

2nd

Dian Hardiman

Chris Engbers

(acclamation)

Secretary 2 years Dian Hardiman

Nominated by Sonya Schrum

2nd

Carlos Conde

Dian Hardiman

(acclamation)

Recreational Director -

Mini (Under 8 to Under 9) 2 years VACANT VACANT

Representative Director –

Cobras 2 years

Stephen Robert

Nominated by Sonya Schrum

2nd

Don Daniels

Stephen Robert

(acclamation)

Facilities Director 2 years Sonya Schrum

Nominated by Carlos Conde

2nd

Don Daniels

Sonya Schrum

(acclamation)

Volunteers Director 2 years

Nadine Trépanier-Bisson*

Nominated by Chris Engbers

2nd

Sonya Schrum

* she accepted the nomination by email

Nadine

Trépanier-Bisson

(acclamation)

Communication and Media

Director 2 years

Don Daniels

Nominated by Kendra Engbers

2nd

Carlos Conde

Don Daniels

(acclamation)

Recreational Director -

Novice (Under 10 to Under

11)

2 years Robert McCallan

Nominated by Cheryl Butler

2nd

Chris Wade

Robert McCallan

(acclamation)

Strategic Planning Director 2 years Carlos Conde

Nominated by Dian Hardiman

2nd

Sonya Schrum

Carlos Conde

(acclamation)



37.

Motion: Dian Hardiman/Stefany Mayer

2015-11-11AGM To destroy the ballots. CARRIED

OTHER/NEW BUSINESS

38. The Vice President indicated we do good things for the Club and work with good people. We

have moved leaps and bounds over the past 6 years. The Mini Director position is still open if

any of you are interested come and see me for information.

39. Special thank you to the Club Head Coach - Pavel Cancura. We wouldn’t be where we are

today without his vision, hard work and dedication.

ADJOURNMENT

40.

Motion: Robert McCallan/Stefany Mayer

2015-11-12AGM To adjourn. Time is 8:10 p.m.CARRIED

=====================================================================

Date Approved: _______________________________

Secretary: _______________________________ (Dian Hardiman)



CONSTITUTION (Effective November 17, 2015)

VISION

Cumberland United Soccer Club's (CUSCs) vision is:

Developing skills in players…Building quality in community…Achieving excellence in soccer.

ARTICLE 1: NAME

The name of this Club shall be the "Cumberland United-Unis Soccer Club", hereinafter referred

to as the CUSC. The headquarters of the CUSC shall be located within the District Boundaries of

the Eastern Ontario District Soccer Association. The CUSC is an incorporated body under the

Incorporation Act in the province of Ontario.

ARTICLE 2: AIMS AND OBJECTIVES

1. The CUSC shall have the following aims and objectives:

a. To promote, develop and govern the game of soccer as a Club in the east end of Ottawa.

b. To promote the ideals of “Fair Play”.

c. To promote recreational soccer for all age groups where fun and participation are key

elements.

d. To promote competitive soccer, which strives for excellence while emphasis, is placed on

enjoyment, effort, and respect for all participants.

e. To promote the training of coaches based on the philosophy of Canadian Coaching Code

of Ethics and the National Association of Coaching in Canada, with respect and dignity

for all.

f. To promote the training of game officials in the sport of soccer and encourage the

participation of volunteers.

g. To promote harmony and friendship based on respect for the Canadian Human Rights

Code through soccer.

h. To help individuals to develop their character as resourceful and responsible Members of

their community by providing opportunities, through the game of soccer, for their mental,

physical, social and leadership development.



ARTICLE 3: AFFILIATIONS

1. The CUSC shall be a Member of the Eastern Ontario District Soccer Association, hereinafter

referred to as the EODSA, and shall follow the published rules of the EODSA and the

Ontario Soccer Association, hereinafter referred to as the OSA. The CUSC is subject to the

published rules in declining order of authority of the following governing organizations to

which it is affiliated:

a. The OSA

b. The EODSA, and

c. The CUSC

ARTICLE 4: MEMBERSHIP

1. Classes of Members

There are three classes of Member, namely, Regular Member, Honourary Member and Life

Member.

a. Regular Member

i. A Regular Member is either:

I. a registered player;

II. a registered CUSC coach;

III. a registered CUSC game official;

IV. a registered CUSC administrator; or

V. A parent or a legal guardian of any registered player who is not yet 16 years of

age.

ii. Membership Effective Date

I. A player shall become a Regular Member when registered by the CUSC;

II. Upon application, a coach or assistant coach shall become a Regular Member

upon acceptance by the Directors of the CUSC. A coach is an individual who is

registered with the OSA to teach, instruct, train and guide players to play the

game of soccer;

III. Upon application, a game official shall become a Regular Member upon

acceptance by the Directors of the CUSC. A game official is an individual who is

registered with the OSA to officiate soccer games;



IV. An administrator shall become a Regular Member upon election or appointment

by the Directors of the CUSC. An administrator is an individual who is

responsible for one or more of the functions required to operate the CUSC. For

purposes of this definition, a team manager and a Director shall be classified as an

administrator;

V. A Parent and or legal guardian of any registered player who is not yet 16 years of

age shall become a Regular Member when the minor player is registered by the

CUSC.

iii. Although an individual may qualify for, and be registered under, more than one of the

categories in i. above, each individual holds only one Membership in the CUSC, and

is entitled to one vote at a General Meeting.

b. Honourary Member

The Board of Directors may designate an individual as an Honourary Member for a

specific period of time. An Honourary Member is afforded all rights of Membership,

including the right to attend and speak at a General Meeting, but is not entitled to vote.

c. Life Member

The Board of Directors may designate an individual as a Life Member. A Life Member

is afforded all rights of Membership, including the right to attend and speak at a General

Meeting, but is not entitled to vote.

2. Membership Period

Membership in the CUSC shall be for the period between Annual General Meetings.

Membership will begin the day following one Annual General Meeting and expire at

midnight on the day of the following Annual General Meeting.

3. Fees

Membership fees for Regular Members shall be set annually by the Board of Directors and

ratified or amended by the Membership at a General Meeting.

4. Discipline of Member

a. A Member may be fined, censured, suspended or expelled from Membership for cause

and only after charges have been laid in accordance with the Articles or rules of the

CUSC and a hearing held in accordance with the Articles or rules of the CUSC and the

OSAs published rules. An individual whose Membership has been suspended is no longer

in good standing and loses all rights of Membership until the charges are complete.



b. Player, team and team official discipline for game infractions is governed in accordance

with the procedures published by the OSA.

c. Any Member, who infringes the Articles or rules of the CUSC or brings the CUSC into

disrepute, may be reprimanded, suspended or expelled from the CUSC after a hearing in

accordance with the OSAs Discipline Policy at which hearing the Member is entitled to

attend.

5. Termination of Membership

a. Membership in the CUSC shall be deemed to have been terminated if the Member:

i. submits a signed letter of resignation to the CUSC;

ii. is expelled by the CUSCs Board of Directors;

iii. is no longer a member in good standing if charges laid in 4. above until these are

complete; or

iv. is no longer registered with the CUSC.

ARTICLE 5: BOARD OF DIRECTORS

1. Board Composition

a. The CUSC shall be governed by a Board of Directors, as may be amended from time to

time in accordance with the CUSCs Constitution. These individuals shall hold the

positions of:

I. President

II. Vice President

III. Treasurer

IV. Secretary

V. Recreational Director - Micro (Under 5 to Under 7)

VI. Recreational Director - Mini (Under 8 to Under 9)

VII. Recreational Director - Senior Youth (Under 12 to Under 18)

VIII. Representative Director - Cobras

IX. Adult Director

X. Facilities Director

XI. Communication and Media Director

XII. Volunteers Director

XIII. Recreational Director - Novice (Under 10 to Under 11)

XIV. Strategic Planning Director

XV. Past President

b. A Director may not hold more than two positions at the same time.



2. Qualifications

a. Every member of the Board of Directors must:

i. be an individual of eighteen (18) or more years of age; and

ii. not be an undischarged bankrupt.

