Annex 2 Terms and Conditions - Vilnius 2 to... · Web viewVideo viewing premises will have computerised workstations in individual boxes to enable the viewing of multimedia documents

UNOFFICIAL ENGLISH VERSION

Annex 2 to the Conditions

SPECIFICATIONS

1. DEFINITIONS..........................................................................................................62. INFORMATION ON THE PROJECT......................................................................8

2.1. Project development background........................................................................................8

2.2. Activities transferred to the Project Company.....................................................................8

2.3. Presentation of the Project idea..........................................................................................8

2.4. Project implementation context, need for Project and its significance.................................82.4.1. Health provision and physical activities_____________________________________________92.4.2. Promotion of culture and creativity_________________________________________________92.4.3. Business and employment________________________________________________________9

3. PROJECT STAKEHOLDERS..............................................................................103.1. Awarding Authorities.........................................................................................................10

3.2. Institutions carrying out activities subject to their functions in the Multifunctional Complex10

3.3. Target User Groups of the Project.....................................................................................10

4. PROJECT SOLUTIONS.......................................................................................114.1. Presentation of the Project Site.........................................................................................11

4.2. Other adjacent projects.....................................................................................................12

4.3. Object Creation Specifications..........................................................................................144.3.1. Introduction____________________________________________________________________144.3.2. Multifunctional Complex Objects__________________________________________________144.3.3. Project site plan________________________________________________________________154.3.4. Kindergarten___________________________________________________________________174.3.5. Sports objects for non-formal education____________________________________________194.3.6. Cultural and educational centre and library__________________________________________214.3.7. National sports museum_________________________________________________________244.3.8. Infrastructure for organising public cultural and sports events_________________________24

5. SERVICE SPECIFICATIONS...............................................................................265.1. Introduction.......................................................................................................................26

5.2. Key objectives and scope of Services...............................................................................265.2.1. Scope of management of the Multifunctional Complex and the New Property required for

Service provision_______________________________________________________________265.2.2. Key objectives of Service provision________________________________________________265.2.3. Actions required for performance of Objectives______________________________________26

5.3. Specification of maintenance services..............................................................................275.3.1. Scope of maintenance___________________________________________________________275.3.2. Levels of maintenance services___________________________________________________285.3.3. Maintenance Plan_______________________________________________________________33

5.4. Security services...............................................................................................................33

5.5. Cleaning, major cleaning and waste management services..............................................34

5.6. Maintenance of green zones.............................................................................................35

5.7. Event organisation services..............................................................................................36

5.8. Utilities............................................................................................................................... 36

5.8.1. Measuring and monitoring of energy and water______________________________________375.8.2. Energy and water contract management____________________________________________375.8.3. Definitions used________________________________________________________________375.8.4. Basic consumption factor liability table_____________________________________________385.8.5. Recalibration of basic consumption factor (BCF)_____________________________________385.8.6. Annual adjustments applied to the calculations of heating and/or cooling as a result of

climatic conditions______________________________________________________________395.8.7. Principle of obligation___________________________________________________________395.8.8. Energy consumption surplus and lower consumption_________________________________39

5.9. General conditions for Service provision...........................................................................405.9.1. Operators of the Multifunctional Complex Object_____________________________________405.9.2. Representatives of the Project Company____________________________________________405.9.3. Employees of the Project Company and Sub-contractors______________________________405.9.4. Accreditation and professional qualifications of employees of the Project Company_______405.9.5. Operating regimes______________________________________________________________41

5.9.5.1. Event regime_____________________________________________________________415.9.5.2. Non-event regime__________________________________________________________415.9.5.3. Service provision periods____________________________________________________415.9.5.4. Number of employees of the Project Company in the territory_______________________415.9.5.5. Intervention regimes________________________________________________________415.9.5.6. Watch duty_______________________________________________________________42

5.9.6. New Property units, Spare Parts and inventories_____________________________________425.10. Hooliganism......................................................................................................................42

5.11. Interim measures...............................................................................................................42

5.12. Service document..............................................................................................................43

5.13. Self-assessment of the Project Company.........................................................................445.13.1. Regulation control______________________________________________________________445.13.2. Monthly operating reports________________________________________________________45

5.13.2.1. Description_______________________________________________________________455.13.2.2. Requirements applicable to monthly operating reports_____________________________45

5.13.3. Annual operating report__________________________________________________________465.13.4. Inspections of the monitoring of Service provision___________________________________46

5.14. Management of the failure to provide Services.................................................................475.14.1. Emergency Response Centre_____________________________________________________475.14.2. Scope of work__________________________________________________________________475.14.3. Management of requests for intervention___________________________________________47

5.14.3.1. Request for intervention_____________________________________________________475.14.3.2. Incident register management software_________________________________________485.14.3.3. Internet communication portal________________________________________________48

5.15. Computerised maintenance management system............................................................48

5.16. Control of the results of Service provision.........................................................................495.16.1. Key parts of the Object infrastructure______________________________________________495.16.2. List of the key zones of Multifunctional Complex Objects______________________________505.16.3. Reoccurring failure______________________________________________________________505.16.4. Response time and the levels of the failure to provide Services_________________________50

5.16.4.1. Warning and intervention____________________________________________________505.16.4.2. Description of the levels of the failure to provide Services___________________________50

5.16.5. Response time and/or repair period and the final repair period_________________________515.16.5.1. Response time____________________________________________________________515.16.5.2. Repair period and/or temporary repair__________________________________________515.16.5.3. Implementation of temporary repair solutions____________________________________525.16.5.4. Final repair period_________________________________________________________525.16.5.5. Implementation of the repair plan______________________________________________525.16.5.6. Requirements for response time, repair period and the final repair period______________52

5.17. Inaccessibility.................................................................................................................... 53

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5.18. Structure of deductions.....................................................................................................53

5.19. Key Performance Indicators (KPI) and related deductions................................................53

6. TECHNICAL REQUIREMENTS...........................................................................556.1. General Technical Requirements...................................................................................55

6.1.1. Cost management_______________________________________________________________556.1.1.1. Duration of operation_______________________________________________________556.1.1.2. Sustainability_____________________________________________________________566.1.1.3. Building Information Modelling (BIM) for the Multifunctional Complex__________________57

6.1.2. Requirements regarding energy performance class of the Multifunctional Complex________596.1.3. Maintenance premises___________________________________________________________596.1.4. Environmental requirements______________________________________________________596.1.5. Waste management infrastructure_________________________________________________596.1.6. Accessibility for people with disability______________________________________________596.1.7. Fire safety_____________________________________________________________________59

6.2. Constructional requirements to Multifunctional Complex Objects............................616.2.1. General requirements____________________________________________________________616.2.2. Foundations___________________________________________________________________616.2.3. Construction of the Multifunctional Complex________________________________________61

6.2.3.1. General requirements to the construction of the Multifunctional Complex_______________626.2.3.2. Infrastructure for Public Cultural and Sports Events and Sports Infrastructure for Informal

Education (sports infrastructure, including sports halls)_____________________________626.2.3.3. Infrastructure of Public Cultural and Sports Events: central stands with a permanent roof__636.2.3.4. Office / administrative areas with backroom space________________________________636.2.3.5. Conference hall___________________________________________________________636.2.3.6. Kindergarten______________________________________________________________646.2.3.7. National sports museum_____________________________________________________646.2.3.8. Cultural and Educational Centre and Library_____________________________________646.2.3.9. Utility, administrative premises and backroom space______________________________646.2.3.10. Vehicle parking____________________________________________________________64

6.2.4. Roof covering of the Multifunctional Complex Objects________________________________646.2.4.1. General requirements_______________________________________________________646.2.4.2. Infrastructure for Public Cultural and Sports Events and Sports Infrastructure for Informal

Education________________________________________________________________656.2.5. External envelopes of the Multifunctional Complex___________________________________65

6.2.5.1. General Requirements______________________________________________________656.2.5.2. Walls____________________________________________________________________666.2.5.3. Ceilings__________________________________________________________________666.2.5.4. Floors___________________________________________________________________666.2.5.5. Central stands of the Infrastructure of Public Cultural and Sports Events_______________666.2.5.6. Cultural and Educational Centre and Library_____________________________________66

6.2.6. External décor of the Multifunctional Complex_______________________________________676.2.6.1. General Requirements______________________________________________________676.2.6.2. Facades_________________________________________________________________67

6.2.7. Internal décor of Multifunctional Complex Objects____________________________________676.2.7.1. Floors___________________________________________________________________676.2.7.2. Wall coverings____________________________________________________________686.2.7.3. Ceilings__________________________________________________________________68

6.2.8. External windows and doors of the Multifunctional Complex Objects____________________686.2.8.1. General Requirements______________________________________________________686.2.8.2. External windows__________________________________________________________696.2.8.3. External doors____________________________________________________________696.2.8.4. Door and window fittings____________________________________________________706.2.8.5. Door control system________________________________________________________70

6.2.9. Internal windows and doors of the Multifunctional Complex____________________________706.2.9.1. General Requirements______________________________________________________706.2.9.2. Cultural and educational centre_______________________________________________70

6.2.10. Indoor areas of the Multifunctional Complex_________________________________________70

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6.2.10.1. General Requirements______________________________________________________716.2.10.2. Horizontal movement of users inside Multifunctional Complex Objects_________________71Movement corridors inside the Infrastructure for Public Cultural and Sports Events and in the Sports

Infrastructure for Informal Education (sports infrastructure and sports halls) must comply with the sports and safety standards effective in Lithuania, unless the Awarding Authorities require compliance with the requirements of FIFA, IAAF or another international sports organisation, in which case the latter must be complied with.________________________72

6.2.10.3. Vertical movement of Users inside Multifunctional Complex Objects__________________726.2.11. Indoor atmosphere______________________________________________________________73

6.2.11.1. Natural lighting____________________________________________________________736.2.11.2. Shading and curtains_______________________________________________________736.2.11.3. Artificial lighting___________________________________________________________736.2.11.4. Outdoor lighting control_____________________________________________________736.2.11.5. Infrastructure of Public Cultural and Sports Events and Sports Infrastructure for Informal

Education (sports infrastructure and sports halls)_________________________________746.2.11.6. Cultural and Educational Centre and Library_____________________________________746.2.11.7. Kindergarten______________________________________________________________74

6.2.12. Acoustics______________________________________________________________________746.3. Requirements to engineering systems.........................................................................76

6.3.1. Access to city networks__________________________________________________________766.3.2. Technical premises of the Multifunctional Complex and general requirements____________766.3.3. Requirements to mechanical systems______________________________________________76

6.3.3.1. Heating source____________________________________________________________766.3.3.2. Heating and cooling________________________________________________________766.3.3.3. Ventilation and humidity control system_________________________________________786.3.3.4. Water supply and waste water system__________________________________________796.3.3.5. Water supply access_______________________________________________________806.3.3.6. Sewerage system__________________________________________________________806.3.3.7. Rainwater sewerage________________________________________________________816.3.3.8. Connection of sanitary drains_________________________________________________816.3.3.9. Sanitary equipment________________________________________________________816.3.3.10. Fire safety equipment_______________________________________________________826.3.3.11. Smoke withdrawal_________________________________________________________83

6.3.4. Requirements for the electricity system____________________________________________836.3.4.1. General requirements_______________________________________________________836.3.4.2. Electricity supply___________________________________________________________846.3.4.3. Emergency and evacuation illumination_________________________________________846.3.4.4. Lightning protection________________________________________________________846.3.4.5. Earthing system___________________________________________________________856.3.4.6. Fire safety________________________________________________________________856.3.4.7. Mechanical protection______________________________________________________856.3.4.8. Commercial metering_______________________________________________________856.3.4.9. General requirements for the illumination system_________________________________856.3.4.10. Special electricity supply requirements for the administrative premises________________856.3.4.11. Special electricity supply requirements for the kindergarten_________________________866.3.4.12. Special electricity supply requirements for the library______________________________866.3.4.13. Special electricity supply requirements for the National Sports Museum_______________866.3.4.14. Parking area______________________________________________________________87

6.3.5. Security system requirements at the Multifunctional Complex__________________________876.3.5.1. Entrance control and ticket systems____________________________________________876.3.5.2. Video surveillance_________________________________________________________886.3.5.3. Operation requirements_____________________________________________________886.3.5.4. Receipt of images__________________________________________________________896.3.5.5. Transmission means_______________________________________________________896.3.5.6. Encryption_______________________________________________________________906.3.5.7. Interfaces________________________________________________________________906.3.5.8. Fire alarm system__________________________________________________________906.3.5.9. Security sound system (SSS)_________________________________________________906.3.5.10. Burglar alarm system_______________________________________________________90

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6.3.5.11. Call system_______________________________________________________________906.3.6. Requirements for low-voltage systems_____________________________________________91

6.3.6.1. General requirements_______________________________________________________916.3.6.2. Kindergarten______________________________________________________________916.3.6.3. Library__________________________________________________________________916.3.6.4. National Sports Museum____________________________________________________916.3.6.5. Multimedia networks (voice, data, and video)____________________________________916.3.6.6. Radio communication and wireless (Wi-Fi) network_______________________________926.3.6.7. Arrangement and scope of the wireless system___________________________________926.3.6.8. Telephony________________________________________________________________926.3.6.9. Internal communication_____________________________________________________936.3.6.10. General requirements for the sound systems____________________________________936.3.6.11. Sound systems of the Infrastructure for Public Cultural and Sports Events______________936.3.6.12. Sound systems of the Cultural and Educational Centre and the Library________________936.3.6.13. Control panels____________________________________________________________946.3.6.14. Sound source equipment of the Infrastructure for Public Cultural and Sports Events______946.3.6.15. Sound processing__________________________________________________________946.3.6.16. Large screens to be installed in the Infrastructure for Public Cultural and Sports Events___946.3.6.17. Time matching____________________________________________________________946.3.6.18. Television________________________________________________________________956.3.6.19. Equipment of the central spectator stands_______________________________________95

6.4. Landscaping requirements................................................................................................956.4.1. Plantations____________________________________________________________________956.4.2. Approach roads, fire safety roads and fences________________________________________96

6.4.2.1. Approach roads___________________________________________________________966.4.2.2. Solid surface pavement_____________________________________________________966.4.2.3. Flow management_________________________________________________________966.4.2.4. Fences__________________________________________________________________976.4.2.5. Kindergarten______________________________________________________________976.4.2.6. Fire evacuation way(s)______________________________________________________976.4.2.7. Outdoor furniture__________________________________________________________97

6.4.3. Parking areas__________________________________________________________________976.5. Quality standards..............................................................................................................98

6.6. Effective general standards and regulations.....................................................................986.6.1. Regulatory environment_________________________________________________________986.6.2. General requirements____________________________________________________________996.6.3. Structures_____________________________________________________________________996.6.4. Heat environment______________________________________________________________1006.6.5. Illumination___________________________________________________________________1006.6.6. Acoustics_____________________________________________________________________1016.6.7. Hygiene, safety, and security____________________________________________________1016.6.8. Environmental protection_______________________________________________________1016.6.9. Access by people with disabilities________________________________________________1026.6.10. Fire safety____________________________________________________________________1026.6.11. Construction materials__________________________________________________________1026.6.12. Supervision___________________________________________________________________103

ANNEX 1 TO THE SPECIFICATIONS...............................................................................................104

ANNEX 2 TO THE SPECIFICATIONS...............................................................................................113

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1. DEFINITIONS

Spare Part/Spare Parts shall mean an Item which is not currently used, but may be used upon the failure of the respective Item in order to restore the initial required functioning of the Item.

Basic Consumption Factor (BCF) shall mean the theoretical energy consumption as indicated in the participant’s Final Bid and based on the assumptions provided in the Specifications.

Participant/Participants shall mean an entity or entities which, according to the procedure laid down in Section 2 of Chapter III of the Law on Concessions, have expressed the interest in participating in the Tender and/or have submitted the Preliminary, the Detailed and/or the Final Bid(s). The following may be the Participants: a legal entity of any legal form, public legal entity (except for public and private legal entities which belong to the public sector under the procedure laid down in the Law on the State Debt of the Republic of Lithuania and natural entities), foreign legal entity or other economic entity established under the foreign state law and without the status of legal entity, as well as the affiliates of the undertakings established in the Member States of the European Union and other countries of the European Economic Area established in the Republic of Lithuania or a group of such entities.

Entities which (in the case of a group of economic entities – any member of the group) are related to the preparation of the Tender for execution or preparation of the Project for the implementation, which may lead to the infringement of the principle of suppliers' equality, cannot be the Participants.

Operator/Operators Legal entities controlled by the Awarding Authorities or other legal entities which carry out the activities in a specific Object of the Multifunctional Complex.

Item shall mean any separable part of the infrastructure of the Multifunctional Complex which, when assembled, installed and/or manufactured, constitutes Objects.

Functional Zone shall mean a component of each Object defined by a dimension of square metres (preliminarily) where activities of different types or nature are carried out as defined in Section 4.3. of the Specifications.

Deduction shall mean an amount deducted from the Annual Remuneration due to the failure to comply with the KPI as defined in Section 5.14 of the Specifications.

CMMS shall mean computerised maintenance management systems.

User/Users shall mean any entity or a group of entities which use the Multifunctional Complex or a part thereof and benefit from the Services.

Inaccessibility shall mean a situation in Object/Objects where the part/whole of the Object/Objects cannot be used or intended activities cannot be carried out therein.

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Key Performance Indicators (KPI) shall mean the Project Company's performance quality evaluation measure for the benchmark analysis of the quality of the Services provided by the Project Company by determining the possibilities to improve the Service quality level; the measure shall be used during the entire duration of the Service Provision as part of the deduction mechanism.

Failure to Provide Services shall mean cases, where the Project Company is not able to provide Services under the Concession Agreement, including the Specifications.

Solution/Solutions shall mean the Participant’s offers submitted together with the Preliminary, the Detailed or the Final Bid and accompanied documents in order to satisfy the public needs and interests of the Awarding Authorities by the Project.

Awarding Authorities shall mean the Municipality and DPES together;

The definitions which are defined in the Specifications shall be read as defined in the Agreement.

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2. INFORMATION ON THE PROJECT

2.1.Project development background

The international and national sports complex was initially planned on the site of the project implementation, including 25,000-seat football stadium with the athletics tracks. The foundation construction activities were commenced in 1987 and finished in 1993. However, due to a lack of funding the construction activities were suspended and planned to be continued. In 2006, the decision to finish the activities based on the renewed design was made. Therefore construction activities on the existing foundations were renewed in 2007; in 2010, however, the project was neglected again for financial reasons. Today the structure of the concrete carcass from the previous project stands on the site of the Project implementation.

2.2.Activities transferred to the Project Company

The concept of the Project includes the activity of the development of the neglected territory, including the Service Provision and commercial activities. The Project Company shall design, build and operate the Multifunctional Complex, New Property, which shall comply with all legal requirements and restrictions.

2.3.Presentation of the Project idea

The Project is jointly implemented by the Municipality and DPES. The project implementation objectives are provided for in the Terms and Conditions. The Project is the complex one and it covers the Services of different types. There is an opportunity to generate revenue from the Multifunctional Complex and Additional Property and New Property. To properly manage and control the process of the Project, the several objectives which are inter-related by the common territory and target groups must be formulated:

a. create the multifunctional infrastructure complying with the public needs for the provision of pre-school education, non-formal education and health promotion services, organisation of cultural, communications and information centre, sports museum, mass cultural and sports events;

b. increase the attractiveness of the location for carrying out the Commercial Activity related to the Services and Public Services provided in the Multifunctional Complex.

The aim is to achieve the Project outcomes by using own and borrowed funds. The remuneration to the Project Company for the Project implementation will consist of the granted right to carry out commercial activities and provide the Service on Land Plots as well as the Annual Remuneration paid by the Awarding Authorities.

When implementing the Project, the Service will be further diversified by moving from public services, including the social services, to mixed services provided on both commercial and fully commercial grounds, which is considered to be a more sustainable and more reliable model of the urban development.

2.4.Project implementation context, need for Project and its significance

The Multifunctional Complex investment project was drafted prior to holding the competition. The investment project identified that the neglected territory of the previous project was damaging the image of the centre of the city of Vilnius and diminishing the attractiveness of the territory. The northern part of Vilnius lacks:

a. pre-school educational services,b. children and youth non-formal education services (early childhood centres and sports camps),c. opportunities and conditions for the disabled to do sport safely,d. opportunities to promote healthy lifestyle and prevent certain diseased as a response to

deteriorating public health.

The project is based on the needs of the Awarding Authorities which are presented herein.

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2.4.1. Health provision and physical activitiesThe Project includes:

a. solutions which ensure activity and health lifestyle of the elderly and stand as a preventive measure of the diseases related to heart disorders and lack of physical activity;

b. solutions which ensure accessibility of athletics, football infrastructure and that of other sports branches to families, children, the youth, disabled and elderly.

The following is necessary to foster optimal habits of physical activity:

a. provide underfives, pupils and student with the optimal conditions for physical activity in educational institutions and public spaces, encourage people with paid jobs to do sport and be physically active,

b. come up with specialised health and physical activity promotion programmes for the elderly and disabled,

c. promote the optimisation of physical activity programmes and implementation thereof at the community, urban and national levels.

To promote Vilnius citizens' health promotion, healthy lifestyle and physical activities. The activity of the elderly is considered the key investment priority based on the thematic objectives of the EU funds 2014-2020 “Promoting employment and supporting of labour mobility” and “Strengthening social inclusion and fighting against poverty and discrimination” as well as other thematic objectives.

2.4.2. Promotion of culture and creativityThe Project includes:

a. solutions related to the creation of infrastructure for traditional public culture events at the city and state levels,

b. solutions designed to eliminate the flaws of public services which occurred due to disbalanced development of Vilnius City (pre-school educational measures, public libraries).

The Municipality has a high potential of developing cultural and creativity branches. The implementation of this potential through support, establishment of companies operating in this sector and grouping thereof is the objective of the operational period 2014-2020 of the Government of the Republic of Lithuania. For this purpose the European Union investment funds will be used as well.

2.4.3. Business and employmentThe Project includes:

a. solutions designed to develop the health, leisure, creation business industries to raise awareness of all age groups and their interest in healthy and socially active lifestyle,

b. solutions related to the effective use of the neglected territory as well as the commercial development corresponding to the needs of the community of Vilnius City.

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3. PROJECT STAKEHOLDERS

3.1.Awarding Authorities

The Project is implemented by:

a. Vilnius City Municipal Government Administration, code 188710061, Konstitucijos pr. 3, LT-09601 Vilnius, and

b. Department of Physical Education and Sports under the Government of the Republic of Lithuania, legal entity code 188620621, Žemaitės g. 6, LT-03117 Vilnius.

3.2. Institutions carrying out activities subject to their functions in the Multifunctional Complex

The following public and municipal institutions will carry out activities subject to the functions laid down in legal acts in the Multifunctional Complex:

a. Municipality responsible for the management of the kidergarten;b. Vilnius Sports Centre – part of its activity will be transferred to the Multifunctional Complex;c. Creation and Education Centre to be established;d. Šeškinės Library of Vilnius City Central Library whose activity will be transferred to the

Multifunctional Complex;e. Lithuanian Sports Museum, currently operating in Kaunas City, whose activity will be

transferred to the Multifunctional Complex. The ownership rights and duties of the state budgetary authority are exercised by the DPES.

3.3.Target User Groups of the Project

The target User Groups of the Project cover the general public which will use the social and economic benefit. Three target groups may be identified at this stage:

a. The main group which will be exposed to the largest impact is located in the northern part of Vilnius. The target territory particularly covers Šnipiškės territory, southern part of Žirmūnai and territories of Šeškinė, Žvėrynas and Verkiai. This is the territory with an area of 8.3 km² with the population of 39,000 residents.

b. Taking account of the current public transport infrastructure, it is assumed that the site in question (physical location of the Project) will be accessed from any point of Vilnius City. Therefore all residents of Vilnius City, i.e. some 539,000 residents, could be considered the second target group.

c. The third target group includes Vilnius guests and visitors coming from other Lithuanian cities to take part in public cultural and art events. This target group consists of 2,955,986 people.

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4. PROJECT SOLUTIONS

4.1.Presentation of the Project Site

The project site is in the city of Vilnius; you may see it here:

http://www.maps.lt/map/default.aspx?lang=lt#obj=581048;6064286;Pa%C5%BEym%C4%97tas%20ta%C5%A1kas;&xy=581193,6064304&z=5000&lrs=orthophoto,stops,zebra

During the period of the Concession Agreement the Land Plots will be transferred to the Project Company on the lease basis. Technical information on Land Plots is provided in Table 3.1.

Table 3.1. Technical information related to Land Plots

Land plot No 1, Ozo g. 27

(cad. No 0101/0020:212)

Land plot No 2, Ukmergės g.

(cad. No 0101/0020:211)

Area of the land plot: 203,945 sq. m. 24,873 sq. m.

Type of territory use: territory of specialised complexes territory of specialised complexes

Purpose of land use: other other

Method of land use: public/commercial territory public/recreational territory

Height of permissible buildings: between 12 and 35 m up to 12 m

Development density: up to 80% up to 40%

Development intensity: 3 1

Development type: separate buildings free planning

Part of plantations: between 15% and 25% up to 60%

Restrictions: 17.910 sq. m right of way (right to walk, drive means of transport and construct underground and aboveground communications lines);

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Structures on the Land Plot: stadium covering an area of 37.248 sq. m whose construction completeness was 10% in 2002

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parking lot of an area of 13.094 sq. m (owned under the usufructuary right nearby the existing shopping centre). The Project Company will be able to use this parking lot; the lot is designed for 600 parking spaces.

