RFQ1600005

ANNOUNCEMENT

REQUEST FOR QUALIFICATIONS (RFQ)

NO. RFQ1600005

Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service

I. BACKGROUND

The Metropolitan Transit Authority (METRO) of Harris County, Texas requests Statements of Qualifications (SOQ’s) from qualified contractor teams to design, install and maintain for a ten (10)-year period, a lighting system for specified METRO facilities that will result in total cost and energy savings. Advanced experience in this area is mandatory.

The team/firm selected to provide these services will have considerable experience in all of the following disciplines:

Engineering/Design Installation Project Management Energy Performance Contracts

The performance period for this contract will be ten (10) years from date of contract execution. Services thereunder will be utilized on an “as needed” basis.

A firm is prohibited from proposing both as prime and as a subcontractor in response to this RFQ.

II. STATEMENT OF QUALIFICATIONS REQUIREMENTS/EVALUATION CRITERIA

Respondents wishing to be considered for award of Enhanced Lighting Rehabilitation and Maintenance: Lighting as a Service, set forth in this RFQ, must submit seven (7) copies of an SOQ, not-to-exceed five (5) typewritten pages each (12 point, Arial font; double-sided pages), describing its interest and the qualifications of the team and key personnel. The SOQ must include an organization chart (not counted in the 5 pages) and identify all team participants and all proposed subconsultants and/or subcontractors, and their responsibilities. Also, a copy of a single Standard Form 330, Part I for the prime, as well as copies of a Standard Form 330, Part II for each and every firm identified as a team participant in the SOQ (not counted in the 5 pages), must accompany each copy of the SOQ. Firms listed as small businesses must have certification documentation attached (not counted in the 5 pages) that demonstrates their small business status. In Section E of the Form 330, resumes shall be organized in alphabetical order by last name and irrespective of firm affiliation. In keeping with the core requirements listed above, the SOQ shall address the following METRO criteria and shall be supported by the Standard Form 330. The evaluation criteria are identified with relative weights adding up to 100 points. Submittals should be organized under the following headings and should address each topic to demonstrate the ability to meet the stated qualifications.

1. (35 points) PROFESSIONAL QUALIFICATIONS OF THE PROPOSER and SUBCONTRACTOR(S):

Professional qualifications and demonstrated experience of the proposed project manager (team leader), along with other key team members. The teams/firms must have personnel qualified by specialized education, training and experience and be directed by their Licensed Professional Engineer(s), State of Texas, civil engineer or other METRO-approved professionals as appropriate;

The selected firm shall also have the ability to interface with METRO’s online management programs; and Past experience and satisfactory performance on contracts with METRO, FTA, public agencies, approval authorities,

and private industry in the areas of work described in the attached scope of services, quality of work, and compliance with performance schedules.

2. (25 points) QUALIFICATIONS and REFERENCES OF KEY PERSONNEL FROM CLIENTS OF RECENT SIMILAR PROJECTS:

Professional qualifications, responsibilities and experience of the proposed project manager and other key personnel, including subcontractors’ personnel. Indicate only staff to be directly involved with the project.

Provide two (2) professional references for all key personnel from previous clients’ managers who have a direct knowledge of their work on recent (past 5 years) similar assignments. For each professional reference provide: the individual’s name and phone number, the individual’s title on referenced project, name and location of referenced project, a time frame and the nature of the proposed individual’s work on each referenced project;

Key personnel’s management philosophies and procedures for the consultant’s approach to the work. Demonstrate the respondent and its team members’ knowledge and experience with local conditions and agency

requirements that affect the project (including local and state agency coordination). Demonstrate the respondent’s or proposed subconsultant(s)’/subcontractor(s)’ knowledge and understanding of the

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3. (25 points) FINANCIAL QUALIFICATIONS:

The financial viability of the entity proposed to provide technical and financial guarantees, as well as other entities proposed to participate in project.

Provide audited financial statements including income statement, balance sheets, and statements of changes for three (3) most recently completed fiscal years.

If audited financial statements are not available, provide evidence of the level of third party review of the financial statements.

The financing capability of the respondent. The respondent should provide information that documents sources of proposed financing and specific projects that have used proposed financing sources.

References from subcontractors used on previous jobs to indicate fiscal responsibility. The willingness to adhere to METRO’s standard contract terms and conditions.

4. (10 points) PROJECT MANAGEMENT QUALIFICATIONS

Ability to assign responsibility and coordinate the detailed utility audit project and installation for management of the following project phases:

o Engineering and design o Procurement o Installation o Commissioning o Monitoring and verification o Operations and maintenance, if required

Ability to adhere to project schedules and complete all phases of the performance contracting program process in a timely manner.

5. (5 points max) Small Business Participation

Small Business Participation – Pass/Fail

Respondents are required to demonstrate their commitment to meet or exceed the Small Business participation goal using acceptable certified Subcontractors.

Proposals will be evaluated on a Pass/Fail basis in regards to Small Business goal commitment. Respondents that fail to commit to the Small Business goal will be deemed nonresponsive and no further

consideration will be given to their proposal. Respondents who commit to the Small Business goal will be deemed responsive and their proposal will continue in

the evaluation process. Proposers will not receive any points. Respondents who commit to exceeding the Small Business goal will continue in the evaluation process and may

receive up to 5 points. The determining factors in awarding any of the 5 points include, but are not limited to:

o Past compliance with the Small Business Enterprise (SBE) Programo Satisfactory completion of all administrative requirements of the SBE Programo Exceeding the specified SBE goal

III. SMALL BUSINESS AND DISADVANTAGED BUSINESS ENTERPRISE PROGRAMS

1. The Metropolitan Transit Authority of Harris County, Texas (METRO) has implemented a Small Business Enterprise Program, hereinafter referred to as the Program, for small businesses attempting to provide goods and/or services as prime contractors to METRO or as subcontractors to other prime contractors to METRO. It is the policy of METRO to promote equal opportunity and nondiscrimination in all of its procurement matters in accordance with state and federal law. The Program seeks to provide METRO certified Small Businesses (SBE) and Texas Unified Certification Program (TUCP) certified Disadvantaged Businesses Enterprises (DBE) a full and fair opportunity to participate in METRO projects through race-gender neutral means. The Small Business Enterprise Program shall not be used to discriminate against any person or company or group of persons or companies because of race, color, religion, sex, age, disability or national or ethnic origin. Each bidder, proposer, contractor and subcontractor shall comply with this nondiscrimination requirement.

2. The Small Business Enterprise Program is a separate program from METRO’s Disadvantaged Business Enterprise (DBE) Program which is administered by the federal government and applies to federally funded projects. METRO’s DBE Program can be found at http://www.ridemetro.org/Pages/SmallBusiness.aspx Business Program.

3. Nothing in the Small Business or Disadvantage Business Enterprise Programs should be construed to give a Bidder or Proposer a property interest in a proposal, bid or contract prior to the Board of Directors’ award of the contract and compliance with all statutory and legal requirements.

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4. METRO has established a Small Business Contract Goal for this Solicitation. The Small Business Contract Goal may be satisfied by utilizing METRO certified Small Businesses or TUCP certified Disadvantaged business enterprises or a combination of both. All references to Small Businesses include Disadvantaged Businesses. The Small Business Contract Goal for Small Business participation is:

35%

5. Small Business Goal Commitment for the Small Business Goal listed in #4 above

a. IF A SMALL BUSINESS GOAL IS LISTED ABOVE, PROPOSERS/BIDDERS ARE REQUIRED TO DEMONSTRATE A COMMITMENT TO THE SMALL BUSINESS PARTIICPATION GOAL IN ORDER TO BE CONSIDERED IN THE EVALAUTION PROCESS. IF THERE IS NO SMALL BUSINESS GOAL LISTED ABOVE, SMALL BUSINESS PARTICIPATION IS ENCOURAGED.

b. If a Small Business Goal is established in item #4 above, Bidders/Proposers that fail to commit to the Small Business goal will be deemed nonresponsive and no further consideration will be given to their bid/proposal.

c. Noncertified Small Business or TUCP Disadvantaged Business Enterprise Primes must subcontract at a minimum the Small Business Contract Goal percentage to certified Small Business, TUCP Disadvantaged Business Enterprise firms or a combination of both in order to satisfy the Small Business Contract Goal requirement.

d. The performance of a METRO Small Business or TUCP Disadvantaged Business Enterprise Prime may satisfy the Small Business Contract Goal requirement if:

i. The SBE/DBE Prime self-performs at a minimum the Small Business Goal percentage

Example: SB Goal is 35%, If the SBE/DBE Prime self performs 35%the Prime has satisfied the 35% SB goal commitment

ii. The SBE/DBE Prime combined with a SBE/DBE subcontractor performs at a minimum the Small Business Goal percentage

Example: SB goal is 40%SBE/DBE Prime self performs 35% SBE/DBE subcontractor performs 5%

The Prime has satisfied the 40% SB goal commitment

iii. The SBE/DBE Prime cannot self-perform 100% of the contract and must subcontract to SBE/DBEs and/or non-SBE/DBEs at a minimum the Small Business Goal percentage

Example: SB goal is 35%SBE/DBE Prime self performs 65%Subcontractors (certified and/or noncertified) performs 35%

The Prime has satisfied the 35% SB goal commitment

iv. Joint Venture Contractors with SBE/DBE partners will count towards the Small Business Goal only for the percentage of the SBE/DBE partner.