3. Election and Term

a. Except as required to give effect to the staggered terms of office as described in

paragraph b), the term of office of the members of the Board of Directors shall be two

years.

b. Elections of the President, Treasurer, Recreational Director – Micro (Under 5 to Under

7), Recreational Director – Senior Youth, Adult Director, Communication and Media

Director, and Recreational Director - Novice (Under 10 to Under 11) shall be held during

the Annual General Meeting in an even numbered year, and elections for the remaining

positions except Past President shall be held during the Annual General Meeting in an

odd numbered year.

4. Vacation of Office

a. The office of a Director shall be vacated upon the occurrence of any of the following

events:

i. the Director resigns office, by submitting a notice in writing to the President or

Secretary. Such resignation shall be effective at the time it is received by the

President or Secretary or at the time specified in the notice, whichever is later;

ii. the Director is removed from office by the Board of Directors or by the members

of the CUSC in accordance with section 6 below;

iii. the Director is found by a competent jurisdiction to be a mentally incompetent

person or becomes of unsound mind;

iv. the Director becomes bankrupt or suspends payment of his or her debts generally

or compounds with his or her creditors or makes an authorized assignment to his

creditors or is declared insolvent; or

v. the Director dies.



5. Vacancies

a. If the office of any member of the Board of Directors save and except the office of Past-

President shall be or become vacant prior to the expiration of such officer’s term by

reason of death, resignation, disqualification or otherwise, the Board members:

i. shall, in the case of the President, elect from among themselves a person to fill

such vacancy; and

ii. may, in the case of any other office, appoint, by majority vote a person, who need

not be a Board member to fill such vacancy.

b. All appointments made under this section shall expire at the next Annual General

Meeting.

c. Any vacancy not filled by the Board shall be filled at the next General Meeting of

members at which members of the Board of Directors for the ensuing years are elected.

d. A vacancy in the position of Past President, however caused, shall not be filled until such

time as the current President completes his or her term as President.

6. Removal of Director

a. No Member of the Board of Directors shall be removed for arbitrary reasons but may be

removed when:

i. the Director is unable to perform the duties expected of the position due to, but

not limited to, any of the following reasons:

I. he or she becomes incapable of performing the duties of the position;

II. he or she is absent for three (3) consecutive Board meetings or for more than

50% of the meetings during any twelve (12) month period;

III. he or she no longer resides in reasonable proximity to the CUSC

Headquarters;

IV. he or she becomes, or is discovered to be, an undischarged bankrupt; or

ii. the Director has compromised the integrity of the CUSC due to, but not limited to,

any of the following reasons:

I. he or she has been found guilty of an offence under the Harassment Policy of

the OSA;

II. he or she has been found guilty of an offence involving violence under the

Discipline Policy of the OSA;

III. he or she has failed to properly account for monies or other property

belonging to the CUSC;

IV. he or she has been found guilty of a criminal offence regardless of whether

or not the offence directly affected the CUSC; or

V. he or she has failed to act in accordance with the CUSC Conflict of Interest

Policy and Confidentiality Agreement.



b. A member of the Board of Directors holding his or her respective position(s), as Director,

may be removed from office:

i. by the Board of Directors for good and sufficient cause by a 2/3's vote of the

Board of Directors present at the meeting, provided at least 7 days notice to

remove the Director has been given to all Directors of the CUSC. Subject to

subsection 1.b., if a Director is removed by the Board of Directors, the Board of

Directors may appoint a successor to the position(s) for a term ending at the next

Annual General Meeting of Members;

ii. at a meeting of the Members of the CUSC provided at least 30 days notice to

remove the Director has been given to persons entitled to attend the General

Meeting of Members. If a Director is removed at a Members' meeting, the

Members entitled to vote may elect a successor to fill all position(s) held by the

removed Director for a term ending at the next Annual General Meeting of

members.

7. Authority to Set Rules

a. The CUSC shall support and maintain the principles of the Laws of the Game as

established by the International Football Association Board and recognized by FIFA,

except as provided for in the Articles or rules of the CUSC to accommodate differences

in age, climatic conditions or aims and objectives as conceived by the CUSC.

b. The Board shall have the sole authority to establish and amend the rules governing all

aspects of recreational, developmental and competitive teams within the CUSC including

tournaments, the selection of competitive coaches, players and other club officials subject

to the proviso that any such rules must be consistent with the Rules and Regulations of a

higher level governing organization.

8. Conflict of Interest and Confidentiality

a. The Directors and any Committee members, staff and Contractors hired or appointed by

the CUSC shall be subject to the Conflict of Interest Policy in the OSAs published rules

and adhere to the CUSC Confidentiality and Non-Disclosure agreement.

b. Any person referred to in a. who has an interest in, or who may be perceived as having an

interest in, a proposed contract or transaction with the CUSC will:

i. disclose fully and promptly (within 30 days) the nature and extent of such interest

to the Board, General Membership or committee, as the case may be;

ii. refrain from voting or speaking in debate on such contract or transaction;

iii. refrain from influencing the decision on such contract or transaction; and

iv. otherwise comply with the requirements of the OSA policy regarding conflict of

interest.



9. Duties of Board of Directors

a. The Board of Directors shall conduct the business of the CUSC during the periods

between General Meetings of the CUSC and in accordance with the authority granted to

it in the Articles or rules of the CUSC.

b. The Board of Directors shall be responsible for the appointment and renewal of

appointments of all positions within the CUSC except for those positions elected by the

Membership of the CUSC. This shall include the appointment of volunteer and paid

positions for Coach and Administrator positions within the CUSCs operations. The

selection process and the appointments shall be based on procedures outlined in the

Articles or rules of the CUSC.

c. The Board of Directors may also revoke, for cause, any appointment providing that it has

followed the procedures for the revoking an appointment as outlined in the Articles or

rules of the CUSC.

10. Duties of Directors

The specific duties of the Board of Directors are defined in CUSCs By-Laws.

11. Nominations and Elections

a. Nominations for positions on the Board of Directors may be made by any Member at the

Annual General Meeting or at a Special General Meeting of Members called for that

purpose.

b. Nominations and elections for positions open shall be held in the order of the positions

listed in the Constitution.

c. Election shall be by secret ballot, but in the event only one candidate is nominated, no

vote is required and the nominated candidate shall be declared elected by acclamation.

d. A majority of the votes cast shall be required to elect Directors. In the event no candidate

receives a majority, the candidate with the least votes shall be dropped from the ballot

and another vote shall be held.

ARTICLE 6: MEETINGS

1. General Meetings

a. Notice

An official notice of each meeting shall be given to all Members at least 30 days

before the meeting is to be held, at such place, and at such date as the Board of

Directors may determine. Such notification shall be by notice in a general email to

registered members, on the CUSC website, in local newspapers or other method

deemed appropriate by the CUSC Board of Directors.



b. Annual General Meeting

i. The Annual General Meeting of Members of the CUSC shall be held no later than

the 30th day of November of each year. The agenda of the Annual General

Meeting shall include:

I. Roll Call

II. Credentials Report

III. Minutes of Previous Annual General Meeting

IV. President's Address

V. Directors’ Reports

VI. Treasurer's Report

VII. Auditor's Report

VIII. Appointment of Auditors

IX. Other Reports

X. Unfinished Business

XI. Amendments to the Constitution and By-Laws

XII. Roll Call

XIII. Election of Directors

XIV. Any Other Business

XV. Adjournment

c. Special General Meeting

i. may be called by the Board of Directors, or

ii. shall be called by the Board of Directors upon receipt of a written request

submitted to the CUSC by registered mail, certified mail, courier service, hand

delivery, or fax, signed by not less than 25 Members or 25% of the voting

Membership, whichever is less, setting out the items of business to be conducted

at the Special General Meeting. The Special General Meeting shall be held within

45 days of receipt of the written request from the Members. Only the business set

out in the notice of the Special General Meeting shall be considered.

d. Voting

i. Every Regular Member, in good standing, shall have the right to attend, speak and

cast one vote at a General Meeting of the CUSC.

ii. Voting by proxy will not be permitted at any General Meeting of the Members.

iii. The President may vote along with any other Member when the vote is by ballot.