-

Ozas geomorphological reserve, which is currently under forest cover, is located nearby the Land Plots to be transferred to the Project Company. Also, shopping and entertainment centre Akropolis covering an area of 110,000 sq. m opened its door as the largest facility of such nature in the Baltic States in 2002.

The Project site is quite close to the commercial facilities and recreational zones. However, this territory is not fully integrated in the centre of the city of Vilnius. Therefore the Project development would make a positively effect on both the restoration of the Project site and development of adjacent territories. This would make the entire northern territory of Vilnius City indicated in the integrated territorial investment programme (ITI) more attractive both to the residents and guests.

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The Project site (along Highway A2) also enables the Municipality to balance the development of Vilnius City, i.e. lack of accessibility to the services of pre-school educational institutions and public libraries.

4.2.Other adjacent projects

Vilnius City Municipality intends to develop not only this Project, but also other projects adjacent to the Land Plots, especially the communications projects which will aim at increasing accessibility. Investments outside the Land Plots, including utilities and communications infrastructure, are not included in the Project work scope. It must be noted, however, that the Works related to the utilities and communications infrastructure inside the Land Plots, belong to the scope of the Project and the Project Company shall complete them.

Based on the Integrated Territorial Development Programme, two additional projects will be implemented in parallel with the Project, which would integrate the Multifunctional Complex in Vilnius traffic management and utilities infrastructure for common use:

a. development of access to the Multifunctional Complex, New Property and Additional Property whose promoter and finance provider is Vilnius City Municipality;

b. rainwater collection infrastructure development project whose promoter is Vilnius City Municipality which is also to finance the operation costs.

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Fig. 1 Implementation territory

Source: investment project document

4.3.Object Creation Specifications

4.3.1. IntroductionThis section will explain the nature, functionality, technical requirements and Functional Zones of the Object of the Multifunctional Complex. It describes the implementation of the needs of the Operators and Users in the territories of the Land plots.

The general structure of activities will be specified which shall be adhered to by the Project Company when carrying out the Works and providing Services. The section provides the recommendations regarding the required equipment capacity, its use and performance quality. The Participant shall submit the proposed Solutions taking account of its artistic, economic and commercial ambitions as well as having evaluated the requirements for Works and Services as referred to in these Specifications.

4.3.2. Multifunctional Complex ObjectsTable 3.2 presents Objects of the Multifunctional Complex and the main Functional Zones.

Table 3.2. Multifunctional Complex Objects

Multifunctional Complex Objects Main Functional Zones/Description

Preliminary size

Occupation (public entities)

1 KINDERGARTEN

Pre-school education infrastructure (kindergarten)

1 KINDERGARTEN, at least 300 children

7.420 sq. m 100%

2 SPORTS OBJECTS FOR NON-FORMAL EDUCATION

Physical education and health promotion infrastructure

4 multipurpose gyms, total area 7.000 sq. m

Rhythmic gymnastics gyms 1.750 sq. m

Boxing, wrestling and physical fitness gyms – 500 sq. m

1 athletics stadium 14.000 sq. m

Administrative, warehousing premises – 1.150 sq. m

2 football stadiums (125*170) – 21.250 sq. m

1 athletics (football) field (125*85) – 10.625 sq. m

~ 56,275 sq. m. Gyms – 7 hours per working day, 10 hours at the weekends.

During seasons, an athletics stadium 5 hours per day, 7 days per week from 1 June to 1 November.

3 football fields – 7 hours per day, 6 hours at the weekend;

3 CULTURAL AND EDUCATIONAL CENTRE AND LIBRARY

Cultural and non-formal education infrastructure

For cultural and educational centre and library activities – 1.200 sq. m

For communications and information centre and library – 200 sq. m

Intellectual education

1.600 sq. m The Municipality ensures the occupation of 8 hours per day, 5 days per week, 52 weeks per year.

Library – 9 hours

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Multifunctional Complex Objects Main Functional Zones/Description

Preliminary size

Occupation (public entities)

premises – 200 sq. m per day, 7 hours at the weekends (except for Saturdays during the period from 1 June to 1 September)

4 NATIONAL SPORTS MUSEUM

Exhibitions and fairs infrastructure

Exhibition hall

Meetings and educational areas

1.500 sq. m Preliminary concept is provided in Annex 1 to the Specifications

5 INFRASTRUCTURE FOR ORGANISING PUBLIC CULTURAL AND SPORTS EVENTS

Infrastructure for cultural and sports events

Infrastructure for cultural and sports events

At least 15,000 fixed spaces

Intends to occupy up to 20 days per year.

4.3.3. Project site planThe Project site plan and Solutions proposed by the Participant shall comply with the requirements below (Table 3.3).

Table 3.3. Project site requirements

Requirements Solution guidelines

To ensure access to each Multifunctional Complex Object

To design roads and entrances in line with the expected use (transport type, pedestrian flow), especially in the zones intended for logistics

To ensure the durability of coverings and efficient rainwater drainage

To ensure conditions for users of the Multifunctional Complex, New Property and Additional Property that comply with safety and security requirements

To provide the minimum sufficient number of entrances

To implement passive security solutions (fence, protective doors, etc.) and active security solutions (protection, video surveillance, etc.)

To optimally arrange green zones and to select plants that are resistant to local conditions and the use of which is affected by the specific characteristics of the Project as little as possible

To avoid any division of green zone plots

To select such species and varieties of plants that result in low maintenance costs

The Awarding Authorities seek that the majority of capital investments be financed by the EU investment funds. As a result of the existing investment restrictions to sports and cultural infrastructure, the public cultural and sports events infrastructure will be financed from the state budget as provided in Resolution No 1269 “On the implementation of public private partnership project “Multifunctional Health, Education, Culture and Business Support Complex”” of 9 December 2015 of the Government of the Republic of Lithuania. Multifunctional Complex Objects must be developed as individual real estate units in order to

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estimate costs of design, construction, operation and maintenance of each individual Object and to ensure independent functioning of each individual Multifunctional Complex Object.

Furthermore, the location of Multifunctional Complex Objects should be in compliance with the requirements of the functional links stated below (Table 3.4.).

Table 3.4. Functional relationship of Objects.

Proximity Kindergarten

Sports objects for non-formal education

Cultural and educational centre and library

National sports museum

Infrastructure for organising public cultural and sports events

Kindergarten ++

Sports objects for non-formal education

+

Cultural and educational centre and library

++ +

National sports museum +

Infrastructure for organising public cultural and sports events

+ – Multifunctional Complex Object that must be located in close proximity

++ – adjacent independent Multifunctional Complex Objects

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4.3.4. Kindergarten

PURPOSE To provide accommodation and catering, caretaking, playing and pre-school education services for children during working days

OPERATORS General: administrative, maintenance, school, catering and cleaning legal entities (preliminary number of staff members: 36)

USERS 24 groups – 6 groups in each category:

Newborns: 30 children under 1 year of ageBabies: 60 children between 1 and 1.5 years of ageToddlers: 90 children between 1,5 and 3 years of agePre-schoolers: 120 children between 3 and 7 years of age

FUNCTIONAL ZONES Kindergarten building – 3,730 sq. m;Playgrounds – 1,800 sq. m;Playground shelters and awnings – 480 sq. m;Grounds for containers with household waste – 10 sq. m;Pedestrian paths – 500 sq. m;Green plantations – 700 sq. m;Zone for temporary vehicle parking – 200 sq. m;Total – 7,420 sq. m.

GENERAL REQUIREMENTS

To install energy-efficient premises illumination;To provide for homogeneous natural covers in educational units and playrooms;The proposed Solution for spaces must:Ensure the emotional and physical safety of a child;Meet the individual needs of each individual child and comply with his/her activity needs;Encourage his/her consciousness, development and socialisation;Provide a warm and favourable educational environment.Moreover, it is especially important to consider the child’s comfort, hygiene, safety and protection conditions, such as air quality, natural light, audio environment, bacterial contamination risk or physical accidents.Staff employees must be provided with adequate conditions enabling them to perform their tasks, devote continuous attention to children and organise their work in line with special needs of children (meals, sleep, personal caretaking, playing and informative activities).The functional structure must be concentrated on privacy and visibility (corners and nooks where children can hide must be avoided).The territorial structure must facilitate caretaking tasks and contribute to the organisation of children’s rest.In its character, the building should remind of the home environment rather than of the institutional environment.

SPECIAL REQUIREMENTS

Requirements for administrative premises:- Director’s office (approximately 20 sq. m);- Office of the deputy director for education (approximately 15 sq. m);- Curriculum office (approximately 30 sq. m);- Speech therapist’s offices (3 offices, each of approximately 20 sq. m);- Office of the social pedagogue/psychologist (approximately 15 sq. m);- Offices of the public health care professional and dietician (each of

approximately 15 sq. m);- Office of the housekeeper/storekeeper (approximately 15 sq. m);- Archives (approximately 20 sq. m);- Kitchen (including the required equipment and ventilation, product

cleaning and food preparation zones, and dishwasher; approximately 100 sq. m);

- Food storage and refrigeration premises (approximately 20 sq. m), vegetables and food storage premises (approximately 50 sq. m);

- Children catering premises. According to the description of catering in pre-school education institutions, general education schools and child

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social care institutions (1.1.7), the catering for children will be organised in units adapted to children catering in compliance with food safety and food handling requirements, and each child will have a seat for eating at the table;

- Children will be eating in units; therefore, there must be a room/space (of approximately 12 sq. m) containing a sink for doing dishes, a dish dryer and a cabinet for storing clean dishes;

- Room for kitchen staff that can be locked (approximately 30 sq. m);- Laundry, premises for washing and ironing of clothes, a dryer for

clothes and shoes (approximately 40 sq. m);- Sanitary premises (approximately 35 sq. m);- Boiler-room, water and sewerage pumping stations, ventilation and air

conditioning equipment control premises, premises for engineering systems and technological installations of the building, elevators and premises for other equipment and control (approximately 150 sq. m);

- And other required premises.The Object must have the area of 3,490 sq. m allocated for the following premises/zones (including the administrative zone):

- In units for children under one year of age: premises for reception, changing and playing, a bedroom (approximately 150 sq. m), WC, washrooms, kitchenettes (approximately 60 sq. m);

- In units for children between 1 and 7 years of age: premises for reception, changing, playing-sleeping/resting (750 sq. m for children between 1 and 3 years of age and approximately 520 sq. m for children between 3 and 7 years of age), WC and washrooms (approximately 300 sq. m). Premises for reception and changing must contain individual lockers and other installations for storing children’s clothes and personal items;

- Unit must have an adjacent area for keeping strollers (approximately 30 sq. m);

- 2 gyms (each of approximately 50 sq. m) and 2 premises for the development of children’s creativity (each of approximately 50 sq. m);

- One hall of 100 sq. m that should have a podium (stage) and an audio system.

Premises for 15 units for children under 3 years of age will be built on the ground level and have a separate exit outside. The kitchen must also be built on the ground level.The remaining premises can be built on the second level.The configuration and architectural/engineering solutions of the Object must be in compliance with STR and Hygiene Standard requirements.Based on the Land Plot, the object can be developed as a single building or as a group of 3 separate buildings joined by galleries.

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4.3.5. Sports objects for non-formal education

PURPOSE To increase the accessibility of health promotion and physical activity for people of different age groups, including children, youth, elderly and disabled, and to provide the opportunity to organise sports events.

OPERATORS Sports federations, other physical education and sports organisations, sports clubs, educational institutions

USERS Residents and guests of VilniusFUNCTIONAL ZONES Equipment for leisure activities outdoors as well as for sports training and

competitions (45,875 sq. m):- 2 natural fields with an additional area of approximately 125 x

170 sq. m and the option to install mobile seating;- 1 field with natural surface, an additional area of approximately

125 x 85 sq. m and an athletics warm-up zone;- An athletics stadium – one football field with the surface adapted

for track and field throwing events, an open space for flexible seating accommodating 3,000 people, 9 tracks with artificial surface and a athletics warm-up field, a separate warm-up section for long throws (discus, hammer, javelin), high jump and pole vault sectors, 4 sectors for triple jump and long jump, with the total area of 14,000 sq. m;

Gyms for leisure activities indoors as well as for sports training and competitions (9,250 sq. m):

- 3 basketball gyms (1,750 sq. m each) adapted for disabled sportsmen, with the basketball court of 50 x 35 sq. m;

- 1 handball gym (1,750 sq. m) suitable for disabled sportsmen, with the handball court of 50 x 35 sq. m;

- Rhythmic and artistic gymnastics gyms (2 gyms, 875 sq. m each);

- Boxing, wrestling and physical fitness gyms – 500 sq. m.Administrative premises (1,150 sq. m) for the staff, changing rooms and sanitary premises, zones for storing equipment.Total – approximately 56,275 sq. m.


Equipment for leisure activities outdoors as well as for sports training and competitions (45,875 sq. m):

2 football training fields (125 x 170 sq. m) with barriers and catchers as well as lighting according to FIFA regulations and the option to install mobile seating.1 football training field with athletics tracks for warm-up.To provide for the possibility to use ancillary premises of the athletics stadium.Main requirements for an athletics stadium (based on IAAF regulations):

˗ 9 (400 m) tracks;˗ The stadium must have all athletics event sectors with the required

equipment;˗ Tracks and jump sectors with synthetic surface (certified by IAAF);˗ The surface of discus, javelin and hammer landing sectors must be

natural. i.e. grass;˗ High jump and pole vault, two parallel sectors each;˗ 4 sectors for triple jump and long jump (2 parallel sectors

anticlockwise and 2 parallel sectors clockwise);˗ The seating in the stadium must accommodate 3,000-5,000;

Minimum requirements for premises:˗ 4 changing rooms with WC (2 for men and 2 for women);˗ WC for spectators;˗ 2 doping control rooms with WC;˗ A room for secretariat;˗ Award room;˗ 2 massage rooms;

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˗ Medical aid room;˗ Photo finish judges room;˗ Sports commentator’s room;˗ 2 rooms for broadcasting competitions;˗ Guest’s lounge;˗ VIP lounge with a kitchenette and a washer;˗ Weight-lifting gym;˗ A room for photographers and journalists with Internet access;˗ Warehouses under the seating sections for inventory and

equipment;˗ Premises for the watchman and security personnel;˗ Lighting regulation premises;˗ Required safety fence.

Gyms for leisure activities indoors as well as for sports training and competitions (9,250 sq. m):Gyms for leisure activities indoors as well as for sports training and competition – a field of 50 m in length x 35 m in width x 9 m in height adapted for different sports activities. 3 out of 4 gyms are planned to be assigned for basketball and one gym – for handball.One of the basketball gyms will have flexible seating installed in the wall structure with the estimated volume of 360 fixed seats.Rhythmic gymnastics gym will have the height of at least 8 m and will comply with all international regulations.Artistic gymnastics gym will have the height of at least 8 m, all required equipment and will comply with all international regulations.Boxing and wrestling gyms will comply with all specific sports regulations for training and holding competitions.3 basketball courts that will comply with competition regulations.1 handball court that will comply with competition standards.It must be possible to play volleyball in these courts.Flexible seating is required.A fully equipped (with fitness equipment) general physical fitness gym with the area of approximately 400 sq. m.

Administrative premises (1,150 sq. m) for the staff, changing rooms and sanitary premises, zones for storing equipment.

Administrative zone with sanitary and general premises (500 sq. m);Athletics stadium administration premises (150 sq. m);All gyms must have adjacent premises for storing sports and competition equipment, changing rooms and sanitary premises (500 sq. m).


The premises must be adapted so as to enable to organise sports events for disabled.The structure, marking, equipment and surfaces of gyms located in the premises must be adapted for different sports activities and must comply with all regulations of international sports federations.Surfaces must be shockproof and prevent any risk of accidents.Changing rooms and sanitary premises must be easily accessible with sports equipment from outdoors and indoor premises and be adapted to children and disabled.Sanitary premises must be of an appropriate size and prudently provided in all public zones.

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4.3.6. Cultural and educational centre and library

PURPOSE An institution which provides cultural, educational and physical activity services for children, youth and local community and the activity of which meets different needs of the residents of Vilnius: socio-cultural, children and youth occupation, public health promotion, general services.To provide various latest document sources in various forms (books, CD, DVD, CD-ROM) to people with different taste and of different age.

OPERATORS Municipality or its subordinated institutionUSERS Residents of Vilnius

Pre-schoolers, schoolchildren, studentsFUNCTIONAL ZONES Total useful floor space 1,600 sq. m [excluding movement zones and

technical premises]:- Total area of 1,200 sq m for the cultural and educational centre,- Total area of 200 sq. m for the communications and information

centre, and- Total area of 200 sq. m for intellectual education premises.


Total area of 1,200 sq m for the cultural and educational centre activities:- 800 sq. m all-purpose hall with sliding panel walls/partitions and

mobile mechanisms with the ability to be transformed into the following:

A hall with a transformable stage (flexible platform for the audience that is converged automatically. Stage equipment (telpher (1 ton), suspension, elevation), lighting, audio, video equipment with control);

2 modules, 400 sq. m each, or 4 modules, 200 sq. m each;

A conference hall for the maximum of 600 participants;- 400 sq. m auxiliary premises:

General administrative premises for the maximum of 7 employees (70 sq. m);

Technical premises: control room (20 sq. m); Darkroom for requisites (80 sq. m); Other premises required for activities; Cloakroom, lounge, WC and shower rooms – (230 sq. m)

must be functionally accessible for both the visitors of the all-purpose hall, the Communications and Information Centre, and the users of intellectual education premises.

Total area of 200 sq. m for the communications and information centre (library):

- 110 sq. m meeting venue – reception hall, reading hall, press conference centre equipped with IT access points. The venue is intended for meetings, communications when some members of the community share their capacities with other members of the community – they hold informal meetings, use free Wi-Fi, socialise and may read periodicals. Interactive information about Vilnius and Lithuania can also be available on these premises – information terminals can be installed. These premises can serve as the venue for press conferences before various sports or cultural events. The reception hall is the centre of the entire object: information and guidance centre, the entrance control and the venue from which all other zones can be accessed. It will be the site of the provision of demonstration public services provided inside the building. It will have a registry office with the following functions:

Information and guidance; Place of registration; Lending and returning of documents.

This registry office will be located at the entrance to the reading hall close to the security gate.

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- 40 sq. m – issuing of books and other printed matters (traditional library activities); the stock of printed matters collected by the library and issued to the visitors should be compiled with due consideration to the concept of the multifunctional complex, i.e. focus must be on culture, sports and non-formal education. The reading hall must have the following zones:

Document shelves distributed by topic; Reading zones; Computerised workstations for searching in e-

catalogues of the library; Computerised workstations with Internet access; Individual workstations: tables, chairs, power terminals,

individual lamps; Collective workstations; Information literacy premises where the public will be

advised and informed on the procedure and issuing of documents from the depositories.

The reading hall will be connected with the reprography premises with the neutral acoustics. These premises will be easily accessible from document storing zones.

- 35 sq. m video viewing premises. Video viewing premises will have computerised workstations in individual boxes to enable the viewing of multimedia documents.

- 15 sq. m ancillary premises.

Total area of 200 sq. m for intellectual education premises.- 4 x 50 sq. m intellectual education premises for children and families

where non-formal and civil education sessions will be held for children and adults and which will be the venue for drawing, art, creative workshops, language, high-tech application programmes, table tennis, chess, cartoons, etc.


Total area of 1,200 sq m for the cultural and educational centre activities:- The hall and transformable modules would function as spaces for

stage arts and would serve as the venue for rehearsals of song and dance groups or theatre studios, activities of hobby groups, mobile stage presentations, project-based educational activities, conferences, community meetings and meetings with the community.

- Each module should be separated by panel partitions, thus ensuring individual soundproofing from other activities. Modules must have proper acoustics, separate lighting, ventilation systems. Height: at least 5 m. Floor cover: parquet. The hall must have multifunctional conference equipment and other equipment necessary for these activities installed.

- Cultural and educational centre cannot be situated under the seating section; it must be located in a functionally autonomous and physically separate building in order to prevent the mass events from interrupting activities of the centre. To prevent any interruption of activities, any sound entering the premises through the structures and engineering systems must be eliminated. Premises of the all-purpose hall in the cultural and education centre and library must be adjacent to the communications and information centre and administrative premises, must also be linked functionally and accessible without stepping outside.

- Cultural and educational centre, including common zones and the area allocated for movement, must promote intellectual growth, discussions, cooperation, and must be adapted to informal meetings.

- To promote communication and innovations, the cultural and educational centre must have the latest information and communication technologies installed.

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Total area of 200 sq. m for the communications and information centre:- Once Šeškinė branch of the Central Library of Vilnius City

Municipality, currently operating at Musninkų g. 12-37, is transferred to larger premises, the communications and information centre can be established that will improve educational, information and cultural environment in families and in the community and that will provide services in line with the concept of the Multifunctional Complex.

- The premises must have lighting, audio system, ventilation, heating, electricity, burglar alarm system, fire alarm system, overhead projection and telecommunication engineering solutions that allow the operation of the premises according to their intended purpose.

Total area of 200 sq. m for intellectual education premises.- Intellectual education premises must be adjacent to the information

and communications centre. Floor: concrete PVC surface. All premises must be light and have an autonomous ventilation system, good acoustics; the height must be at least 3 m; they must have ancillary premises (12 sq. m each) with sanitary units, and a separate WC adapted to disabled and with a baby changing unit. One room must be adapted for the development of information communications following the principle of a computer class with the maximum of 10 seats, specific furniture; server unit must be provided in ancillary premises.

The conference hall will be directly connected to the reception hall in order to facilitate its rent.Sanitary premises must be of an appropriate size and prudently provided in all public zones.The territorial stricture and the zone marking must ensure a smooth and convenient movement of people.The interior design should encourage the visitors to enter this place, to stay here and to return again.To create a calm environment that helps focus, solutions ensuring sufficient acoustic qualities must be implemented. As many natural light sources as possible must be used.Different working environments (that differ in size, colour schemes, lighting, surface, etc.) should help separate zones by the main theme.Furniture must be adapted to different types of readers: children, adults, disabled, schoolchildren, etc.The movement among the book shelves must be smooth (especially for disabled and for wheelchairs).

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4.3.7. National sports museum

PURPOSE To spread the news and to build public awareness of the Lithuanian sports heritage

OPERATORS Budgetary institution Lithuanian Sports Museum; approximately 20 employees

USERS Residents and guests of LithuaniaPre-schoolers, schoolchildren, students, sportsmen

FUNCTIONAL ZONES Total useful floor space 1,500 sq. m [excluding movement zones and technical premises]


The preliminary concept of the museum prepared by DPES is described in Annex 1 to the Specifications.For the purpose of implementing these activities, 1,500 sq. m premises are expected to be equipped for the sports museum.The national sports museum is expected to cover at least 10 exposition halls (the are of each hall will be 50-150 sq. m, the total of 1,200 sq. m), a depository of exhibits (250 sq. m), premises for the staff, ancillary premises and sanitary units (150 sq. m).


The territorial stricture and the zone marking must ensure a smooth and convenient movement of people.Exhibition halls, premises for the staff and warehouses must be sufficiently spacious and have high ceilings and big doors to enable to accept, transport and store big objects.The meeting and educational zone will be directly connected to the reception hall and the exhibition hall. It will have a separate entrance from the reception hall ensuring its rental opportunities.Sanitary premises must be of an appropriate size and prudently provided in all public zones.

4.3.8. Infrastructure for organising public cultural and sports events

PURPOSE To organise large-scale events during the majority of the yearTo organise commercial events

OPERATORS Project CompanyUSERS Residents and guests of Lithuania

Sports federationsPublic authorities (planned state events)Clubs, performers, employees

FUNCTIONAL ZONES Stadium for sports and cultural events (with at least 15,000 fixed seats);Commercial zones (1,200 sq. m);VIP zones for spectators (700 sq. m);VIP parking lot (6,000 sq. m);Preparation of events (400 sq. m);Supervision of events (300 sq. m);Commentator’s boxes (200 sq. m);Conference hall (200 sq. m);Ancillary and administrative premises (1,400 sq. m).


Must comply with at least UEFA Category 4 requirements.The minimum number of fixed seats must be 15,000, including:

- 240 seats for disabled;- 2,000 seats for members of the local club;- 760 seats for private or VIP boxes.

The size of the field must be 105 x 68 m. Additional training areas adjacent to the field required for the warming up of players must be at least 8.5 m from the side line and at least 10 m from the goal line. Therefore, the entire field with the ancillary zone will be 125 m in length x 85 m in width.The following is important for the planning of this Object and for the

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adoption and implementation of solutions:- the distance to the field and the optimal visual comfort;- the optimal thermal comfort under any weather conditions;- the smooth movement of the human flow and its speed (measures

preventing the formation of human congestion).Infrastructure to meet the service needs of people must be created: restaurant, drinks bar, shopping zone, information and entertainment centre, sanitary premises, etc.Two groups of seating should be provided: seating on the lower level and seating on the higher level. Protected internal corridor should be used by people from the lower level and the higher level seating. The field will be visible directly from the corridor; it will be intended for live communication and for offering services to the audience.Seating should be designed and made with the view to the segmentation of the audience: private and VIP boxes will be located on the middle level, while seats for the public at large and for the press – on the lower level and on the higher level.There must be variable quality of the location of fixed seats and the ticket choice option in order to provide the disabled with the same opportunities as other spectators. The disabled must have the possibility to directly access the protected seating zone.All VIP boxes will have a direct view of the field and will also have a direct access to the fixed VIP seats. VIP reception zones will be designed as modular platforms with catering services, sanitary premises and zones for storing items.Changing rooms and lounges must be provided for groups giving concerts;The number of sanitary premises and equipment (WC, shower rooms, etc.), parking spaces must be sufficient for the participants and spectators, and it must be at least the number required by hygiene standards and legal acts.