Example: Joint Venture = 1 - Non-SBE/DBE partner @ 50% of Joint Venture1 - SBE/DBE partner @ 50% of Joint Venture

Joint Venture is performing 30% of the contract = 15% SB participation

v. Joint Ventures and their partners are prohibited from submitting as a Prime and as a Subcontractor on the same submission.

Example: Joint Venture submits as a Prime

Joint Venture partners are listed as subcontractors on the same submission

e. All Prime Contractors, whether SBE/DBE or non-SBE/DBE must always self-perform at a minimum 30% of the contract regardless of the Small Business Goal percentage

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f. Bidders/Proposers are prohibited from multiple submissions of bids or proposals, i.e. submitting as a Prime Contractor in one submission and as a Subcontractor in another submission for the same project. Such multiple submissions may result in the disqualification of all submissions where the Bidder/Proposer is listed.

g. Agreements between a Bidder/Proposer and a Small Business Enterprises or Disadvantaged Business Enterprises in which the SBE or DBE promises not to provide subcontracting quotations to other bidders/proposers shall be prohibited.

h. SBEs and DBEs are limited to submitting as subcontractors on only four (4) bid/proposal submissions for the same project. Failure to adhere to this four (4) bid/proposal limit may result in the disqualification of the offending SBE or DBE from all bids/proposals.

6. Required Small Business Documents

a. Contractor Utilization Plan

i. For all contracts with or without a Small Business contract goal, METRO requires that every bidder or proposer submit a Contractor's Utilization Plan (the ‘Plan’) when submitting its bid or proposal or response to request for qualifications.

ii. If applicable, the Plan should set forth how the Small Business Contract Goal for the proposed project is to be met. The Plan will be used by METRO as a factor in evaluating whether a Proposer has complied with the requirements of the Program to satisfy the Small Business Contract Goal.

iii. If the small business participation submitted by the bidder/proposer does not meet the Small Business Contract Goal, if any, the bidder/proposer will be deemed non-responsive and will not be considered for contract award.

iv. Failure to submit a complete the Plan, for contracts with Small Business Goals, will result in bid/proposal being deemed non-responsive and will not be considered for contract award.

v. The Contractor's Utilization Plan must include the following:

1. A simple, straight-forward statement outlining subcontractor participation regardless of certification, inclusive of scope, responsibilities and percentage of work.

2. Materials and supplies shall be counted towards the small business goal as follows:

a. 100 percent of the cost of materials or supplies purchased from a small business manufacturer can be applied towards the Small Business goals of this contract. A manufacturer is defined as a firm that operates or maintains a factory or establishment that produces, on the premises, the materials, supplies, articles, or equipment of the general character described by the scope and/or specifications of the contract.

b. 60% of the cost of materials or supplies purchased from a small business regular dealer can be applied towards the Small Business goals of this contract. A regular dealer is defined as a firm that owns, operates, or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the scope and/or specifications of the contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business.

3. Copies of documents demonstrating that each small business team member is acceptably certified as either a METRO certified Small Business or TUCP certified Disadvantaged Business Enterprise, and verifying that such certification is current as of the date of submission.

METRO accepts the following certifications:

SBE - Metropolitan Transit Authority of Harris County (METRO) DBE - City of Houston/Texas Unified Certification Program (TUCP) DBE - City of Austin DBE – Corpus Christi Regional Transportation Authority DBE – North Central Texas Regional Certification Agency DBE – South Central Texas Regional Certification Agency Texas Department of Transportation (DOT) approved DBE certification

METRO does not accept the following certifications:

State of Texas HUB (Historically Underutilized Business)

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Minority Business Enterprise only Women Business Enterprise only City of Houston Small Business certification only

If a proposer/bidder submits plans to add a firm as part of its small business participation that is not yet certified as referenced above, that firm must be either METRO Small Business or TUCP Disadvantaged Business Enterprise certified prior to the bid/proposal submittal date. Firms certified after the bid/proposal submittal date will not be counted towards the Small Business goal commitment. Additional Small Business certification information and forms may be found at METRO’s website: http://www.ridemetro.org/Pages/SmallBusiness.aspx.

4. When requested, a timeline for performance by subcontractors.

5. Signature of the Bidder/Proposer

vi. When Small Business Goals have been established, the Contractor shall adhere to the Plan submitted unless a waiver is received from the Office of Small Business. Any changes in the Plan regarding the proposed use of certified subcontractors in discharging the contract duties must be approved by the Office of Small Business. The approval of the Office of Small Business will not be unreasonably withheld upon a showing of good cause to make the change.

vii. When adding a certified subcontractor to the ‘Plan,’ with Small Business Goals, the Contractor must submit a copy of the subcontract agreement to the Office of Small Business within fifteen (15) days of receiving approval from the Office of Small Business.

b. Business Assurance Statement (BAS)

i. Bidders/Proposers are required to submit an executed Business Assurance Statement with their bid/proposal when Small Business Goals have been established.

ii. Bidders/Proposers must enter their Small Business Goal commitment. This includes the SBE/DBE Prime’s participation if applicable.

iii. Bidders/Proposers must enter into agreements with the subcontractors listed on the Plan.

iv. Bidders/Proposers must include the BAS clauses in their subcontractor agreements

c. Letter of Intent (LOI)

i. Bidders/Proposers are required to submit Letters of Intent for all subcontractors when Small Business Goals have been established.

ii. The Letters of Intent must be executed by the Prime and Subcontractor

d. Contractor Utilization Plan Pledge

i. Bidders/Proposers are required to submit an executed Contractor Utilization Plan Pledge (Pledge) with their bid or proposal when Small Business Goals have been established.

ii. Bidders/Proposers must pledge prompt payment to all subcontractors

iii. Bidders/Proposers must affirm adherence to METRO’s Nondiscrimination Mandate

iv. When applicable, Bidders/Proposers must pledge prompt payment of retainage

v. Bidders/Proposers must include the Pledge clauses in their subcontractor agreements

7. Incentives Utilizing Small Businesses

a. Fees for Solicitation Documents. Submitters making a valid bid and participating in the Program will receive a refund for up to seven (7) sets of documents purchased from METRO.

b. Bid Security / Bond. A bid security will no longer be required except for federally funded installation solicitations exceeding $100,000.

c. METRO's Incentives. METRO may utilize other incentives, as set forth in the bid specifications or request for proposal, as it determines appropriate.

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8. METRO encourages Contractors to use financial institutions owned and controlled by socially and economically disadvantaged individuals. A listing of such institutions may be found at: www.federalreserve.gov/releases/mob/current/default.htm

IV. PROTESTS

Any protest of the Request for Qualifications shall be submitted for resolution to the Chief Procurement Officer. Such protest shall be in writing and shall be supported by the information set forth in Chapter 12 of METRO’s Procurement Manual to enable the protest to be considered. A protest will not be considered if it is insufficiently supported or it is not received within the time limits specified herein. A protest based upon terms, conditions or form of a proposed procurement action prior to submission of qualifications, shall be submitted so that it is received by the Chief Procurement Officer no later than five (5) calendar days prior to the specified date for submission of qualifications. For a protest concerning award decision, including evaluations, the initial protest must be received by the Chief Procurement Officer not later than five (5) calendar days after the interested party knows, or through exercise of reasonable diligence should have known, whichever is earlier, of the grounds for the protest. Each protest will be processed in accordance with METRO’s Protest Procedures located in Chapter 12 of METRO’s Procurement Manual. A copy of the procedures will be provided to the protester upon written request to METRO’s Chief Procurement Officer. A written final determination on any protest will be rendered by METRO’s President & Chief Executive Officer and will be provided to the protester as soon as practicable. Federal Transit Administration (FTA) Circular 4220.1F, paragraph 7L, addresses bid protests. A copy of this paragraph will be provided to the protester upon written request to METRO. Review of a protest by FTA will be limited to a grantee’s failure to have or follow its written protest procedures or its failure to review a complaint or protest or violation of federal law or regulation. An appeal to FTA must be received by the cognizant FTA regional or Headquarters Office within five (5) working days of the date the protester learned or should have learned of any adverse decision by METRO, or other basis of appeal to the FTA. Violations of a specific federal law or regulation will be handled by the complaint process stated with that law or regulation. Alleged violations on other grounds are under the jurisdiction of the appropriate state or local administrative or judicial authorities. The protestor must exhaust its administrative remedies by pursuing METRO’s protest procedures to completion prior to appealing METRO’s decision to the FTA.

V. CERTIFICATION

By submitting a SOQ in response to this announcement, a respondent is certifying that neither its firm nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from participation in this procurement process by any federal department or agency. Further, if any of the aforementioned situations occurs during the course of the procurement, the respondent is required to inform METRO thereof.

VI. PROHIBITION ON LOBBYING

No respondent shall, directly or indirectly, engage in any conduct (other than the submission of the proposal or other prescribed submissions and/or presentations before the Evaluation) to influence any employee of METRO or any member of the Metropolitan Transit Authority Board of Directors concerning the award of a contract as a result of this Solicitation. Violation of this prohibition may result in disqualification of the proposer from further participation in future METRO solicitations or contracts.