In all other cases, the President may (but is not obliged to) vote when his or her

vote will affect the result. In other words, the President can either vote to break a

tie or cause a tie or cause or block the attainment of the required majority votes.



e. Quorum

A quorum at any meeting of the Members (unless a greater number of members is

required to be present by the Act or by the letters patent or any other by-laws) shall

include a 50% or one half of filled positions of the Board of Directors plus Regular

Members equal to the number of Directors in attendance. No business shall be transacted

unless the requisite quorum is present at the time of the transaction of such business. If a

quorum is not present at the time appointed for a meeting of members or within such

reasonable time thereafter as the members present may determine, the persons present

and entitled to vote may adjourn the meeting to a fixed time and place but may not

transact any other business and the provisions of Article 6.1.a. with regard to notice shall

apply to such adjournment.

2. Board of Directors Meetings

a. Notice

Notice of Regular or Special Board Meetings shall be given by the Secretary to all

members of the Board of Directors at least seven days prior to such meetings. Emergency

or Special Meetings of the Board of Directors may be called without the usual seven days

notice provided that a quorum of the Board of Directors agrees to such a meeting.

b. Regular or Special Board Meetings

Board of Directors meeting shall be held at the call of the President or as provided for in

this Constitution. In addition:

i. The Board of Directors shall hold regular monthly meetings in each year and such

additional meetings, as the Board of Director deems necessary.

ii. Each member of the Board of Directors may introduce any special business for

discussion at any meeting.

iii. If for any reason, a Special Meeting, which has been requested by two or more

members of the Board of Directors, has not been called by the President within

two weeks after being requested, a meeting may be called and chaired by an

elected member. Such meeting, subject to the rule of Quorum, shall be legal and

constitutional.

iv. Any Regular Board Meeting is open to any member of the CUSC with the

express understanding that the Member is entitled to a voice in the proceedings

but not a vote. Members wishing to attend shall make a request in advance of the

meeting to the Secretary.



c. Voting

i. Each member of the Board of Directors shall have the right to cast one vote at

any Board of Directors meeting.

ii. The President may vote along with any other Member when the vote is by ballot.

In all other cases, the President may (but is not obliged to) vote when his or her

vote will affect the result. In other words, the President can either vote to break a

tie or cause a tie or cause or block the attainment of the required majority votes.

d. Alternative Method of Voting

i. Where the President or a Director considers a matter requiring a vote of the

Directors to be urgent and the next scheduled meeting of the Board of Directors is

not within a time period to allow that vote to take place, a vote by email may

occur with respect to the matter.

ii. For a vote made under i., the Secretary of CUSC shall, by email, send a clear

statement of the question to be voted upon to the Board of Directors with a

request that the vote be returned to the Secretary, or designate, within three days

by email.

e. Quorum

The Quorum for the Board of Directors shall be 50% or one half of filled positions

outlined in Article 5.1.a.

ARTICLE 7: COMMITTEES

The Membership at any General Meeting, or the Board of Directors, may from time to time

constitute such committees, as it deems necessary to assist the Directors in carrying out the

affairs of the CUSC and shall prescribe the duties of any such committees. Any such committee

may formulate its own rules of procedure, subject to such regulations or directions as the Board

of Directors may from time to time make. The Directors may, by a resolution passed by at least

two-thirds (2/3) of the votes cast thereon, remove any Member of any such committee.

ARTICLE 8: PROCEDURES GOVERNING MEETINGS

All meetings of the CUSC shall be conducted in accordance with the most recently published

Robert's Rules of Order Newly Revised except as may be otherwise stipulated in this

Constitution or other By-Laws of the CUSC.



ARTICLE 9: CONSTITUTION AND AMENDMENTS

1. The Constitution of CUSC shall only be amended at an Annual General Meeting or a Special

General Meeting of Members convened specifically for that purpose. All Regular Members

may propose amendments and these shall be handed to the Secretary in writing at least 30

days prior to the date of the meeting and shall be available to interested parties at least 15

days prior to the date of the said meeting. The proposed amendments shall be made available

through the CUSCs website.

2. All proposed amendments to the Constitution shall require a two-thirds (2/3) majority of

those present and eligible to vote at the General Meeting, subject to the rules of Quorum as

defined in Article 6.1.e. of this Constitution. Sub amendments to such amendments may be

made and voted upon at the General Meeting provided that sub amendments shall not alter

the original intent of the proposed motion.

ARTICLE 10: BY-LAWS

1. The Board of Directors may approve and publish By-Laws which are consistent with this

Constitution and the Rules and Regulations of a higher level governing organization.

2. Amendments to the By-Laws may be made by a majority vote of the Board of Directors and

subsequently ratified by the membership at the next Annual General Meeting of Members.

All Regular Members may propose amendments to the By-Laws and these shall be handed to

the Secretary in writing at least 30 days prior to the date of the Annual General Meeting and

shall be available to interested parties at least 15 days prior to the date of the said meeting.

The proposed amendments shall be made available through the CUSCs website.

ARTICLE 11: INDEMNITY

1. Members of the Board of Directors or other servants to the CUSC, their heirs, executors,

administrators and estate and effects respectively shall be indemnified and saved harmless at

all times by the CUSC against all costs, losses and expenses incurred by them respectively in

or about the discharge of their respective duties, except such as happens from their own

respective wilful neglect or default.

2. CUSC may purchase and maintain insurance for the benefit of its Directors and Officers, as

the Board may determine.



ARTICLE 12: FINANCE

1. The accounts of the CUSC shall be audited annually by a Chartered Accountant.

2. The auditor’s report shall be presented to the Members for adoption at the Annual General

Meeting.

3. At the Annual General Meeting of the CUSC, a chartered accountant firm shall be appointed

to perform the audit.

4. The fiscal year of the CUSC shall end on October 31st of each year, unless otherwise ordered

by the Board of Directors.

ARTICLE 13: DISPUTE RESOLUTION

1. The CUSC shall adhere to the Dispute Resolution process as published and approved by the

OSA from time to time.

2. Any Member of the CUSC may initiate the Dispute Resolution process by communicating in

writing to the OSA, with a copy to the CUSC and EODSA, the nature and facts of the

dispute. The OSA, at its discretion, may proceed with the Dispute Resolution process by

assigning one or more neutral persons to the dispute.

3. The Dispute Resolution process shall not to be used for game discipline which follows the

normal discipline and appeals process.

4. The CUSC shall make available to any Member the Dispute Resolution process when

requested.

ARTICLE 14: HARASSMENT

1. The CUSC shall adhere to the Harassment Policy as published and approved by the OSA

from time to time.

2. The Harassment Policy shall apply to all employees, directors, officers, volunteers, coaches,

game officials, administrators, players, Members and registrants of the CUSC.

3. Harassment is defined as any comment, conduct, or gesture directed toward an individual or

group of individuals which is insulting, intimidating, humiliating, malicious, degrading or

offensive. It includes, but is not limited to, sexual harassment.

4. The CUSC shall make available to any Member the Harassment Policy when requested.



ARTICLE 15: APPEALS

1. Any Member or registrant of the CUSC directly affected by a decision of the CUSC may

appeal such decision. The denial or termination of Membership in the CUSC may be

appealed by a non-Member.

2. A decision of the CUSC may be appealed to the EODSA with which the CUSC is affiliated.

3. The appeal shall be conducted in accordance with the OSAs and the EODSAs published

rules.

4. An individual shall not appeal a decision made by the Board of Directors regarding the

appointment, non-appointment, re-appointment or revocation of an appointment of an

individual to any coach or administrator position within the CUSCs operations, except where

the selection, appointment and revocation process outlined in the Articles or rules of the

CUSC has not been followed.

5. An individual shall not appeal a decision made by the CUSC regarding a player's team

assignment.

ARTICLE 16: DISSOLUTION

In the event of dissolution of the CUSC, and after payment of all debts and liabilities, its

remaining property shall be distributed or disposed of by the Board of Directors to one or more

not-for-profit soccer related organizations, or any not-for-profit athletic community

organizations, which operate solely in Ontario.

ARTICLE 17: DEFINITIONS/TERMINOLOGY

Terminology used in this Constitution shall have the same meaning as used by the OSA in its

letters patent, By-Laws and published rules.