To protect the audience from bad weather conditions, a fixed roof must be installed in the stadium above fixed seats.Infrastructure must be multifunctional (for sports, cultural or commercial events), and it must be possible to ensure different configurations under satisfactory conditions. With due consideration to the possible diversity of events, the Participant must explore the possibility to adapt the number of fixed seats by using mobile integrated seating or demountable seating.To ensure profitability, the possibility to easily and quickly prepare for an event is very important. Considering this, at least one entrance/exit to/from the field must be provided for trucks and vehicle, preferably on each side of the demountable stage.The project must provide for the installation of professional audio and lighting equipment with suspended devices and the required power.The field surface type must comply with the stated requirements and must be optimally selected after consideration of operation conditions / loads (artificial or natural surface).

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5. SERVICE SPECIFICATIONS

5.1. Introduction

This section provides the essential requirements for Services that must be met by Solutions submitted by Participants to the Commission.

5.2.Key objectives and scope of Services

The goal of Service provision is the accessibility of the Multifunctional Complex, assurance of the quality of Services and compliance with the Specifications for the entire duration of the Concession Agreement.

5.2.1. Scope of management of the Multifunctional Complex and the New Property required for Service provision

The set of Services provided by the Project Company in the Multifunctional Complex consists of the following:

a. Maintenance services (see 5.3.)

b. Security services (see 5.4.)

c. Cleaning and major cleaning services and waste management (see 5.5.)

d. Maintenance of green zones (see 5.6.)

e. Event organisation services (see 5.7.)

f. Utilities (see 5.8.)

g. Emergency Response Centre Services (see 5.14.1.)

5.2.2. Key objectives of Service provision

Performance results of the Project Company are assessed according to their compliance or non-compliance (by stating whether performance results of the Project Company are in compliance or non-compliance with the requirements of the Specifications), according to the requirements stated in the Specifications.

The objective of all Services provided by the Project Company is to ensure:

a. Security and protection of people and property;

b. Continuity of public services and other activities within the scope of the Project;

c. Long-term sustainability of buildings, especially the expected residual service life of buildings and equipment at the expiration of the agreement, as provided in section 6.1.1. of the Specifications;

d. Sustainable performance results that are close to the level of the initial results;

e. To complete all scheduled activities (maintenance or other services) on time.

5.2.3. Actions required for performance of Objectives

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To perform objectives set for Services, the Project Company must carry out the following actions:

a. To respond to notices and requests for intervention actions;

b. To provide human and technical resources;

c. To gather a qualified team for Service provision;

d. To ensure watch with due respect to technical issues and organisation issues of Service provision;

e. To observe the response time, repair period and final repair period deadlines as they are described in these Specifications;

f. If necessary, to use external expert evaluation services;

g. To use proper tools and materials;

h. To take care of the inventories and Spare Parts;

i. To ensure the Accessibility of Functional Zones;

j. To ensure compliance with standards and regulations;

k. To submit reports in the manner stated in these Specifications.

Activities of the Project Company will be evaluated based on the Key Performance Indicators (see Annex 2).

5.3.Specification of maintenance services

The Project Company must comply with legal acts, regulations and standards applicable in Lithuania.

The provision of maintenance services must include preventive maintenance and continuous maintenance by repairing faults and ensuring smooth operation of the Objects.

Maintenance services are provided in compliance with the provisions of standard EN 13306:2010.

5.3.1. Scope of maintenance

The Project Company must perform maintenance of the Multifunctional Complex and the New Property, including the performance of work packages stated below (the list is non-exhaustive):

a. Heating and cooling system (production, distribution);

b. Ventilation system and smoke extraction systems (air preparation/extraction equipment, control equipment, discharge ducts);

c. Cold and hot water (production, distribution, discharge);

d. Waste water disposal (collection, abstraction, treatment facilities);

e. Fire safety (extinguishers, dry and circulation risers, fire hydrants);

f. Fire detection system (fire control board, cables, sensors);

g. High and low voltage installations (production, distribution), including emergency electricity supply;

h. Weak current systems (equipment, cables, devices);

i. Lifts and elevators;

j. Doors, gates and automatic blockers;

k. Coverings and roofs (roofs, canopies, façades, shading);

l. Fittings;

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m. Stage mechanisms and equipment (lighting, audio and video systems).

Pursuant to European Standard EN 13306, during the preventive maintenance the Project Company must perform actions in pre-set time intervals or according to established criteria. Preventive maintenance seeks to reduce the likelihood of faults or the worsening of the operation of the Object.

Pursuant to European Standard EN 13306, preventive maintenance must consist of two key types of activities, as defined in the glossary of terms:

n. Scheduled maintenance, which consists of preventive maintenance, is performed in pre-set time intervals or based on the scope of use; however, no prior testing of the condition is required.

o. Maintenance as needed and forecast maintenance consisting of preventive maintenance works, which are based on the characteristics of the operation of equipment and/or monitoring of parameters, and relevant actions.

Maintenance by repairing faults must include all actions taken in line with applicable standards for the purpose of repairing Multifunctional Complex Objects and New Property units in the case of any fault.

5.3.2. Levels of maintenance services

Maintenance works must include activities that are divided into 5 levels. These levels allow to classify maintenance activities and to assign the specific level of maintenance works to different parties.

Maintenance levels are provided in Table 5.1.

Table 5.1. Maintenance levels

Maintenance level Description

Example of preventive maintenance

Example of maintenance by repairing faults

1 Simple actions required for the performance of activities and carried out with the help of simple and easily accessible items.

Control and calibration activities (condition and operation of lighting equipment, windows, floors, waterproofness, etc.)

Change of individual lamps.

Change of used items in simple and easily accessible items.

2 Actions that involve simple procedures or that need easily installable ancillary equipment and that are performed by qualified staff using detailed procedures and ancillary equipment, as defined in the Maintenance Plan.

Control and calibration activities related to the operation of equipment.

Change of items that are difficult to access.

Control of water supply networks, electricity networks, waterproofness.

Change of Spare Parts of individual items (big lamps, finishing items, ceiling boards, safety plugs, belts, sockets, etc.)

Marginal painting work.

3 Activities that involve complicated procedures or complex equipment item (lifting equipment). This type of maintenance requires qualified staff who uses detailed procedures and ancillary equipment, as defined in the Maintenance Plan.

Control, measurement and calibration activities that need external measuring or calibration equipment.

Preventive maintenance of complex equipment items.

Cleaning of electrical equipment.

Control of waterproofness of façade items.

Change of equipment components (locks, lighting items, faucets).

Repair of the partial worsening in the condition of doors, windows, walls, etc.

4 Activities that need technical expert examination or the installation of ancillary equipment. This type of activities are performed by technicians of the special field or a team of technicians according to

Partial or general repair of a unit of machinery or equipment that does not require dismantling of equipment.

Oscillatory, mechanical, electrical and thermographic

Change of doors or a part of the fence, restoration of the lost waterproofness, repair of the leaking roof.

Change of compressor valves,

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Maintenance level Description

Example of preventive maintenance

Example of maintenance by repairing faults

the general and special /text is missing, – translator’s note/ in the Maintenance Plan.

analysis.

Repair of equipment in workshops related to preventive maintenance control.

pumps.

5 Activities that require specific practical experience, technologies, processes or industrial equipment.

This type of maintenance works (renovation and/or restoration) is essentially performed by a construction contractor or by another special contractor using special ancillary equipment specified by the equipment provider.

General repairs by dismantling equipment or machinery.

Change of items and/or equipment upon the expiration of the term of validity or useful life.

Important repair works performed by a construction contractor, large-scale concreting works that change the dimensions or geometry of the building or premises.

Renovation of roads and utility systems.

Thorough renovation of parts of floors, parts of roofing, suspended ceilings and finishing works on the premises and/or in the zone.

Maintenance life cycle Works must comply with all maintenance activities of level 5, including renovation and key equipment in line with the applicable standards. Life cycle Works first of all consist of the following:

a. Supply of equipment in the case of the fault of equipment;

b. By-Works necessary for renovation of the infrastructure (including renovation of interior partitions, suspended ceilings, insulation, paint, floors, furniture, high voltage and low voltage equipment, networks and utility systems, air conditioning and other technical equipment);

c. Renovation of installations that are at the end of their life span;

d. Renovation of installations that require new construction Works.

Tables 5.2 and 5.3 of the Specifications provide the distribution of preventive maintenance and maintenance by repairing faults as well as overhaul services between the Project Company and Awarding Authorities.

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Table 5.2. Scope of maintenance services related to technical work packages

Work package Project Company Awarding Authorities

Air conditioning

Heating and/or cooling production infrastructure

X

Ventilation and air extraction X

Heating and cooling infrastructure X

Water supply and disposal

Cold water supply and distribution infrastructure

X

Hot water preparation and distribution infrastructure

X

Sanitary equipment and devices X

Waste water disposal infrastructure X

Electricity supply and distribution systems

Principal and emergency electricity production (high voltage items, transformers, low voltage electricity control panels, electricity control panel cabinets)

X

Lighting (internal, external, security) X

Elektros paskirstymo infrastruktūra (elektros laidai, įrenginiai)

X

Lightning protection infrastructure X

Weak current systems

Entrance control and/or anti-burglary infrastructure (sensors, distinguishing signs)

X

AVSS (cameras, recorder control equipment)

X

Automated building management systems (BMS)

X

Computerised maintenance management system (CMMS)

X

IT infrastructure (cables, network equipment cabinets, servers, internet access)

X

Telephone and internal communication infrastructure

X

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PCs and electronic devices (office equipment)

X

Fixed equipment (overhead projectors) X

Mobile overhead projectors X

Fire safety system

Fire detection infrastructure (sensors, alarm system, marking, emergency exit control)

X

Fire safety equipment (extinguishers, dry and circulation risers), including marking, intervention and evacuation plans.

X

Hoisting systems

Lifts and elevators X

Automatic doors and blockers

Automatic doors and blockers X

Table 5.3. Scope of maintenance related to other work packages

Work package Project Company Awarding Authorities

Engineering works

Walls, columns X

Façades and coverings X

Windows, exterior doors, shading X

Roofs and other waterproofing structures

X

Finishing

Interior doors, display cabinets X

Interior shading systems X

Metalwork

Grids and handrails X

Metalwork (tinning) X

Secondary products

Paint and/or wall coverings X

Floor coverings X

Suspended and other ceilings X

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Partitions X

Fixed and mobile furniture X

Marking X

Roads and paths

Roads and pedestrian paths X

Stage equipment

Lighting X

Audio system X

Video system X

Other stage equipment X

Fixed seats X

Other equipment (sports objects only: infrastructure for non-formal education and infrastructure for organising of major public cultural and sports events)

Fields with natural surface and fields with artificial surface

X

Fixed sports equipment X

Mobile sports equipment X

Fire safety activity is a constituent part of the Maintenance service. The Project Company is responsible for all fire safety activities, including:

a. Fire safety compliance with the applicable regulations;b. Maintenance and control of fire safety equipment;c. Preventive fire safety inspections in order to identify any potential fire threat;d. Intervention in the case of a fire, including helping people;e. Provision of first aid in the case of an accident;f. Regular emergency evacuation training;g. Establishing and updating of fire safety rules, compliance with procedures and marking in all

horizontal movement zones, also in staircase landings and elevators;h. Fire safety alarm management;i. Organisation of fire safety audits on the biannual basis by using an independent auditor.

The Project Company undertakes to implement all recommendations made during the audit within 6 (six) months following the audit. If no audit is organised within 2 (two) months after the scheduled date, the Municipality will organise the audit at the expense of the Project Company.

The Project Company must perform fire safety activities 24 hours a day, seven days a week. Methods of performance during the watch regime and the event regime, including intervention requests after the usual working hours, will be provided in the Maintenance Plan. All alarm signals must be directed to remote surveillance premises after the usual working hours.

The Project Company is liable for the training of the Operator’s relevant employees responsible for safety management, including the annual 4 (four) hour training of relevant employees according to the instruction of the Municipality. Training sessions will be related to the following:

j. Fire protection and fire safety measures;k. Technical equipment located in the territory;

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l. Regulation requirements related to fire safety;m. Operation of extinguishers by training with actual fire and using different types of equipment;n. Emergency intervention exercises inside the buildings.

The Project Company will be liable for the acquisition of all the necessary communications and safety equipment.

5.3.3. Maintenance Plan

The Participant will prepare the Maintenance Plan as a part of his Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one), which will cover each Work package and each equipment unit that form a part of the scope of Works of this Project.

The Maintenance Plan prepared by the Participant must consider all preventive and repair actions of levels 1-5. The Participant must state scopes of performed Works, schedule of works, key types of materials that will be used and state their life span, also the frequency of maintenance and works of the life cycle of key materials (overhaul).

The Maintenance Plan of each Multifunctional Complex Object will be submitted to the Municipality for approval. The Project Company must comply with the Maintenance Plan. The failure to comply with the Maintenance Plan will result in the application of deductions.

The following must be stated in the Maintenance Plan:

a. Introduction, which states the objectives of maintenance Services and in which activities are specifically divided into maintenance activities (preventive maintenance and maintenance nu repairing faults) and overhaul and/or renovation activities.

b. Preventive maintenance Work type based on the recommendations of equipment suppliers and the applicable regulations.

c. The planned frequency of preventive maintenance Works that will be performed during service provision.

d. The use of human and material resources in each preventive maintenance activity (the number of mandays per maintenance activity and the key material resources necessary for the performance of preventive maintenance).

e. The reference action plan of each preventive maintenance activity.f. Parameters used for the identification of maintenance works performed as needed and

forecast maintenance works, as defined in the glossary of terms and in European Standard EN 13306 (first of all, the Maintenance Plan defines relevant precautionary boundaries according to the type of equipment requiring maintenance works, also according to the methods of collecting data, etc.).

g. Schedule of overhaul activities and/or renovation Works and cost estimates specified in detail in respect of each Work package provided during the entire term of the Concession Agreement stating the following:

i. Programmed and planned activities and their budget;ii. The reference duration of the operation of each item (equipment and Work

packages) of the Multifunctional Complex Object, especially the duration of operation at the end of the agreement.

The Fire Safety Plan must form a separate part of the Maintenance Plan. It must state the efficiency of fire safety activities, including methods and procedures of activities, the number of employees during the normal, watch or event regime of operation, and the type of equipment.

In the absence of any extraordinary circumstances the Maintenance Plan will not be amended for the first 3 years of operation of the Multifunctional Complex Objects. The Maintenance Plan of each Multifunctional Complex Object must be updated based on the date each Multifunctional Complex Object is placed into service. The Project Company must update the plan every 5 years in accordance with the results of the audit and/or diagnostics of buildings. The updated plan must be approved by the Municipality.

The Maintenance Plan must be integrated into CMMS.

5.4.Security services

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The Project Company will take care of all the activities related to safety and security, including:

a. Surveillance of the territory:i. Opening and closing of the territory;ii. Inspection of safety equipment;iii. Surveillance of the interior and exterior of the territory and video surveillance using AVSS

system, including protection from theft, burglary and hooliganism;iv. Patrolling in the key Functional Zones.

b. Entrance control:i. Control of the entrance into the territory by users, employees of operators and service

providers, including the access to parking lots and vehicle logistics zones;ii. Registration and distribution of temporary distinguishing signs.

c. Safety:i. Control of the users’ compliance with internal regulations and good conduct rules that

operators established for each Multifunctional Complex Object (e.g. internal regulations established by the administration for the staff and visitors of the kindergarten);

ii. Deterrence and physical (non-violent) interventions while waiting for the intervention by law enforcement authorities;

iii. Evacuation in the case of safety warnings;iv. First aid;v. Provision of help to people stuck in elevators in the absence of the relevant technical

staff;vi. Reporting to law enforcement authorities and communicating with them in the case of a

burglary or violation;vii. Anti-burglary alarm control: hand over, take over and control;viii. Preparation and updating of operating documents, including the register of visitor

registration and deregistration, also intervention and security registers;ix. Surveillance of premises using AVSS system: the response to any detected defect or

abnormality will be an immediate intervention and reporting to the Municipality and law enforcement authorities.

x. Regular inspection of all parts of the New Property related to safety and security and filing of reports in the security register.

The Tender must describe the efficiency of security services, including methods and procedures of Services, the number of employees during the normal, watch or event regime of operation and the type of the New Property, in the Solution that is called the Safety and Security Plan, which would form a part of the Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one). The Project Company will update this Safety and Security Plan on the annual basis, and the Municipality will approve the Safety and Security Plan.

d. The frequency of regular security inspections must be at least as follows:e. At the start of a regular Business Day;f. At noon;g. One hour before closing each Multifunctional Complex Object;h. 6 (six) hours before the start of each event.

Security Services will be organised according to the united procedures carried out by the employees of the Project Company and of the institution operating a relevant Object of the Multifunctional Complex. The operator’s employees will be given a summary to be prepared by the Project Company and containing the description of various procedures that have to be followed in the case of an incident or an accident.

The provider of security Services must operate 24 hours a day, 7 (seven) days a week.

5.5.Cleaning, major cleaning and waste management services

The Project Company will take care of the cleaning, major cleaning and waste management services. Areas in Multifunctional Complex Objects and the New Property that cleaning works will include are stated below:

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a. Office rooms and premises;b. Furniture;c. Internal and external movement zones;d. Exterior façades;e. Windows and glass;f. Doors;g. Graffiti and unlawful posters;h. Acquisition and control of equipment parts and consumables (soap, liquid soap, towels, toilet

paper, etc.). Acquisition and control of such products must be done on a continuous basis;i. Waste collection and disposal, including internal and external paths and movement zones; j. Sorting of waste (paper, packaging, household waste);k. Cleaning and disinfection of waste containers;l. Rat extermination, disinfection, elimination of inspects and birds;m. Sprinkling of salt on territory access roads and access zones and clearing them of snow.

Cleaning, major cleaning and waste management services must be provided according to quality and environmental standards, first of all related to the use of cleaning products labelled with EU Ecolabel and standard LST EN 13549-2003.

The Participant must describe the efficiency of cleaning, major cleaning and waste management services, including methods and procedures of Services, the number of employees during the normal, watch or event regime of operation and the type of the New Property, in the document called the Cleaning and Waste Management Plan, which would form a part of the Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one).

Two (2) types of cleaning services must be provided:

n. Regular cleaning services as proposed by the Participant in the Cleaning and Waste Management Plan.

o. Cleaning services upon request, which will be provided as requested in the case when Operators consider the cleaning of any premises or zone to be of an unsatisfactory quality, or in the case of a specific incident (including events) that causes the decline in the usual hygiene and cleanliness conditions.

The Cleaning and Waste Management Plan must provide specific and detailed information about the frequency of regular cleaning services:

p. By type of cleaning (wet or dry cleaning, major cleaning). q. By field of Works (floors, furniture, garbage bins, seats, ventilation grids, interior joinery,

suspended ceilings, etc.). r. By premises, type of premises or zone (offices, reception hall, technical premises) and s. By Multifunctional Complex Object.

The Project Company must update the Cleaning and Waste Management Plan on the annual basis and submit it to the Municipality for approval.

Daily cleaning Services in the premises must consist of at least the following works:

t. Removal of dirt from doors, windowsills and other horizontal surfaces;u. Wiping of all work surfaces and furniture;v. After cleaning Services are provided, all lights must be turned off and all windows and doors

must be closed.

5.6.Maintenance of green zones

The Project Company is responsible for the maintenance of all interior and exterior green zones, i.e.:

a. Watering of plants, cutting of lawn and, if necessary, application of anti-fungal measures.b. Physical and chemical soil analysis in order to establish the required additional measures

(fertilisers) and phytosanitary treatment measures.c. Management of green waste according to the applicable regulations (sorting of waste, removal

of dry leaves, branches and plants after each intervention).d. Cleaning of external roads and movement zones.

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The Tender must describe the efficiency of green zone maintenance Services, including methods and procedures of Services, the number of employees during the normal, watch or event regime of operation and the type of equipment, in the document called the Green Zone Maintenance Plan, which would form a part of the Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one). The Project Company will update the Green Zone Maintenance Plan on the annual basis and submit it to the Municipality for approval.

5.7.Event organisation services

Pursuant to the schedule agreed in advance, the Project Company must organise the following events organised within the public cultural and sports events infrastructure of the Ministry of Culture of the Republic of Lithuania and the Ministry of Education and Science of the Republic of Lithuania:

a. Lithuanian Song Festival;b. Lithuanian Schoolchildren’s Song Festival;c. Baltic Students’ Song and Dance Festival “Gaudeamus”;d. Also, events organised by other public authorities as needed, provided that the duration of

such events do not exceed 20 days per year.

When providing event organisation Services, the Project Company must ensure the necessary infrastructure of the events and the servicing of Users. The ratio of events with due consideration to Business Days must be 70/30, i.e.:

e. 70% of events must fall on Business Days.f. 30% of events must fall on days other than Business Days.

This provision does not apply to the major festivals, viz. Lithuanian Song Festival, Lithuanian Schoolchildren’s Song Festival, Baltic Students’ Song and Dance Festival “Gaudeamus” and/or sports competition organised at the international level. The date and duration of these events will be stated by representatives of the Ministry of Culture or the Ministry of Education and Science of the Republic of Lithuania, or the Department of Physical Education and Sports under the Government of the Republic of Lithuania in advance.

5.8.Utilities

The Project Company will be responsible for energy and water supply and monitoring, and it has to conclude relevant contracts directly with energy and water suppliers. Awarding Authorities will use (as defined by the Agreement and these Specifications) each Multifunctional Complex Object according to their needs and will have the right to regulate indoors temperature or other variables that may influence energy consumption. The Project Company will remain responsible for the observance of energy consumption goals, as described in this section of the Specifications.

The Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one) of the Participant must include the liability to observe consumer goals (hereinafter referred to as the basic consumption factor, or BCF) for each Multifunctional Complex Object.

As part of the Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one) the Participant must submit annual BCF (see section 5.8.3 of the Specifications). Each BCF must be based on thermodynamic calculations proving the following:

a. The entire basic consumption (types of users consuming resources, their power, the number of Users, etc.).

b. Detailed calculations of each basic consumption factor.c. Corrective factors (heating and cooling days, the number of users).d. Corrective formulas to enable the comparison of the actually measured consumption and the

basic consumption factor.e. How the consumption will be measured and monitored.

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5.8.1. Measuring and monitoring of energy and water

Energy and water consumption will be monitored and the consumed quantity will be established in each Multifunctional Complex Object. Monitoring will be carried out using CMMS system (see section 5.15 of the Specifications). The following consumption must be monitored:

a. Hot water.b. Cold water.c. Electricity.d. Heating.e. Cooling.f. Any other source of energy and/or water.

The Project Company undertakes to take the following actions as part of the energy consumption, measuring and monitoring objective:

g. To submit reports and analyse energy consumption (use of diagrams and drawings, justification in the case of deviations, optimisation or process adaptation).

h. Implementation of corrective actions in order to optimise energy consumption.i. Frequent economic monitoring of energy prices and giving advice to Awarding Authorities and

Operators regarding the reduction of costs. j. Monitoring of technologies in order to improve the New Property for the purpose of reducing

energy consumption while preserving the same safety and convenience standards inside Multifunctional Complex Objects.

The entire above information will be provided to Awarding Authorities together with the monthly operating report. The Project Company will have to submit a model form that Awarding Authorities must approve at least 6 (six) months before the start of Service provision.

5.8.2. Energy and water contract management

The Project Company will sign and manage all contracts on energy taxes, costs and grid connection charges.

The Project Company will analyse the energy market and use competitive procurement contracts in order to get the best prices. Before concluding a contract on the procurement of energy and water the Project Company must coordinate with Awarding Authorities and present them with market analysis results. The Project Company must also provide Awarding Authorities with an opportunity to receive invoices directly from energy and water suppliers.

5.8.3. Definitions used

Basic Consumption Factor (BCF) shall mean the theoretical energy consumption as indicated in the participant’s Final Bid and based on the assumptions provided in the Specifications.

Consumption Goal (CG) – the consumption surplus, as compared to CG, will be covered by the Project Company.

CG max = 1.10 x Adjusted BCF

Consumption will correspond to the entire year stating on January 1 and ending on December 31, by dividing for each individual Multifunctional Complex Object. Consumption will be reviewed at the end of each year with due consideration to climatic conditions.

The contractual number of heating and cooling days: heating and cooling days of a reference year (212 days) shall be between January 1 and April 30 and between October 1 and December 31.

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5.8.4. Basic consumption factor liability table

The Project Company undertakes to reach a certain energy consumption goal in each Multifunctional Complex Objective by establishing the energy consumption level for each Multifunctional Complex Object to be kWh / m3 / per year based on reference calculations, including heating, cooling, hot and cold water, electricity and any other source of energy and water. Energy consumption, which is subject to meteorological conditions (heating and cooling days), will be recalculated in proportion to the heating and cooling temperature degrees per day in order to establish the amount payable and/or receivable according to section 5.8 of the Specifications.

Each year the annual operating report of the Project Company must include the balance of the actual energy consumption in each Multifunctional Complex Object and the applied meteorological parameters.

The Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one) of the Participant must include theoretical consumption values and levels (basic consumption factor – BCF) for each Multifunctional Complex Object based on categories stated below. The Participant must also submit comparative liability tables, if other sources of energy and/or water are used in Multifunctional Complex Objects.

HEATING

Area of heated premises m²

Theoretical heating days

Total heat energy consumption kWh / per year

COOLING

Area of cooled premises m²

Theoretical cooling days °

Total cooling energy consumption kWh / per year

HOT WATER

Total hot water consumption m3 / per year

WATER

Water for sanitary needs m3 / per year

For the functioning of technical equipment m3 / per year

Total water consumption m3 / per year

ELECTRICITY

Total area of the premises m²

For technical equipment (air conditioning, etc.) kWh / per yearFor lighting kWh / per yearFor other functional equipment (IT systems, computers) kWh / per year

Total electricity consumption kWh / per year

5.8.5. Recalibration of basic consumption factor (BCF)

If the consumed energy level suddenly and significantly deviates (more than 25 (twenty five) percent for more than 3 (three) months per type of energy or water) in comparison with the same period of the last year, Awarding Authorities and the Project Company must coordinate the reasons of such deviation.

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5.8.6. Annual adjustments applied to the calculations of heating and/or cooling as a result of climatic conditions

Basic consumption factor (BCF) may be adjusted at the end of each year with due consideration to the following:

a. Winter temperature based on the number of heating and cooling days;

b. Actual number of heating days.

)

Adjusted BCF = BCF x (0.20 + 0.80 HCD/HCDY)

c. HCD – the number of heating and cooling days during the current year.

d. HCDY – the number of heating and cooling days during the reference year.

If the duration of the heating season is changed, the change will be calculated according to the principle of pro rata temporis.

If the contractual indoors temperature is changed, the new basic consumption factor (BCF) will be established that will replace the original basic consumption factor (BCF):

BCF’ = BCF (1 + NxD/HCDY)

e. N – the number of days during the contractual heating period.

f. D – degrees in Celsius, the fluctuation of the indoor temperature (which can be either positive or negative).

g. HCDY – the number of heating and cooling days during the reference year.

Furthermore, any potential penalties applied by energy providers for exceeding the assigned energy demand, surplus consumption of chemical items, or for any other reason will be directly paid by the Project Company, unless Awarding Authorities have been informed about these risks in advance.

5.8.7. Principle of obligation

The Project Company undertakes to seek to achieve energy consumption goals set on the date of the signature of the Concession Agreement. The goals are based on thermodynamic calculations that can be adjusted by applying a corrective factor in order to consider occupancy differences or changes in the use of Objects.

5.8.8. Energy consumption surplus and lower consumption

The Project Company is expected to avoid any energy consumption surplus when comparing each energy consumption obligation with the basic consumption factor (BCF) during the first year of Service provision, and in comparison with the adjusted BCF during subsequent years, while not compromising the convenience of Users or design parameters of Multifunctional Complex Objects.

If in year N the actual consumption exceeds the consumption goal set for that year and stated in the Participant’s Final Bid, the Project Company will pay all the related costs sustained in excess of the consumption goal by each Multifunctional Complex Object.

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5.9.General conditions for Service provision

5.9.1. Operators of the Multifunctional Complex Object

Awarding Authorities each will appoint 1 (one) or more representatives who will be responsible for the technical management of the Concession Agreement on their behalf. The administrative management of each Multifunctional Complex Object will be ensured by Operators.

5.9.2. Representatives of the Project Company

The Project Company will appoint a representative/representatives, i.e. the manager of the Concession Agreement, who will be responsible for the management of the Concession Agreement, and one territory manager. The manager/managers of the Concession Agreement must ensure the administrative management of the Concession Agreement. The territory manager will be a contact person on operational issues and will directly report to the representatives of Awarding Authorities.

The territory manager will made all decisions on technical and organisational issues and will carry out all types of works required for the efficient performance of the Concession Agreement.

Representatives of Awarding Authorities will decide on issues of the liability of the Project Company for the failure to observe safety regulations and procedures. Safety and security regulations are based on the labour law of the Republic of Lithuania, hygiene and safety regulations, staff discipline and confidentiality of information provided by Awarding Authorities.

The territory manager will establish procedures and action plans for all interventions threatening safety and security, which will be coordinated with representatives of Awarding Authorities and competent employees responsible for hygiene and security.

5.9.3. Employees of the Project Company and Sub-contractors

The Participant will submit the following as a part of his Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one):

a. Organisational Scheme, which will contain the names / corporate names of the employees of the Project Company and the potential Sub-contractors.

b. A document, which will describe the intervention process and the work organisation of the employees of the Project Company.

Awarding Authorities must be notified of any changes in the Organisational Scheme, and relevant documents must be updated accordingly.

During the implementation of the Concession Agreement the Project Company will provide the names and contact information of the manager/managers of the Concession Agreement, the territory manager and Service provision employees to Awarding Authorities. The Multifunctional Complex must contain special premises to be provided to the Project Company so that the latter could provide Services and store Spare Parts, equipment units and other materials and consumables.

5.9.4. Accreditation and professional qualifications of employees of the Project Company

The Project Company must prepare and continuously update a document were all accreditations and professional qualifications of employees, including the expiry of qualifications and the need for new training and refreshing procedures, will be registered. This document will be integrated into Service provision documents.

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5.9.5. Operating regimes

The operation of the Public Cultural and Sports Events Infrastructure and the New Property is divided into two regimes, i.e. the event regime and the non-event regime.

5.9.5.1. Event regime

The event (or the competition day) regime corresponds to the days on which any event is held in the Multifunctional Complex. Events correspond to any manifestation and/or occasion when the public at large is allowed to be in the Multifunctional Complex.

Events shall be, for instance:

a. Concerts and/or performances.b. Cultural events.c. Football matches.d. Athletics or any other sports competitions.

5.9.5.2. Non-event regime

The non-event regime corresponds to the usual Business Day when no event is held. There may be people present; however, these are individuals that do not constitute a mass gathering of people. The non-event regime corresponds to the usual operating regime in the following Objects:

a. Cultural and educational centre and library.b. Kindergarten.c. Non-formal education infrastructure.d. National sports museum.

5.9.5.3. Service provision periods

The Project Company will be responsible for the proper operation of the entire infrastructure of Multifunctional Complex Objects for 24 (twenty four) hours a day, 365 (three hundred sixty five) days a calendar year according to the requirements stated in the Specifications.

5.9.5.4. Number of employees of the Project Company in the territory

Employees of the Project Company must be in the territory during the working hours from 7 (seven) a.m. to 7 (seven) p.m. on Mondays-Sundays and from 7 (seven) a.m. to 10 (ten) p.m. during the event regime.

The Project Company must organise its work and ensure the proper number of employees in the territory so as to:

a. Ensure the surveillance of the entire infrastructure and maintenance of all technical surveillance systems.

b. Respond to any emergency related to the key parts of the infrastructure.

5.9.5.5. Intervention regimes

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The Project Company will plan its preventive maintenance intervention based on the occupancy of Objects in order to minimise any impact on operating activities taking place.

If any breakdown, fault or defect is identified in the Object, the Project Company must organise its intervention measures according to the priority and with due consideration to the potential impact of a breakdown, fault or defect on operating activities. Each repair must be completed by the expiry of the response time, repair period and final repair period, as stated in section 5.16 of the Specifications.

5.9.5.6. Watch duty

Watch duty shall apply at any time other than the period when the standard number of employees must be in the territory.

The Project Company will establish watch procedures in order to be able to respond to any request to repair. After working hours any intervention or repair will be performed by the team of the Project Company on duty. This team must have a sufficient number of employees of the Project Company and it must consist of relevant specialists to be able to immediately start repairs whenever any interruption of Service provision occurs.

Watch interventions must consist of the following:

a. Application of interim and protection measures.b. Repair of the key installations.

In his Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one) the Participant will provide a detailed description of the watch procedures that he intends to apply in order to observe the response and repair time established in section 5.16 of the Specifications.

5.9.6. New Property units, Spare Parts and inventories

Besides necessary operating materials, the Project Company must use IT instruments (CMMS) during the management of the New Property, its Spare Parts and inventories.

The Project Company undertakes to collect Spare Parts of the New Property the acquisition time of which does not comply with the response and repair time specified in section 5.16.

Technical characteristics and quality of all Spare Parts of the New Property must be identical to original parts and must comply with the applicable regulations and Specifications.

The Project Company shall be prohibited from keeping hazardous materials in the territory. The Project Company will take care of the disposal of all the waste generated during Service provision.

5.10. Hooliganism

This section of the Specifications provides the examples of intentional damage that is considered to be hooliganism:

a. Graffiti.b. Breaking of glass.c. Theft of materials.d. Intentional break-in, arson or damage with water.

5.11. Interim measures

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Having noticed any intentional damage done to Multifunctional Complex Objects or the New Property, the Project Company will report it directly to Awarding Authorities and the Operator’s representative.

Once the intentional damage is reported to Awarding Authorities during the final repair period specified in section 5.16 of the Specifications, the Project Company must take all necessary interim measures to ensure the safety and security of the Multifunctional Complex Object and uninterrupted Service provision before the repairs.

The Project Company will submit a document to Awarding Authorities that justifies repair costs, the cost of materials and repair time.

5.12. Service document

For the purpose of performing the objectives specified in section 5.2 of the Specifications, the Project Company must prepare a Service provision document presenting the activity scheme, technical and financial programme with all applicable measures.

The management document of Multifunctional Complex Objects and the New Property includes a set of documents to be used for establishing the start of operations and for the commencement of the management of Multifunctional Complex Objects (each individual Object) and the New Property.

The Project Company will prepare and accumulate all information and documents related to Service provision from the start of Service provision.

All documents will be submitted to Awarding Authorities on paper and/or electronically.

The management document of Multifunctional Complex Objects and the New Property will consist of 4 detailed smaller documents intended for the organisation of activities of each individual Multifunctional Complex Object and for establishing the start of Service provisions:

a. Introductory document will contain information related to the following:i. General context of the Project;ii. Providers of the management of Multifunctional Complex Objects and the New Property

(Sub-providers) and other companies (consulting, expert, etc.);iii. Scope of Multifunctional Complex Object and the New Property management services.

b. Further action plan document will contain information related to the following:i. Action plan for the start of provision of each Service, including coordinating actions with

Awarding Authorities and Operators.ii. Established mandatory results of the start of the operation stage.

c. Service provision start document will contain information related to the following:i. Activities at the start of Service provision.ii. Inventory taking and control of the New Property.iii. Inventory taking of the key New Property and Functional Zones of Multifunctional

Complex.iv. Preventive maintenance plan.v. Scheduled regulation control.vi. Plan of overhaul and/or renovation works.vii. New Property operation managers.viii. Period of the start of inspection.ix. Location of technical premises.x. History of defects detected during the transfer stage.xi. Control and inventory taking of the available logistics measures.xii. CMMS system and requests for intervention.

d. Operation and maintenance document will contain information related to the following:i. Organisation of Service provision.ii. Organisation of the activities of the Project Company and employees of Sub-contractors.iii. Qualifications and competences of employees of the Project Company.iv. Description of intervention processes.v. Spare Parts control.vi. Update of IT instruments (CMMS).vii. Submission of reports (as stated in sections 5.13.2 and 15.13.3).

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viii. History of Service costs (increase or decrease; justification).

This document can be supplemented with other information proposed at the time of the Tender.

The management document of Multifunctional Complex Objects and the New Property must be submitted to Awarding Authorities for approval at least 4 (four) months before the start of Service provision in each Multifunctional Complex Object. Awarding Authorities have the right to submit proposals and comments regarding the document. The said document must be approved by Awarding Authorities at least 1 (month) before the start of Service provision in the relevant Multifunctional Complex Object.

The Project Company must regularly update the management document of Multifunctional Complex Objects and the New Property.

5.13. Self-assessment of the Project Company

Self-assessment of the Project Company is a constant measure of inspection whether Services comply with the Specifications and requirements of the legislation, which aims at:

a. Ensuring the top quality of Services.b. Identification of potential faults and low quality Services and the timely preparation of plans

how to correct such faults and discrepancies.c. Promotion of continuous improvement of Services.

The Project Company is responsible for the entry of self-assessment transactions in inspection sheets to be submitted to Awarding Authorities.

The detailed report of all self-assessment transactions of the Project Company must be updated and available to Awarding Authorities. This report mutatis mutandis must state the following:

d. Date of self-assessment transaction.e. Full name of the inspector and the legal entity.f. Description of all inspections.g. Results of each inspection.h. General comment of the inspector.

5.13.1. Regulation control

The Project Company will be responsible for all actions required for performing legal and compliance control and regular regulation control in all Multifunctional Complex Objects. In compliance with the applicable standards the Project Company must:

a. Perform regular compliance control in line with the applicable regulation established by the authorised supervisory organisation;

b. Eliminate defects detected during compliance control;c. Help and advice the Municipality during external inspections, especially during hygiene and

security inspections, sanitary inspections, etc. The Project Company will prepare and provide all required documents and will participate in audits.

The document of the Multifunctional Complex and the New Property management Services prepared by the Company (see section 5.12) will include a list of all inspections that have been performed and that will be performed over the next 6 (six) years, also a list of employees performing these inspections in which the relevant professional qualification must be stated.

At least within 1 (one) month after each diagnostics the Project Company will provide the Municipality with inspection reports and a relevant action plan for the elimination of detected defects. The elimination of defects detected during inspection falls within the scope of Services provided by the Project Company and it must be performed:

d. Immediately, if defects threaten people and property.

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e. Within 3 months after the receipt of inspection reports, for the elimination of other defects.

5.13.2. Monthly operating reports

5.13.2.1. Description

During Service provision the Project Company will prepare monthly operating reports and submit them to Awarding Authorities. The submitted monthly operating report must be signed by a responsible representative of the Project Company, and the signed printed version as well as the electronic copy will be provided to each Awarding Authority. The Project Company will submit the monthly operating report to Awarding Authorities within 5 (five) Business Days after the end of each month. The first reporting month starts with the start of Service provision.

5.13.2.2. Requirements applicable to monthly operating reports

Monthly operating reports must contain sufficient information for Awarding Authorities to apply possible deductions, if required:

a. A summary of all Services that have not been provided; requests for other services or events notified to the Emergency Response Centre during a relevant reporting month, including:

i. Number of cases of the failure to provide Services;ii. Number of cases of the failure to provide Services by each level of the failure to

provide Services;iii. Number of contacting the Emergency Response Centre, interruption of Service

provision, andiv. Number of complaints or requests related to any Service received by the

Emergency Response Centre.

b. Information about each failure to provide Services:

i. Number of cases of the failure to provide Services;ii. Nature of the failure to provide each Service;iii. Date and time of the failure to provide Services;iv. Specific location of the failure to provide Services (Multifunctional Complex

Object);v. Level of the failure to provide Service;vi. Required response date and time;vii. Actual response date and time;viii. Required rectification date and time;ix. Actual rectification date and time;x. Information about using a temporary repair;xi. Short description of the failure to provide Service; xii. Short description of the rectification of the error that led to the failure to provide

Service;xiii. Any required additional works;xiv. Deductions calculated by the Project Company and applied following the

procedure established by the deduction mechanism, andxv. Any mitigating circumstances that, according to the Project Company, Awarding

Authorities should take into consideration.

c. Mandatory inspections performed by public or municipal authorities, companies, organisations, or any other mandatory inspections performed by persons authorised by law, audits, facts established in the process of monitoring, reports or results submitted in any other form (including copies of supporting documents);

d. A summary of monitoring performed last month;

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e. A detailed description of the failure to provide the same or similar Service based on which Awarding Authorities can calculate deductions applicable to the Project Company in cases of repeated malfunctions.

Moreover, the monthly report should include the following additional information (unless otherwise agreed with Awarding Authorities):

f. Violations related to cases when the Emergency Response Centre is not able to find out about the incident during the time-frame indicated in the Specifications;

g. Any other information that must be provided under the regulations of the Specifications.

5.13.3. Annual operating report

The Project Company will submit the annual operating report to Awarding Authorities within 10 (ten) Business Days after the close of each calendar year; the annual operating report will cover the period between January 1 and December 31. The first annual operating report will be prepared at the end of the first calendar year of Service provision and will cover the period between the date of the start of Service provision and December 31 of the first year of Service provision. The submitted annual operating report must be signed by a responsible representative of the Project Company, and the signed printed version as well as the electronic copy will be provided to each Awarding Authority.

The annual operating report will summarise:

a. Information provided in monthly operating reports for the previous calendar year required for the justification of the calculated deductions.

b. Any information required to be submitted together with the annual operating report under the Concession Agreement or the Specifications.

5.13.4. Inspections of the monitoring of Service provision

By inspecting the monitoring of Service provision Awarding Authorities inspect whether the Project Company monitors Service provision in compliance with the Specifications and to which extent it complies with the Specifications

Without any further notice to the Project Company, Awarding Authorities can monitor and inspect the activities of the Project Company at any time during the period of Service provision, and they can also demand that the Project Company has its activities audited following the procedure established in the Concession Agreement.

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5.14. Management of the failure to provide Services

5.14.1. Emergency Response Centre

The Project Company must provide complex Services of the Emergency Response Centre to ensure the quality operation of Multifunctional Complex Objects and the New Property and Service provision. The Emergency Response Centre must function as a communications centre on all issues related to the functioning of Multifunctional Complex Objects and the New Property and Service provision. With the help of the Emergency Response Centre, the Project Company must:

a. Register each case of failure to provide Services;b. Respond to inquiries related to the use of Multifunctional Complex Objects and the New

Property and Service provision promptly and in detail;c. Respond to notices, complaints and other information about the failure to provide or improper

provision of Services, with due consideration to response time and repair time requirements;d. Provide high quality services to Awarding Authorities, Operators and other clients/visitors, and

provide information to them on time;e. Channel the available resources to maximise benefits to Awarding Authorities, Operators and

other clients/visitors.

5.14.2. Scope of work

The Project Company must provide Emergency Response Centre services 24 (twenty four) hours a day, 365/366 (three hundred sixty five / three hundred sixty six) days a calendar year according to the requirements stated in the Specifications.

The Emergency Response Centre must constantly be involved in the communication between Awarding Authorities and Operators (being one party) and the Project Company (being the other party) on the following issues:

a. Regarding all requests, complaints and other inquiries related to Services; b. Regarding notices of faults, complaints regarding the operation of Multifunctional Complex

Objects and the New Property and the classification of the failure to provide Services; c. Regarding requests of Awarding Authorities for temporary changes in the requirements of

Service provision; d. Regarding emergency alarm system, security and video surveillance systems; e. Regarding the instructions of Awarding Authorities and other notices related to the Concession

Agreement; f. Regarding information related to the activities of the Emergency Response Centre; g. Regarding information about the progress of the rectification of failures in Service provision,

and h. Regarding the diversion of notices, inquiries and calls unrelated to the operation of

Multifunctional Complex Objects and the New Property or Services to other entities.

The Emergency Response Centre must have a sufficient number of employees with relevant qualifications and Service provision equipment in order to ensure proper receipt, registration and response to messages received verbally, by phone, by mail, by fax, by e-mail or any other means of communications.

5.14.3. Management of requests for intervention

5.14.3.1. Request for intervention

An unusual situation may occur in the course of Service provision and it can be reported by:

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a. Representatives of Awarding Authorities,b. Project Company

Representatives of Awarding Authorities will summarise and approve all requests received from Operators and will notify the Project Company about them by e-mail, by phone or by using a module or the request for intervention. The most appropriate notification process must be established and presented in detail in the Participant’s Bid.

5.14.3.2. Incident register management software

Incident register management software is the only method for the Project Company to register an incident that is protected against counterfeit. The history of the actually entered data is stored and does not offer an opportunity to delete an entry.

Incident register management software groups incidents by Multifunctional Complex Object. All incidents are reported by e-mail to contact persons indicated by Awarding Authorities in the Concession Agreement.

The Project Company must ensure the proper entry of mandatory information (request for intervention, decision, response time, intervention procedure, intervention monitoring parameters). As soon as the incident is entered in incident register management software and as soon as the solution of the incident-related problem starts (corrective actions are taken), contact persons of Awarding Authorities are notified by e-mail.

If the Project Company holds that the incident is either unjustified or falls outside the scope of its Service provision, the incident must, nevertheless, be entered and reported in the monthly operating report. The incident register must be available to Awarding Authorities at any time of the day or night.

5.14.3.3. Internet communication portal

Besides incident register management software, the Project Company has to create an Internet communication portal to enable Awarding Authorities to submit requests for intervention and to provide relevant intervention-related detailed information.

5.15. Computerised maintenance management system

The Multifunctional Complex management system (computerised maintenance management system – CMMS) must be used in the Multifunctional Complex. The Project Company must ensure the efficient operation of the system, its technical components and equipment, provide schedules and submit instructions for the use and management of the system to the Users. The computer system must cover all Multifunctional Complex Objects (including public areas).

The development and use of CMMS should provide for the automation of the majority of logistics functions performed by the maintenance staff of the Project Company and the management. CMMS must perform the following functions:

a. Generation of the order of sequence of Works, the establishment of priorities and tracking by New Property and/or component.

b. Tracking of the history of all generated work orders that can be grouped by New Property, date, responsible person, etc.

c. Tracking of scheduled and unscheduled maintenance activities.d. Storing of information of maintenance procedures of individual system components, also all

warranty information.e. Storing of all technical documents or procedures by relevant system component.f. Real-time operating report of the work in progress.g. Generation of preventive maintenance work orders based on calendar time or the duration of

operation.

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h. Tracking of investment and operating costs of individual system components; also, tracking of the shortest, medium and longest duration of individual system components required for the completion of a work order.

i. Control of the inventory taking of parts and materials, offering a possibility to automatically place a repeated order.

j. Smartphone interfaces to simplify the entry and to generate work orders.k. Calls for external services and/or possibility of consignments.l. Energy management and control.m. Collection of information related to the operation of all technical equipment.n. Enabling of real-time surveillance comfort parameters.o. Establishing abnormalities of the functioning of the engineering system and issuing warning to

maintenance services.p. Reduction of operating costs related to the dynamic occupancy of the premises of

Multifunctional Complex Object.

Simple management methods covering key information related to the proper management of technical infrastructure in the consistent management system, programming of the desired management scenarios, energy production, regulation and remote surveillance functions must be used.

The management system of the Multifunctional Complex:

5.16. Control of the results of Service provision

Awarding Authorities require for each Service to comply with the set objectives that will be assessed according to the key indicators of the results of Service provision.

The response time, repair period and final repair period is specified in further sections of the Specifications.

Damage caused by failures in Service provision is measured differently. The response to the elimination of interruptions and the amount of deductions tied to the concept of units of the key New Property depends on the area of the Object and the section of the infrastructure where Service provision has failed. The said concept enables to coordinate the response of management teams of the key parts of the infrastructure.

5.16.1. Key parts of the Object infrastructure

Parts of the Object infrastructure that are considered to be the key in the performance of the Concession Agreement are provided below.

Table 5.4. List of the key parts of the infrastructure

Part of the Object infrastructure Infrastructure Items

Electricity distribution High voltage stations and substations, low voltage boards, distribution boards, information systems

Reserve power supply Emergency power generators, energy converters

Heat production and distribution Heat generators, distribution pipes/ducts, heating equipment

Air preparation Air preparation and conditioning equipment

Smoke extraction Smoke extraction ventilators, skylights

Drainage Condensate disposal pumps

Elevators Elevators, cargo lifts, escalators

Fire safety Fire alarm system

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Part of the Object infrastructure Infrastructure Items

5.16.2. List of the key zones of Multifunctional Complex Objects

Common zones:

a. Public cultural and sports events infrastructure and sports equipment, including gyms and fields;

b. Conference hall;c. Premises for training;d. Reception halls.

Tertiary zones:

e. Offices.

Security zones:

f. Safety and security posts.

Technical zones:

g. Premises for server units;h. Premises for low voltage boards.

5.16.3. Reoccurring failure

Reoccurring failure shall be the same type of failure reoccurring over the stated period in respect of the same part of the infrastructure.

Based on data provided by CMMS, the Project Company must prepare statistical analysis tables stating the number of failure of the key parts of the infrastructure. Reoccurrence will be counted for all failures, including the failure that are not subject to deductions. Reoccurrence of each type of failure will be counted only once a day. Failure is considered reoccurring if it occurs more than 5 (five) times over the period of 30 (thirty) days. Failures reoccurring during the first year of Service provision will not be considered.

5.16.4. Response time and the levels of the failure to provide Services

5.16.4.1. Warning and intervention

As soon as any failure of the key part of the infrastructure occurs, the Project Company will notify Awarding Authorities and the relevant Operator in order to take relevant internal measures to mitigate the outcome of the failure.

5.16.4.2. Description of the levels of the failure to provide Services

At the stage of the preparation to start Service provision the Project Company will propose to Awarding Authorities the levels of the failure to provide Services applicable to each key part of the infrastructure. Cases of the failure to provide Services are grouped into 3 (three) levels of the failure to provide Services.

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Table 5.5. Description of the levels of the failure to provide Services

Level of the failure to provide Service Type of failure Interruption

C1 - critical Failure that may interrupt the activities in the Multifunctional Complex, safety and security and people and property.

Failure that may interrupt the activities in the Multifunctional Complex, safety and security and people and property, or the functioning of one zone (larger than 2 premises or 100 sq. m).

