ANNEXE BX€¦ · Web viewb) televisions (LCD/plasma/LED etc.) with PC/video connection 24 - 20" screen unit/day 25 - 29" screen unit/day 26 - 37" screen unit/day 27 - 42" screen

ANNEX B Lot 7

Price schedule Lot 7: special event - support

This price schedule must be completed in full. Tenders which do not meet this requirement will be excluded from the procedure.

No DESCRIPTION Unit quantityUnit price excl. tax (EUR)

Devising of public relations and media relations strategy

1

Assistance with developing a communications plan:

- assistance with identifying target groups and ways of reaching these target groups- assistance with identifying locations to leave flyers and put up posters- assistance with defining the concept of messages for events - detailed description of planned event(s) (location, programme, participants, identification of communications media and promotional materials, etc.)

per event

2Assistance with media planning: choice of media and format to be used (TV, radio, press, Internet, mobile phones, etc.); choice of broadcast times; establishing a schedule for publicity campaigns

per event

3

Technical assistance for the press officer with implementing the press relations plan:

- assistance with the definition of target media, depending on the theme to be highlighted - assistance with a detailed description of planned press event(s)- assistance with establishing a schedule for press relations campaigns

per event

4 Assistance with evaluation of the media impact, including assistance with choosing methods to evaluate the event’s impact

per event

Support for public relations activitiesPreparatory actions

EN EN

a) Leaving flyers in approved locations in public areas and local shops in the run-up to the event

5 Up to 3 000 per flyer

6 Over 3 000 per flyerb) Putting posters in approved locations in public areas and local shops in the run-up to the event

7 Up to 100 per poster

8 Over 100 per poster

c) Registration management- Contacts file, varying depending on the event’s

theme (associations, NGOs, public stakeholders, web-based communities, local social networks); this file must without fail include the name of the organisation (if applicable), the posts held by individuals, their e-mail address, telephone number, fax number and postal address (the level of gone-aways in the contacts file may not exceed 10 %).Contacts files will be sent electronically to the European Parliament (in Excel or equivalent format).

9 Up to 500 per contact

10 Over 500 per contact

- Sending invitations

11 By post per contact

12 By e-mail per contact

13 - Management of the participant list: follow-ups, preparation and updating of the participant list per contact

Logistical assistance and support a) Hire of a cinema equipped with a PA system, stage lighting equipment, sound, all technical staff required (projection booth manager, etc.) included, with an area for drinks and light snacks

14 Up to 100 seats per hour

15 101–300 seats per hour

16 Over 300 seats per hourb) Room hire with seats and furniture for speakers, with an area for drinks and light snacks;

17 Up to 100 seats per day

18 101–300 seats per day

19 Over 300 seats per day

20 b.1) Room set-up (signage, chairs, reception desk) per day

21 b.2) Public address system in the room: per day

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microphones for speakers, roving microphones for questions and answers with audience, amplifiers, mixer, frequency equalisers, loudspeakers, consumables, etc.

22

c) On-site assistance before, during and after the event, including welcoming the public, distributing documents, collecting e-mail addresses from participants, seating them in the room, etc.

person/day

Rental of equipment

23

a) Road show bus which is entirely self-contained, with driver: it must have a large area that can be customised and be pre-equipped with audio facilities, lighting and IT cabling, a rear room and a room on the lower deck that can be used as a control room or for an exhibition with a display case

per day

b) televisions (LCD/plasma/LED etc.) with PC/video connection

24 - 20" screen unit/day



27 - 42" screen and larger unit/day

28 c) portable multimedia computer unit/day

29 d) overhead projector that can be connected to the computer unit/day

30 e) standard 3 x 4 m projection screen Freestanding. unit/day

31 f) internet equipment: modems, routers, cables etc. all equipment/day

Creation of specific products

a) production of wind flags

32 Height 200–300 cm per cm

33 Height 300–400 cm per cm 34 Height 400–500 cm per cm

35

b) production of flexible and transportable exhibition panels (vertical hanging banners) which can be rolled out from a detachable cassette, format: 850 x 2 150 mm; provision to be made for reprinting of the panels/cassettes

per panel

c) production of bus banners for roadshows:

36 - digital printing on vinyl per m²

37 - digital printing on micro-perforated vinyl per m²

38 - digital printing on paper per m²

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39

d) design and creation of exhibition stand: (with a raised floor platform) including fitting out of stand (fixed/modular structures of wood/MDF/metal or other decorative boards), cabling, general signposting, floor covering, lighting, panelling, document display cases, shelves and storage space

per m²

40 - assembly of exhibition stands m²

41 - dismantling of exhibition stands m²

42 e) photo reportage on events: in HD with a maximum of 15–20 photos per event per reportage

Evaluation of events

43

With a view to preparing an impact evaluation report on the event by the Information Office, the service provider must provide relevant indicators that will include, amongst others, the following:

1. Number and type of participants: age, sex, occupation, origin: general public, specialists, interest groups, associations, NGOs, local authorities, etc.)