VII. SUBMISSION OF STATEMENTS OF QUALIFICATIONS

1. Statements of Qualifications (not to exceed five (5) type written pages), with an accompanying organizational chart and Standard Form 330, Part I (prime) and Part II (each sub-consultant), will be accepted until 2:00 P.M. local time (CDT), on Wednesday, May 11, 2016, at the address listed below:

Ms. Prinscella AbbsReference: RFQ No. RFQ1600005Metropolitan Transit Authority (METRO)Plan Room, 2nd Floor1900 MainHouston, Texas 77002

P. O. Box 61429 (by mail)Houston, Texas 77208-1429

2. In an effort to promote greater use of recycled and environmentally preferable products and minimize waste, all proposals submitted should comply with the following:

All submittals and copies should be printed on recycled paper with a minimum post-consumer content of 30% or on tree-free paper (i.e., paper made from raw materials other than trees, such as kenaf.) All proposals should note the level of recycled content contained in the paper being used.

Unless absolutely necessary, all Proposals and copies should minimize or eliminate the use of non-recyclable or non-reusable materials, such as plastic report covers, plastic dividers, vinyl sleeves and GBC binding. Three-ringed binders, glued materials, paper clips and staples are acceptable.

Respondent should submit materials in a format that allows for easy removal and recycling of paper materials.

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Respondent are encouraged to use other products that contain recycled content in their proposal documents. Such products may include, but not limited to, folders, binders, paper clips, discs, envelopes, boxes, etc. Where appropriate, Respondent may wish to note which products in their proposal are made with recycled materials.

Unnecessary samples, attachments or documents not specifically asked for should not be submitted with the Proposal.

VIII. PRE-SUBMITTAL BRIEFING

A pre-submittal briefing will be held at METRO’s Administrative Office Building, Conference Room 6018A-6019, located on the 6 th floor at 1900 Main Street, Houston, Texas on Wednesday, April 27, 2016, at 10:00 AM local time (CDT). All interested firms are encouraged to attend.

IX. QUESTIONS

Written questions will be accepted until Friday, April 29, 2016, at 4:30 PM local time (CDT).

X. EVALUATION/SOURCE SELECTION

1. Selection of a firm to provide the services required herein may be made by an Evaluation Committee. The Evaluation Committee will determine the most qualified firm(s) through validation of factors in described above and oral presentations, if necessary. If the decision is made to conduct oral presentations, oral presentations will be made accordingly.

2. The evaluation process may include the participation of an Oral Presentation Committee; an Executive Selection Committee, or a Board Selection Committee. The participation of the Executive Selection Committee or the Board Selection Committee may occur at the beginning of the evaluation process, foregoing an Evaluation Committee of staff members all together, or to become involved after the Evaluation Committee has made an initial shortlist. Board members may elect to participate as scoring members or non-scoring observers in any of these committees.

3. Following the evaluation of qualification submittals for Enhanced Lighting Rehabilitation and Maintenance: Lighting as a Service, METRO may, at its sole discretion:

a. Invite a short list of qualified Respondents to participate in oral interviews;b. Take no further action; orc. Modify (expand or reduce) the Scope of Services (attached) and issue a Request for Proposal based upon the

modified scope;d. Select the successful firm(s) without further discussion; ore. Conduct discussions in writing

XI. APPROVAL OF CONTRACT

If required by the METRO Procurement Manual, award of a Contract evolving from this solicitation shall be contingent upon the prior receipt of written approval from the METRO Board of Directors. No contractual agreement shall be binding on METRO until this approval has been obtained. It shall be the responsibility of firms responding to this solicitation to monitor Board award decisions. All persons and/or entities responding to this Solicitation hereby acknowledge the contract award requirement enumerated in this Paragraph. Anticipated Board Items are posted on METRO’s web site at: http://www.ridemetro.org/Pages/BoardMeetingsAndNotices.aspx

XII. PUBLIC NOTICE OF SOLICITATION RESULTS

The anticipated METRO Board meeting month for approval of a contract resulting from this solicitation will be forthcoming. It is the responsibility of the bidder to check METRO’s website for notices on the specific dates for METRO Board meetings. All bidders of this Solicitation and METRO hereby agree that this provision shall serve as the minimum required action by the bidder toward exercising due diligence in obtaining the results of this Solicitation. The requirement of approval by the METRO Board of Directors for any particular solicitation is dependent upon several factors. However, all bidders shall be required to check the METRO web site regarding whether or not the solicitation associated with their bid requires approval by the METRO Board of Directors. All persons and/or entities responding to this Solicitation hereby acknowledge the Public Notice of Solicitation Results enumerated in the Paragraph. METRO Board meeting notices are posted on METRO’s web site at:http://www.ridemetro.org/Pages/BoardMeetingsAndNotices.aspx

XIII. CONFLICTS DISCLOSURE

Vendors doing business with METRO or seeking to do business with METRO are required to file a completed questionnaire (FORM CIQ) disclosing the vendor’s affiliations or business relationship with any Board Member, local government officer (or his or her family member). Form CIQ is available on METRO’s web site at: http://www.ridemetro.org/Pages/ConflictsDisclosure.aspx.

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ATTACHMENT A

SCOPE OF SERVICES

Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service

1.0 GENERAL

1.1 The Metropolitan Transit Authority (METRO) requires the services of a qualified contractor to design, install, and maintain for a (ten) 10-year period, a lighting system for the specified facilities that produces total cost and energy savings. METRO expects that the contract costs will be financed through operating expense savings.

2.0 BACKGROUND

2.1 METRO owns and operates large number of facilities. Facilities included in this project consist of Transit Centers, Park and Rides, Bus Operating Facilities, and Support Facilities. On average most facilities were constructed in the early ‘80s and ‘90s and are illuminated by High Pressure Sodium (HPS), Metal Halide (MH) lamps, and other now-outdated high wattage lamps.

2.2 METRO has established an energy conservation policy to reduce power consumption by thirty-seven (37) percent in ten (10) years to comply with a State mandate.

2.3 The intent of this project is to cut down the energy consumption by replacing all lamps with high efficiency lamps without compromising IESNA illumination standards. In general, this project consists of determining which type of lamp, at all facilities, would be an exact fit for this purpose, install, and maintain for a 10-year period.

3.0 PROJECT OBJECTIVES

3.1 Improve lighting for comfort and safety

3.1.1 Increased visibility for, and efficacy of, security cameras and policing

3.1.2 Increased customer safety

3.2 Operating Cost savings.

3.3 Reduced energy consumption

3.3.1 Given relatively equal cost savings opportunities, the most effective energy efficient opportunity will be preferred

3.4 Risk and maintenance assumption by contractor through performance contracting.

3.4.1 Guaranteed energy consumption savings

3.4.2 Access to best and newest available technology without the associated risk and maintenance concerns

3.4.3 Avoid METRO maintenance of new technology equipment

3.4.4 Installation of quality equipment

3.5 Installation of non-proprietary system.

3.5.1 Position METRO to a similar procurement arraignment at the end of the contract term such that bidders are on equal footing

3.6 Improve reporting of real time information for light fixture outages, power consumption, and asset management of sites.

4.0 PERIOD OF PERFORMANCE

4.1 The period of performance is multi-year, extending for 10 years after the date final completion and acceptance of the lighting system.

5.0 DELIVERY SCHEDULE

5.1 Installation of all lighting solutions within agreed schedule from date of award.

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5.2 Maintenance of all lighting solutions installed from date of installation through the term of the contract.

5.2.1 Two (2) business-day repair time for reported light and lighting control outages

5.2.2 A 48-hour repair time in response to data management and low light level

6.0 LIGHTING PERFORMANCE FOR EXTERIOR LIGHTING

6.1 These requirements apply to all exterior lights for all sites including public facilities, support facilities, and bus operating facilities.

6.2 The contractor shall provide the required lighting levels throughout the sites regardless of current levels. Areas shall include, but are not limited to all exterior areas where fixtures are maintained or replaced as part of this contract. Include all fixture supports, conduit, wiring and any other items associated with adding new fixtures.

6.3 The design-supply-install-maintain solution for replacing fixtures shall be in accordance with the Commercial Building Energy Alliance (CBEA) except where noted below:

6.3.1 The energy conservation maximum of 0.18 W/sf, as noted in 1.5 A of the CBEA specification, is not required. Rather, energy use shall be evaluated within the financing and lifecycle cost calculation of the proposed system

6.3.2 In reference to the lighting requirements in section 1.5C of the CBEA specification, METRO standards shall supersede the CBEA specification in that the lighting provided must conform to the maintained average and minimum illumination level requirements in METRO’s Design Criteria

6.4 CBEA Requirements (METRO standards shall supersede the CBEA specification where applicable):

6.4.1 Light Loss Factors (LLF)

6.4.1.1 Assume Luminaire Dirt Depreciation (LDD) Use http://www.epa.gov/airtrends to determine the particulate matter (PM) for the site and determine the applicable LDD for the site based on the PM per RP-20.• .090 for all luminaires

6.4.1.2 Assume the following Lamp Lumen Depreciation (LLD)Estimated LLD values at fluorescent/induction (70 percent of rated life) and LEDs (70 percent of initial light output) for the light sources allowed within this specification:• 0.92 for fluorescent luminaires• 0.70 for LED-dedicated luminaires• 0.60 for induction luminaires

6.4.2 Luminaire Ambient Temperature Factor (LATF)

6.4.2.1 Assume the appropriate effects from temperature on the lumen output of the luminaire.

6.4.2.2 Locations where the mean number of days annually with a minimum temperature equal or less to 0° C (32° F) number more than 120 are considered ‘COLD’ places. Use a LATF of:• 0.80 in the fluorescent calculations• 0.80 in the induction calculations• 1.0625 in the LED calculations

6.4.3 Computer-generated photometric analysis of proposed lighting at time of initial installation

6.4.4 Computer-generated photometric analysis of proposed lighting at year ten (10) (end of contract period), defined as assuming numerous thousands of hours of operation, specified by site) of the lighting installation. Submittal should include the following requirements:

6.4.4.1 Provide horizontal illuminance measurements in foot-candles

6.4.4.2 Spacing between measurement points shall be 10 foot on center

6.4.4.3 Computer calculations should use the LLF values as specified above

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6.5 LED Product Data: Luminaire Lighting Facts Label (www.li gh tin gf a cts. com ).