C2 – critical during the event regime All failures that may affect the event. Non-operation of the infrastructure or the failure to perform some of the functions, which results in the partial interruption of the event organisation.

C3 – non-critical Other local failures that have no significant impact on the environment and that do not interrupt any activities in the complex.

Other interruptions.

Failures that correspond to level C1 of the failure to provide Services in the key parts of the infrastructure, as stated in section 5.16.1 of the Specifications:

a. No power supply in one or several Multifunctional Complex Objects and/or zones;b. Power network failure in one or several Multifunctional Complex Objects and/or zones;c. Flooding of one or several Multifunctional Complex Objects and/or zones;d. Fire safety and fire alarm system failure;e. Information system failure;f. Air conditioning system failure in one or several Multifunctional Complex Objects;g. Water leak through the roofs or façades;h. Lighting failure in the football stadium;i. Digital data transmission failure (Internet, telephone, entrance control, video surveillance,

audio systems).

5.16.5. Response time and/or repair period and the final repair period

5.16.5.1. Response time

The calculation of the response time starts as soon as:

a. The Emergency Response Centre becomes aware of the failure; b. The failure is detected by automatic surveillance and warning systems, or c. The Emergency Response Centre had to be aware of the failure or the failure had to be

detected by automatic surveillance and warning systems (irrespective of what came first).

The calculation of the response time continued until a competent technical of the Project Company arrives and starts repairing the fault. The Emergency Response Centre has to be informed that the technician has arrived or has started repairing the fault. The precise time when the elimination of the fault starts has to be recorded.

5.16.5.2. Repair period and/or temporary repair

Once the Project Company finishes final repair actions or implements a temporary repair solution, the Project Company will complete the filling in of a request in the Emergency Response Centre by providing useful technical information.

The repair period shall be a period which will start upon the expiration of the response time and end at the time the Project Company takes the necessary actions to respond and eliminate the fault and the failure to provide Service. The technician of the Project Company has to notify the Emergency Response Centre on

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the completion of the repair period. The Emergency Response Centre must record the precise time when the repair works are completed.

5.16.5.3. Implementation of temporary repair solutions

The Project Company has to submit the implementation of temporary repair solutions to Awarding Authorities for consideration in the following cases:

a. When the idle time is scheduled;b. When the failure to provide Service can be repaired or has not been repaired over the

authorised repair period.

The Project Company and Awarding Authorities must agree on the temporary repair solution before starting its implementation.

Once temporary repair works are completed, the Project Company must submit a detailed report to Awarding Authorities not later than within 1 (one) Business Day after the authorised temporary repair period in order for the repair plan to be provided.

5.16.5.4. Final repair period

The final repair period shall be a period which will start upon the expiration of the response time and end at the time the Project Company takes the necessary actions and performs them in order to restore the Object or Service provision to the condition precedent to the occurrence of the failure or interruption of Service provision. The Emergency Response Centre must be notified about the completion of the final repair, and a relevant entry must be made in the Emergency Response Centre stating the precise time of the completion of the final repair.

5.16.5.5. Implementation of the repair plan

Besides the temporary repair solution/solutions submitted for consideration, the Project Company must submit the repair plan within 24 (twenty four) hours after the expiry of the authorised repair period, so that the Multifunctional Complex Object/Objects be fully repaired and its/their quality and/or functionality be fully restored to the condition precedent to the occurrence of the failure.

The final repair period depends on the level of the failure to provide Service. This period can be extended if the Project Company proves that it used all necessary resources and made every effort to restore the nominal condition, and that it has to face overwhelming material reasons in order to restore the nominal condition over the authorised period.

5.16.5.6. Requirements for response time, repair period and the final repair period

Response time and/or repair period and the final repair period for each case of the failure to provide Service are provided in the table below.

Table 5.6. Requirements for response time, repair period and the final repair period

Level of the failure to provide Service

Response time during working

hours

Response time during

watchkeeping hours Repair period Final repair period

C1 10 minutes 45 minutes 1 hour 2 days

C2 20 minutes 1 hour 2 hours 5 days

C3 1 hour 2 hours 4 hours 10 days

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The criteria for the classification of the level of the failure to provide Service will be applied once the Emergency Response Centre is notified about the failure to provide any Service. The Emergency Response Centre assigns the appropriate level of the failure to provide Services. If two or more levels of the failure to provide Service can be assigned to any failure to provide Service, the higher level shall be assigned.

Awarding Authorities have the right to change the level of the failure to provide Service assigned in the Emergency Response Centre by issuing a relevant notice. If the Project Company does not agree with the changed level, such disagreement must be settled according to the procedure laid down in section 52 of the Concession Agreement. Until the dispute is settled, the Parties to the Concession Agreement must observe the level of the failure to provide Service assigned by Awarding Authorities.

Operators must inform Awarding Authorities about the inability of the Emergency Response Centre to respond to the failure to provide Service.

5.17. Inaccessibility

One or more Multifunctional Complex Objects or their parts shall be considered inaccessible, if they comply with any of the criteria provided below:

a. It is impossible to enter the Multifunctional Complex Object or any of its premises (premises that have a direct impact on the activities performed at that time that cannot be used by the Users who are in the Object or Objects);

b. The level of hygiene, safety and security is lower than the acceptable level established by Awarding Authorities;

c. Failure of one or several key parts of the infrastructure that have a negative impact on the Multifunctional Complex Object or any of its premises (premises that have a direct impact on the activities performed at that time that cannot be used by the Users who are in the Object or Objects).

Inaccessibility shall be subjected to deductions, as provided in Annex 2 to the Specifications.

5.18. Structure of deductions

Deductions shall apply to the Project Company in the case of the failure to perform obligations under the Concession Agreement and comply with requirements stated in the Specifications.

Deductions may apply as a result of various types of breaches:

a. Breach of operational faults [BOF];b. Breach of the inaccessibility of Services [BIS];c. Breach of the event regime [BER];d. Breach of maintenance works [BMW].

The deduction amount is established in the Table of the Key Performance Indicators (Annex 2 to the Specifications).

5.19. Key Performance Indicators (KPI) and related deductions

The purpose of KPI is to ensure that the organisation and performance/provision of Works and Services in Multifunctional Complex Objects complies with the Concession Agreement and meets the requirements of Awarding Authorities. The Project Company will have to provide detailed information and methods for the self-assessment of performance by indicating how these results will be achieved and sustained, and the same time stating any related inspection or audit procedures. The following aspects must be included as well:

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a. Performance indicators (including the accessibility of Multifunctional Complex Objects and/or their parts, the number of faults).

b. Response time and the rate of faults following the repair.c. Outsourced companies that provide maintenance or other specific services.d. Organisation of Works and Services.e. Completion of scheduled preventive maintenance works according to the schedule.f. Amount of required inventories.g. Reporting.

The failure to comply with the Specifications or KPI shall result in deductions. The procedure for the calculation of deductions is provided in Annex 4 “Settlement and Payment Procedure” to the Concession Agreement.

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6. TECHNICAL REQUIREMENTS

6.1.General Technical Requirements

6.1.1. Cost management

In order to reduce the costs of Investment expenditure and of the Services, operation restrictions as well as operation and technical maintenance Works have to be taken into account as early as during the Works (design) phase.

Design documentation must:

a. Ensure quality and sustainable use of the Multifunctional Complex Objects;b. Reduce Investments by choosing optimal functional possibilities, materials, structures as well

as technical principles and equipment;c. Ensure the best sustainability conditions of the component parts of the Multifunctional

Complex Objects by adapting the Services to the conditions for the use of the respective Objects of the Multifunctional Complex or separate facilities thereof;

d. Reduce operation and technical maintenance costs;e. Comply with environmental requirements.

6.1.1.1. Duration of operation

The Multifunctional Complex Objects, including maintenance component parts thereof, shall be built using such materials, component parts and methods that they can be used immediately, are reliable, sustainable and easy to maintain. The Awarding Authorities seek to ensure that the Objects of the Multifunctional Complex are operated at the lowest possible cost and therefore require that the Multifunctional Complex Objects are built using technologies with that have proven efficiency and long operating life.

The following elements of the Multifunctional Complex Objects must be operated in accordance with the best construction practices:

Structures, including foundations, 70 years.

Floor structure 70 years.

Roof structure 70 years.

Sewerage and the construction works infrastructure underneath 70 years.

External walls 70 years.

External apertures, Windows and doors 25 Years.

Roof decor 25 years.

Exterior decor 25 years.*

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56Hard exterior surfaces 20 years.

Indoor partitions, including apertures, 25 years.

Indoor doors 25 years.

Indoor decor (except soft floor coverings) 15 years.*

Soft floor covering 12 years.

Indoor fittings 15 years.

Engineering works in accordance with the standards of the Republic of Lithuania.

* Except painted surfaces.

During the Tender the Participant must demonstrate how the intended operating life of all of the above components of the Multifunctional Complex Objects will be achieved.

The materials and component parts which form the Multifunctional Complex Objects and which will have to be repaired or replaced during the operation of the Multifunctional Complex Objects shall be selected, installed and attached in such a way that they cause minimum inconvenience, interference and that there is no need to temporarily close the Multifunctional Complex Object.

The design company must issue a 3 (three) year warrantee to the Municipal Government for all elements of the Multifunctional Complex Objects. Warrantee period shall begin to run on the first day of Service commencement. Acceptance of the Works shall take place based on technical data received from the Multifunctional Complex data management system. Information about Works acceptance procedure is provided in paragraph 9 of the Concession Contract.

6.1.1.2. Sustainability

The solutions which have been approved in design documentation and later implemented must facilitate sustainable development, and this should demonstrate an integrated approach to the social, environmental and economic wellbeing of the site under maintenance, both at present and in the future. The design must reflect the objectives set in national and municipal strategic documents and the strategy approved by Vilnius City Municipal Government.

The design, creation/assembly and implementation of the Multifunctional Complex, the New Property and the Additional Property by the Project Company must promote green services, save energy and ensure energy efficiency. Environmental decisions shall be taken, the Works shall be carried out and the Services shall be offered in accordance with environmental legislation and standards (ISO 14000 series of standards)

The Multifunctional Complex, the New Property and the Additional Property must be environment-friendly, i.e.:

a. The volume of waste generated during the Works and the Services must be reduced;b. Energy must be saved in an effort to reduce the destruction of the ozone layer, prevent global

warming, reduce air and water pollution and conserve non-renewable resources;c. Local landscapes and protected natural habitats and species must be conserved/protected;d. Sources of ionizing and electromagnetic radiation must be avoided;e. Any structural solutions associated with negative effect on human health must be avoided;f. Possibilities for reducing waste as well as processing waste during the operation stage of the

Object must be increased;g. The effectiveness and efficiency of waste collection and disposal must be increased;h. Technical maintenance process must be optimised in order to ensure maximum maintenance

efficiency;

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57i. The use of hazardous construction materials and processes must be avoided where possible;j. Possibilities for the use of pre-manufactured elements must be analysed in order to ensure

quality control, simple and speedy installation and flexible future use.

The Infrastructure of Public Cultural and Sports Events, e.g. parking places for the disabled and VIPs (Very Important Persons), medical centre and information points, as well as public toilets installed under central stands shall be designed in such a way that compliance with KKSD, UEFA, FIFA and IAAF requirements could be achieved at a minimum cost.

In summary, the Multifunctional Complex, the New Property and the Additional Property must be designed and created to ensure environmental protection and energy saving.

It is recommended to implement a strategy which allows to obtain BREEAM / LEED certification for Design Documentation, construction and operation of the Multifunctional Complex, the New Property and the Additional Property in the categories of energy, water efficiency, sustainable sites, air quality, materials and waste.

6.1.1.3. Building Information Modelling (BIM) for the Multifunctional Complex

The Awarding Authorities require that the Project Company carries out the Works and provides the Services using Building Information Modelling (BIM) technology. The Project Company must use an appropriate level of development during certain development phases of the Multifunctional Centre Objects. The level of development defines the content and the authorised use of the information generated during each BIM Project phase. Each level of development series is based on the previous series and further develops the attributes of the previous series. The levels of development are presented in the table below.

Table 6.1. Levels of development of the Multifunctional Complex Objects

Level of development

100 series 200 series 300 series 400 series 500 series

Object model content

Concept Initial design Design documentation

Production When carrying out the Works and offering the Services

Design documentation and co-ordination

Function / form / operation

Non-geometric data

Location, envisaged territories, quantities, zones, etc.

General 3D elements

maximum size

purpose

Exact geometry of 3D objects of approved specific elements. Suitable for generating Design Documentation directly from the model.

dimensions

capacity

connections

quantities

Production information / assembly drawings. Suitable for construction.

procurement

production

installation

accounting

progress monitoring

Information during construction

Operation and maintenance

factual information

exact details of Object dimensions, form, location, quantity

COBIE data presentation

Authorised use

Analysis Quantity or territory analysis to verify

Operation of the systems selected using

Operation of the systems selected, by applying specific

Operation of the approved systems selected, based on specific elements of

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58Level of development


summarised efficiency criteria

summarised efficiency criteria

effectiveness criteria

the model

Planning (4D) Overall duration of the Works

Setting phases of the main elements

Time scale and sequence of main activity, elements and systems

Time scale and sequence of part installations, elements and systems.

Production and assembly information, including construction means and methods (cranes, truck-mounted platforms, reinforcement, etc.)

Estimation of expenditure (5D)

Abstract expenditure

Estimated expenditure based on approximate quantity information included in the model

Estimated expenditure based on measured specific data provided in the model and abstract measurement methods

Committed procurement price of a specific piece of equipment

Sustainable materials

BREEAM / LEED strategies

Approximate quantities of materials by BREEAM / LEED category

Exact quantities of materials and percentage parts of processed/locally acquired materials

Selecting a particular manufacturer

Procurement documents

Environmental aspects: lighting, power consumption, air movement analysis / simulation

Quantity- and territory-based strategy and effectiveness criteria

Approximate estimate of environmental effect based on the information available

Approximate estimate based on specific installations and engineering systems of Multifunctional Complex Objects

Exact simulation based on a specific manufacturer and detailed system components

Delivery and registration of measured effectiveness

Property data management

Level of development 510

Level of development




This part contains a more structured breakdown of information that may gradually accumulate during the Works, in order to present a Service property data base for the entire duration of the future provision of Services.

Level of development 510 covers Level of development 100 infrastructure and geometry data

The model consists of generalised systems, including approximate quantities, sizes, forms, location and orientation. Level of development 520 covers Level of development 200 infrastructure

The model will cover the elements equivalent to traditional construction documents. Level of development 530 covers Level of development 300 infrastructure and geometry data, and will be configured in such a way that it (also) includes operation and maintenance provisions, delivery

Elements of the model shall be designed as specific sets with exact specifications of quantity, size, form, location and orientation. Level of development 540 covers Level of development 400 infrastructure and geometry data, production/installation drawings and will be configured in such a way that it

The model is supplemented with information and elements that were not developed during planning, design or construction.

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59Level of development


and geometry data

information and/or other specified or necessary documents.

(also) includes operation and maintenance manuals, warrantee information, delivery information and/or other specified or necessary documents.

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BIM model must be integrated into CMMS (Computerised Maintenance Management Systems) of the Multifunctional Complex with a monitoring mechanism and applicable maintenance information

6.1.2. Requirements regarding energy performance class of the Multifunctional Complex In accordance with Directive 2010/31/EU of the European Parliament and of the Council of 19 May 2010 on the energy performance of buildings, and Technical Construction Regulation STR 2.01.09:2005 Energy Performance Certification and Technical Construction Regulation STR 2.05.01:2013 Design of the Energy Performance of Buildings, as a minimum requirement, the energy performance class of the Multifunctional Complex Objects of shall be A+.

6.1.3. Maintenance premisesIn order to facilitate maintenance services, technical premises must be concentrated in a dedicated technical zone. The premises must be easily accessible and their space must be adequate for equipment maintenance operations; they must be convenient to clean.

In accordance with the respective standards of the Republic of Lithuania, the materials used must be able to withstand frequent cleaning works, impact and acts of hooliganism. In order to avoid incompatibility of systems, technical equipment must be standardised in accordance with the respective standards of the Republic of Lithuania. The technical premises must be marked to facilitate Access. The marking shall also be in accordance with Directive 2006/42/EC.

6.1.4. Environmental requirements

Design documentation must be prepared in accordance with the international practice of sustainable project development (BREEAM / LEEAD). The following essential requirements have to be met:

a. The Multifunctional Complex Objects, the New Property and the Additional Property must be designed in accordance with sustainability principles;

b. The Multifunctional Complex Objects, the New Property and the Additional Property must have minimum effect on the natural environment;

c. Reduction in expenditure for the management and operation of the Multifunctional Complex Objects, the New Property and the Additional Property and the improvement of working conditions shall be taken into account during Project implementation.

6.1.5. Waste management infrastructure

The Project Company must ensure that a place for waste containers is provided and waste sorting infrastructure for Users is created in each Functional Area of the Multifunctional Complex Objects as needed.

6.1.6. Accessibility for people with disability

All constructional, technical and organisational solutions have to be adopted by providing for a possibility for people with disability to have easy access to the Multifunctional Complex Objects.

The Project Company must ensure:

a. Access to all buildings and premises;b. Easy travel from point to point;c. Easy communication and orientation;d. Independence of people with disability.

6.1.7. Fire safetyAll fire safety equipment has to be in strict compliance with effective requirements of the laws of the Republic of Lithuania.

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61The Project Company must ensure:

a. Quick evacuation under maximum safety conditions;b. Access for fire brigades from the outside;c. Fire spread control inside the buildings;d. Direct and indirect loss mitigation.

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62e.

6.2.Constructional requirements to Multifunctional Complex Objects

6.2.1. General requirements

The construction of the Multifunctional Complex Objects must correspond to the functional and programme needs. The construction of the Objects must be of adequate durability to withstand adverse effect of rare and potentially dangerous events.

All building materials must be of high quality, durable and reliable; they must not require complex technical maintenance. Public safety and the durability of the materials used shall be the main criteria in choosing building materials.

The materials must be used in such a way that they meet the requirements of, or are of a higher quality than required by the Specifications.

6.2.2. FoundationsThe foundations under the supporting constructions must be designed taking into account the loads, the nature of the increase of loads and the characteristics of foundation base. The final decision regarding the type of the foundations must be based on the results of geological surveys and price comparison of different foundation types. The foundations shall be designed in such a way that they are protected against cold (by choosing the appropriate class of concrete, arranging for extra thermal insulation material in accordance with the respective Lithuanian standards).

The foundations shall be insulated to prevent water penetration into the construction in accordance with the respective Lithuanian standards. Appropriate materials must be used to prevent water penetration into the foundations or the ground floors. All engineering networks must be built and sewerage systems installed in the technical maintenance tunnels underneath the Objects and constructions of the Multifunctional Complex. Like all technical maintenance spaces of the foundations, the tunnels must be illuminated and ventilated; smoking shall be prohibited in the tunnels.

If geological survey indicates high groundwater level, the Project Company must take special measures during the Works, particularly when building the foundations and carrying out earthmoving works, that the walls of the Multifunctional Complex Objects are protected against water. In this case special technical measures to protect the constructions of the Multifunctional Complex Objects must be implemented.

Rainwater drainage from the constructions must be ensured; it shall be collected and drained in accordance with wastewater network access conditions which have been issued. To avoid extra load of Vilnius city sewerage system, appropriate technical solutions for temporary rainwater retention must be implemented (so long as this is provided for in the wastewater access conditions).

The Project Company must carry out all ground surveys to enable proper assessment of ground conditions for the purpose of the Works.

If a replacement of a part of the central stands of the Infrastructure of Public Cultural and Sports Events is needed, the ground structure disturbed when dismantling the central stands of the Stadium should be altered.

6.2.3. Construction of the Multifunctional ComplexPic. 2. View of the current Stadium construction

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Source:http://www.fotoskrydis.lt/nacionalinis-stadionas-vilniuje/

The Project Company is not under the obligation to use the existing Stadium construction, but should it decide against using it, it must provide arguments to justify of the decision. The Stadium is owned by Vilnius City Municipal Government; it shall examine the Final Bid of the Participant regarding the use of the Stadium structure and take its respective decision before signing the Concession Contract.

6.2.3.1. General requirements to the construction of the Multifunctional Complex

The construction of the Multifunctional Complex consists of solutions that are based on simple methods and durable materials that are suitable for the local climate and ensure durability of the foundations and minimum maintenance and repair cost.

The supporting structures of the Multifunctional Complex must be durable and resistant to the progressing force of collapse in case one or more of the elements of the supporting structures are damaged.

The construction of the Multifunctional Complex must have an impressive and modern architecture; the particular importance of planning the environment of the Multifunctional Complex must be taken into account during the Works (design works). The Participant must present the architectural concept of the Multifunctional Complex alongside with the Preliminary, the Detailed and the Final Bid (provided the Participant is invited to submit one). The concept requires an approval of the Awarding Authorities.

6.2.3.2. Infrastructure for Public Cultural and Sports Events and Sports Infrastructure for Informal Education (sports infrastructure, including sports halls)

The construction of the Infrastructure for Public Cultural and Sports Events and of the Sports Infrastructure for Informal Education must be convenient for the Users; integrity of the construction must be ensured in accordance with the following criteria:

a. The users must feel comfortable, they should not experience vibration and resonance;b. Adequate protection against noise and vibration, efficient energy performance and adequate

thermal insulation shall be up to standard or better;c. The height of the constructions shall be limited to ensure technical and architectural

restrictions of the design;d. Adequate solidity and stability to prevent progressive collapse of the structures must be

ensured.

It is recommended that the structural frame is adapted to the Functional Areas that are being proposed. In order to ensure safety, stability and load capacity, vertical constructions must be as continuous as possible. Therefore different levels of identical frames placed one above the other must be designed in order to limit load transmission and increase the height of the different levels. The Participant is free to

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64propose a different Solution that achieves an equivalent result – reduction of continuous load transmission and increase height in the desired areas (in sports infrastructure including sports halls).

As far as levels are concerned, protrusions should be avoided by standardising the height of each level and thus facilitating horizontal movement. No vertical or horizontal element (e.g. pillar or beam) may obstruct visibility from the stands or reception areas, when the view of the events taking place in those areas is needed, or interfere with the functional use of the stadium or the sports hall.

It is proposed that the construction is covered with light roof. All materials used in the construction of Sports Infrastructure, including sports halls, shall be non-inflammable and fire-resistant to the degree required by legal acts and standards that regulate construction. They must meet the fire resistance requirements of the whole sports infrastructure complex. This also applies to the interior and exterior elements of decor of the Infrastructure for Public Cultural and Sports Events and of the Sports Infrastructure for Informal Education. A possibility to install (suspend) auxiliary constructions for sound amplification, lighting and special effects systems as well as the respective technical platforms must be provided in the covered construction of the Infrastructure for Public Cultural and Sports Events.

The floors between the respective levels must be made of reinforced concrete or of similar material equivalent in terms of durability. Indoor steps must be made of reinforced concrete that shall be cast on site or pre-cast. Supporting constructions of inclining panels must be made of reinforced concrete or of similar material equivalent in terms of durability.

The structural frame of storage and commercial premises (special equipment, catering services, etc.) shall be optimally adapted for commercial operation of the premises. The construction must be of adequate strength so that a seriously damaged structural element would not cause chain reaction. The most appropriate technical Solutions shall be chosen in order to ensure adequate strength of the constructions on every level (reception and service of the public) and the needs of intermediate use (exhibitions, boxes, etc.).

6.2.3.3. Infrastructure of Public Cultural and Sports Events: central stands with a permanent roof

It is proposed that the load on the constructions is transmitted to the foundations via the support pillars of the ceiling and walls made from reinforced concrete or similar material of equivalent durability. When such a Solution is used, electrical wiring may be installed in the zones next to the ceilings; in this case there will be no need to use binding materials. It is proposed that the construction be covered with beams with a light roof that would withstand the load of wind, snow, etc. in accordance with the requirements of the respective standards. However, the Participant is free to offer another suitable technical Solution. It must be possible to attach lighting, sound amplification and other necessary equipment to the roof construction.

6.2.3.4. Office / administrative areas with backroom space

The general layout of administrative premises must be based on optimal arrangement and the surrounding communication system.

Use and height restrictions due to the requirements of the Multifunctional Complex Objects and local requirements must be taken into account. Vertical supporting elements must be used to avoid the inconvenience of pillars in training premises, offices and backroom space.

6.2.3.5. Conference hall

Vertical supporting elements must be used to avoid the inconvenience of pillars in the conference hall. The conference hall must be designed in such a way that the space to the ceiling creates an impression of comfort and space. The construction of the ceilings and of the walls must be able to withstand the load of equipment, e.g. lighting and sound equipment.

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6.2.3.6. Kindergarten

In accordance with the Lithuanian Norm of Hygiene HN 75:2010 ‘Institution Implementing Pre-School and/or Pre-Primary Education Programme. General Health Care Requirements‘, the surface space of the land plot / territory of a newly-built institution shall be established based on the estimated number of children.

6.2.3.7. National sports museum

Vertical supporting elements should be used so that pillars do not take up space of the national sports museum. The national sports museum must be designed in such a way that the space to the ceiling creates an impression of comfort and space. The height of the national sports museum must meet the requirements of the standards of the Republic of Lithuania applicable to such premises.

The construction of the ceilings and of the walls must be able to withstand different kinds of load, e.g. that of furniture, exhibits and lighting equipment.