PRESIDENT – 2016 ANNUAL REPORT

This past year we have turned our focus on club governance and administration. This past year,

Cumberland United was the only club in Eastern Ontario, to achieve the Club Excellence Gold

standard and only one of sixteen clubs in all of Ontario. Gold Club Excellence acknowledges

clubs that have set exemplary standards in areas of Technical, Community, Personnel and

Governance. There was extensive documentation and policy development required in preparing

the submission to the OSA and I would like to recognize Don Daniels, our Director of

Communications and Media for the herculean effort he put in to make this happen.

This was our first full cycle in our new clubhouse and we have started to leverage the property,

by holding team and club meetings at the clubhouse, putting up a storage area for our training

requirements adjacent to two Millennium fields that were dedicated for training purposes. This

strategy allowed us to leverage our staff coaches by providing easy access to the tools they

required for running the practice sessions and by rotating teams throughout the each evening,

which maximized the number of players exposed to high quality professional training. We have

further leveraged the training sites by providing transportation to the players directly from school

to allow for an earlier start in practice times.

We are currently developing plans to build a new clubhouse and training terrain on our property

to allow for nearly year round use and further our reliance on expensive indoor facilities. Carlos

Conde, our Strategic Planning Director is exploring a number of alternatives on how to best use

the property.

The City completed the installation of the artificial turf field in the spring and we started using

the field for training (under the lights) which allowed us to extend the training hours past sunset.

As well the City has nearly completed the work on two additional natural turf fields at the

Millennium complex. Once the fields are on line, we will have more flexibility in scheduling the

various programs we run. Once again a big thanks to our local councilors, Bob Monette and

Stephen Blais for their ongoing support.

We continue to grow at our youngest age group, U4, and this bodes well for the coming seasons

as it builds a great base for the U5 and U6 programs for the next couple of summers.

We had eight teams winning medals in the ERSL Cup and Shield tournaments across ten age

groups along with 8 teams finishing first or second teams in their respective divisions in the

regular season titles. This is a testament to the various player development programs that we

have brought in the past few years and the hard work by our coaches led by our Club Head

Coach, Pavel Cancura, working with the players year round.



This summer, our Head Referee, Chris Wade, continued the mentorship program for our younger

referees. Our more seasoned referees, worked with our newer referees, observing them

throughout an entire game, giving them feedback and support. Our younger referees appreciated

the support as they worked their first few games.

I want to extend my gratitude to my fellow directors for their contributions this past year. We

have a dedicated group of Directors who work tirelessly on behalf of the members year round.

Finally, I’d like to extend a big thank you to all our volunteers for giving your time and sharing

your passion for this beautiful game. It always amazes me to see how much effort our volunteers

put into their duties.

I always look forward to hearing your thoughts and comments on what you feel worked well and

the areas that need improvement.

Anatoly Gann

President

[email protected]



OTHER DIRECTORS - 2016 ANNUAL REPORTS

Vice President Report It is exciting each year to see how CUSC serves so many people in our community. Whether it is the

Micro player learning basic skills and cooperation; the aspiring Academy player looking to be challenged

and hoping for a scholarship; or an active parent looking for a night out for exercise and fun – CUSC can

deliver. This is no simple task, and requires the hard work of many people. On behalf of the club, I would

like to extend our sincere appreciation to all of the coaches, managers, convenors, referees, officials and

directors. Volunteer opportunities are always abundant and I would encourage each of you to find an area

to serve the club. Not only does it fill much needed roles, but also provides you personally, with an

enriching experience.

This year might best be described as one of transition. Our long serving Club Administrator, Alan Ellis, is

retiring this Fall. As a result we’ve brought in staff to ease into a smooth transition. Dian Hardiman has

recently moved into this role. Jessie Burgins has also come on as the Competitive Administrator. As we

aim to serve the membership well, we have identified these important support roles. Both of these

positions are held by people who have been intimately involved in the operation of the club for many

years.

This past year we were also awarded one of a small number of clubs to be awarded a Gold Level

membership in the OSA’s Club Excellence Program. Many thanks to Don Daniels and the executive for

completing this labour intensive process. We have always been confident in the quality of our offerings,

but this recognition sets us apart from many clubs in Ontario.

This Fall we saw the launch of the Cumberland Cobra Elite Academy. This particular program provides

the most talented and eager athletes an opportunity to train at the highest level alongside their peers. It is

quite a sight to see the sea of blue working through stations with our top academy coaches each day. In

addition to this initiative, we continue to provide quality coaching to every level of player.

One of my greatest pleasures continues to be working with our Club Head Coach, Pavel Cancura. We

meet regularly to review his progress, goals and vision and his seemingly unending passion and energy

level has been a huge reason for our success. He is one of the most respected, well-liked and in-demand

club head coaches in the city (and beyond). As his team continues to grow, I am simply blown away by

the caliber of people he can attract. Exciting things are happening and as a club, we must continue

working to best equip him. He has done an amazing job since he signed on with the club back in 2008.

I continue to work towards streamlining Board meetings, mediate constructive discussion and encourage

concise reporting procedures. The Board worked well as a team and it has been a pleasure to serve with

such committed volunteers with a shared purpose of seeing CUSC be a forward thinking club.



I would just like to thank you for the opportunity to serve on the Board. It has not been without some

frustration, but it has been outweighed by the many joys of working with amazing people. Let’s continue

to work together.

Finally, I would like to thank Alan for his dedicated service to the CUSC. He has been a huge help to the

Board and to the CUSC in general. His knowledge will take a long time to replace. I wish him well in his

next chapter.

Chris Engbers

Vice President

[email protected]




Recreational Director – Mini and Novice Reports

This year was another successful soccer season for the Players, Coaches, Parents, and

Volunteers.

This was the second year for our updated U8 program. We revised the format last year to meet

the requirements of the Long Term Player Development (LTPD). The two major changes were,

moving from 7v7 to 5v5 players on the field, and reducing the field sizes too much smaller

fields. While this initially looked confusing to parents and coaches, the changes were a success

after a couple weeks with the kids increasing the number of touches on the ball dramatically over

the previous model.

The players in the Mini division (U8 and U9) get exposure to the competitive side of soccer.

They get evaluated different times during February, March, and April. During these evaluations,

parents are exposed to someone assessing their child and ranking them. This can be a challenge

for players and parents. I would like to thank the parents for letting us do our job of placing their

child at the right level. This meant the teams could be balanced and players could develop with

their peers.

We have to thank everyone involved with the production of this year’s soccer season. Starting

with the volunteers, without whom there wouldn’t be a season. We would like to remind our

Membership that the club is 100% driven by volunteers with no paid positions running any of the

house league programs. The number of volunteer hours is impossible to capture but would

certainly be in the thousands.

The other important groups of people of that need thanking are all of the parents and siblings that

are committed to the players’ season. Regardless of the weather, they are there on the side lines

cheering away and supporting their player. The hard work year put on by the Board of Directors

and the coaching staff year after year is for one single purpose - to create the infrastructure for

your kids to learn how to play soccer in a safe and fun environment where they can develop as a

person, as a player and nurture their passion for the game. It is no small task.

The Novice division is made up of U10 and U11 boys and girls where the kids play on mini

fields, which means that the games are often fast paced and have a lot of scoring

opportunities. As with past years this division continues to impress me with the high level of

coaching and quality of play from the kids.



The abilities of the parent coaches improve as they continue to coach with the club. As a Club

we do our best to support our parent coaches with preseason clinics and online resources. We

take the development and the conduct of the coaches in all divisions very seriously. We had a

number of Parent and Coach’s meetings and every meeting was packed with eager parents and

coaches looking for information and asking a ton of questions. This made us extremely proud as

it showed their high level of commitment to the high standards that our Club imposes on all

CUSC team staff.

We look forward to continuing to serve the Club next year. We enjoy watching your children

develop and have fun playing the beautiful game.

Cheryl Butler

Mini Director

[email protected]

Robert McCallan

Recreational Director Novice

[email protected]





Representative Director (Cobra) Report

It is with great pleasure that I share with you the CUSC members, my 2016 Directors Report for

this Soccer year. As I have now almost completed my first year on the Board which I have a

great deal of respect for. It has been a year which has provided me with challenges and reward. I

have really enjoyed collaborating with many of the coaches and board members. It is easy to see

how a club such as ours is filled with success. We have many great players who are supported by

great families.