6.5.1 It is acknowledged that a label is not possible for every possible configuration of a product line. However, the label is important. The Contractor shall use products ONLY from manufacturers who display the label on at least one luminaire they manufacture

6.5.2 Luminaire photometric reports per IES LM-79, including laboratory name, report number, date, luminaire catalog number, luminaire, and light source specifications

6.5.3 A minimum of 6,000 hours of continuous operation of the LEDs at three different temperatures in accordance with LM-80

6.5.4 Provide safety certification and file number as required for the luminaire family which shall be listed, labeled, or identified in accordance with NFPA 70

6.6.5 LED Luminaire Warranty - Provide a comprehensive written 10-year warranty (see Section 17.0 of this scope)

6.6 Luminaire General Requirements

6.6.1 The luminaire shall have an initial luminaire efficacy greater than 60 lumens per watt (lm/W)

6.6.2 Electrical system cavity shall be wet-location rated and be field accessible for service or repair needs

6.6.3 Optical cavity shall be a minimum IP-65 in accordance with IEC 60529

6.6.4 If a lens not integral to an LED is used, the luminaire optical enclosure (lens/window) shall be constructed of a one piece, UV resistant, clear, polycarbonate, acrylic or glass, sealed to IP-65

6.6.5 Total Harmonic Distortion less than or equal to 20 percent at full input power across the specified voltage range

6.6.6 Shall comply with FCC 47 CFR part 15 non-consumer radio frequency interference standards

6.6.7 Drivers shall have a minimum efficiency of 85 percent at specified loading

6.6.8 Drivers shall have a starting temperature -40° C

6.6.9 Input voltage shall be capable of 120-277, or 480 (±10 percent) volt, single phase

6.6.10 Power supplies may be UL Class I or II output

6.6.11 Driver must be RoHS compliant

6.6.12 Luminaire shall be DLC certified (Design Lights Consortium). METRO realizes that low lumen versions of luminaires may not meet DLC

6.6.13 Surge Protection:

6.6.13.1 The system must survive 250 repetitive strikes of ‘C Low’ (C Low –6kV/1.2 x 50 μs, 10kA/8 x 20 μs) waveforms at 1 minute intervals with less than 10 percent degradation in clamping voltage

6.6.13.2 ‘C Low’ waveforms areas defined in IEEE/ASNI C62.41.2-2002, Scenario 1 Location Category

6.6.14 BUG Rating ≤G3

6.7 Light source requirements under paragraph 2.2 of the CBEA specification shall be modified such that all luminaires used on the project shall be of a single, nominal CCT between 4000K and 5000K. All luminaires chosen shall have a CRI of greater than or equal to 80.

6.8 Lighting system shall provide emergency egress lighting as required by the building codes as part of the lighting system upgrade. Show new emergency egress lighting levels along the path of egress through the use of the lighting analysis software.

6.9 Where new or existing fluorescent fixtures are to be used for functional lighting, verify that the fixtures provide adequate lighting levels per METRO and CBEA or IESNA standards for the ambient temperature variation of the Houston area. Provide the detailed calculation showing the de-rating values used to determine the total Light Loss Factor (LLF). These variables include:

6.9.1 Luminaire Ambient Temperature Factor (LATF)

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6.9.2 Luminaire Dirt Depreciation (LDD), and

6.9.3 Lamp Lumen Depreciation (LLD)

6.9.4 If higher de-rating factors are used, then provide temperature testing data for fluorescent fixtures showing the lumen output of fixture as it relates to outside ambient temperature

6.10 All non-LED exit signs shall be replaced with new LED exit signs.

7.0 LIGHTING PERFORMANCE FOR INTERIOR LIGHTING

7.1 This section applies to all interior lights for all sites including public facilities, support facilities, and bus operating facilities.

7.2 The Contractor shall provide the required lighting levels throughout the sites regardless of current levels. Areas shall include, but are not limited to, all interior areas where fixtures are maintained or replaced as part of this contract. Include all fixture supports, conduit, wiring and any other items associated with adding new fixtures.

7.3 LED Sources

7.3.1 Lumen outputs shall meet or exceed minimum requirements by IESNA standard. METRO reserves the right to request contractor to increase or decrease lumen levels during the initial design/fixture selection phase

7.3.2 Lumen output shall not decrease by more than 10 percent over the minimum operational life of 100,000 hours

7.3.3 Individual LEDs shall be connected such that a catastrophic loss or the failure of one LED will not result in the loss of the entire luminaire

7.3.4 LED Boards shall be suitable for field maintenance or service from below the ceiling with plug-in connectors. LED boards shall be upgradable

7.4 Power Supply/Driver

7.4.1 Led driver 120 – 277 volt, UL Listed, CSA Certified, Sound Rated A+. Driver shall be > 80 percent efficient at full load across all input voltages. UL outdoor Type and IP66 rated Input wires shall be 18AWG solid copper minimum

7.4.2 Driver shall be suitable for full-range dimming. The luminaire shall be capable of continuous dimming without perceivable flicker over a range of 100 percent to 5 percent of rated lumen output with a smooth shut off function

7.4.3 Dimming shall be controlled by a 0-10V signal. Driver will have an onsite adjustable wattage control, and operate up to 90C

7.4.4 Driver shall be UL listed

7.4.5 Driver disconnect shall be provided where required to comply with codes

7.4.6 The electronics/power supply enclosure shall be internal to the SSL luminaire and be accessible per UL requirements

7.4.7 The surge protection which resides within the driver shall protect the luminaire from damage and failure for transient voltages and currents as defined in ANSI/IEEE C64.41 2002 for Location Category A, where failure does not mean a momentary loss of light during the transient event

7.5 LED Product Data

7.5.1 Each luminaire shall have the manufacturer's name, trademark, model number, serial number, date of manufacture (month-year), and lot number as identification permanently marked inside the each unit and the outside of each packaging box

7.5.2 The following operating characteristics shall be permanently marked inside each unit: rated voltage and rated power in Watts and Volt-Ampere

7.6 Photometric Requirements

7.6.1 The lighting provided must conform to the maintained average and minimum illumination level requirements in METRO’s Design Criteria

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7.6.2 Luminaire performance shall be judged against the specified minimum illuminance in the specified pattern for a particular application

7.6.3 Luminaire lighting performance shall be adjusted (depreciated) for the minimum life expectancy

7.6.4 The performance shall be adjusted (depreciated) by using the LED manufacturer’s data or the data from the IESNA Standard TM-21 test report, which ever one results in a higher level of lumen depreciation

7.7 General Luminaire Requirements:

7.7.1 Power Factor: The luminaire shall have a power factor of 90 percent or greater at all standard operating voltages and full luminaire output

7.7.2 THD: Total harmonic distortion (current and voltage) induced into an AC power line by a luminaire shall not exceed 20 percent at any standard input voltage

7.7.3 Surge Suppression: The luminaire shall include surge protection to withstand high repetition noise and other interference

7.7.4 Electrical connections between normal power and driver must be modular utilizing a snap fit connector. All electrical components must be easily accessible after installation and be replaceable without removing the fixture from the ceiling

7.7.5 All electrical components shall be RoHS compliant

7.7.6 The thermal management (of the heat generated by the LEDs) shall be of sufficient capacity to assure proper operation of the luminaire over the expected useful life

7.7.7 The luminaire shall have an UL IC rating

7.7.8 The driver manufacturer’s maximum case temperature shall not be exceeded at the maximum operating ambient. Thermal management shall be passive by design. The use of fans, metal heat sync or mechanical devices shall not be allowed.

7.7.9 Retrofit kits shall be UL1598C

7.7.10 The optical assembly shall provide distribution to eliminate cave effect and provide uniform illumination in the space and increased luminance on vertical surfaces

7.7.11 Optics shall consist of an extruded refracting optical lens with high-transmission internal optical film applied to the inside of the refracting lens. No individual LED images shall be visible to the occupant of the space

7.8 All non-LED exit signs shall be replaced with new LED exit signs

8.0 LIGHTING CONTROL, MONITORING AND VERIFICATION

8.1 Provide lighting control and monitoring system with a non-proprietary, secure, web-enabled interface shall allow METRO to:

8.1.1 Access real time drawings, schedules, specification books of the lighting, control and monitoring system

8.1.2 Access records of all purchases and maintenance procedures

8.1.3 Create custom graphic designs of each site

8.1.4 Create reports on daily, weekly, and monthly energy consumption and performance

8.1.5 Create ‘error’ or ‘incident’ reports about lighting fixture operation

8.1.6 Access real-time data on the status of the lighting system, down to the individual fixture level

8.1.7 Assign individual lighting fixtures to groups and to assign operational parameters to search a group independently of the others

8.1.8 Create alarms about problems with the system’s operation and have the alarms sent to remote communication devices

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8.1.9 Each control group and the system as a whole shall have a minimum of 20 percent spare capacity to add additional fixtures in the future

8.2 Each individual fixture shall have the ability to be assigned to a group or a standalone control. The control for each individual fixture shall be capable of being changed remotely from a web-based application.