6.2.3.8. Cultural and Educational Centre and Library

Vertical supporting elements should be used so that pillars do not take up space of the Cultural and Educational centre and library. The premises must be designed in such a way that the space to the ceiling creates an impression of comfort and space. The height of the premises must meet the requirements of the standards of the Republic of Lithuania applicable to such premises.

The construction of the ceilings and of the walls must be able to withstand the load of equipment, e.g. lighting and sound equipment. There must be 160 (one hundred and sixty) square metres of storage space for professional stage arts (it may be a dark room) in the premises of the Cultural and Educational centre and library. Special attention must be paid to ensuring the natural and artificial lighting necessary in the library

6.2.3.9. Utility, administrative premises and backroom space

Utility, administrative premises and backroom space must be near the Cultural and Educational centre so that they are easily accessible and located not far away. The size (e.g. space per person) of the premises must comply with the respective standards of the Republic of Lithuania.

6.2.3.10. Vehicle parking

The Participant must choose the type of vehicle parking (underground, multi-level or surface). The construction of vehicle parking must be designed in compliance with all requirements of the effective standards of the Republic of Lithuania. The construction of vehicle parking areas must provide for a possibility to park heavy vehicles (heavy trucks and buses). Pavement surface must be made of concrete blocks; block size must meet the requirements of the standards of the Republic of Lithuania applicable to the respective vehicle types (including heavy trucks and buses)

6.2.4. Roof covering of the Multifunctional Complex Objects

6.2.4.1. General requirements

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66The roofs covering all objects of the Multifunctional Complex must be wind-resistant and water-insulated; their thermal insulation, sound insulation and durability must comply with sustainable development requirements and the standards of the Republic of Lithuania. They must meet the requirements of safety to humans and buildings. The roofs must be convenient to maintain, maintenance oaths and platforms must be installed on the roofs. Access to the roof must be easy but restricted by safety measures to prevent unauthorised access.

Multifunctional Complex Objects must have an organised collection system for rainwater flowing down the roof of the building, rainwater drains must be protected against freezing (e.g. with heating cables). Besides, installation of power generating equipment (e.g. integrated solar panels) is recommended.

In accordance with architectural Solutions and standard requirements, various fittings used in the roof structure must be coated with zinc or other coating resistant to the effects of weather.

The roof must be resistant to the effects of weather and operation activities. The construction and use of the Multifunctional Complex must meet basic requirements to buildings. Sound-insulation characteristics must comply with the requirements of the standards of the Republic of Lithuania.

Roof gradient must conform to the type of the roof and the roofing material to facilitate drainage of rainwater and snowmelt water. The rainwater and snowmelt water flowing down the roof of the building must not affect the constructions of the building or the environment.

The roof must be equipped with all the necessary constructional and engineering elements.

6.2.4.2. Infrastructure for Public Cultural and Sports Events and Sports Infrastructure for Informal Education

In order to protect event audience against adverse weather conditions, the construction of sports infrastructure must have a permanent roof. The permanent roof cover must protect the area of the central stands of the Infrastructure for Public Cultural and Sports Events.

The permanent roof above the central stands of the Infrastructure for Public Cultural and Sports Events must be a continuous part of the architectural concept chosen by the Project Company. It must also shelter other areas, e.g. TV commentators’ booths.

In addition to the above requirements:

a. the roof must be retractable and /or translucent (allowing light to pass through), so that there is more natural lighting inside;

b. the roof must be continuously accessible to maintenance teams;c. the covering system must ensure noise-related acoustic efficiency during events like rock

concerts; it will be a barrier preventing the noise from reaching the residential area in the vicinity of the Multifunctional Complex;

d. possibilities for rainwater re-use must be considered (toilets, watering, etc.);e. roof covering must be selected considering the ease of maintenance in terms of durability.

6.2.5. External envelopes of the Multifunctional Complex

6.2.5.1. General Requirements

Where necessary, external wall covering must be used and its acoustic characteristics must be ensured. The choice of colours and materials shall be determined by resistance to dirt, convenience of cleaning, obsolescence of materials, wear and tear as well as ease of maintenance. When looking for appropriate Solutions, eye-appeal must be combined with resistance to the effects of time and environment. An innovative Solution is needed to achieve durability and original appearance.

The wall coverings in public areas (large auditoriums, VIP, media, commercial areas) must play the main role in balancing the sound and distinguishing certain Functional Areas. The wall coverings in public

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67areas must make it easier for people to move around. The necessary decor elements must facilitate easy and intuitive understanding of the nature of the space and must be a quality supplement to the distinctive local architecture.

6.2.5.2. Walls

External constructions of the foundation and of the ground floor walls of the Multifunctional Complex must be reinforced with anti-hooliganism measures.

The coefficient of heat transmission of external walls should not exceed the standard values of the coefficient of heat transmission applicable to public buildings.

All external wall elements must be functional.

External walls must comply with standard fire insulation and safety requirements. Where stricter safety requirements apply to Multifunctional Complex Objects, external walls must be made of reinforced concrete.

Protective measures to facilitate graffiti removal must be used in the décor of the external walls of the foundation and of the ground floor.

6.2.5.3. Ceilings

Functional Areas must be identical in height. The requirement does not apply to other areas of special needs (VIP, boxes, auditorium with the concert hall) where different Solutions may be applied due to the volume of the premises and possibilities to achieve significantly lower levels. The requirements would not apply to the ground and the top levels.

6.2.5.4. Floors

Heat, water and steam insulation layer must be installed in the floor structure.

An appropriate base must be formed when designing floors on ground. If the floors are installed on panels, the design of the floor must include a sound insulation layer.

Deformation seams must be designed and installed. Their construction must be designed in such a way that the equipment which is moved along passages does not hit the deformation seams (particularly in corridors and large public areas).

The floors must have water-resistant covering in sanitary facilities, cleaners’ storerooms, maintenance and other premises having frequent contact with water.

Possibility of installing heated floors, additional insulation, chutes for sound recording equipment cables, etc. must be taken into account when selecting floor construction types.

6.2.5.5. Central stands of the Infrastructure of Public Cultural and Sports Events

Certain segments of the central stands of the Infrastructure of Public Cultural and Sports Events must be separated with deformation seams. Joints must be sealed with stable and plastic material.


The floors of the Cultural and Educational Centre and Library must be flexible; their load capacity must comply with the appropriate standards of the Republic of Lithuania. They must be manufactured from dried pine boards of a minimum thickness of 5 cms, laid on beams. The floors must be fireproof; they must be polished.

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686.2.6. External décor of the Multifunctional Complex


The coverings and the facades of the Multifunctional Complex Objects comprising all Functional Areas must be easy to maintain and durable. Considering that the Multifunctional Complex will have substantial flows of Users, the façade material must be highly resistant to dirt and damage.

Flammable decor materials must be avoided when choosing exterior décor materials. Bricks and other weather-resistant materials can be chosen for the main façade and elements of décor.

6.2.6.2. Facades

The design of the facades of the Multifunctional Complex Objects must be facilitate energy performance, i.e. apart from thermal insulation, solutions to regulate solar inflow must be installed. (Façade materials must be resistant to the adverse effects of the climate and urban pollution and/or substances of biologic origin (moss, mould, insects, rodents, bird fecies, etc.). Solutions to prevent inadequate drainage of water flows, permanent condensate, formation of microorganisms and dirt accumulation on the facades must be used. Facades and decorations must be easy to maintain, they should self-wash with precipitation water and be durable. The following requirements must be taken into account when designing the facades of the Multifunctional Complex Objects:

a. Facades must be sufficiently smooth to prevent climbing;b. There must be no niches, protrusions or invisible angles that would be easy to hide behind or

avoid video surveillance cameras on the facades;c. The façade systems chosen must me easy and cost-efficient to maintain;d. The accessible parts of the facades must be coated with graffiti-resistant coverings;e. The variety of the coverings should be limited;f. Facades must comply with the acoustic and thermal insulation requirements laid down in

development regulations;g. Facades must be resistant to hooligan actions (tearing, climbing, weapon impact, scratching);h. Facades must be protected against the risks of intrusion and assault in accordance with

public area security requirements.

6.2.7. Internal décor of Multifunctional Complex Objects

6.2.7.1. Floors

Where needed, the choice of floors will depend on the respective acoustic characteristics. Floors must be non-slippery, easy to clean and maintain, they must resistant to wet cleaning and disinfecting agents.

Floor covering must be optimum for wheeled chairs, as well as disabled persons and Users of all other kinds. Floors, thresholds, footboards and obstacles must be easily identifiable to visually impaired persons. Adequately-coloured, etc. detectable warnings must be installed in floors for that purpose.

The floors of certain Multifunctional Complex Objects where the Users of certain kinds are likely to visit, e.g. Users carrying sports equipment, must have appropriate mechanical characteristics (the covering must be resistant to waving, piercing, etc.)

Covering with good sound suppression characteristics is needed, particularly in corridors and large-volume premises (cafes, the conference hall, the museum, the library, etc.).

Impact sound transmission in between separate levels must be limited by appropriate arrangement of Functional Areas (sports halls, cultural and educational centre and library). If certain impact noise suppression is required, noise-suppressing flooring or other noise suppressing means must be used.

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696.2.7.2. Wall coverings

The wall coverings in public areas (large auditoriums, VIP, media, commercial areas) must play the main role in balancing the sound and distinguishing certain Functional Areas. The wall coverings in public areas must make it easier for people to move around. The necessary decor elements must facilitate easy and intuitive understanding of the nature of the space and must be a quality supplement to the distinctive local architecture.

The following other requirements shall apply to walls:

a. The durability of wooden elements must meet environmental requirements;b. The use of chemically treated timber is prohibited;c. Environmentally friendly products must be used for painted surfaces;d. The use of water solvents is preferred;e. Where hard covering is required in wet areas (shower rooms and changing rooms), hydro-

insulated tiles must be used;f. Mineral wools must be used for thermal insulation;g. Every practical measure must be taken to prevent accidental injury of the Users (sharp

angles should, unfastened joints of covering elements, gasp or too wide valves must be avoided);

h. A wall (white wall) for projecting images from a video projector must be available in conference and training premises;

i. Wall coverings must be cleaned without using hazardous or toxic materials and in compliance with environmental requirements.

6.2.7.3. Ceilings

Suspended ceilings with appropriate acoustic characteristics must be used where necessary. They must meet the following requirements:

a. Lighting elements must be integrated into the ceilings if necessary;b. The arrangement plan of the suspended ceilings must be provided; it must correspond to the

architectural frame to make it possible to make changes in the future;c. If suspended ceilings are made from fibreboard, the binding material should contain no highly

volatile organic substances, particularly formaldehyde;d. If mineral or glass wools placed behind the perforated panels that have direct contact with

atmosphere are used for sound suppression, the insulation material must be packaged or protected with special fil to prevent the spread of fibres that are a health hazard.

Integrated access means (e.g. hatches integrated with the ceiling décor elements) must be used to repair or replace the technical equipment installed above the suspended ceilings. The equipment must be directly and easily accessible. Suspended ceilings must be installed to serve a long time. The suspended ceilings accessible to the general public must be protected against malicious dismantling / misuse of elements.

6.2.8. External windows and doors of the Multifunctional Complex Objects6.2.8.1. General Requirements

External windows and doors must ensure:

a. Adequate thermal insulation in accordance with the requirements of technical construction regulations;

b. Natural lighting in premises as required by the appropriate standards;c. Ventilation of the spaces of the buildings, where natural ventilation through windows is

provided for;

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70d. Fire safety;e. Adequate sound insulation.

The forms of external windows and doors must be standardised and comply with the standards of the Republic of Lithuania.

6.2.8.2. External windows

Windows must ensure protection against adverse effects of the environment.

Where opening windows must be used, they should open at least on two levels:

a. Limited opening to ventilate premises;b. Wide opening to clean the glass.

Windows must be opened in accordance with the following conditions:

c. Only employees designated by the Project Company and, and only under supervision, will be allowed to open windows in the areas open to the public (lobby, VIP boxes, media room, library, museum, etc.);

d. Employees of the Awarding Authorities and of the Operators will be allowed to open windows in all other areas (offices, etc.). The Project Company must provide for a possibility for users of VIP the lounge of the Infrastructure of Public Cultural and Sports Events to open the windows themselves (sliding door system of another Solution is recommended).

e. Only the employees appointed by the Multifunctional Complex must control the windows that are cleaned automatically; manual control of the windows must be provided for in case of power failure.

The design of the frames and the glass facades of the windows must not only comply with thermal and sound requirements but also protect against hooliganism and attempted burglary.

The following must be ensured in terms of maintenance:

f. Standardised fittings and locks of the windows system;g. Standardised forms and dimensions of finishing materials;h. Facilitated cleaning of the glass from the inside of the buildings.

The specifications of solar light control and curtains are provided in paragraph 6.2.11. of the Specifications.

6.2.8.3. External doors

Entrance doors to the Multifunctional Complex Objects must be convenient, adapted for persons with disability. The size of the doors must meet the standards of the Republic of Lithuania.

Doors must ensure:

a. Resistance to the load of wind;b. Water-resistance; they must be protected with a roof above the entrance;c. Impact resistance;d. Normative thermal protection (minimum requirement);e. Mechanical strength.

Doors must be resistant to multiple opening and closing as well as burglary; appropriate certificates confirming compliance with the requirements must be provided in accordance with the Lithuanian requirement.

Entrances to buildings must be protected in such a way that would prevent the penetration of cold water by installing lobbies, air curtains and other solutions that wouldn’t block access to buildings. Entrances must be illuminated from the outside.

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716.2.8.4. Door and window fittings

Standardised door and window fittings must be used in all Multifunctional Complex Objects. The fittings must be adequate to the weight of the open windows/doors, operation load and the appropriate anti-burglary class.

Fittings must comply with the standards of the Republic of Lithuania, or they must have a technical approval issued by an authorised approval authority.

6.2.8.5. Door control system

External doors must have mechanical and digital access control. A possibility of controlled door opening and a key in the case of emergency must be provided for. There must be a possibility to open and close the doors manually if the automatic opening mechanism is disabled.

The opening and closing of external doors in premises and areas with limited traffic must be computer-controlled. The opening of the doors must match the functioning of the fire protection system.

6.2.9. Internal windows and doors of the Multifunctional Complex


Internal windows and doors must possess adequate acoustic characteristics. The windows in the main entrance area must have an automatic opening function.

Fire safety doors in intensive traffic corridors must have closing appliances that can be left open and that would be connected to the fire alarm system. The materials used must be resistant to fire and damage. All angles of internal door frames must be protected to prevent human injury.

The height and the width of entrance doors to sanitary premises (non-public) must meet the requirements of the standards. The doors of public toilets must be configured in such a way that access could not be blocked and traffic is optimised when there are large numbers of people.

All internal doors must have key-operated locks (a single key, in case of electronic programming). The appliances shall be kept together with access control equipment.

All internal doors registered in the access control system must have electronic card reader-operated and remote control-operated locks. There must be a possibility to open electronic door-bolts manually, by using a key, should their operation fail. Internal glass walls installed in areas accessible to the general public must be manufactured from impact-resistant glass (particularly in the case of hooliganism risk). Automatic doors in entrance lobbies must have quality opening characteristics and must be optimally adapted to the speed of opening and closing.

6.2.9.2. Cultural and educational centre

4 modules of the Cultural and Educational Centre must be easily connectable to form larger areas so that they can be used for different kinds of professional stage arts; safe mobile sliding walls/partitions must be used. Two-sided doors for bringing in decorations or equipment from the vehicle parked near the building must be available in the Cultural and Educational Centre.

6.2.10. Indoor areas of the Multifunctional Complex

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All traffic must take place by ensuring the physical safety of persons who may find it difficult to move. Avoiding visual effects that disturb people with dizziness is recommended.

Here are the mandatory measures:

a. Smooth handrails, protective handrails and handles, where needed;b. Flexible and non-coarse coverings;c. Coverings without sealants and protrusions or small obstacles that cause trip hazard;d. Non-sliding profiles installed on stairs and staircase landings;e. Non-slippery floors (indoors and outside), even when wet;f. Materials without sharp or cutting edges that may cause injury;g. Any moving or non-moving equipment in traffic areas must have brightly-coloured elements.

The use of equipment that produced toxic smoke when burning is prohibited.

The sports equipment needed for various competitions and events must comply with the sports and safety regulations effective in Lithuania, unless the Awarding Authorities require compliance with the requirements of UEFA, FIFA, IAAF or another international sports organisation related to the sport developed in the Multifunctional Complex Objects.

All equipment and materials used in the kindergarten must comply with safety requirements to buildings and areas for children.

The kindergarten must be built neat the main building or the group of buildings of the Multifunctional Complex.

6.2.10.2. Horizontal movement of users inside Multifunctional Complex Objects

Design of Multifunctional Complex objects and their individual premises must meet the movement needs of various User groups (Users and Operators’ employees) and ensure smooth:

Movement of persons with limited mobility;

Movement of persons in need of outpatient or semi-outpatient services;

Movement of seniors and children.

The width of the corridors inside the Multifunctional Complex Objects and individual premises thereof must comply with:

the general requirements applicable to certain Functional Areas;

logistics requirements in corridors intended for vehicles and/or repair need of the Multifunctional Complex Objects.

The width and the height of the movement area must meet the requirements laid down in the legislation. In intensive movement areas doors must also be protected with zinc-coated steel plates that must cover the lower half of the doors.

a half of the doors. Other protection measures may be proposed for the areas where indoor installation calls for architectural solutions of a certain standard. Access to doors and movement area must be protected against damage and accelerated wear and tear of the materials.

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73Movement corridors inside the Infrastructure for Public Cultural and Sports Events and in the Sports Infrastructure for Informal Education (sports infrastructure and sports halls) must comply with the sports and safety standards effective in Lithuania, unless the Awarding Authorities require compliance with the requirements of FIFA, IAAF or another international sports organisation, in which case the latter must be complied with.

6.2.10.3. Vertical movement of Users inside Multifunctional Complex Objects

Movement areas on public stairs must be illuminated with natural light and marked appropriately. They must have aesthetic joining elements, be durable and easy to maintain. The width of stairs must comply with technical requirements. Access to the stairs, in particular in functional and logistics areas, must be controlled.

The Participant must consider and assess the practical possibility of installing escalators. The results of the consideration and the Solutions must be presented in the Preliminary, the Detailed and the Final Offer (provided the Participant is invited to submit one) for comparison purposes. If installed, the escalators will have to consist of a minimum of two installations in both directions, so that they always remain operational in case of failure or during maintenance. They must be activated automatically by means of photovoltaic arrays or footboard contact. The technology selected must be as silent and as-energy efficient as possible. Access width and operating speed must comply with legal requirements.

The Participant must prepare a flows study in order to identify the quantitative demand for elevators. Vertical movement must be adapted to the various flows of persons and goods in the Multifunctional Complex Objects. Elevators providing access to restricted areas must be equipped with card reading machines to restrict access to different level areas. Internal covering of the cabins must be resistant to damage and easy to clean. Elevators must be equipped with handrails to protect walls against impact (e.g. food cart impact). Elevators must be energy-efficient, state of the art and comply with applicable legal requirements.

Elevators must be adapted to persons with disability. Vertical movement of persons with disability can be ensured by installing stairs with platform elevators on ground levels of the Multifunctional Complex. Alternative evacuation routes, including evacuation of persons with disability, must be ensured on all levels of the Multifunctional Complex.

Elevators must be equipped with state of the art microprocessor control system. The system must ensure minimum waiting time. The elevator system must be fully automated. Displays showing the location of the elevator must be installed above the doors of elevator stops. Information screens must be installed in all elevators. Lift must ensure the protection of users against all mechanical hazards, including fall of the elevator; the lifting capacity of the elevators must be adequate to the respective quantity (mass) of persons or cargo.

There must be no advertisement information unrelated to the operation of the elevator inside the elevator cabin.

Operation buttons, drives, speed retarders, buffers, safety and emergency call installations, door locks, landing doors, drive and pulley premises as well as power equipment must be labelled with legible marks, labels and signs so that the elevator can be used safely and conveniently.

The doors of drive, pulley and landing pit doors must be locked at all times; unimpeded access and with adequate lighting must be ensured.

Lifts capable of lifting objects of at least 2.70 m in height must be installed. Part of the cabins must be equipped with detachable covers to enable the lifting of heavy equipment or large-size furniture. A minimum of one such cabin must be available on each level of the Multifunctional Complex. Inside finishing of a cargo elevator must withstand intensive use and the container damage. Column orders must be protected against impact. Elevators must be as energy-efficient as possible.

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746.2.11. Indoor atmosphere

A combination of natural and artificial lighting has to be used to ensure comfort and energy saving in the Multifunctional Complex. It is required that as much as possible of the demand for light is satisfied using natural lighting sources; solar energy must be used both in winter and in summer.

6.2.11.1. Natural lighting

The possibilities of using natural light must comply with effective legislative requirements.

6.2.11.2. Shading and curtains

In accordance with the standards of the Republic of Lithuania, Multifunctional Complex Objects must be protected against the negative effects of sun radiation. Geometrical shapes of shading and curtains must limit or even block direct sunlight in summer but allow split rays to pass through. Standardisation of shading and curtain elements and the possibility to replace them must be ensured. Only employees appointed by the Project Company will have access to automated controls of shading and curtain infrastructure; manual control must be available in case of power failure. The materials used must ensure excellent long-term stability and resistance of external installations to the negative effects of the environment. Their configuration must provide for non-complex cleaning of facades and glass. Areas like lobbies, commercial areas and boxes, etc., must have natural lighting. In accordance with professional safety and health requirements, natural lighting should be ensured in Multifunctional Complex Objects and separate permanent work areas thereof, except in certain cases when the use of natural lighting is impossible due to technological peculiarities.

6.2.11.3. Artificial lighting

Artificial lighting is the main element in the creation of atmosphere in functional areas of the Multifunctional Complex. Artificial lighting must first of all create proper atmosphere of different sports and cultural events in the areas open to the public. Premises with artificial lighting must be designed and fitted out in such a way that lighting conditions meet the requirements applicable to artificial lighting.

Artificial lighting system must comprise local lighting control equipment that enables manual control of lighting by Users.

When there is movement, lighting must be controlled as follows:

a. in part – based on presence sensors arranged in such a way that non-illuminated areas are avoided;

b. in part – based on time management.

Presence sensors must be installed in areas and along movement routes with low or irregular User presence. This is particularly important in storage and stock keeping areas, also in low-movement areas. Equipment quality and prudent arrangement must ensure complete convenience because lights must always turn on and off at the appropriate time. Artificial lighting must match surveillance equipment areas. First of all, the arrangement of lighting must not blind video surveillance cameras. The Project Company must try to reduce the number of lighting source modules used. All equipment must be accessible so that it can be cleaned and maintained, particularly in spots at height.

6.2.11.4. Outdoor lighting control

Outdoor lighting must be controlled from indoors. The lighting of backroom space must be distributed according to Functional Areas but the lighting of the areas related to the function of the event must be centralised and controlled from a special room.

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75Separation of individual control areas (event and non-event), including boxes and VIP areas where activities could continue after the event and the press room where journalists could continue working after the event, must be suggested.

6.2.11.5. Infrastructure of Public Cultural and Sports Events and Sports Infrastructure for Informal Education (sports infrastructure and sports halls)

Sports infrastructure and sports halls must be equipped with the main lights of the lighting system that ensure lighting in compliance with the local requirements. The Project Company should take into account technical requirements of the relevant sports federations.

The Project Company must comply with requirements to emergency lighting.

The lighting of the surrounding areas must be controlled by the sector from the control room located next to the control post.

Any interference with lighting of the main areas (PC safety, media area, boxes, etc.) is prohibited. Lateral lighting of work places is desirable in office areas.


External windows of the Cultural and Educational Centre and Library must have means for complete blocking of light that meet the requirements of the standards of the Republic of Lithuania in terms of durability and fire safety.


Natural and artificial lighting of the kindergarten must comply with all legal requirements.

Entrance to the building or the premises must be illuminated during dark hours of the day (during working hours of the establishment).

6.2.12. AcousticsIn order to achieve sound quality under normal and regulatory requirements (insulation, noise level control, etc.), acoustic characteristics must comply with the following requirements:

a. The volume of activity happening in the Multifunctional Complex must comply with the applicable legal requirements;

b. The audio system for broadcasting announcements of events taking place at the Multifunctional Complex must comply with legal requirements to human safety; they must work in the entire area occupied by Users;

c. Acoustic comfort must be preserved in public areas;d. Multifunctional Complex Objects must be protected against external environmental noise;e. Acoustic comfort must be created in sports areas (athlete and referee changing rooms and

warm-up premises), catering, media areas, boxes, etc.

A consistent set of noise-control measures must be created for the neighbouring areas of the Multifunctional Complex. Acoustic efficiency of the roof and the façade must comply with the effective sound regulations, first of all due to the effects of sports events and concerts on the neighbouring areas.

Particular attention must be paid to the sound systems in boxes, changing rooms, the conference hall, educational areas, media areas, Cultural and Educational Centre and Library.

A fixed concert system is not required but compliance with the following requirements would facilitate the installation of sound (and lighting) systems:

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76f. Fittings for sound, lighting, stage design and acoustic equipment and loudspeaker sets must

be installed in ceilings. An adequate number of spots and suspension points for technicians must be installed.

g. Power supply offering a connection for event organisers must be installed. Should it be necessary to supply part of the necessary power to the stage, additional mobile power generators must be installed next to the Infrastructure of Public Cultural and Sports Events.