2. Number and type of organisations represented: a. type of organisations (NGOs, local authorities,

etc.), nature of the organisations (regional, national, local organisation, etc.)

b.for each organisation represented: number and nature of members, organisational set-up of the organisation, electronic and paper publications of each of these etc.

3. Information relating to the relaying of the event: a. number of ex-post articles in newsletters, in

association information bulletins, on the participants’ websites etc.

b.by relevant media, general information on printing, distribution, readership, etc. of the media in question

per event

Graphic design The themes, texts and basic visuals (HD PDF and/or eps files of generic logos, campaigns' visuals, etc) will be delivered by Parliament.Graphics for flyers and posters

44 Template file for double-sided 10.5 x 21 cm flyer Per template file

45 Template file for double-sided A5 flyer Per template file

46 Template file for A3 poster, portrait format Per template file

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47 Template file for 80 x 120 poster, portrait format Per template file

Graphics for brochures

A4 brochure: folded A4 format, width: 21.0 cm/height: 29.7 cm; open format A3 (42.0 x 29.7 cm), four-colour printing

48 Template file: cover pages + 4 pages Per template file




A5 brochure: folded A5 format, width: 14.8 cm/height: 21.0 cm; open format A4 (29.7 x 21.0 cm), four-colour printing





Graphics for notepads

56Master file covering the 4 cover pages

Format: A5, four-colour printingPer template file

57Template file for front of page similar to a graphical element or a logo, etc.

Format: A5, black and whitePer template file

Graphics for newspapers and Internet

58 Template file for press insert in written press (¼ page) Per template file

59 Internet file (720 x 90 pixel mega banner, in gif animation or equivalent) Per banner

60 Internet file (460 x 90 pixel mega banner, in gif animation or equivalent) Per banner

61 Internet file (300 x 250 pixel box, in gif animation or equivalent) Per box

Graphics for leaflet

62Template file for A4 leaflet (three panels, portrait orientation, four-colour printing, double-sided and folded in three)

Per template file

Graphics for communications material

63

Template file for ballpoint pens:Black ink Materials: body in satin-finish PVC with black or blue rubber sleeve with a push button, metal clip, ring and point, fine pointMarkings in one colour

Per template file

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64

Template file for colouring pencils for children: total of 12 mini-pencils with a cap incorporating a pencil sharpener Markings in one colour

Per template file

65

Template file for cotton bags:Pruning: 37 x 35 cm (height x width)Colour: monochromePrinting of EP logo or pictogram (or URL address) and/or event slogan/logo

Per template file

Graphics for wind flags, exhibition panels and bannersTemplate file for wind flag:

66 Height 200–300 cm Per template file



69 Template file for exhibition panel, format: 850 x 2 150 mm; Per template file

70 Template file for banners (2 m2) Per template file

PrintingDouble-sided 10.5 x 21 cm flyer:Number of pages: 2Finished format: 10.5 x 21 cm, double-sided, four-colour printing Paper: 350 g/m2 CYCLUS OFFSET,

Ecolabel or their equivalentsShape: cut to format

71 Up to 1 000 copies Per flyer

72 1 001–5 000 copies Per flyer


Flyer recto/verso A5 :Number of pages: 2Finished format: A5, double-sided, four-colour printingPaper: 350 g/m2 CYCLUS OFFSET,

Ecolabel or their equivalents

74 Up to 1 000 copies Per flyer



A3 poster – portrait format:Finished format: 29.7 x 42 cm, four-colour printingPaper: 150 g/m2 CYCLUS OFFSET,


77 Up to 50 copies Per poster

78 51–500 copies Per poster

79 501–1 000 copies Per poster

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80 Over 1 000 copies Per poster