8.3 The monitoring system shall have the ability to view and access real-time lighting and total site energy consumption for each site using utility grade meters. The necessary number of meters shall be placed on electrical gear at each site to isolate the lighting loads and provide actual voltage, current and energy consumption for the entire lighting system (not mathematically). Meter shall remain in place for the entire contract period. Energy consumption information shall be available for peak demand and overall energy usage. System shall be capable of reporting energy consumption information instantaneously, daily, monthly and yearly.

8.4 The lighting control and monitoring system shall be a secure, non-proprietary, open platform to enable METRO to take ownership and responsibility of the system in the future and be able to operate and maintain the system.

8.5 The Contractor shall assume the control and monitoring system resides on its own network. All communications shall be separate and not rely on METRO’s network infrastructure. The control and monitoring system shall be capable of being placed on METRO’s internal network either initially or at the end of the contract.

8.6 The control and monitoring system shall communicate with standard building automation systems (BAS) using industry standard communication protocols.

8.7 Vendors shall provide a detailed contract period energy monitoring and verification plan. The measurement and verification plan shall be in accordance with the International Performance Measurement and Verification Protocol.

8.8 All reports, drawings and graphs associated with this contract shall be submitted in Microsoft Office compatible formats for the purpose of publishing reports on the project. No data associated with and required by the project will be considered proprietary or business confidential.

9.0 BASELINE

9.1 The baseline energy consumption for determining energy savings shall be based on consumption measured using utility grade meters before installation of the proposed lighting system. METRO and the Contractor will select the sites to test for baselines for each group or type of property.

10.0 GENERAL SERVICES REQUIREMENTS

10.1 The Contractor must follow METRO Computer Aided Design Drafting (CADD) Standards Manual, COH building and fire codes, and all other applicable codes unless noted otherwise within this scope of services.

10.2 Project Management

10.2.1 Contractor shall perform and manage other subcontractors such as Civil, Structural, MEP, and other services will be as necessary to complete the projects

10.2.2 Contractor shall be responsible for the professional and technical quality, accuracy, adequacy and comprehensiveness of all documents they prepare for the project, and those produced by their subcontractors and sub-contractors, including but not limited to: designs; surveys; cost estimates; supporting calculations; investigations; analyses and backup materials

10.3 Site-assessment

Contractor shall perform a site visit to identify the most cost effective approach to replace the existing HPS or MH lighting system and install a new energy efficient LED lighting system. The project requires the Contractor to perform, but not be limited to, the following:

10.3.1 Determine the appropriate type of LED lighting fixtures

10.3.2 Evaluate and determine the life of existing lighting poles

10.3.3 Evaluate and determine the life of existing cables and wires

10.3.4 Evaluate and determine the life of poles grounding system

10.3.5 Evaluate lighting control system and make recommendations to replace or upgrade.

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10.4 Schedule and Progress Reporting

10.4.1 Schedule

The Contractor shall provide a breakdown of time between review submittals, outlining; A/E design time, QA/QC, revisions, printing and submittal to METRO so that adequate installation time remains to be able to meet the project deadline. The Contractor shall provide METRO’s Project Manager with an updated schedule attached to each monthly progress report

10.4.2 Progress Reports

The Contractor shall submit a monthly progress report to METRO’s Project Manager on a mutually agreed upon day of each month summarizing the work performed since the last report. The report shall be brief, informal and narrative in form, and shall include the following:

10.4.2.1 A quantitative description of overall progress

10.4.2.2 Work initiated, in-progress and completed

10.4.2.3 Contract document list with scheduled percent completion and actual percent completion

10.4.2.4 Small business participation status

10.4.2.5 Problems that may impede performance and the corrective actions proposed

10.4.2.6 Work anticipated during the next reporting period

10.5 Approval and Permitting

10.5.1 Contractor shall be responsible for obtaining all approvals and permits from appropriate authorities having jurisdiction included within but not limited to the following: COH, Harris County and the Texas Department of Licensing and Regulations, Architectural Barriers Department

10.5.2 Contractor shall pay all filing fees and should be incidental to overall project cost

11.0 LIGHTING DESIGN PROGRESS SUBMITTALS

11.1 Drawing Requirements

11.1.1 Design submittal levels are defined as 30 percent, 60 percent and 100 percent levels of design review. Contractor shall submit for METRO review a list of all drawings that will be used for this project upon mutually agreed calendar days after NTP. Match lines between sheets shall be set and shall be the same for all curriculums.

11.1.2 Grading, fence/gate layout, pole layout, electrical layout and any other drawings deemed necessary shall be scaled at 1 inch = 20 feet (1”=20’). All other sheets shall be scaled as noted on drawings. The scale should be determined by the amount of information needed on the drawing. Text and details shall be of such scale that they may easily be read at half-scale size. Drawings shall be numbered according to METRO’s numbering system; see the METRO CADD Standards Manual for details.

11.1.3 METRO standard and directive drawings will be supplied to the Contractor. The Contractor shall have the option of modifying a proposed METRO standard detail as required to conform to the project design requirements. Any proposed modification shall be placed in the plan set and METRO standard drawing detail should be crossed out and labeled ‘Not-In-Contract’ (NIC).

11.2 Submittal Requirements

11.2.1 General

11.2.1.1 The final A/E design shall consist of:

• Project Drawings - Detailed installation drawings and technical specifications• Design calculations and analyses, including any assumptions, and back-up data• Design submittal schedule; phasing plans, and a proposed installation schedule

• Product data including cut sheets to demonstrate compliance with the Contract documents and Preliminary estimated quantities for all types of materials to be incorporated into the project

• NOTE: If the Contractor makes recommendations on non-lighting improvements, separate plans and

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submissions for non-lighting (e.g. solar) improvements are required

11.2.1.2 Each submittal shall include a transmittal letter specifying the submittal review phase and contents, actual date of submittal and its scheduled date, and specifying all drawings or documents reflecting variances from the previous review submittals

11.2.2 Project Drawings

11.2.2.1 The Contractor shall furnish installation drawings in PDF format prepared by CADD on METRO title block (22-inch by 34-inch) for final submittal

11.2.2.2 The quality of the drawings shall permit clear and legible reproduction thereof at full and half- sized scales

11.2.2.3 Drawings shall be provided according to the provisions of the CADD Standards Manual furnished by METRO

11.2.3 Computer-Aided Design Files and Computer-Generated Engineering Data

11.2.3.1 The Contractor shall furnish CADD files and any other computer-generated data in accordance with the METRO CADD Standards Manual, as applicable

11.2.3.2 Contractor shall provide a means to transport files to METRO that is acceptable to METRO

11.2.3.3 The cost of all computer work and accessories shall be incidental to the engineering design work described herein this scope of services, except for printing of drawings on mylar media for COH review, which will be reimbursed by METRO as needed

11.2.3.4 All CADD files shall be provided with the final submittal, including all reference files

11.2.3.5 The Contractor shall send all project-related correspondence (including all emails) in electronic format along with the CADD files

11.2.4 Technical Specifications

11.2.4.1 The Contractor shall identify and review the required specification sections from the METRO guide technical specifications

11.2.4.2 Project specifications shall be coordinated with the information on the drawings. Any appropriate changes to the guide technical specifications shall be marked up on a set of said specifications

11.2.4.3 METRO shall type all changes to the specifications

11.2.4.4 Special specification sections shall be written and sealed by the Contractor using the same format of the guide technical specifications to cover any items not included in the standards. METRO shall assign section numbers and titles to all sections not specifically covered.

11.2.4.5 METRO guide technical specifications shall be used to the maximum extent possible.

11.2.5 Manufacturer’s specifications

The Contractor shall provide copies of manufacturer’s specifications and catalog data for products proposed for use in the project

11.2.6 Design Calculations and Analyses

The detailed design shall include applicable portions of the preliminary design analysis, design calculations, and changes in basic and other applicable design features as necessary to substantiate the final project design data developed

11.2.7 Installation Duration Estimate

The Contractor shall compile a listing of the sequence of installation, with an estimate of the duration of time needed to complete each task

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11.2.8 Installation Submittal Schedule

11.2.8.1 The Contractor shall prepare a spreadsheet identifying all installation-phase submittals that are required, including pertinent specifications, all materials to be supplied, and all applicable warranties. The spreadsheet shall include columns for the date materials are received and for the date approved

11.2.8.2 The spreadsheet shall be submitted no later than with the final design submittal

11.2.9 Recommendations

The Contractor shall furnish proposed recommendations for any project features that may warrant special consideration

11.3 Submittal Schedule

11.3.1 Design Services Schedule

11.3.1.1 The schedule for design services will begin with the NTP

11.3.1.2 The Contractor shall furnish to the Project Manager for approval, five copies of a program outline for design services that the Contractor will provide, to include a detailed schedule of activities. Sufficient detail shall be provided outlining manpower to perform each of the tasks