Our club is filled with so many quality people which make this the success that it is. This year

confirmed to me that our club which was awarded the Gold Standard of Excellence was for many

reasons. At this time, I would like to thank the many people who volunteered their valuable time

to make the Cobra program such a worthwhile experience. Through the ups and downs during

the soccer year I have enjoyed working with all of you and I am sure the Youth Competitive

players of this club very much appreciate your efforts.

This season again provided us with fantastic results for the performance of our competitive

teams. The Cobra program with over 500 players made up of girls and boys ranging from U9 to

U18. We once again saw many of our teams completing with great success in terms of games

won. In terms of competing in ERSL Cup and Shield tournaments we had a very strong showing

once again at the various age levels.

I would also like to take this opportunity to thank Pavel Cancura who is our Club Head Coach.

Pavel often spends his time working with our youngest players providing a strong foundation

which is at the core of our success. He is such a positive influence and I have a great deal of

respect for him and our team of Coaches.

I am happy to share that it is clear that we are on the right track and through the foundation of the

OSA Long Term Player Development (LTPD) principles which we continue to follow. Our

Coaches who share these philosophies are doing a tremendous job in developing the fundamental

skills with our players. Many of our coaches had to re certify this year under the new programs

mandated by the OSA and it proved to be a success as the quality of on field coaching has

improved.



Finally, it was great to hear that we are one of the few clubs that experience growth this season in

terms of competitive players. Many players are coming here because they see and understand the

great work that we are all doing. As I said in many of my parent meetings this year “This is what

good looks like” Both our Summer and Winter programs are what I believe is second to none, we

are innovative and progressive. There is still much work to do as a club, let’s continue on a path

of success!

Stephen Robert

Representative Director - Cobras

[email protected]



Adult Director Report

The 2016 soccer season was very successful.

On the competitive side, we had 5 CUSC teams: two men’s team and three women’s teams. The

CUSC OCSL teams did well this year. On the Women’s competitive side, we had a WC2 and a

WC3 team which finished in 8th and 4th place respectively. On the Women’s Recreational side

we had a WR4 team which finished in 4th

place. The Men’s competitive side consisted of an

MC3 team which finished in 5th and on the Recreational side an OT6 team finished in 4th place.

On the Men’s House League side, I had a convener and four managers. I would like to extend my

warm thanks and gratitude to them for a job well done. This was the 12th year for the Men’s

House League and Phil Bettencourt and his managers did a fantastic job in setting up the teams.

Phil and his managers did their best to balance the teams during the first two weeks of games.

I have received various comments that they have once again done an excellent job. My thanks go

out to Phil and all his fellow soccer players.

In the Women’s Sunday night House League, we had six Women’s Over 23 teams. It is still

quite the challenge to accommodate the ladies requests to play with certain coaches or friends,

while still attempting to maintain a balance of skill between the teams. I wish to thank all of the

coaches, managers and the convenor who dedicated time and effort to helping out the ladies

teams.

In the Women’s House League, we also ran a Saturday morning Women’s Open League with

4 teams. A big thank you to Sari Burgoyne for convening and all of the managers who gave their

time and effort to making this league work.

For the second season we had a Coed League of four teams which was very successful.

I received a lot of very positive feedback. Again, I would like to thank Sari Burgoyne and all the

managers for helping run this league.

Officiating adult games can sometimes be challenging. I would like to thank referees and

assistant referees for a job well done.

Finally, I would like to take this opportunity to thank the CUSC for allowing me to be part of the

Board and wish the club continued success in the years to come.

Karen Gallant-Mayer Adult Director [email protected]




Facilities Director Report

CUSC continues to expand their programs which have made this position a year round one. We

used every available field space this year for all our programs. We fielded youth development,

youth competitive, adult house league, adult competitive, and training sessions from U4 thru

U17.

As our programs grow, there continues to be a need for more soccer fields but the new turf field

at Millennium has helped this last spring and is a welcome addition.

Fall training continues this year for our Academy program U5-U18. We use Millennium fields

every day of the week for our new Academy training programs. We have renewed our agreement

for our Youth Training Programs and the Friday Night Adult leagues at the Louis-Riel Dome,

Gloucester Dome Ottawa U and Gym time for the fall and winter. We also use gym time on

Saturday’s and Sunday’s for Youth Futsal.

The Facility Director’s responsibilities include submitting facility requests for fields to the city,

dome and gym space for CUSC programs with an emphasis on securing and assigning facilities

for the Youth Competitive league, Youth Development league, Adult Competitive league, and

Adult House league programs year round.

The duties in this position will now be incorporated into our administration for the club. I have

learned a great deal and enjoyed my time as facilities director. Thank you for everyone’s support

over the past 6 years.

Sonya Schrum

Facilities Director

[email protected]



Communication and Media Director

This year has proven to be a milestone year for the Cumberland United Soccer Club (CUSC). In

February 2016, CUSC received the prestigious Ontario Soccer Association Gold Club

Excellence Award, which establishes the Club as one of the top Clubs in Ontario. This ground-

breaking Award entered the Canadian landscape in 2007 and continues to draw attention from

Provincial Sport Organizations, National Sport Organizations and Multi Sport Organizations.

This award challenges clubs to be the best they can be and simultaneously strengthen the soccer

system as a whole by setting technical standards that complement the current areas of

Governance, Personnel and Community.

Within the National Capital Region, the CUSC is only one of three clubs who hold this award.

However we are the only club of the three that met the higher standard because of our

commitment to ‘live’ the Award. In 2016, clubs were required to provide evidence that policy

and procedures have been in place prior to their consideration of an Award, which places CUSC

in very limited company. Furthermore, the receipt of this award puts CUSC in a strong position

to be able to apply for a licence to play in the Ontario Provincial Development League (OPDL) if

it so chooses.

By accepting this award, CUSC has entered into an agreement with the OSA to fulfill the

following obligations:

1. At all times behave in a manner that truly reflects the essence of a Club Excellence

Awardee including, but not limited to; legal and ethical governance of the Club and its

operations, respectful in all dealings with its own membership and any other 3rd party,

exemplary behaviour on and around the field of play including players, team officials,

match officials and supporters.

2. Speak positively about the program.

3. Prominently display the Club Excellence logo on the Club web page and in Club

resources provided to its Membership.

4. Provide comment, concerns about the program when necessary or asked of them.

5. Compliance with all OSA Operational Policies and Operating Procedures – OSA

Governing documents.

6. For such Clubs that participate in the OPDL an acceptable level of compliance is required

and will be confirmed internally by OSA Staff.



The CUSC is very proud to adhere to these obligations ensuring that the players and all

associating members receive the best service possible from the Board of Directors, its volunteers,

and its coaching staff.

Don Daniels

Communications and Media Director

[email protected]




Recreational Director - Micro Report

The Micro Program at CUSC continues to be one of our most successful programs. It is also an

area that we recognize as being perhaps the most important in building our future, and where we

wish to continue to be an industry leader.

Our U5, U6 and U7 categories work in station format on Friday nights, where teams alternate

between 15-minute small-sided games, and 15-minute technical exercises lead by young coaches

from within the club, assisted by parent “game-leaders”.

Thanks to the experience of the program coordinator, Corina Jarrett, and the quality of our young

coaches, many of whom are in their 4th

, 5th

and 6th

years of working in the program, these Friday

night programs run very smoothly and are very beneficial to the young players.

From there, players can register for an optional second night of training/games on Wednesday

nights, with over 60 players choosing to participate this summer.

2016 also marked the 6th and most successful year of the CUSC U4 program with an increase in

new registrants by nearly 10% to over 100! This rise more than compensated for the slight

decline in overall numbers at U5-U8, where we saw a very slight decline.

The very popular U8/U7 Jr Academy, which looks to expose the most committed and talented

players to more consistent training and more competitive games also hit new heights in both

participation and quality, with our young groups of roughly 30 boys and 30 girls proving to be

some of the most talented in the region. The season included several festivals across the city,

including our own Snakebite Tournament, and a fun festival in the west end that included games

against the Montreal Impact U8s in May.

