Annexe 1

WAVERLEY BOROUGH COUNCIL

SCOPING DOCUMENT

COMMUNITY OVERVIEW & SCRUTINY COMMITTEE

Proposed Scrutiny Review:

The Future approach to Waste, Recycling and Street Cleansing Services in Waverley

1. REVIEW OUTLINESubject of the review The future approach to waste management and street

cleansing in Waverley

Approach/Methodology An in-depth review by a Community Overview and Scrutiny Sub-Committee through a series of meetings.

To review the effectiveness of the current delivery model and,

a. explore the range of delivery models for the provision of waste, recycling and street cleaning services,

b. evaluate the strengths, weaknesses, opportunities and threats of each delivery model, and

c. recommend to the Executive a preferred delivery model.

To review the existing service provision and,a. investigate options and alternative service

provision standards,

b. evaluate the potential for service improvements using alternative service provision,

c. evaluate the value for money and potential financial savings of each alternative service provision

Meeting officers managing the current service contracts, engaging with other local authorities to understand their service delivery standards and delivery models, engaging a consultant to advise on current industry practice and trends in service provision, contract costs etc.

Develop proposals for the future shape of waste, recycling and street cleaning services and the appropriate service delivery model.

1.1 Reasons for the ReviewReasons for conducting this review

The current waste, recycling and street cleaning contract expires in October 2019 and the Council needs to determine how it wishes to provide these services and what standard of service it wishes to provide after that date.

Key question(s) the review aims to answer

Is the existing service delivery model under the current contract fit for purpose and does it deliver a satisfactory service to residents?

Are there alternative service delivery models which can provide the same standard of service or an improved service?

Are these service delivery models more or less expensive than the current model?

Can they offer the same or an improved standard of service?

Is the current service standard appropriate for the community’s needs?

Does it deliver satisfactory street cleaning standards and does it maximise recycling?

Are there alternative service standards that could be fit for purpose in today’s environment and could deliver improved performance?

Is the recommended service standard affordable and does the recommended service delivery model offer value for money.

Objectives of the review/areas for investigation

To recommend a service delivery model which would deliver value for money. To recommend service standards that can be provided by that service delivery model which are affordable, value for money and can generate savings and/or improved service standards for the Council.

Outcomes expected from conducting review

A clear recommendation to the Executive on the appropriate delivery model for the waste, recycling and street cleansing service beyond October 2019.A clear recommendation to the Executive on service standards for the waste, recycling and street cleansing service beyond October 2019.

1.2 Sources of information Existing contractOther local authorities servicesChartered Institute of Wastes ManagementSurrey Waste Partnership Waste Management Consultant

2. PROJECT PLAN & RESOURCING

2.1 Councillor involvementO&S councillor leading review To be determined by the Community Overview and

Scrutiny Committee.

Other O&S members involved To be determined by the Community Overview and Scrutiny Committee.

Key Executive councillors Cllr James Edwards, Lead Member for EnvironmentCllr Julia Potts, Leader of the CouncilCllr Tom Martin, Lead Member for Customer and Corporate Services

Other Executive Portfolios covered

Cllr Brian Adams, Lead Member for PlanningCllr Ged Hall, Lead Member for Finance

2.2 Officer Support & External involvementCorporate Director Damian Roberts, Director of OperationsLead Officer Richard Homewood, Head of Environmental Services Other Officers Jennifer Carson-Paice

Matt NichollsExpert witnesses, possible co-opted persons

Len Attrill, Waste Management Consultant, WYG

2.3 Other Council Services expected to contribute

Finance, Planning, Customer Services

2.4 External Organisations to be invited to contribute/submit evidence

Guildford Borough CouncilSurrey Waste Partnership

2.5 Publicity and Awareness of the Review Publicity activities to be undertaken

None at this stage. To promote findings at the conclusion of the review

2.6 Timetable of the review Spring and Summer 2017

Time required

Completion date

Meetings and evidence gathering 8 weeksEvaluation of evidence and draft recommendations

2 weeks

Produce draft report 2 weeksConsultation on draft report 2 weeksConsideration of draft report by O&S Committee

September 2017

Report to relevant decision-makers – Executive Schedule monitoring of implementation of outcomes

2.7 Specific Costs Use of WYG Environmental Consultants Possible visits to other local authorities?

2.8 Equalities issues Provision of a consistent and satisfactory service to all residents will be a fundamental requirement whilst developing thinking on service delivery models and standards.

2.9 Constraints /Barriers/Risks Affordability of the desired standard of service and/or delivery model.

3. SIGNED APPROVALSigned: (by Chairman on behalf of the Overview & Scrutiny Committee)Date Agreed:(by Overview & Scrutiny Committee)