80x120 poster – portrait format:Finished format: 80 x 120 cm, four-colour printingPaper: 150 g/m2 CYCLUS OFFSET,


81 Up to 50 copies Per poster

82 51–500 copies Per poster

83 501–1 000 copies Per poster

84 Over 1 000 copies Per poster

A4 brochure:Folded format: A4, width: : 21.0 cm/height:

29.7 cmOpen format: A3 (42.0 x 29.7 cm)Printing: Four-colour printing, double-sidedBinding: Metal stapling 2 pointsPaper: interior of brochure: 135 g/m2 CYCLUS OFFSET,

Ecolabel or their equivalentscover of brochure: 250 g/m2 CYCLUS OFFSET,


A4 brochure, cover pages + 4 pages

85 Up to 50 copies Per brochure

86 51–500 copies Per brochure

87 501–1 000 copies Per brochure

88 Over 1 000 copies Per brochure















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A5 brochure:Folded format: A5, width: 14.8 cm/height:

21.0 cmOpen format: A4 (29.7 x 21.0 cm)Printing: Double-sided, four-colour printingBinding: Metal stapling 2 pointsPaper: interior of brochure: 135 g/m2 CYCLUS OFFSET,

Ecolabel or their equivalentscover of brochure: 250 g/m2 CYCLUS OFFSET,






















Note pads:- Interior of the notebook:

Format/pages: A5/100 sheets (200 pages)Printing: black & white double-sidedBookbinding: wire or metalPaper: 80 g CYCLUS OFFSET,

Ecolabel or their equivalentscover of notebooks:

Printing: Four-colour printing, double-sided Covering paper: recycled offset 350 g/m2 CYCLUS

OFFSET, Ecolabel or their

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equivalents

117 Up to 500 copies Per note pad

118 501–1 000 copies Per note pad

119 1 001–5 000 copies Per note pad

120 Over 5 000 copies Per note pad

Leaflet:Leaflet: 3 panelsFormat: A4 in 3 panels, portrait orientation

four-colour printing, double-sidedOpen format: 21 x 29.7Folded format : 21 x 9,9Paper: 130 g/m2 CyclusPrint, Ecolabel or

their equivalentsShape: Two rolling folds

121 Up to 500 copies Per leaflet

122 501–1 000 copies Per leaflet

123 1 001–5 000 copies Per leaflet

124 5 001–10 000 copies Per leaflet

125 Over 10 000 copies Per leaflet

Production of communications materialBall point pens:Black ink Material: body in satin-finish PVC with black or blue rubber sleeve with a push button, metal clip, ring and point, fine pointMarkings in one colour

126 Up to 500 copies Per ballpoint pen

127 501–1 000 copies Per ballpoint pen

128 1 001–5 000 copies Per ballpoint pen

129 5 001–10 000 copies Per ballpoint pen

130 Over 10 000 copies Per ballpoint pen

Colouring pencils for children:Presentation: set of 12 mini-pencils with a cap incorporating a pencil sharpener. Markings in one colour

131 Up to 500 sets Per set

132 501–1 000 sets Per set

133 1 001–5 000 sets Per set

134 5 001–10 000 sets. Per set

135 Over 10 000 sets. Per set

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Cotton bags:- fabric: organic cotton (with resistance certificate), in rectangular form- type of handles: 2 long handles in fabric for hand or shoulder- size: 37 x 35 cm (height x width)- colour: uniform colour and on-trend- printing of EP logo or pictogram (or URL address) and/or event slogan/logo- packaging: stiff recycled cardboard packaging

136 Up to 100 copies Per bag

137 101–500 copies Per bag

138 501–1 000 copies Per bag

139 1 001–5 000 copies Per bag

140 5 001–10 000 copies Per bag

141 Over 10 000 copies Per bag

Multimedia productsVideo productsThe service provider will be responsible for the following stages: - design, including screenplay (and storyboard) and pre-production, including production planning- production (filming, etc.) and post-production (editing, etc.)Information film:Information films can be of varying lengths (8, 12, 18, 26 minutes) and should be ready for television broadcasting (professional television format) and on the Internet. They can take the form of reports, documentaries, animated films or other genres. Video clip: Production of video clips of varying lengths (30, 45, 60 seconds) ready for television broadcasting (professional television format) and on the Internet.Design and pre-production of video products