In the coming year, we will be looking to build further on this all important area of our club. We

are looking at several solutions to ensure more weeks of play, and participation than in years

past, and to find a way to more consistently attract not only a large volume of players, but also to

making sure they are placed into the proper places and programs for their development.

The winter program for 2016/2017 is the one that was perhaps the hardest hit across the entire

club by the loss of dome space at Louis Riel Dome. After building great momentum in the past

few years by hosting a highly popular Friday night U5-U8 program at the Louis Riel dome, we

have been forced to adjust for this season. The move to Saturday mornings at the University of

Ottawa Dome has proven slightly less popular, and this was reflected in a dip in registrations.



The Futsal program at these age groups, has stayed steady, and although small in numbers,

provides an additional option for our youngest players looking for more time on the ball. This

program is held at the Jeanne Sauvé School on Sundays, and complements the grassroots training

at the dome, as well as the Jr Academy program.

We thank you for your continued support, and look forward to a year where we hope to set new

levels of quality programming in these all important young ages.

Sincerely,

Stefany Mayer

Recreational Director - Micro

[email protected]

Pavel Cancura

Club Head Coach

[email protected]





Strategic Planning Director Report

2016 was year of reflection and a chance to step back and see what have we accomplished and

where do we want to go as a club. Although we did not get a chance to start Phase II, we were

able to lay some great foundations for the future.

As a soccer club, we achieved success, not only on the field, but off the field. We were able to

remain and compete to be among the best clubs in the city. Our programs are growing and our

players are developing. 2016 also marks the initial year we obtained the Club Excellence Gold

Award that is sought after by all clubs in the province.

The City of Ottawa finally opened the much anticipated “Millennium Turf” field that is one of

the best in the city. We now have, in our community, one the best sports parks in the province

available to our athletes. This $10M+ park is a result of the community coming together and

achieving a common goal. Now it’s our turn… in 2017, CUSC will look to develop our property

at 2075 Trim Road and build a new Club House/Training facility to be used by all members of

our soccer club. We will look at adding a CUSC dedicated scaled down Turf field, meeting and

training rooms, along with much needed storage space.

We will also look at working with the other clubs to ensure that soccer in the East is as good as

any in the province. This will be a lot of work and it will not be easy, but it is a must, if we are to

remain competitive in the future.

I look forward to working with the community and the other CUSC Board members to ensure

that we make CUSC the best Soccer Club in the city.

Carlos Conde

Strategic Planning Director

[email protected]



Recreational Director - Senior Youth Report

No report submitted was submitted.

Pamela Boisvert

Senior Youth Director [email protected]




Director Volunteers Report

The end of every soccer season provides the opportunity to reflect on the past year’s successes

and shortcomings. With the 2016 summer season now behind us, it is possible to look back at

everything that was accomplished and contributed to a successful season once again.

The success of the season is always due to the hundreds of volunteers in the club to whom each

member owes their thanks. We can count amongst those who served selflessly for many months

this summer to keep the teams running: amongst them are 20 convenors, over 200 coaches, 180

assistant coaches, approximately 130 managers and 40 team equipment managers and 30 team

treasurers (Cobra teams only). It is also important to consider the contributions of the parents

who brought snacks for halftime, set up the fields before each game or who helped out in other

ways.

While running the teams is indeed a large undertaking and requires the help of numerous

volunteers, there are many other volunteers who contribute to the success of the Club. Amongst

them are those who total approximately 80 who helped out with registration, evaluation sessions,

equipment hand-outs, pinney laundering, photo days and other regular club activities. This year,

we ran a strong Snakebite Soccer Tournament. This June tournament is an important soccer

event in Ottawa with about 130 teams. This would not have been possible without the help of

approximately 30 volunteers, several students and, of course, a number of CUSC Directors.

Throughout the past year, we have also had a number of individuals working behind the scenes

to make it all happen. About 15 people have served as members of the Board of Directors and

Committees to guide the club administratively and strategically.

It is obvious that a successful soccer club cannot run without the constant support of many

devoted volunteers, all of whom play a part in the success of every season in one way or another.

We are grateful to have so many volunteers coming back year after year in so many capacities.

We will distribute gifts for volunteers for their service after 3, 5, 10, 15 and 20 years with the

CUSC later this fall. We are proud to have so many volunteers stay with us for an extended

period of time. Their commitment to the children of the CUSC have really allowed soccer to

flourish in the area thus giving kids an opportunity to grow up in a positive, fun and active

environment.

Although we are looking forward to many of last year’s volunteers stepping up again for the

2017 season, we will also be looking to new members and to ongoing members who may be

interested in trying new positions. There is always a need for convenors, coaches, assistant

coaches, managers, committee members and Board Directors as well as a variety of volunteer

opportunities within the club.

If we were to quantify and calculate the funds which the club would disburse to pay for all the

services provided by volunteers throughout the season, we would be looking at a few hundred



thousand dollars. With that in mind, we can see how vital a role volunteers play in CUSC.

Therefore, don’t hesitate to give a bit of your time next summer to help make the 2017 soccer

season the best yet!

Should you have any questions about these positions or other aspects of our volunteer program,

or if you have ideas on how to improve our program, please do not hesitate to contact the

Volunteer Director using the email address below.

Nadine Trépanier-Bisson Volunteers Director

[email protected]




Head Referee Report

Overall I would consider this another successful year. We trained 55 new referees, (21 small

sided game and 34 entry level referees) and were able to offer spots to smaller clubs who lack the

capacity to host their own course.

The referee pool was down slightly to 114 referees from 128, which made it consistent with the

2014 level. Even with the slight decrease in the number of referees, we did well to cover all

games. For next year, initial results of the returning referee survey show that over 93% of

referees have currently indicated they are returning for the 2017 season.

I hosted two referee orientation and refresher sessions, updating referees in administrative

policies, a review of updates to the laws of the game, and a review of the referee grading

protocol and upcoming changes to referee grading. With the changes introduced in 2015, there

was still some confusion, so this session was helpful in clarifying the law changes.

In addition we hosted an ERSL Assistant referee session. Youth referees are required to attend

this session every two years in order to qualify for competitive games.

We continued our participation in the OSA referee mentor program, certifying 11 new referee

mentors. Of note is that four of these 11 were youth referees, looking to expand their role in the

referee community.

Last year, I indicated that we would be participating in a new pilot program with the OSA, called

Referee Coach. Unfortunately, this program was shelved by the OSA.

This season we changed systems, moving from LeagueGM to Power Up Sports for game

assignment, primarily based on the negative experience with LeagueGM in 2015. Overall this

was a very positive change. The only challenge was getting returning referees to register in a

new system at the start of the system. Once this was overcome, the season continued smoothly.

We filled 601 ERSL and OCSL assignments this year with seven no shows. In addition, for

recreational soccer, we filled 1378 assignments with zero no shows. This was much better than

the ten no shows last year.

With respect to the Snakebite tournament, we had 375 referee assignments, down from 469 last

year.



In terms of referee development, we hosted a Referee Mentor course and certified an additional

eight mentors, bringing our total to 16. We were able to field mentors for the first game for most

minis referees, as well as new entry level referees. We remained at roughly 60% of new referees

mentored, lower than I had hoped, however mentor availability became a challenge as mentors

were also officiating their own games.

Also of note, the EODSA has traditionally hosted a Coaches Conference each fall. This year, this

is being expanded to include a referee track. This will include both in class and on field training.

The focus is on youth referees to help develop strong referees for the long term. Cumberland will

be sending between five and eight referees between the ages of 15 and 18.

As I indicated last year, referee harassment is a concern of mine. The number of incident reports

identifying coaches for harassment was up this past season. Over the course of the winter, I will

be looking to find ways to help address this. In response to an overall increase in abuse of youth

referees, the Ontario Soccer Association announced new penalties for abuse of referees under the

age of 18. Starting this fall, coaches or players face an eight game suspension if found guilty,

while fines for abuse by spectators are also being set higher.

With respect to Futsal, we have sufficient trained referees for the upcoming season, so we will

not be hosting a new referee course. However, because Futsal referees are required to recertify

every two years, we will be hosting a recertification for existing Futsal referees.