11.3.1.3 The Contractor shall provide a schedule of values. Unless otherwise directed, the breakdown shall be in sufficient detail to permit an analysis of the direct manpower and cost requirements, as required to conduct:

o Preliminary Design (30 percent level of completion) o In-Progress Design (60 percent level of completion) o Final Design (100 percent level of completion), and o Final Submittal

11.3.1.4 Design reports shall be submitted to conform to the requirements of METRO

11.3.1.5 Contractor shall provide an overview of all software used in the design process. CADD software must be consistent between all sub-contractors. All CADD files shall be transported to METRO by means of portable USB storage media or other approved transfer method

11.3.2 Preliminary Submittal

Contractor shall submit the preliminary design for METRO's review and comments. This submittal shall include information at approximately the 30 percent level of completion. The documentation included in this submittal shall consist of following:

11.3.2.1 Two (2) sets of half-size bound paper copies of drawings

11.3.2.2 Two (2) marked-up outlines of the technical specifications and special provisions to be used, along with preliminary specifications for new materials or items

11.3.2.3 Two (2) sets of each manufacturer’s specifications and cut-sheets for proposed lighting fixtures and other items, along with a list of materials to be used and samples when available

11.3.2.4 Computer printouts indicating maintained illumination levels in foot-candles, including maximum, minimum, average to minimum ratio, and maximum to minimum ratio

11.3.2.5 Two (2) copies of the updated installation cost estimate and preliminary installation schedule

11.3.2.6 List of all permits required and time needed to obtain them

11.3.2.7 Provide responses to METRO’s preliminary design report review comments

11.3.3 In-Progress Design Submittal

Contractor shall submit for METRO's review and comments the in-progress design. This submittal shall include information at approximately the 60 percent level of completion. The documentation included in this submittal shall consist of:

11.3.3.1 Two (2) sets of half-size bound paper copies of the installation and standard drawings

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11.3.3.2 One (1) set of full-size CADD installation and standard drawings, plotted to PDF format (on portable USB storage media)

11.3.3.3 One (1) marked-up copy of the technical specifications and special provisions, indicating additions or deletions

11.3.3.4 One (1) set of CADD files for all design drawings (on portable USB storage media)

11.3.3.5 Updated design calculations

11.3.3.6 One (1) copy of the updated installation cost estimate

11.3.3.7 Provide responses to METRO preliminary design review comments

11.3.3.8 Upon mutual agreement, all of the above submittal materials shall be uploaded to METRO’s internal project management system by Contractor

11.3.4 Final Design Submittal

Contractor shall submit the final design for METRO's review and comments. This submittal shall include information at approximately the 100 percent level of completion. The documentation included in this submittal shall consist of:

11.3.4.1 Three (3) sets of half-size bound paper copies of the installation and standard drawings

11.3.4.2 One (1) set of full-size CADD installation and standard drawings, plotted to PDF format (on portable USB storage media)

11.3.4.3 One (1) master set of the technical specifications and special provisions in PDF format (on portable USB storage media)

11.3.4.4 One (1) set of electronic CADD file (on portable USB storage media, with relative file path structures intact)

11.3.4.5 One (1) copy of the updated installation cost estimate and installation schedule

11.3.4.6 One (1) copy of the design calculations in PDF format, including but not limited to civil, structural, architectural/landscaping, mechanical, electrical, and system. Design calculations shall be sealed by a professional engineer licensed in the State of Texas. Design calculations shall have been properly reviewed, including by an independent quality assurance professional and by the engineer of record for the project

11.3.4.7 Responses to METRO pre-final design review comments

All of the above submittal materials shall be uploaded to METRO’s PMIS

11.3.5 Final Submittal

After receipt of METRO’s review comments for the final design submittal, the Contractor shall submit the following within a mutually agreed-on number of days:

11.3.5.1 Five (5) sets of half-size bound paper copies of the installation and standard drawings

11.3.5.2 One (1) set of full-size CADD installation and standard drawings, plotted to PDF format (on portable USB storage media)

11.3.5.3 One (1) master set of the technical specifications and special provisions in PDF format (on portable USB storage media), signed and sealed by a professional engineer licensed in the State of Texas

11.3.5.4 One (1) set of electronic CADD files of all design drawings & standard drawings, along with all ancillary files including references, or other files (on portable USB storage media, with relative file path structures intact)

11.3.5.5 One (1) copy each of the installation cost estimate and installation schedule, in PDF format

11.3.5.6 Plans should reflect all comments from METRO, other agencies, municipalities, and utilities

12.0 INSTALLATION AND MAINTENANCE

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12.1 Installation and maintenance of the system must be done in a manner compatible with METRO’s on-going operations and system consideration as follows:

12.1.1 During the installation period, METRO shall designate METRO personnel as escorts who will work with and support installation activities. Escorts will provide access to any and all secured areas per standard METRO procedures. The escorts will provide pertinent information on a case-by-case basis as requested in regard to the electrical systems and their operation. Information that cannot be answered due to specifics or unknowns will be referred to the appropriate METRO technical staff as appropriate

12.1.2 The selected contractor must have in place (within a 50 miles of METRO’s Headquarters located at: 1900 Main St, Houston, Texas, 77002, the necessary support infrastructure required to provide maintenance support to METRO

12.1.3 Contractor must comply with METRO’s safety regulations including, but not limited to, an approved METRO Site Specific Safety Plan (SSSP)

12.2 Upon response to a maintenance alarm from a light fixture or group of light fixtures, the Contractor, escorted by METRO personnel, shall troubleshoot to determine if it is a light fixture issue or a conduit, power or wiring issue.

12.2.1 The Contractor’s responsibility shall include the fixture, fixture mounting, conduit and wiring back to the branch circuit connection including the wire connections

12.3 The Contractor shall have a (two) 2-business day response time to repair reported light and lighting control outages. Fixture outage is constituted as lighting levels measured below METRO standards or as providing <70 percent of initial light level, whichever is greater.

12.4 The Contractor shall have a 48-hour response time to repair data management and low light level readings.

12.5 The Contractor will be responsible for maintaining only those circuits, panels, conduits, generators, UPS and other systems installed by the Contractor.

12.6 Only manufacturer-recommended components shall be used to replace drivers, chipsets or any other piece of equipment.

13.0 AS-BUILT DRAWINGS

13.1 Electronic Files

13.1.1 The Contractor shall revise the electronic files after installation has been completed. The Contractor shall receive a separate NTP to start work after METRO has received redlines from the Contractor. Services shall continue until final acceptance and payment for the services has been rendered. The Contractor shall provide one set of check prints with all markups for METRO review prior to submittal of CADD files to METRO on CD-ROM.

13.2 Record Drawings

13.1.2 At METRO’s written request, the Contractor shall assemble another set of plans in PDF format showing all significant changes in the work made during installation, based on marked-up prints, change orders, drawings and other data furnished by the contractor. A cover sheet shall mark this set of plans as ‘Record Drawings,’ and shall be dated, signed and sealed by the licensed professional engineer/architect responsible for the set of plans.

14. 0 METRO-FURNISHED MATERIAL AND TECHNICAL DATA

METRO will furnish the contractor with the following materials and technical data pertinent to the work under this contract:

14.1 Design Criteria for METRO Park and Rides and Transit Center Facilities

14.2 Design Criteria for METRO Light Rail Train Stations

14.3 Design Criteria for METRO Bus Operating Facilities

14.4 Design Criteria for METRO Administration Facilities

14.2 Lighting Analysis and Savings Report completed by a third party contractor. METRO will provide a lighting assessment report that can be utilized by the Contractor as reference material. The assessment includes lamp type, count, and location per site. The report also includes pole location as well as LED fixture recommendations, savings analysis, and implementation estimate.

14.3 A list of all METRO facilities with an estimated lamp count.

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15.0 PROJECT QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

15.1 The Contractor shall be responsible for the technical and professional quality, accuracy, adequacy, and comprehensiveness of installation documents for the project, including all documents produced by subcontractors, and shall provide all necessary supporting calculations and backup as requested by METRO.

15.2 The Contractor shall take appropriate corrective action upon receipt of all evaluations and respond. The Contractor’s written response shall be submitted to the METRO Project Manager with a copy to the METRO Contracting Officer.

15.3 The Contractor shall submit a copy of its QA/QC Manual to METRO for approval within a mutually agreed upon number of calendar days from the NTP. The Contractor shall establish a quality control system for reviewing and checking all elements of the work, including that of its lower-tier subcontractors, to ensure conformance to terms and conditions of the contract including the requirements of this scope. Upon approval of the QA/QC Manual, METRO’s Project Manager will set up a QA/QC orientation meeting with the Contractor at METRO’s offices, at a time mutually agreed upon.

15.4 The Contractor’s QA/QC Manual shall include, as a minimum, the Contractor’s proposed quality control organization, and shall indicate the responsibility and authority for each individual to be used in a quality control function.

15.5 The Contractor’s QC plan shall include, but not be limited to:

15.5.1 Assurances that all installation drawings and specifications are consistent within themselves and with other drawings

15.5.2 Identification of specific points in the project where QC activities occur

15.5.3 Identification of specific individuals engaged in QC activities

15.5.4 Specific procedures for ensuring continuity of work between the different organizations of the project team, including all subcontractors and partners

15.5.5 The method of reviewing, checking and approving installation documents and design changes

15.6 Checklists for QA/QC are required from the Contractor and its subcontractors.

15.7 Forms used to document the results of reviews and checking shall be included in the QC plan. The type of forms used shall adequately cover the type of review being performed. If, during performance of this contract, METRO deems QC plan revisions necessary, the contractor shall revise the QC plan accordingly and resubmit it within the mutually agreed upon number of calendar days after request for the Contractor to revise the plan.