Information film per product/length

142 8 min

143 12 min

144 18 min

145 26 min

Video clip per product/length

146 30 sec

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147 45 sec

148 60 secProduction and post-production of video products The final master will be delivered on a Digital Betacam tape or equivalent for the format Standard Definition (SD), and on an XDCAM HD (Blu Ray) disc or equivalent for the High Definition (HD) standard. The service provider may also be asked to provide the master (SD or HD) in the form of a broadcast file in the format XDCAM/XDCAM HD(MXF) or MPEG2 or MPEG4 at 50 Mbit/s. In every instance, the televised or Internet broadcast format will generally be 16/9, and 4/3 for specific purposes.Information film per product/length

149 8 min

150 12 min

151 18 min

152 26 minConversion of information films into an appropriate format for the Internet (QuickTime, Real Player, Windows Media, MPEG4 etc.) for use on the BIPE website, Facebook, YouTube, etc.

per information film

Video clip per product/length

153 30 sec

154 45 sec

155 60 sec

156

Conversion of video clips into an appropriate format for the Internet (QuickTime, Real Player, Windows Media, MPEG4, etc.) for user on the BIPE website, Facebook, YouTube, etc.

per video clip

Audio productsThe service provider will be responsible for the following stages: - design, including the script, and pre-production, including production planning- production (recording, etc.) and post-production (editing, etc.)Radio programme:Production of radio programmes of varying length (5, 10 min) to raise awareness of an event. The material must be provided in broadcast-ready format (WAV, MP3 or equivalent).Radio advertising spotss:

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Production of radio advertising spots of 20 or 30 seconds, broadcast-ready.Design and pre-production of audio products

Radio programme per product/length

157 5 min

158 10 min

Radio advertisements per product/length

159 20 sec

160 30 secProduction and post-production of audio products The final master will be delivered in WAV format or equivalent. Radio programme per product/length

161 5 min

162 10 minConversion of WAV version of radio programmes into a format that can be broadcast on the Internet and in podcasts

per radio programme

Radio advertisements per product/length

163 20 sec

164 30 sec

165Conversion of WAV version of radio advertising spots into a format that can be broadcast on the Internet and in podcasts

per radio advertisement

Mastering and duplication of multimedia products Duplication of USB sticks (2 Gbyte) with EP logo (black & white)

166 Up to 50 copies per stick

167 51–500 copies per stick

168 501–1 000 copies per stick

169 Over 1 000 copies per stickDVD Each DVD will be delivered in its own sleeve and box

170Mastering, creation of navigation menu, graphical adaptation of sleeve (four-colour printed), on the basis of elements provided by the Office (text, logo, etc.)

per DVD

Duplication of DVD with box (sleeve printing included)

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171 Up to 50 copies per DVD

172 51–500 copies per DVD

173 501–1 000 copies per DVD

174 Over 1 000 copies per DVD

Recording and editorial workRecording and transcription of debates (in a room pre-equipped by the Information Office with a microphone and audio installation)

175

Recording in MP3 formatAudio recording of debates with appropriate material and technical support for conversion into MP3 format or equivalent on the day of the event; delivery of product on CD/DVD

per hour

176 Integral transcription of recordings in WORD format per hour

177Video recording of debates with appropriate equipment and delivery of product on a mastered DVD with a navigation menu

per hour

178

Creation of advertisement of 60 seconds on the basis of original recording, advertisement delivered on mastered DVD with navigation menu (including editing)

per advertisement

Assistance with editing of publications

179Flyers, leaflets, brochures, fact sheets, PowerPoint presentations and electronic, web-based publications

per page (1 500 characters per page without

spaces)

Assistance with editorial adaptation of existing communication material (flyers, leaflets, brochures)

180 Assistance with adaptation of content


spaces)

181Synthesis of various existing communications materials on the same subject in order to create a new publication


spaces)

Proofreading and revision of texts182 Spell checking per page (1 500

characters per

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page without spaces)

183 Content checking


spaces)

Monitoring of and uploading to social networks

184

Assisting the Information Office with the identification of relevant social networks within the country concerned, depending on the event’s theme

per event

Storage and logistical distributionReception of material:1. unload material 2. check that the material supplied is in accordance with the delivery schedule and the information supplied by the Information Office3. complete the carrier register confirming receipt of the merchandise by indicating ‘receipt subject to conformity’ 4. alert the Information Office immediately about any anomalies found upon receipt 5. record in electronic format, in line with the Information Office’s instructions, data on merchandise received (type, publication titles or brief description of articles, quantity, packaging, total weight etc.)