As always, assistance from Alan Ellis was invaluable. His knowledge and years of experience

with the club is a huge help. He will be sorely missed in the future as he retired on October 31st.

Chris Wade

Head Referee CUSC

[email protected]




Futsal and Development League Coordinator

The position of Futsal and Development League Coordinator was established to assist the

Development League Operational Directors in the completion of their tasks.

As you might be aware, the Club is continuously evolving and has been going through many

great changes in the past few years with many more to come in the very near future. Many of us

“old die hard” have done our time and are slowly making room for the new generation. It is for

this reason I urge you, our young and maybe older parents, to make yourself available and take

on the task of ensuring this club continues to provide for our youth, young adult and even a

senior people an avenue by which they can grow within their community.

Being an Operational Director or Convener can seem overwhelming from afar but once you

become part of this great organization you will notice there are many people willing to help you

achieve your goal. Why is it considered necessary to recruit new directors and conveners? To

ensure the continuity and the delivery of quality programs provided by one of Ottawa's

prestigious soccer clubs.

I wish you will consider being part of a great team even if it is for one season. I’m sure you will

gain a new appreciation for this Club and observe the long term benefits gained by your child

and possibly yourself.

I would like, at this time, to thanks Pamela Boisvert, Senior Youth Director, Rob McCallan,

Novice, Cheryl Butler, Mini Director, and Stefany Mayer, Micro Director for their continuous

efforts throughout the year and achieving the present level of success.

Peter Mayer

Futsal and Development League Coordinator [email protected]




Equipment Manager Report

I would like to thank the volunteers that assisted throughout the year in ensuring the equipment

was handed out, sorted and returned. Without our volunteers and the dedicated equipment team

we would have a very difficult time in meeting all the requirements of maintaining uniform

distribution, equipment handout and return.

We need volunteers to distribute and collect uniforms and equipment, to launder pinnies and

keeper jerseys, to help with the inventory count, to collect the used equipment on photo days,

and other tasks, so please sign up on our website if you are able to help out.

Once again, we are fortunate to have the following sponsors: Tim Horton’s for the U5 and U6,

and MacDonald’s for the U7 and U8.

CUSC is always looking for ways to help out the less fortunate. On Photo Day weekend, our

members are encouraged to recycle their children’s gently-used soccer equipment (e.g. jerseys,

shorts, cleats, balls). But of course anytime is a good time to bring any soccer equipment you

wish to recycle to the Clubhouse.

Some highlights for this past year:

Our collection of used equipment continues to be successful and benefits those less

privileged in our local community and in places like Haiti and the Congo. Check out the

photos on our website to see how your donations have been put to good use.

This year the full uniform for our u5 and U6 group was generously provided by Tim

Horton.

Our equipment desk is open year round, distributing equipment, uniforms, awards, etc. and the

requirements are beyond those a volunteer could be asked to offer. Check the website for hours.

Vitaly Gann

Equipment Manager

[email protected]




TREASURER – 2016 ANNUAL REPORT

DRAFT FINANCIAL STATEMENTS FOR YEAR ENDING 31 OCT 2016

This report will be made available to members at our AGM.

AUDITED FINANCIAL REPORT FOR OCTOBER 31, 2015

This report will be made available to members at our AGM.



CLUB HEAD COACH ANNUAL REPORT

Dear CUSC members,

With the 2016 season behind us, and our 2017 indoor season already kicked off, I’d like to take

this opportunity to explain to you some of the developments in our technical program at

Cumberland this past year, and to share some of the direction that we have set course on and

hope to attain in the year ahead. What follows are some of the changes, additions, and

developments in our club this past season.

Indoor Program and Academy:

This winter kicks off the fifth year of our Cumberland Cobras Academy (CCA) and the seventh

year of our indoor development programs. The Development program once again merges our

well established indoor technical training programs with our growing futsal league, allowing

players the opportunity to train and play once weekly through the off-season.

In keeping with the 3 levels of soccer (recreational, competitive (cobra), and Elite (Academy))

this season we will be fielding 9 Cobra level teams, 20 Academy teams, and have around 200

futsal players. A further 90 players are signed up for the Grassroots levels (U5-U8).

Our Academy program continues to grow into a premier development destination, catered to the

strongest and most competitive players in our area. It is now put in the same sentence as perhaps

two other top clubs in the region in terms of player development, and above all coaching staff

strength. We have started to draw dozens of new players to our elite teams from other clubs, on

an annual basis, all interested in joining the Academy who’s reputation grows in stature by the

season.

Worth mentioning is U5-U8 program has been grown and revised, with a renewed focus on

giving these age groups some of the best that we have to offer. All of our academy staff coaches

have committed to working with the U5-U8 grassroots program this season, and making sure that

our youngest players have the best chance possible to build a passion for the game that will burn

for years to come. The program has over 70 players registered and counting, with a further 25 to

be joining the U8 JR Academy ranks over the winter. We have over 15 coaches working with

these groups.

I’d like to point out that this growth and the quality of these programs rests heavily on the work

of our academy coaches and the tireless efforts of our highly respected staff coaches. Above all

Stan Rozboud and Vlad Vrsecky deserve mention in a category in itself. Beyond their impressive

playing and coaching experiences and qualifications, these two coaches are rated as some of the

best young coaches even in European circles; while here in Ottawa they are greatly respected. In

our club, they are loved by many.



Staff coaches Yuuki Chartrand, Jessie Burgins, Morgan McNeil and Corina Jarrett have also

become absolutely integral to our programs, as well as several of our Academy level coaches

who work tireless at improving their abilities, and are invaluable to the program. We have had 7

Academy coaches earn their Provincial C licenses this past year alone.

Summer Academy:

This season marked the third year that an Academy tier of soccer was offered through the

summer, to continue the great work done in our winter academy programs.

Along with an always expanding pre-season portion of the season, this year we made the step to

moving all training to Millennium 6 and 7, and saw all of our U11-U17 teams training 4 times a

week (one more than last season).

In season, the teams work regularly with the academy staff, most teams benefiting from at least 2

sessions weekly with our professional staff, and many of them are now run entirely by

professional coaches. This is a milestone which just 3 years ago would have seemed impossible.

Not surprisingly, we enjoyed perhaps our most successful season in terms of results that we’ve

ever seen. The attached news article summarizes some of the successes we’ve seen this year

from a results perspective. With 5 gold medals and 3 silver medals across 10 age groups where

the ERSL shield and cup our player, our club saw unmatched success in the region. No club in

the area comes even close to those numbers in terms of result. Combined with our very high

“home grown” percentage, where the majority of our teams are comprised primarily of players

who have grown up in our club, these accomplishment are truly prideworthy.

Once again both our boys and girls oldest teams (99/00) have qualified for the OYSL next

season.

Our U14 boys’ age group continued the annual tradition of traveling to Czech Republic for an

international tournament. This year, we also began an exchange program with the Czech FA

national academies, which saw 6 players and 2 coaches travel to Ottawa for a week to live, study

and train/play with our 2001 academy boys. A week later, our 6 hosting players and one coach

travelled in the opposite direction to spend a week in Czech. The program was very well

received and we are planning to repeat it next season.

OPDL:

The Ontario Player Development League is an OSA league that aims to replace the OYSL as the

top level of play in Ontario, providing a “standards” based franchise system to clubs with good

programs for development. With 3 years now under its belt, the league is still falling

significantly short of being the top level of play, however, from a marketing perspective the

league is definitely drawing the attention of players across the region and province.



We have been in contact with the league regarding a potential franchise in the league, and the the

OSA has grown very receptive and even encouraging that we apply, following our OSA Gold

medal award this past spring. We are exploring the pros and cons of the entering the league, and

will make a decision this year as to whether or not we will join. While the idea of playing at the

what should be the highest level is appealing, there are still several draw backs that we will have

to work through. Specifically, there is a lot of cost and travel to players involved in playing the

league. Moreover, the quality of the league is not yet that much higher than what can be found

elsewhere, and our teams are regularly able to out-perform OPDL teams and clubs from the

region. Moreover, it remains questionable whether the league will help our top players gain

exposure to university and college scouts and coaches, which is where the bulk of our high level

players aim to play.