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77h.

6.3.Requirements to engineering systems

6.3.1. Access to city networks

The newly-emerging needs for power must be satisfied in accordance with access conditions issued by utility service providers. The Project Company must obtain all conditions, permits and expert reports required under the legislation in order to get access to city networks.

Access to the following networks is provided for in the surrounding territory of the Multifunctional Complex:

a. Water supply system;b. Wastewater system;c. Rainwater drainage;d. Heating networks;e. Natural gas supply system.

6.3.2. Technical premises of the Multifunctional Complex and general requirementsThe arrangement of technical premises must be rational; a single block of technical premises should be created, if possible. Such premises must be well-insulated against noise and must be hermetic in case of emergency; they must be big enough to facilitate maintenance of the equipment located inside. Technical data on the operation and maintenance of the equipment must be available in the technical premises.

The engineering systems and/or the equipment located under or above the floor must be installed in such a way that they can be replaced or renovated without affecting the operation and maintenance of engineering systems and/or equipment installed in other parts of the Multifunctional Complex.

6.3.3. Requirements to mechanical systemsThe Project Company must design, build, assemble, test, operate and maintain all elements of mechanical systems necessary to support the functioning of the Complex.

The article provides details of indicative engineering system; the list is not exhaustive. The Project Company must decide whether all the systems are necessary. The systems must be designed, built, assembled, installed, tested, delivered for operation, operated and maintained in according with the relevant regulations and standards.

6.3.3.1. Heating source

The Project Company must design and install / access to heating supply or power generator in accordance with study data and heating network access conditions.

6.3.3.2. Heating and cooling

A possibility of installing stand-alone heat supply equipment in the Multifunctional Complex must be considered. Should such a possibility exist, heating, ventilation, air conditioning and hot water heating source must be designed and installed. The use of systems of renewable energy resources is suggested. The Participant, however, must examine other technical Solutions, including the possibility of connecting the Multifunctional Complex to Vilnius City heating network, or using a combination of part-connection to Vilnius City heating network and other heat supply services.

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78Technical Solutions must be modern, comply with effective legal requirements and ensure minimum release of NOx into the atmosphere.

The efficiency and the layout of heating systems must ensure that the indoor climate parameters such as air, the feels-like temperature and air humidity must not exceed the requirements of the relevant norm of hygiene. Indoor climate parameters and air quality in all premises must not pose a health hazard, prevent the occurrence of adverse health conditions or anti-sanitary conditions as well as the risk of fire and explosion. It is necessary to ensure that the spread of hazardous or dangerous gases or similar substances in the premises and other areas is prevented. The concentration of objectionable odours or hazardous substances, estimated in combination with background concentration, must not exceed the maximum permissible amount in the atmosphere. Metering of heating expenditure must be installed. Metering devices must have continuous reading function. Main pipes of the heating system must be made of oxygen corrosion-resistant materials.

Component parts of the ventilation system must have anti-condensate insulation layer. Water cooling system distributors (cassettes, conditioning pipeline equipment, fittings) installed in easily-accessible locations must be equipped with adjustment and isolating valves for system operation and control. The system must be connected to the overall control system of the Multifunctional Complex.

Precision control air conditioners operating in low outdoor temperature as well as an air extraction system connected to the control system of the building must be installed for the cooling of server rooms. The possibility of recovering server room heat emission must be considered during the development of appropriate engineering Solutions.

The heating system of the Multifunctional Complex must:

a. provide for a possibility to divide the territory into zones and install Multifunctional Complex Objects in each zone;

b. provide for a possibility to adapt heating installations to the functional separation of an Multifunctional Complex Object, taking into account the possibility of normalising temperature in different groups of an Multifunctional Complex Object and premises thereof by location and time, also taking into account instantaneous surge or loss of heat;

c. provide for a possibility to meter heat consumption in separate areas and Objects and adjust parameters seamlessly;

d. ensure continuous self-adjustment to demand, including adjustment at different times of the day;

e. ensure that all materials and equipment possess appropriate certification authorising their use;

f. ensure that aesthetically appealing radiators fitted to the character of Multifunctional Complex Objects and their premises are equipped with thermostatic valves and that their thermostatic heads are of a visually harmonious design;

g. ensure that technological pipelines between installations have aesthetic appeal and ensure minimum heat transmission loss.

Heating installation must ensure that the temperature of Multifunctional Complex Objects complies with the requirements of the hygiene norm of Lithuania and temperature control is automatic and integrated into the control system of the Multifunctional Complex.

A self-contained air conditioning system must strictly control the air temperature in Multifunctional Complex Objects so that the temperature of 20–25° C is maintained all year round; recommendations of suppliers of electronic materials must be complied with, including those regarding:

h. control premises and PC safety premises;i. electrical switchboards;j. local UPS;k. IT and telephone communication services;

Due to natural use and the effects of the Users, special conditions apply to the premises of Multifunctional Complex Objects listed below. First of all, Users must be given a possibility to control the system themselves in compliance with the relevant legal requirements of Lithuania:

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79l. Changing rooms for athletes and referees; warm-up premises for athletes;m. VIP premises, if anyn. Medical premises;o. Kindergarten;p. Library;q. National sports museum.

Control system specifications must be provided for cases of non-typical use.

Higher overall capacity must be provided for in the case of the common heating and cooling system failure so that two thirds of the total power consumption for Multifunctional Complex Objects is ensured. Two sources of power must be used in the absence of a power source that ensures uninterrupted operation.

The necessary increase coefficient that would allow for quick temperature adjustments inside Multifunctional Complex Objects must be taken into account when designing and installing the equipment and generating heat and refrigeration. The Project Company shall decide regarding the coefficient at its own discretion, taking into account the various types of equipment which has been supplied.

The Project Company must design and install an electricity-heated winter stadium plate in the Infrastructure of Public Cultural and Sports Events. The electrical heating system must be capable of operating all year round. The heating system must ensure adequate heating of the lawn to prevent formation of the layer of ice on the domed plate of the Infrastructure of Public Cultural and Sports Events, and melt ice, should it form on the lawn. Special heating cables or mats, or pipes filled with non-freezing heating substance, e.g. glycol, must be used in the heating system proposed by the Project Company; the Project Company is free to suggest another modern and energy efficient heating system type.

Radiators or other heating solutions used in the Kindergarten must have temperature control. Special security of heating appliances/solutions must be ensured in accordance with the legal requirements applicable to pre-school education establishments.

6.3.3.3. Ventilation and humidity control system

Adequate ventilation and humidity control of concrete Functional Areas of the Multifunctional Complex must be ensured. The Project Company must comply with all effective standards for installations in public construction works.

The efficiency and the layout of ventilation and air conditioning systems must ensure that the indoor climate parameters such as air, the division of Multifunctional Complex Objects and their premises, as well as the feels-like temperature and the relative air humidity, air speed and concentration of pollutants in the air comply with the effective requirements of the norm of hygiene.

Mechanical air supply and extraction systems with air flow recovery installations or other advanced and energy-efficient systems must be designed to ventilate Multifunctional Complex Objects. One air supply and extraction system that operates continuously during working hours must be installed in the Multifunctional Complex.

Separate systems must be created for Multifunctional Complex Objects that differ in terms of the nature of operation and indoor climate parameters; such systems must be controlled using the common control system of the Multifunctional Complex.

Besides, it is recommended that the systems comply with the guidelines applicable to a FIFA and UEFA stadium.

The design of heating, ventilation and air conditioning systems must be logical so that the systems could operate efficiently by integrating heat recovery, and so that they could be controlled at the location of Multifunctional Complex Objects, as needed.

Control systems of ventilation and humidity control must be properly designed so that their design is fully integrated into the engineering systems and external areas of the Multifunctional Complex.

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80It is very important that acceptable comfort conditions are maintained in all areas of the Multifunctional Complex, therefore the Project Company must develop strategies how to achieve maximum comfort with minimum energy costs.

Natural and mechanical ventilation, pleasant cooling and air conditioning must be ensured. Climate control service must be ensured in the areas of the Multifunctional Complex where air conditioning system is installed.

Requirements to mechanical ventilation and humidity control systems:

a. their arrangement must prevent draught;b. their design must ensure minimum penetration of noise into Multifunctional Complex Objects;c. they must ensure adequate air supply from the outside in accordance with health and hygiene

requirements; the need to eject the accumulated heat should be taken into account in mechanical ventilation areas where standard air temperature is maintained all year round;

d. they must ensure safety in special-purpose areas and in the areas that are subject to hygiene requirements; they must also ensure fire safety;

e. they must ensure automatic control of ventilation.

In accordance with effective legislation, automatic control must be programmed in certain areas, cyclical ventilation of underground parking areas, if any, must be ensured and carbon monoxide sensors must be used.

The ventilation system of Multifunctional Complex Objects must be designed, installed and connected with food preparation and temporary storage areas (e.g. kitchens and canteens, if any) as a ventilation system of air supply and ejection with normalised temperature supplied for catering needs, bearing in mind that odours in other premises of Multifunctional Complex Objects must be prevented.

Air control equipment with heat recovery function must be used.

The acoustic protection measures that are used must ensure that the equipment does not emit an unacceptable level of noise into the surroundings and that it does not impair architectural aesthetics.

Control equipment of ventilation and humidity control must be installed in order to ensure:

f. that the necessary ventilation intensity is maintained;g. that the quality of air is maintained in intensive occupancy areas by controlling the intensity of

ventilation.

Taking into account the purpose of the Multifunctional Complex (stadium, sports grounds, offices, kindergarten, library, museum, garages, canteens), the equipment must be adapted to the special needs and must be integrated into the design of the fire safety system.

6.3.3.4. Water supply and waste water system

The following systems must be installed in Multifunctional Complex Objects so that hygiene, health, environmental, fire safety and other related requirements are complied with:

a. drinking water supply system;b. hot water supply system;c. fire safety water supply systemd. waste water system; e. surface water system.

6.3.3.5. Water supply access

The water supply system and all of its equipment shall be selected on the basis of effective normative and legal requirements. Drinking water quality must comply with the requirements effective in Lithuania. The required volume and pressure of water must be determined by calculation. All elements of the water supply system must comply with drinking water requirements. The water supply system must ensure water supply to all points of use in accordance with pressure and speed of stream requirements as well

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81as requirements to the characteristics of water and the intended purpose of the Multifunctional Complex Object. If different requirements to water parameters have been set for different points of use, separate pipelines or water supply systems can be used to supply water.

Water consumption metering devices with remote reading function must be installed. Appropriate equipment must be installed to ensure the required water consumption indicators and the needs of fire safety water supply system.

Access to the water supply (including access to fire safety water supply system) must be implemented in accordance with the technical conditions for accessing water supply received by the Project Company.

Water supply mains supplying water to all Objects of the Multifunctional Complex must have separate metering devices and distribution. Isolating valves must be used. Pipe diameter must be adequate to the estimated water demand. The end part of the connecting pipe must be located in a separate room of the Multifunctional Complex Object.

Solutions to save drinking water must be implemented. The Project Company must suggest water saving mechanisms using used water processing and wastewater treatment methods.

The following requirements to the water supply must be taken into account:

a. water distribution networks must be divided into zones to facilitate continuous cost monitoring; they must be equipped with leakage sensors and water consumption meters;

b. centralised hot water supply network must be used in zones with high hot water consumption rates;

c. low stream flushing (3/6 l) and/or automatic assessment system must be used in public areas;

d. efficient sanitary ware equipment with infrared sensors and controlled timers, excess flow valves and thermostatic mixing valves must be used in showers and toilets;

e. distribution range must be limited;f. distribution networks must be inaccessible from public areas;g. outdoor pipes must be made of galvanised steel; how water pipes must be made of copper or

high-density polyethylene (HDPE) materials to reduce the risk of calcification;h. minimum distance between hot water and cold water pipes must be 20 cms;i. hot water pipes and cold water pipes must be insulated to prevent heat emission;j. cold water systems must be protected against condensate and the risk of freezing.

Connecting elements must be adapted to special areas and sanitary requirements; they must also be suitable for fire safety purposes.

The number of drinking water supply points must be determined in accordance with regulations and standards.

6.3.3.6. Sewerage system

In order to ensure safe operation of the Multifunctional Complex, separate sewerage systems must be used for different types of wastewater. Wastewater collection and disposal must comply with the technical conditions which have been issued.

Local water treatment facilities that comply with the requirements of technical conditions and regulations must be installed for the cases of wastewater contamination in household or surface wastewater systems.

6.3.3.7. Rainwater sewerage

Rainwater collected in street collection wells and ducts should be conducted to rainwater collectors and then to rainwater sewerage system. Rainwater collection must be organised in accordance with the rules for dirty wastewater and with the technical conditions issued by relevant competent authorities that the Project Company must obtain in accordance with effective regulations.

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82The Solutions presented by the Participant must include proposals to use rainwater in sanitary equipment, also to water sports fields covered with natural grass, lawns and green areas, or to wash external surfaces.

Rainwater flow from the roof and paved areas around buildings must be conducted to the existing rainwater collection system of Vilnius city. It is required that rainwater from the roofs of the Objects of the Multifunctional Complex is directed to rainwater collectors via gutters and ducts, whereas that from ground surface (roads, sidewalks and squares) – via wells installed in the street. Ducts must be made of cast iron and protected against damage up to 2 (two) metres above the ground. Underground pipes and connecting parts must be made of PVC. Inspection hatchets must be installed on pipes. Rainwater pipes must be laid on sand base. Concrete inspection chambers must be installed at pipe bends. The chambers must be made of water-resistant material. Street wells must be made of concrete and have lockable cats-iron grilles.

The method of water storage and later reuse may be used only in the case if the rainwater used for sanitary, road cleaning or land irrigation is integrated into the systems of the Multifunctional Complex.

These requirements must be complied with:

a. oil separators must be installed at surface water collection points on road pavement outdoors and in Multifunctional Complex Objects and their premises with motorized vehicle traffic;

b. it is recommended that the volume of surface waste water is reduced by implementing re-use.

6.3.3.8. Connection of sanitary drains

The design of sanitary drains must reduce noise in sensitive local surroundings. The following requirements must be complied with:

a. all vertical sewerage systems must be installed in jackets;b. floor collection well systems (collectors) must be equipped with water charging installations to

prevent objectionable odours;c. kitchen and parking area wastewater must be treated before it is discharged into sewerage

networks;d. a drainage system for conducting rainwater, snowmelt and ice-melt water must be installed in

sports grounds. A system for watering grass during spring and summer must be installed.

6.3.3.9. Sanitary equipment

The following requirements to sanitary equipment must be complied with:

a. sinks equipped with optical electronic control valves that would operate for a fixed period of time and at a fixed rate in response to hand motion must be installed;

b. individually adapted urinal flushing systems activated by presence sensors must be installed;c. equipment adapted for children must be installed;d. integrated water flushing reservoirs must be installed and made completely inaccessible to

users;e. hot water tanks must be installed;f. integrated equipment resistant to hooligan actions must be installed in public areas.

Besides, sanitary infrastructure must be equipped with soap dispensers, hand dryers, paper towel, toilet paper dispensers and automatically activated and deactivates lights.

Sanitary equipment must be aesthetically appealing, durable, modern and adapted to the functional area where it is installed; it must also comply with sanitary requirements.

6.3.3.10. Fire safety equipment

Fire safety measures must create conditions to comply with the principal fire safety requirements during an economically reasonable operation period of Multifunctional Complex Objects. Fire safety water supply

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83system must comply with the effective standards. The Project Company must assess the existing fire safety system of the territory and design an adequate amount of external fire safety measures, taking into account the developments of the water supply system and fire safety standards.

Taking into account the number of Users present in an Object of the Multifunctional Complex, the Project Company must ensure adequate evacuation conditions which provide for speedy and safe exit from the danger zone or the territory where fire has broken out. Appropriate construction, dimensions and other technical means of fire safety must be ensured:

a. an adequate number of emergency exits (of an appropriate width and height);b. permissible height, width and length of evacuation routes;c. smoke protection of evacuation routes using equipment or appropriate technical solutions for

smoke removal;d. emergency lighting of the fire safety zones and the evacuation routes necessary for User

evacuation;e. equipment for generating warning signals and broadcasting voice announcements in the

areas of the Multifunctional Complex where such equipment is necessary;f. walls and partitions of an appropriate fire resistance class;g. safe exit from the Multifunctional Complex, directly or indirectly (via an adjacent fire safety

zone) from each Multifunctional Complex Object and its premises where Users may be present.

Accordingly, the Project Company must:

h. design the fire safety system and anti-fire installations in accordance with effective fire safety regulations so as to protect human life, health and property against fire;

i. supply adequate rescue equipment and fire extinguishing materials;j. arrange for evacuation routes by creating safe zones in Multifunctional Complex Objects and

the possibility to exit;k. provide for possibilities to carry out rescue operations in the premises;l. develop appropriate procedures that should be followed in case of emergency;m. ensure that the entire indoor fire safety water supply network and outdoor fire safety hydrants

comply with effective regulations to fire safety water supply system and fire safety routes;n. ensure that fire safety networks are designed in a closed circle so that all areas of the

Multifunctional Complex are accessible;o. ensure installation of fire safety measures of the Multifunctional Complex in accordance with

effective regulations; the fire safety measures must include the following types of fire safety equipment:

i. automatic sound alarm system;

ii. fixed automatic fire safety system;

iii. indoor hydrant network;

iv. outdoor hydrant network;

v. other fixed fire safety systems adapted to specific Functional areas;

vi. automatic emergency lighting installation;

vii. automatic protection of potentially hazardous substances;

viii. fire safety routes.

When drawing up Design documentation and building construction works in accordance with the above requirements, the Project Company must take into account the need to:

p. ensure safety, taking into account the type of combustible material and combustion manner thereof;

q. have the equipment appropriately labelled;r. ensure appropriate positioning of fire extinguishers;s. choose appropriate firefighting equipment and the quantity thereof.

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84Besides, fire safety requirements must comply with FIFA, UEFA and IAAF regulations, should such compliance be required by the Awarding Authorities.

6.3.3.11. Smoke withdrawal

The smoke withdrawal system and/or solution must be equipped in accordance with the effective regulations and standards. The precautionary measures that must be taken into account by the Project Company include the observance of the specifications concerning several large of the operated infrastructure. The fire shutters and fire dampers shall be electrically-driven and operate automatically. Taking into account the purpose of the Multifunctional Complex (a stadium, sports grounds, offices, kindergarten, library, and museum), the gas withdrawal equipment must be adapted to meet the specific local needs and integrated into the fire safety system of the Multifunctional Complex.

6.3.4. Requirements for the electricity system


The design documentation must comply with all standards and regulations of the Republic of Lithuania and the European Union concerning electrical installation. In case the requirements of those standards and regulations contradict each other, the stricter requirements shall be complied with.

It is necessary to assess the needs of the different electricity users expected at the Facilities of the Multifunctional Complex. It should be noted that the character of the Multifunctional Complex suggests the necessity to provide for a reserve of approximately 20% (twenty percent) for unplanned electricity needs.

The internal electricity system must distribute electricity over all the Facilities of the Multifunctional Complex.

The following electricity systems must be installed at the Multifunctional Complex:

a. power supply;b. electricity distribution; c. technology power supply; d. internal electrical installation; e. outdoor illumination installation; f. cultural and sports events illumination installation; g. special illumination installation for the Cultural and Educational Centre; h. emergency illumination installation; i. earthing installation;j. lightning protection; k. surge voltage protection.

6.3.4.2. Electricity supply

The Tenderer must consider solutions of receiving a part of electricity from renewable sources (such as wind and solar energy) and provide them in the Preliminary, Detailed, and Final Tender.

Power supply of the first category must be ensured for all systems and technical premises of the Multifunctional Complex. Natural ventilation and ordinary and emergency illumination must be installed in the electrical switchboard room.

The electrical switchboards must be manufactured and installed in accordance with the latest effective standards established by the International Electrical Engineering Commission. The protection class of the switchboard must be determined at the place of the installation.

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85The switchboard must have free space for outgoing cables and their connections and for connection devices. Each switchboard must have protection against short circuit, overload and residual (fault) current.

Appropriate switchboards must be installed for each electricity supply network (technological equipment, computer, heating and ventilation, air conditioning, common and emergency illumination, fire safety systems and automation, etc.): technological power supply switchboards for technologies, computer power supply switchboards for computers, general illumination switchboards for general illumination, emergency illumination switchboards for emergency illumination, and so on.

An uninterruptible power supply source must be installed in the server rooms of the Multifunctional Complex: These rooms must have a backup power source to enable a smooth switch between the users in the event of an interruption of stationary power supply.

It is necessary to ensure that the following elements never freeze:

a. roof water drain openings, gutters, and roof piping; b. sidewalks at the entrances to the Functional Areas.

Automatically controlled heating cables can have constant or variable resistance.

6.3.4.3. Emergency and evacuation illumination

Emergency illumination must be installed in such places of the Multifunctional Complex where a short-term illumination failure may pose a danger to human health and life as well as where the risk of explosion or fire is present or large material losses may be suffered or harm to the environment may arise. The emergency illumination used at evacuation ways must ensure safe evacuation in the event of failure of the main illumination. The quality indicators of emergency illumination must comply with the effective requirements for the emergency illumination standard.

6.3.4.4. Lightning protection

The lightning protection system must comply with the effective requirements for the emergency illumination standards. In all cases, except for cases when an autonomous lightning conductor is used, the earthing of the lightning conductor must be connected with the lightning arresters of the electrical equipment, communications, or steel structures of the building of the Multifunctional Complex. It is necessary to take measures to protect the electrical network of the buildings of the Multifunctional Complex against surge voltage. Lightning arrestors and earthing conductors must be securely fastened to prevent disconnection due to the impact of wind gusts, snow weight or snowfalls, or other mechanical impacts. The number of conductor connections must be minimal.

6.3.4.5. Earthing system

The earthing system must comply with the effective earthing system standards. All underground connections must be made by exothermic welding. The welding points of earthing loop conductors must be adequately protected.

6.3.4.6. Fire safety

The Design Documentation for the electrical networks and equipment must strictly comply with the effective rules, standards, and instructions. The electrical switchboards must have diagrams with

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86indication of the nominal current and intended purpose of the protection device. The crossing points of wires and cables in walls, partitions, and ceilings must be easily replaceable. The power circuit switches of the ventilation system must have separate current cut-outs in order to automatically interrupt power supply in case of fire. Fire-resistant cables must be used for power supply to the fire safety systems.

6.3.4.7. Mechanical protection

Unless otherwise specified, all steel parts must be resistant to corrosion. All the installed equipment must be protected against mechanical damage. Separate cables crossing walls or floors must be installed in sleeves (casings). The opening of installed cables must be sealed with cable sealant. Safety switches, control equipment, connector boxes, switchboards and other equipment must be installed on a non-flammable, firm special base or electrical equipment installation poles.

6.3.4.8. Commercial metering

It is necessary to install a system for the remote reading of electricity consumption of the Multifunctional Complex and transmission of data.

6.3.4.9. General requirements for the illumination system

The illumination equipment must be installed so that to ensure the required illumination level as well as good and safe working conditions. The illumination equipment must be easily accessible, maintenance-friendly, and have easily replaceable lamps. The tightness class IP of the illumination equipment must be selected in accordance with the fire hazard class of the premises, type of technologies, and environmental conditions. When calculating the illumination level, it is necessary to calculate the reduction of the illumination as the lamp ages.

6.3.4.10. Special electricity supply requirements for the administrative premises

The electricity distribution system in the premises of the Multifunctional Complex must enable creating an optimal illumination solution for a specific space of the room. It is important that the system should be flexible and can be adapted for changeable work places.

In view of the rapidly changing standards and technologies, it is necessary to select such a system of electrical cables which is protected against damage but is easy to replace in case of future modernisation or expansion of the premises.

Daylight must be ensured in the permanent work premises. Light at individual work places must be adjusted according to the type and required precision of the work and must comply with the requirements of the standard. Irrespective of the amount of daylight to which the work is exposed, electrical illumination parameters should be provided for in accordance with the standards. According to need, three main illumination types must be installed:

a. general illumination – the uniform illumination of the area irrespective of the specific illumination needs of certain parts of the area;

b. local illumination – the illumination of an additional visual work object with regard to the special illumination needs, which is used to increase light intensity, visibility of parts, etc. and turned on independently from the general illumination;

c. complex illumination, which is illumination consisting of general and local illumination.

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87Each work place must have the main and local (spot) light source. The main illumination shall illuminate the whole room uniformly. Local illumination is to enhance the illumination of specific work places according to working needs.

6.3.4.11. Special electricity supply requirements for the kindergarten

One of the parameters ensuring the well-being of the children in the kindergarten is the adequate light intensity and uniformity. The Project Company must ensure that the premises where the children will spend many hours are properly illuminated and light. The illumination installation must comply with the applicable and effective requirements of legal acts.

6.3.4.12. Special electricity supply requirements for the library

The electrical installation must be equipped so that to correspond to the planned functions of the library rooms. It is important to install a sufficient number of electrical sockets (for example, for computers). It is necessary to create a logical network (a network of wires and electrical sockets), which would be distributed sot that to enable free use of desired installations. It must be noted that irrespective of the technical progress of wireless devices, i.e. printers, scanners, and multimedia projectors, a cable connection must be installed for them.

It is important to provide for measure to ensure the safe operation of the system.

The library is multifunctional, so its floor must be fitted with connection boxes which would be important in rearranging furniture or adapting the interior design to other needs.