185 Between 0 and 0.5 m³ by volume

186 Between 0.6 and 1 m³ by volume

187 Between 1.1 and 1.5 m³ by volume


189 Over 2 m³ by volume

Storage of material (including insurance)

190 Between 0 and 0.5 m³ by volume and per month

191 Between 0.6 and 1 m³ by volume and per month

192 Between 1.1 and 1.5 m³ by volume and per month

193 Between 1.6 and 2 m³ by volume and per month

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194 Over 2 m³ by volume and per month

Discarding of obsolete material

195 Between 0 and 0.5 m³ by volume


197 Between 1.1 and 1.5 m³ by volume


199 Over 2 m³ by volumeParcel packaging and delivery of materials to recipients (recorded delivery), including unloading

200 Between 0 and 0.5 m³ per km

201 Between 0.6 and 1 m³ per km

202 Between 1.1 and 1.5 m³ per km

203 Between 1.6 and 2 m³ per km

204 Over 2 m³ per kmTravel and accommodation

205

Organisation of accommodation for a number of participants: Contact with participants, looking for hotels, negotiating rates, reservations and advance funding

per participant

206

Organisation of travel for a number of participants travelling by train: making contact with participants, reservations, advance funding and provision of train tickets

per participant

207

Organisation of travel for some participants travelling by air: Contact with participants, reservations, advance funding and availability of air tickets (economy class, e-ticket if possible)

per participant

Catering services (staff, materials, crockery, cutlery and furniture included)Breakfast/coffee break with snack, including at least: coffee and tea, sortiment sandwiches, sweet option.

208 Up to 30 people per person

209 31–100 people per person

210 101–300 people per personDrinks reception with light snackincluding at least: wines, small salty finger foods, sweet options

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213 101–300 people per personBuffet lunch/dinnerincluding at least: salad buffet, meat and fish options, bread and wine.



216 101–300 people per personHigh-level reception including at least: starter, main course (meat, fish and vegetarian options), sweet, dessert and wines.




Organising an exhibition (all material hired)a) on EP premises

220a.1) free-standing/panel stands (standard dimensions: 1 000 x 1 800/1 900 mm), including suspension system for elements to be exhibited (works of art, posters, etc.)

per unit

221a.2) display cabinets with 8 mm-thick reinforced glass for the exhibition of trophies, medals, models etc. with security locks

per unit

222 a.2.1) 1 000 x 500 x 900 mm, two glass shelves, lockable sliding glass doors. per unit

223a.2.2.) 1 000 x 500 x 900 mm, open display area, lower section closed with laminated panel fronts, sliding lockable doors for upper and lower sections.

per unit

224 a.2.3) 500 x 500 x 2 000 mm, 3 glass shelves, glass door, lockable with hinges per unit

225a.2.4) 1 000 x 500 x 2 000 mm, three glass shelves, sliding lockable doors for upper and lower sections.

per unit

226a.3) lighting of exhibition supports (50 Watt halogen spotlight per banner or per linear metre of exhibition), including cabling

per unit/metre

227 a.4) installation and dismantling per metreb) outside EP premises (all systems to be installed must be water-resistant)

228

b.1) free-standing/panels (standard dimensions: 1 350 x 1 000 mm), including suspension system for elements to be exhibited (works of art, posters, etc.) and protection against rain, wind, etc.

per unit

229 b.2) suspended photo display, 1 350 x 1 000 mm, per unit

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weather-resistant, frame, toughened glass (safety glass, Plexichoc), security locks

230

b.3) display cases with toughened glass (safety glass, Plexichoc) for the display of trophies, medals, models etc. 1 500 x 2 000 x 600 mm, security locks, weather-resistant

per unit

231b.4) lighting of exhibition supports (50 Watt halogen spotlight per banner or per linear metre of exhibition), including cabling

per unit/metre

232 b.5) installation and dismantling per metreOn-site security for the event:The contractor will ensure 24/7 security in public spaces in the town where the event is taking place.

233 - daytime security guards per hour

234 - night-time security (with dog) per hour

TOTAL excluding tax (EUR)

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Documents

ANNEXE BX€¦ · Web viewb) televisions (LCD/plasma/LED etc.) with PC/video connection 24 - 20" screen unit/day 25 - 29" screen unit/day 26 - 37" screen unit/day 27 - 42" screen