15.8 Drawings must be signed and sealed by a professional engineer, as applicable, licensed in the State of Texas. Intermediate drawings shall bear the appropriate note indicating drawings are for review only.

15.9 To facilitate the METRO formal program design reviews, and to avoid change orders and time extensions during the installation phase, an inter-disciplinary coordination check list and overlay checking process shall be conducted by the Contractor, prior to submitting the drawings for METRO’s review.

15.10 This coordination checking process shall not replace the single discipline technical reviews that are essential for quality assurance.

16. 0 INSPECTION, TESTING AND ACCEPTANCEThe Contractor shall be responsible for the following:

16.1 All before and after installation conditions will be field verified and certified by an independent AEE Certified Lighting Efficiency Professional (CLEP) or a PE with certified credentials from a nationally recognized lighting professional accreditation agency.

16.2 Photometric analysis shall be conducted at nighttime 11:00 pm, for both the before and after installation conditions and annually throughout the contract period for each site.

16.3 All photometric measurement procedures shall be performed per IESNA recommendations and measured in accordance with METRO’s standards.

17.0 WARRANTYThe Contractor shall:

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17.1 Provide a written ten-year (10-year) onsite replacement material, fixture finish, and workmanship. Onsite replacement includes transportation, removal, and installation of new products. Finish warranty must include warranty against failure or substantial deterioration such as blistering, cracking, peeling, chalking, or fading.

17.2 Provide a written 10-year replacement material warranty for defective or non-starting LED source assemblies.

17.3 Provide a written 10-year replacement material warranty on all power supply units (PSUs).

17.4 Provide a written 10-year replacement warranty for luminaires producing inadequately maintained illuminance levels at the end of the warranty period, as prorated from levels expected at end of useful life. For example, a luminaire expected to produce 90 percent of initial lumens at 100,000 hours would be expected to last more than 10 years (continuous operation), so levels would be expected to be at 90 percent of initial at the end of the ten-year warranty period.

17.4.1 The warranty must cover all light sources (LED package, LED array, or LED module and led driver) including, but not limited to the LED die, encapsulate, and phosphor

17.4.2 If the expected useful life of the luminaire system is not maintained, then the manufacturer must replace the light source(s) or luminaire as needed

17.5 In addition to the 10-year warranty provided for all fixtures from initial installation, there shall be a maintenance contract to warrant the same or better energy savings and lighting performance should any supporting systems or initial fixtures be repaired during the period of performance for this contract. Any fixtures replaced or upgraded in an area or site during this contract period shall carry a 10-year warranty that extends from the date of the fixtures’ installation.

17.6 The selected Contractor must have in place (within a 50 miles radius of METRO’s Headquarters at 1900 Main St Houston TX, 77002, the necessary support infrastructure required to provide warranty support to METRO.

18.0 CLOSEOUTThe Contractor shall:

18.1 Transfer maintenance stock to METRO at the end of the contract period.

18.2 Provide an end-of-contract audit of the entire lighting system.

18.3 Transition operation of control and monitoring system to METRO.

19.0 LIST OF METRO FACILITIES

Operating Facilities (Private) AddressBuffalo Bayou Facility (Leased) 810 N. San Jacinto, Houston, TX 77002

Fallbrook BOF 111 Fallbrook Drive, Houston, TX 77038

Hiram Clarke BOF 4175 Uptown Drive, Houston, TX 77045

Kashmere BOF 5700 Eastex Freeway, Houston, TX 77026

Polk BOF 5700 Polk Street, Houston, TX 77023

West BOF 11555 Westpark, Houston, TX 77082

Northwest BOF (Contract Facility) 5555 Deauville Plaza Dr., Houston, TX 77023

Lee P. Brown Bldg. w/Ride Store (HQ) 1900 Main Street, Houston, TX 77002

Central Stores Warehouse 1220 McCarty, Houston, TX 77029

Field Service Center 1215 Labco, Houston, TX 77029

Rail Operations Center 1601 W. Bellfort, Houston, TX 77054

S & I Facility 5880 Texas, Houston, TX 77011

Griggs Storage Facility 5625 Griggs Rd, Houston, TX 77021

Public Facilities: Park & Ride Lots (PR) AddressAddicks PR 14230 Old Katy Road Houston, TX 77079

Bay Area PR 801 Bay Area Blvd. Houston, TX 77062

Cypress PR 25210 Northwest Fwy Cypress, Texas

Eastex PR 14400 Old Humble Rd. Houston, TX 77396

Fannin South PR 1604 W. Bellfort Houston, TX 77054

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RFQ1600005

Fuqua PR 11755 Sabo Road Houston, TX 77089

Gessner PR 9925 Westpark Drive Houston, TX 77036

Kingsland PR 21669 Kingsland Blvd. Katy, TX 77450

Kingwood PR 3210 Lake Houston Pkwy Kingwood, TX 77345

Kuykendahl PR 12920 Kuykendahl Houston, TX 77090

Maxey PR 515 Maxey Road Houston, TX 77013

Mission Bend PR 13855 Alief-Clodine Houston, TX 77083

Missouri City PR 13849 Fondren Road Houston, TX 77085

Monroe PR 8833 1/2 Gulf Freeway Houston, TX 77017

North Shepherd PR 7821 N. Shepherd Houston, TX 77088

Northwest Station PR 18502 Hempstead Hwy. Houston, TX 77065

Seton Lake PR 75555 Seton Lake Houston, TX 77086

South Point PR 12410 Kurland Drive Houston, TX 77034

Spring PR 17444 Carlsway Houston, TX 77073

Townsen PR 21003 Eastex Freeway Houston, TX 77338

West Bellfort PR 11415 Roark Road Houston, TX 77031

West Loop PR 4675 S. Braeswood Houston, TX 77096

West Little York PR 15010 Hempstead Road Houston, TX 77041

Westchase PR 11050 Harwin Drive Houston, TX 77072

Westwood PR 9990 Southwest Freeway Houston, TX 77036

Public Facilities: Transit Centers (TC) AddressAcres Home TC 1220 W. Little York Houston, TX 77088

Bellaire TC 5100 Bellaire At Rice Bellaire, TX 77401

Denver Harbor TC 1500 Lockwood Houston, TX 77020

Downtown TC / Rail 1900 Main Houston, TX 77002

Eastwood TC 4400 Gulf Freeway Houston, TX 77023

Hillcroft TC 6220 Southwest Frwy. Houston, TX 77036

Hiram Clarke TC 3600 W. Fuqua Houston, TX 77045

Kashmere TC 5910 Hirsch Houston, TX 77026

Magnolia TC 6948 Harrisburg Blvd. Houston, TX 77011

Northline TC 7705 Fulton Houston, TX 77022

Northwest TC 7373 Old Katy Rd. Houston, TX 77024

Southeast TC 6000 Scottcrest Houston, TX 77021

TMC TC / Rail 6950 1/2 Fannin St. Houston, TX 77021

Tidwell TC 9720 Epsom Houston, TX 77093

Wheeler TC 4500 1/2 Main, Houston, TX 77002

Public Facilities: Rail StationsStation Name Address Station Name AddressBell 1504 1/2 Main St Houston, TX 77002 Memorial Hermann Park/Zoo 6420 Fannin St Houston, TX 77030

Downtown TC 1804 Main St Houston, TX 77002 Museum District 5603 Fannin St Houston, TX 77004

Dryden TMC 6590 Fannin St Houston, TX 77030 Preston 450 Main St Houston, TX 77002

Ensemble/HCC 1006 Berry St Houston, TX 77004 Reliant Park 8250 Fannin St Houston, TX 77054

Herman/Rice University 6103 Fannin St Houston, TX 77030 Smith Lands 7950 Greenbriar St Houston, TX 77030

Main Street Square 1112 Main St Houston, TX 77002 UH Downtown 5 N Main St Houston, TX 77002

McGowen 2500 Main St Houston, TX 77002

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RFQ1600005

20.0 METRO FACILITY LAMP INFORMATION AND COUNT ESTIMATES

Operating Facilities Public FacilitiesLamp Type Wattage Lamp Count Lamp Type Wattage Lamp Count

T-8-4ft 32 27,059 Poles 200 26

T-8-3ft 25 414 Poles 400 2,554

U-shaped T-8 32 494 Poles 1000 119

T-5 24 56 Canopy 100 31

T-5 32 18 Canopy 150-175 455

T-5 54 362 Canopy 250 1,497

T-12 40-48 12,980 Canopy 400 195

CFL Spot lamps 32-60 823 Rail Canopy 150 760

Halogen 300 28

HPS 50-100 141

HPS 150-250 128

HPS 400 125

HPS 1000 16

MH 50-75 85

MH 175-250 668

MH 400 870

MH 1000 46

Incandescent 60-100 121

Induction 300 118

LED 150 4

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RFQ1600005

ATTACHMENT B

CERTIFICATION OF RESTRICTIONS ON LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief, that:

1) No federal appropriated funds have been or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an office or employee of any agency, a member of Congress, an officer or employee of Congress in connection with the awarding of any federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.

3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this _______________ day of ____________________, ______.