So, while our club continues to monitor the OPDL as an option, and we will above all continue

to focus on our club’s develop programs, and ensure that we produce players and teams of the

highest possible standards.

Mini Soccer (7v7 and 9v9):

For the summer of 2016, Cumberland continued its rise as one of the absolute top grassroots and

mini soccer clubs in the regions.

The highly rated U8 Jr Academy was grown to include just over 70 players, and saw these

players training and playing regularly under the tutelage of our very best staff and technical

coaches. The teams played regular festivals against OSU and WOS U8 teams, which were the

only other clubs in the region that had comparable programs. Our teams had good matches

against OSU, but generally far out performed the WOS teams even at this early age. This

season, our girls’ side was slightly ahead of the OSU teams in terms of on field results, while on

the boys’ side we were a little behind. This is usually based mainly on the specific group of

players we have in a given age group, however we are always monitoring our programs and

training regimens to see if we can’t improve something and develop the players better.

The season again saw our U9-U11 Academy teams field 2 teams at each respective age group.

The training model at the U9-U10 levels saw us training all 4 U9-U10 Academy teams at one

time, in a “station format” with staff and Academy coaches working together each session. The

practices were extended to 105 minutes, so that we could concentrate on everything from the

technical homework, to 3v1 warm-ups, followed by a formal structured training session that

included technical, tactical and games play.



The expanded U5-U7 basic program continued to make use of some of our strongest teenaged

players as technical coaches for our very youngest players. Our model where players complete 2

technical exercises each week as well as 2 game components continues to be well received by

those involved, and is being refined each year to continue our growth and improvement in these

categories.

In all, the grassroots categories are seen almost exclusively by our staff and technical coaches all

the way through U8. These programs accounted for over 800 registrations this summer alone,

and as such over a quarter of the overall club, which bodes well for the future.

Coaches Development:

Coach development sessions were offered again as they have been in previous years, including

the newly reformatted OSA clinics, indoor development sessions, and pre-season coaching

clinics. A highlight being the well-received technical and tactical sessions run by national FA

coaches from the Czech Republic including Tomas Maruska, who delivered well received

sessions on teaching tactics in training both in the spring and the fall.

Also, merging all Academy, grassroots, Jr Academy, and cobra/rec league development sessions

into one location at Millennium 6 and 7, allowed all levels at the club to leverage the best

coaches we have available. Coaches and players all interacted and trained together on a weekly

basis, and this allowed us to continually re-align our programs and methods, and make sure all

coaches were regularly shown how the staff coaches would like them to work.

A continued emphasis was kept this year, on maintaining consistent and specific tactical

mandates across the club at the competitive levels, asking all teams to play the same formations,

and teach the same principles of play across the entire club.

The winter programs continue to improve our coaching standards as well, with our staff coaches

present at the great majority of competitive games as well as almost all training sessions, which

gives us a very unified coaching style across the club. Coaches are able to see how our staff

coaches coach in games and training, hear what is stressed, and how we expect the teams to play.

These trends are then continued through the summer in a more unified way. The result has been

some very nice soccer which also happens to win some games.

The enormous increase of professional coaching sessions for our teams and players also

continues to have a great effect on coach development through the club. With our professional

coaching staff working with age groups from U5-U15 on a weekly basis, coaches are regularly

able to work with and learn from the staff coaches in the club. As mentioned, our staff coaches

now work with all “development” players U5-U8, cobra teams and or players wishing to train

U9-U17 on a weekly basis, and academy teams and players several times weekly.



Outlook:

This marks the end of my 8th year at the club, and I am pleased to see how far our club has come

in that time. Every year we make marked strides forward, and I am convinced this is primarily

thanks to the values behind what we are doing. I see our coaches from the top down, hold to very

high moral standards, a growth mind set, great work ethic, while enjoying every moment on the

field. As such, our programs continue to accomplish their mandate to create good people first,

and good players second, and it is all happening in a very fun, positive, and uplifting

environment.

Given all of this, and given the competing programs and coaches available at other clubs in the

region, I can say that we can confidently look anyone in the eye, and match up our programs to

any other club in the region, including some that are over twice our size. While our focus is

never solely on results, even a cursory glance at the end of the season standings across the region

will confirm the growth of the club’s programs and progress. This is a consistency that was

unmatched in the region this season. The attached newspaper article highlights some of these

accomplishments explicitly.

And while we enjoy these small achievements as they come, we are back on the field as we

speak, with eyes and hearts wide open, aiming to improve our coaches, programs, and players

with every single day.

I’d like to thank all of our coaches for their unbelievable work and dedication once again. I am

very proud to work with you all. I hope we can continue to pull together and continue growing

into an organization, community and family that sets the standard both on the field of play and

off of it.

I cannot imagine working with a different club in this region, and I look forward to every

moment spent with our players and coaches, especially when it’s on the field playing and

training.

Thank you to our hard working board of directors, and to you members for your trust and support

this past year. I look forward to helping all of you make CUSC stronger with each day.

Sincerely,

Pavel Cancura

Club Head Coach



AMENDMENTS TO THE CONSTITUTION

Proposal #1 - Article 5.1.a. – Board Composition

CUSC Board Motion (#2016-09-05) To amend the CUSC Constitution to remove the

Micro, Mini, Novice, Senior Youth, Adult, Representative, Volunteers and Facilities

Director and add two Director at Large positions effective at the 2016 AGM.

Rationale: Currently, Board meetings are held, and decisions are often made, without

100% of the Directors in attendance. Downsizing the Board will make it will more

efficient. The “administrative” and “operational” duties of the eliminated Director

positions will be done in the CUSC office by the Club Administrator allowing the Board

to concentrate on more “strategic” issues.

Consequential amendment to Article 5.1.a. – Board Composition: to revise the numbering of

the Board positions if the above motion is accepted by the CUSC membership.

Consequential amendment Article 5.1.3. – Election and Term: to remove the eliminated Board

positions and add the two Directors at Large.



MEETING ATTENDANCE

Directors

Position Board

meetings

attended

Strategy

meeting

attended

2015

AGM

attended

Total

meetings

attended

%

Anatoly Gann President 9/9 1/1 1/1 11/11 100%

Chris Engbers Vice

President 9/9 1/1 1/1 11/11 100%

Karen Gallant-Mayer Treasurer 7/9 1/1 0/1 8/11 72%

Dian Hardiman Secretary 9/9 1/1 1/1 11/11 100%

Stefany Mayer Micro 7/9 0/1 1/1 8/11 72%

Cheryl Butler Mini 6/9 1/1 1/1 8/11 72%

Don Daniels Webmaster 9/9 1/1 1/1 11/11 100%

Robert McCallan Novice 9/9 1/1 1/1 9/11 82%

Pamela Boisvert Senior Youth 7/9 1/1 1/1 9/11 82%

Sonya Schrum Facilities 7/9 0/1 1/1 8/11 72%

Nadine Trépanier-

Bisson Volunteers 2/9 0/1 0/1 2/11 18%

Carlos Conde Strategic 3/9 1/1 1/1 5/11 45%

Stephen Robert Cobras 9/9 1/1 1/1 11/11 100%

Alan Ellis Administrator 9/9 0/1 0/1 9/11 82%

Chris Wade Head Referee 5/9 0/1 1/1 6/11 55%

Pavel Cancura Head Coach 7/9 1/1 1/1 9/11 82%

Pete Mayer Coordinator 7/9 0/1 0/1 7/11 63%



ELECTION OF THE 2017 BOARD OF DIRECTORS

Position For a term of… Known incumbents

President 2 years Anatoly Gann

Treasurer 2 years Karen Gallant-Mayer

Secretary 2 years

Director at Large 2 years

Director at Large 2 years

Note: The incumbents for some of these positions may not present themselves for re-election.

Copies of the duties, activities and timelines for the various Board positions are available upon

request from the Secretary by emailing [email protected].


Documents

ANNUAL GENERAL MEETING - Cumberland United Soccer Club AGM Booklet.pdf · We had a record number of teams at our Snakebite tournament. It is a very popular tournament It is a very