Company Name: _____________________________________________

By: ________________________________________________________(Signature of Company Official)

___________________________________________________________(Title of Company Official)

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RFQ1600005

ATTACHMENT C

BUSINESS ASSURANCE STATEMENT

The undersigned certifies that he/she has read, understands and agrees to be bound by the small business provisions set forth in this Solicitation. The undersigned further certifies that he/she is legally authorized by the Bidder/Contractor to make the statements and representations in this Solicitation and that said statements and representations are true and accurate to the best of his/her knowledge and belief. The undersigned agrees to attain the small business utilization percentages of the total offer amount as set forth below:

Small Business Contract Goal Commitment = ____%

The undersigned will enter into formal agreement(s) for work to be identified on the “Contractor Utilization Plan Form” form conditioned upon execution of a contract with METRO and agrees to include the two assurance statements below in all subcontracts. Copies of the subcontract agreements will be submitted to the Contracting Officer within 30 days of contract award and within 30 days of the addition of new subcontractors to the Contractor Utilization Plan.

The undersigned certifies that the firm shown below has not discriminated against any subcontractors because of race, color, religion, sex, age, disability or ethnic or national origin, but has provided full and equal opportunity to all potential subcontractors irrespective of race, color, religion, sex, age, disability, or ethnic or national origin.

The undersigned understands that if any of the statements and representations are made knowing them to be false or there is a failure to implement any of the stated intentions, objectives, goals, and commitments set forth herein without prior approval of METRO's President & Chief Executive Officer or duly authorized representative, the Bidder/Contractor will be subject to the loss of any contract or the termination thereof resulting from this bid and could be ineligible for future METRO contract awards.

Signature: _______________________________________________________

Title: ______________________________ Date of Signing: _______________

Firm or Corporation: ________________________________________________

Address: _________________________________________________________

________________________________________________________________

Telephone Number: ________________________________________________

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RFQ1600005

ATTACHMENT D

CONTRACTOR UTILIZATION PLAN FORM

INSTRUCTIONS TO COMPLETINGCONTRACTOR UTILIZATION PLAN FORM

The Contractor Utilization Plan outlines the Proposer/Bidder’s team. All team members must be listed on the form regardless of certification status. Make additional copies of the form if needed to include all team members.

Information to be provided:o Name, contact information and tax identification number of Prime, Subcontractors and Supplierso Description of work to be performed by Prime, Subcontractors, and products to be provided by the Supplierso Certification status of Prime, Subcontractor and Suppliers. o Percentage of the contract the Prime and each Subcontractor and Supplier will perform. Total should equal

100%o Price is only included for Invitations for Bid and on the final team plans for Requests for

Qualifications or Proposals.

Section 1 – Prime Contractor – this section is for the Proposer/Bidder’s information. o Contact and tax identification informationo Type of work the Prime will performo The certification status of the Primeo Percentage of the contract the Prime will performo The dollar values of the contract for work performed by the Prime (see Information note regarding price

information)

Section 2 – Subcontractors – this section is for all Subcontractors’ information regardless of SBE/DBE certification status.

o Contact and tax identification informationo Type of work the Subcontractor will performo The certification status of the Subcontractor Proof of Certifications must be attached to the form.

Confirm acceptable certification in solicitation documents or on METRO website www.ridemetro.org/opportunities/ - Small Business

o Percentage of the contract the Subcontractor will performo The dollar values of the contract for work performed by the Subcontractor (see Information note regarding

price information)

Section 3 – Suppliers – Manufactures – this section is for all Supply Manufacturer’s information.o Contact and tax identification informationo Type of product the Manufacturer will provideo The certification status of the Manufacturer. Proof of Certifications must be attached to the form.

Confirm acceptable certification in solicitation documents or on METRO website www.ridemetro.org/opportunities/ - Small Business

o Percentage of the contract the Manufacturer will provide – products provided by the Manufacturer are counted at 100%

o The dollar values of the contract for work performed by the Manufacturer (see Information note regarding price information)

Section 4 – Suppliers – Dealers – this section is for all Supply Dealer information.o Contact and tax identification informationo Type of product the Dealer will provideo The certification status of the Dealer. Proof of Certifications must be attached to the form. Confirm

acceptable certification in solicitation documents or on METRO website www.ridemetro.org/opportunities/ - Small Business

o Percentage of the contract the Dealer will provide – products provided by the Dealer are counted at 60% List percentage of effort at 100% List percentage of effort at 60% - this is the amount that will be counted towards the Small

Business goal if provided by METRO certified Small Business or TUCP certified Disadvantaged Business Dealer

o The dollar values of the contract for work performed by the Dealer (see Information note regarding price information)

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Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service RFQ1600005

Bidder/Proposer presents the following participants in this solicitation and any resulting Contract.

Section 1 –PRIME CONTRACTOR

Type of Work to be Performed orMaterials Supplied

Indicate if SBE/DBE

Y/NPercent of

Contract EffortPrice

(IFB ONLY)

SBE DBE

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

Section 2 –SUBCONTRACTORS

Type of Work to be Performed orMaterials Supplied

Indicate if SBE/DBE

Y/NPercent of

Contract EffortPrice

(IFB ONLY)SBE DBE

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

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Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service RFQ1600005

Bidder/Proposer presents the following participants in this solicitation and any resulting Contract.

Section 3 –SUPPLIERS – MANUFACTURERS

100%

Counts for 100% toward small business goal when purchased from small business manufacturer (see Instructions to Bidders/Proposers).

Type of Work to be Performed orMaterials Supplied

Indicate if SBE/DBE

Y/NPercent of Contract

Effort (100%)Price

(IFB ONLY)SBE DBE

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

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Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service RFQ1600005

Bidder/Proposer presents the following participants in this solicitation and any resulting Contract.

Section 4 –SUPPLIERS – DEALERS

60%

Counts for 60% toward small business goal when purchased from small business regular dealer (see Instructions to Bidders/Proposers).

Type of Work to be Performed orMaterials Supplied

Indicate if SBE/DBE

Y/NPercent of

Contract Effort Price(IFB ONLY)

SBE DBE% of Effort At

60%

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

Name of Business

Tax ID No.

Business Address

Telephone No.

Fax No.

Contact Person

Email Address

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

TOTAL AMOUNT OF PROPOSAL SB Goal

PRIME: $_________________ ______% SUBCONTRACTOR(S): $_________________ ______%

SUPPLIER(S) MANUFACTURERS: $_________________ ______%SUPPLIERS(S) DEALERS: $_________________ ______%

TOTAL AMOUNT: $__________________ ______%

The Contractor agrees to adhere to this Plan submitted unless a waiver is received from the Office of Small Business. Any changes in the Plan regarding the proposed use of certified subcontractors in discharging the contract duties must be approved by the Office of Small Business. The approval of the Office of Small Business will not be unreasonably withheld upon a showing of good cause to make the change.

Submitted By: _____________________________________________ Business Name: ______________________________________ Signature of Owner/Officer of Business (Date)

Address: _________________________________________________ Telephone/Email:______________________________________

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Enhanced Lighting Rehabilitation and Maintenance for METRO Facilities: Lighting as a Service RFQ1600005

ATTACHMENT E

CONTRACTOR UTILIZATION PLAN PLEDGE

Copies of the subcontract agreements will be submitted to the Contracting Officer within 15 days of contract award and within 15 days of the addition of new subcontractors to the Contractor Utilization Plan.

Pledge of Prompt Payments

I pledge to pay all subcontractors within five (5) business days after receiving payment from METRO for amounts previously invoiced for work performed or materials furnished under the contract. Signature:_________________________________ Title:____________________________________ Date:____________________________________

METRO’s Nondiscrimination Mandate

I affirm that ___________________________(company name) adheres to METRO’s Nondiscrimination Mandate and has not discriminated against any subcontractors in considering subcontracting opportunities based on race, sex, religion or ethnic origin, age or disability.

Signature:_________________________________ Title:____________________________________ Date:____________________________________

(FOR INSTALLATION CONTRACTS)

I pledge to release the retainage of all Subcontractors within thirty (30) days after satisfactory completion and approval of work performed. Subcontractors may petition the Prime Contractor to make the final payment and may notify METRO of the request. As METRO releases retainage for payment to the Subcontractor, the Prime Contractor is required to immediately (within 15 days) pay the Subcontractor. The release of retainage will be made to the Subcontractor regardless of the prime invoicing METRO.

Signature:_________________________________ Title:____________________________________ Date:____________________________________

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ATTACHMENT F

SUBCONTRACTOR/SUPPLIER LETTER OF INTENT

PLEASE SUBMIT SEPARATE FORMS FOR EACH SUBCONTRACTOR/SUPPLIER For use by submitters to identify subcontractors and suppliers.

Solicitation No.: _________________________

Project Title:

___________________________________________________________________________________

Prime Contractor:

___________________________________________________________________________________

Subcontractor/Supplier:

____________________________________________________________________________

Small Business: Yes No Disadvantage Business: Yes No

Contact Name: ______________________________________________________________________________________

Address:

______________________________________________________________________________________

Phone: _____________________________________ Fax: ____________________________________

Period of Performance:

___________________________________________________________________________

Description of proposed materials or services to be performed under Contract Utilization Plan:

____________________________________________________ ____________________Signature of Subcontractor/Supplier Title

____________________________________________________ ____________________Signature of Prime Contractor Title

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