6.3.4.13. Special electricity supply requirements for the National Sports Museum

The Project Company must ensure that light not only reveals the exhibits, but also leads the User through the exhibition, encouraging his desire to experience aesthetic impressions. The illumination must harmonise with the architectural elements of the interior of the National Sports Museum so that not to dominate them. The proper illumination in the National Sports Museum must be created in compliance with User Convenience and Exhibit Safety.

The proposed illumination must eliminate the possibility of any damage to the exhibits, change of the colour of photographs or paper, tear or rupture of paint layers, or decomposition of fabrics. Therefore, it will be necessary to eliminate or reduce negative optical irradiation, i.e. exposure to both natural (sun, sky) and artificial light sources.

In the interior of the National Sports Museum, it is recommended to use maximum possible illumination level. The normative values of light intensity will depend on the light sensitivity of the exhibits of the National Sports Museum. It is necessary to protect the Users so that light sources or rays reflected from glossy surfaces do not directly shine into their eyes. It is necessary to ensure the selection of the proper light colour.

For the illumination of the National Sports Museum, it is necessary to use incandescence light sources (e.g., PAR light bulbs, halogen lamps with a cold-light mirror and safety glass), standard and compact fluorescent lamps and high-pressure lamps (particularly metal-halide lamps).

6.3.4.14. Parking area

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88When planning illumination, first of all it is necessary to take into account the safety of people using the parking area as well as cyclists and pedestrians.

The selected illumination Solutions must help special orientation, allow quicker identification of vehicles, and quicker and possibly earlier recognition of boundaries and obstacles.

In order to eliminate the blinding effect, it is necessary to use light sources and ensure uniform light distribution, and the light sources must be distributed according to the number of parking lots and high-risk places, such as those at entrances and exits.

6.3.5. Security system requirements at the Multifunctional Complex

6.3.5.1. Entrance control and ticket systems

The installation must comply with the requirements of sports organisations. In order to ensure control at enclosed locations, it is necessary to install rotary gates (turnstiles). The ticketing system must be provided with advanced technologies, including the fake ticket recognition feature.

To control entrance into the territory, it is necessary to use a dual access system, which shall consist of:

a. electronic ticket control associated with proximity card readers;b. electronic control badges associated with badge type band or radio frequency code readers

to enable access to protected or reserved premises.

Entrance control shall be the base of a software platform. It must be based on open-source software, which is easy to configure, and must be suitable for integration into the entrance control system with third-party ticket systems and/or external sales networks.

The entrance control system must ensure the optimal management of large visitor flows, while allowing quick checking of tickets and smooth proceeding to control terminals.

The rotating gates (turnstiles) must be adapted so that to allow access by wheelchairs and other equipment required by people with disabilities or emergency equipment.

Access control shall be installed for vehicles to enter the territory and the parking space. It shall be a permit-terminal type automatically opening system or a fast-lifting barrier.

The entrance control system shall consist of the following: readers-controllers, an event memory controller, proximity cards, and all-events recording software.

The access control system consists of controllers controlled by access cards of a single type, which control the readers of the controlled doors, and software controlling the entire system as well as the databases of cards and system events. The system registers the movement of people and related data. The access software shall have permit issue rights and the code change option.

The software shall perform the following functions: control of the cards database, control of the access control system, and storage of the events memory. The system shall be convenient to operate and shall have the configuration function (change of the data of persons allowed or forbidden to enter, easy issue of new or existing permits performed by the system operator, etc.); access to the access control computer must be limited; the control of the computer systems must be easy and convenient; certain employees must be trained for the use of the system.

The opening of the controlled emergency (fire safety) entrance doors must be in conformity with the operation of the fire safety system and must provide for the possibility of opening with a key.

The entrance control system shall have the possibility of integration into other information systems and the security alarm system.

6.3.5.2. Video surveillance

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89The video surveillance equipment must be modern, with especially effective power consumption, and conveying a clear and colour image.

The video security system installed in the Multifunctional Complex shall help:

a. to deter from malevolent acts;b. to use images to recognise offenders;c. eliminate doubts, which may arise with the Project Company, in accordance with the local

information systems security policy, including that in respect of the protection of video records;

d. to monitor incoming and outgoing visitor flows.

The installation of the video cameras must comply with the standard practice of the infrastructure related to video cameras of this type, control cameras, precise frame determination, person identification, recording, and frame use practice.

The system authorisations shall be set in the control room. Furniture must be suitable for the video equipment. At least the following areas of the Multifunctional Complex must be monitored:

e. the Infrastructure for Public Cultural and Sports Events;f. the territory around the stadium and the stadium infrastructure;g. the public corridors and common spaces;h. the medical rooms and commercial places;i. the players and judges reception space;j. the National Sports Museum;k. the Cultural Education Centre and the Library;l. the kindergarten and playgrounds;m. the media access points;n. the green areas with tracks.

Also, the video cameras shall monitor the whole adjacent territory of the buildings and parking spaces as well as the goods delivery area.

6.3.5.3. Operation requirements

During daytime, the system shall have the possibility:

a. to record images of the interior and exterior of the Objects of the Multifunctional Complex;b. to display images on monitors, which will be in the security centre, in order to enable the

recognition and registration of offenders;c. to record images with a duration of 120 hours;

During night-time, the system shall have the possibility:

d. to store images of the interior and exterior of the Objects of the Multifunctional Complex;e. to have the light sensitivity function to enable recording and reviewing images;f. to show images of security video cameras transmitted to the monitors of the PC security or

maintenance company or law enforcement (police) station;g. to record images with a duration of 120 hours before its automatic deletion; the images shall

be available for review by officers of the law enforcement agencies carrying out the investigation and identification of persons suspected of offensive actions;

h. to store images for not more 30 (thirty) days before their automatic deletion, unless the local standards provide for different time limits.

6.3.5.4. Receipt of images

The possibilities of the system;

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90a. It is necessary to use digital high definition resolution video cameras supporting the function

of the recognition of the Users or User Groups; The cameras of this type shall have the following functions:

i. dynamic zoom with high-resolution identification;ii. dynamic zoom casing video camera with high-resolution identification;iii. stationary dynamic zoom video camera with high-resolution identification.

b. Taking into account the location, the cameras must be protected with shields against violence and have light sensitivity corresponding to the luminosity of the rooms.

c. The video cameras shall be either stationary or mobile depending on their location.d. The required video cameras shall record 90 x 60 pixel images.e. The corridors inside the Infrastructure for Public Cultural and Sports Events shall allow

sufficiently quick review of User flows.f. The video cameras shall allow the possibility to monitor the whole territory of the central

spectator stands of the Infrastructure for Public Cultural and Sports Eventsg. They shall use a charge-coupled device technology and sensitivity corresponding to the

luminosity of the room.

6.3.5.5. Transmission means

The transmission means must comply with the following requirements:

a. wires shall be installed so that to prevent the possibility of access to them;b. the throughput capacity of the video flow networks shall ensure the required transmission

speed;c. the video broadcasting networks shall ensure the security, integrity, availability, and

confidentiality of images being transmitted; digital records shall also ensure data related to the video camera data, time and place;

d. the transmission system must be secure and ensure strict content confidentiality (encryption, access only for authorised persons) in order to enable all guarantees of communication with law enforcement agencies;

e. a network shall be designed for the digital equipment;f. it is necessary to ensure a special line for the protection of video records; in any case, no

images shall be sent via the internal network of the Infrastructure for Public Cultural and Sports Events.

6.3.5.6. Encryption

For the compression of video records, it recommended to use the format MPEG 4 (H. 264), which will become the video standard and decrease the image transmission and storage cost.

6.3.5.7. Interfaces

The video protection device must be easily and intuitively operated. The video security network shall enable the remote control of the video cameras, their monitoring, and viewing the image transmitted through them.

6.3.5.8. Fire alarm system

The network of fire detection sensors must comply with the regulations according to the equipment classification and different room types. In the Preliminary Tender, Detailed Tender, and Final Tender (if the Tenderer is invited to submit such) shall propose a fire safety system for all the Facilities of the

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91Multifunctional Complex. The system shall consist of certain electrical equipment with automatic fire detection devices (optical smoke, heat, infra-red flame detectors), manual actuators and sound alarm system, electromagnetic actuators and equipment for emergency exits. The fire sensor system shall control the smoke suppression devices.

The general alarm signal may be interrupted by pre-recorded messages encouraging users to evacuate. The general alarm system shall operate automatically.

The fire sensor system shall be supplemented with emergency illumination operating in dark.

Loudspeakers shall be installed in such places of the Multifunctional Complex that the message of evacuation is heard throughout the Multifunctional Complex.

Communication with the fire safety system shall be performed through a telephone line, which must be connected with the warning centre and may be used by fire-fighters in case of emergency.

6.3.5.9. Security sound system (SSS)

The system shall be linked with communication transmission devices and be used for the transmission of evacuation messages at all the Facilities of the Multifunctional Complex (including the central spectator stands and approaches). The communications used by security institutions must be installed of fire-resistant cables.

6.3.5.10. Burglar alarm system

The burglar alarm system must be proposed by the Tenderer in the Preliminary Tender, Detailed Tender, and Final Tender (if Participant is invited to submit such). Danger signals must be transmitted to the security centre of the Multifunctional Complex, to the watchman and/or or the service operating outside the Multifunction Complex.

6.3.5.11. Call system

The sound and light call system shall be connected to the auxiliary premises of the Infrastructure for Public Cultural and Sports Events. The noise level shall be adapted accordingly.

6.3.6. Requirements for low-voltage systems


A communication line with a sufficient throughput capacity shall be connected to the network of the external telecommunication service provider.

Below is the list of the communication systems, the compatibility of which must be taken into account by the Project Company when designing and installing the technology programme and architecture of the Multifunctional Complex:

a. information management;b. transmission;c. the watch system;d. mobile communications services;e. police and fire-fighters' radio;f. telephones;g. the results table;

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92h. the unprotected and protected telephone network;i. signs;j. telecommunication services;k. internet and wireless data transmission.


The kindergarten and playgrounds must be equipped with a video surveillance system. Images shall be transferred to monitors, which shall be installed in the office of the employee authorised by the kindergarten institution.

6.3.6.3. Library

The library must be equipped with a video surveillance system. Images shall be transferred to monitors, which shall be installed in the technical maintenance room.

6.3.6.4. National Sports Museum

The National Sports Museum must be equipped with a video surveillance system. Images shall be transferred to monitors, which shall be installed in the technical maintenance room.

6.3.6.5. Multimedia networks (voice, data, and video)

All the Facilities of the Multifunctional Complex must be equipped with network connections necessary for all internal and external communications.

The New Property shall be selected with regard to the existing and future technological standards of the Infrastructure for Public Cultural and Sports Events and other infrastructure of such size as well as shall meet the needs of specialists (photographers, journalists, etc.) working in infrastructure of this type.

The cables infrastructure shall be designed and organised in accordance with the requirements for E type Category 6. This cable infrastructure is intended to support telephony, data transmission, and cable television and is controlled by the control system of the Multifunctional Complex.

The network shall be divided into groups (VLAN) using a common infrastructure, including:

a. the stage network;b. technical elements (PVS, SSI, etc.);c. telephony;d. video surveillance cameras;e. the Wi-Fi network for the Users;f. the Wi-Fi network for the mass media;g. the private Wi-Fi network, etc.

Security policy and high-quality maintenance must be ensured for each VLAN. The operating principle of the network cables must enable quick interchange of information transmission routes without changing the arrangement of wires.

6.3.6.6. Radio communication and wireless (Wi-Fi) network

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93It is necessary to ensure that GSM communication functions throughout the whole Multifunctional Complex. In order to satisfy the existing and future needs, primarily those of photographers and mass media representatives, it is necessary to establish an independent public wireless network.

The wireless network shall be established with regard o the type of the Users and the areas of the Multifunctional Complex listed below, which are as follows:

a. meeting rooms;b. the press-conference hall;c. places in the photographers' room;d. television studios;e. Cultural and Educational Centre;f. auxiliary premises and changing rooms;g. the medical rooms;h. information office; i. the conference hall;j. the library;k. the National Sports Museum;l. the kindergarten.

6.3.6.7. Arrangement and scope of the wireless system

A wireless (Wi-Fi) network shall be established so that the Users could access the internet (except for public forums):

a. in all changing rooms;b. in training rooms;c. in VIP rooms.

6.3.6.8. Telephony

The recommended telephone system is of the IP type. However, if it is important and necessary, the Project Company may propose an alternative system. The switchboard shall feature the following properties:

a. the ISDN public network interface T2 with 30 channels;b. the communication server recognising the IP protocol;c. fee charging management;d. voice mail messages.

The switchboard shall allow assigning traffic priority to voice data in order to split the telephone and computer networks.

The telephone system shall also provide the following:

a. the direct communication line to security services;b. the network for the mass media.

6.3.6.9. Internal communication

Free-hands internal communication, in order to enable prompt communication, shall be installed at the entrances to the Facilities of the Multifunctional Complex and the main doors to the technical premises.

The internal communication equipped in outdoor public places must be protected against the hooliganism and wear risk, and also must be equipped with moving screens with buttons, loudspeaker, a microphone, back-light or buttons.

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6.3.6.10. General requirements for the sound systems

The sound system shall ensure the high qualify of sound in all Facilities of the Multifunctional Complex requiring good sound, including conference halls and training rooms as well as the Cultural and Educational Centre and the Library.

6.3.6.11. Sound systems of the Infrastructure for Public Cultural and Sports Events

High-quality sound shall be broadcast throughout the whole Infrastructure for Public Cultural and Sports Events. The delay lines must enable the even distribution of sound. The sound power shall exceed the ambient noise by at least 10 dB.

If the ambient noise reaches 85 dB, the sound system must ensure a sound volume of 95 dB volume at all the central spectator stands. The sound shall be directed to the audience within a range of at least 100-16 000 Hz range with the possibility to prioritise voice.

It shall be ensured that sound in the Infrastructure for Public Cultural and Sports Events is uniform and does not differ by more than 3 dB at any point of the central spectator stand. The switched audio broadcast shall be played at the central spectator stand (managed by sectors) and in the public spaces at the stadium.

The users of the audio system shall have the possibility to announce high-priority and pre-recorded security announcements and recommendations on incidents.

6.3.6.12. Sound systems of the Cultural and Educational Centre and the Library

Proper sound-proofing and acoustics shall be ensured in the Cultural and Educational Centre and the Library. The activities carried out in the Infrastructure for Public Cultural and Sports Events or at its approaches shall not disturb the activities carried out in the Cultural and Educational Centre and the Library. It shall also be taken into account that the possibility of access to the premises shall be ensured 24 (twenty-four) hours a day.

6.3.6.13. Control panels

A high-quality digital control panel shall be proposed to control the required sound input and output. It shall be automated in order to avoid errors of use and shall also function according to the pre-set configuration. The control panel must be fitted with the speaker proximity control equipment and professional headphones.

6.3.6.14. Sound source equipment of the Infrastructure for Public Cultural and Sports Events

The following sound equipment shall be proposed and installed in the control room of the Infrastructure for Public Cultural and Sports Events:

a. a professional-class CD player with balanced audio and digital outputs (AES);b. a professional-class digital recording device recording to a removable memory card (e.g.

Compact Flash);c. a set of 2 high-quality UHF microphone transmitters, through which it is possible to connect to

the main panel from the sports field and all the spectator seats;

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95d. a feedback headphone system for qualified managers enabling to connect to the sports field

and all the spectator seats.

It is also necessary to install a control level limiter with a digital screen, so as to make it possible to limit the operation of the system.

6.3.6.15. Sound processing

It is necessary to provide a digital sound processing set, which would allow controlling sound release in certain areas of the Multifunctional Complex. This system shall also have the possibility to adjust general sound parameters (uniformity, delay, compression, noise barrier, voice dominance, targeting, and mixing).

6.3.6.16. Large screens to be installed in the Infrastructure for Public Cultural and Sports Events

For all event users, it is necessary to install a screen system, for which large screens shall be used. Taking into account the new broadcast formats, the large screens shall be selected of the size and resolution which in the best way corresponds to the dimensions of the Infrastructure for Public Cultural and Sports Events. The screens shall be mounted and installed on platforms and ladders so that technical maintenance of the equipment could be performed.

The screens shall ensure the possibility to display:

a. graphical elements;b. animation;c. text;d. logotype;e. date, time, and game time and result;f. video records and photographs.

6.3.6.17. Time matching

It is necessary to install a time matching system. In order to enable the comprehensive synchronisation of all systems, the IP technology can be used. The main watch shall be installed. Transmission to secondary watches shall take place through the VDI network. The secondary watches shall have the size enabling easy reading.

6.3.6.18. Television

The installation of a cable network in the Infrastructure for Public Cultural and Sports Events, which shall be laid through the television equipment room (recording and reproduction) shall enable the broadcasting of the image of the event from communication to television production and image of different television channels from the parabola or communication to a wired network. These images shall be broadcast from all sectors of the Infrastructure for Public Cultural and Sports Events

Ways shall be prepared to ensure various positions of video cameras, starting from the television bus parking lot, sound recording place, and commentator places (pre-installed cables).

6.3.6.19. Equipment of the central spectator stands

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96The places for permanent mass media representatives shall be equipped with sufficient working tables in order to enable the use of portable computers. Each office shall have an electrical socket as well as telephone and internet communication.

For certain team stationary places (approximately 6 staff members/coaches), it is necessary to install shelves which can be used for connecting a portable computer.

6.4.Landscaping requirements

Hard-surface pavements shall be designed and equipped and green areas shall be arranged as an integral part of the Multifunctional Complex, thus improving the environment of the Multifunctional Complex. The landscape management solutions shall be prepared and then implemented in accordance with the Landscape Management Plan. The Plan shall be of high quality and shall help the Multifunctional Complex to merge into the adjacent territories. It shall also create an associated attractive network of public spaces allowing the Users and Operator employees to spend the time pleasantly.

The Green Area Management Plan and the selected plant species must correspond to the existing character of the landscape.

The landscape shall be designed and designed so that to be convenient for persons with disabilities and accessible to the Users and Operator employees.

The Landscape Plan must ensure the safety of pedestrians.

The Project Company must ensure the appropriate formal and non-formal use of the public places. For this purpose, it shall create a comprehensive and integrated landscape development strategy.

This territory shall be planted with trees, bushes, and ornamental plants so that they not only beautify the environment but also perform another function, for example, so that the plants suppress noise and prevent the spread of dust in high winds. The species of plants, bushes, and trees shall be adapted to the climate and environmental specifics of the region.

The approaches of the kindergarten shall be planted with trees of appropriate species, so that their shadow could protect the desired approaches from direct sunlight.

6.4.1. Plantations

The approaches of the Multifunctional Complex shall be in good order, enclosed, planted, regularly cleaned, their lawns shall be mowed, and they shall be irrigated as required. The plants shall be suitable for the Lithuanian climate and soil conditions and shall be easy to maintain; however, the selected plants shall duly represent the proper image of the territory of the Multifunctional Complex. If necessary, it is necessary to install a stationary plant irrigation system. In the public spaces of the territory of the Multifunctional Complex, it is necessary to plan a recreational area to be highlighted by trees, flower beds or lawns, separating the spaces visually.

6.4.2. Approach roads, fire safety roads and fences

6.4.2.1. Approach roads

To ensure a high level of safety and convenience and to decrease danger to the Users and Operator employees, the following requirements must be taken into account in designing and implementing the solutions:

g. avoid pedestrian and vehicle crossings;

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97h. designate special approach for emergency service transport (fire-fighters, ambulance, law

enforcement agencies);i. The approach and movement of the Multifunctional Complex must meet the needs of various

groups of Users and Operator employees so that to ensure the following is unhindered:i. the movement of people with disabilities;ii. the movement of the Users requiring urgent help;iii. the movement of elderly people and children.

j. The points of entry to the Facilities of the Multifunctional Complex and the flow distribution rooms shall be designed and equipped so that to reduce the distance to the supervised places.

k. Access to the maintenance and logistics territories of the Infrastructure for Public Cultural and Sports Events shall be closed to the public (an access control system shall be installed).

6.4.2.2. Solid surface pavement

Paved tracks and roads shall be integrated in green areas and shall comply with the requirements of legal acts.

The surfaces must comply with the requirements for the use of transport, freight and special-purpose vehicles. The design of bicycle and pedestrian paths shall comply with the legal acts, regulations, and recommendations of the Republic of Lithuania. It is necessary to plan technical control measures for vehicles entering the territory.

The pedestrian and bicycle infrastructure shall be convenient and safe and shall meet the requirements related to the needs of people with disabilities. The pedestrian and bicycle paths shall be separated from the carriageway by road pavement of a different colour or texture or shall be controlled by means of road signs. The marking of paths, roads, and parking areas must be clearly visible, feature high resistance to friction, and must be regularly upgraded.

6.4.2.3. Flow management

The Project Company must plan and equip roads, crossings, and parking areas for all vehicles entering the territory. Also, it must ensure their constant maintenance and, where required, equip appropriate signs in accordance with the rules effective in Lithuania.

6.4.2.4. Fences

The fences and gates must correspond to the type of the Facilities of the Multifunctional Complex as provided for in the standards of the Republic of Lithuania. It is recommended to ensure that the fences and gates of the sports infrastructure comply with UEFA, FIFA, and IAAF standards and regulations.


The territory in which the kindergarten will be located must be enclosed by a fence with a height of at least 1.5 m. The type of the fence must comply with the safety requirements established for territories in which children are left.

6.4.2.6. Fire evacuation way(s)

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98Fire evacuation way(s) complying with the standards and regulations of the Republic of Lithuania must be equipped.

6.4.2.7. Outdoor furniture

Outdoor furniture shall be installed in the green space of the Multifunctional Complex. Among other items, it shall include benches, rubbish bins, park lamps, sheds, and outdoor fitness equipment. The lay-out of the furniture and equipment shall be solved by forming the landscape of the Complex in an integrated manner and shall comply with the requirements established for fitness equipment (the scope and quality as provided for in this Specification).

The outdoor equipment of the kindergarten shall consist of permanent securely mounted climbing and playing structures. It shall include moving equipment, toys with wheels, three-wheelers, horses as well as shelters and area for the storage of movable equipment.

The minimal non-built-up part of the land plot/territory intended for children's playing grounds must be at least 6 (six) sq. m of area for a child, i.e. 1,800 (one thousand and eight hundred) sq. m. It is prohibited to reduce the size of the operating kindergarten territory. The playing grounds must be safe and be protected from direct sunshine and precipitation (by sheds). It is planned to equip 24 (twenty-four) children's playing sheds (around 480 (four hundred and eighty) sq. m). The playing grounds, taking into account the character of the game, must be covered with a safe pavement (e.g. porous sports-type rubber pavement).

6.4.3. Parking areas

Parking areas shall be equipped in the territory of public buildings in accordance with the national requirements for traffic roads. The number and arrangement procedure of parking areas shall be determined in accordance with the Construction Technical Requirements STR 2.06.04:2014 “Streets and roads of local significance. General requirements” and STR 2.03.01:2001 “Construction works and territories. Requirements relating to people with disabilities”.

It is necessary to provide for around 1,600 (one thousand and six hundred) parking lots, including 200 (two hundred) VIP parking lots. The mandatory vehicle storage and parking area may be equipped outside the boundaries of the kindergarten, at the parking area for 1,600 (one thousand and six hundred) vehicles, provided that the distance from the farthest parking lot intended for people with disabilities to the main entrance to the Multifunctional Complex does not exceed 60 (sixty) m. It is recommended to ensure that the pavement of the parking area is made of concrete tiles or other material intended for road pavement, the structural, functional, and aesthetic properties of which exceed the properties of the pavement tiles proposed by the Tenderer during the Tendering Procedure.

When equipping the parking area, the following requirements must be complied with:

a. passenger drop-off points;b. special parking lots for people with disabilities, elderly people, and people with little children;c. automated controlled entrance/exit barriers; d. parking areas for employees working in the night shift – as close as possible to the places of

the controlled night-time entrance (or exits) for employees.

In order to ensure easy orientation in the territory, the territory of the Multifunctional Complex must be equipped with appropriate external signs.

The entrances and exits of the Facilities of the Multifunctional Complex shall have places where vehicles can stop for the drop-off or pick-up of people as well as for the loading and unloading of freights, even though these places have other parking areas.

The entrance and fire-engine turning places shall be of around 160 sq m (i.e. 12.5 x 12.5 m, turning circle R = 6.0 m) and shall provide for roads for access by vehicles of fire-fighters and rescue personnel.

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99The kindergarten shall have parking lots for 8 (eight) vehicles and 1 (one) parking lot for people with disabilities, i.e. a total of 9 (nine) parking lots (around 248 (two hundred and forty-eight) sq. m). The distances from the parking area to the boundaries of the kindergarten institution shall be at least 15 (fifteen) m. The entrances and exits of the kindergarten building shall have places where vehicles can stop for the drop-off or pick-up of people as well as for the loading and unloading of freights, even though these places have other parking areas.

The kindergarten shall be built near the main passage places of the Multifunctional Complex; therefore, it is not necessary to equip an entrance to the fire-engine turning place.

6.5.Quality standards

At the stage of design, the Project Company shall prepare a three-dimensional model of the Multifunctional Complex and shall update it regularly until the very beginning of the provision of the Services. The model shall contain the digital data of the structure, engineering systems, and materials of the Multifunctional Complex. It is necessary to prepare and regularly update the plan for the maintenance, condition inspection, and routine and major repair of the Multifunctional Complex.

Besides, an energy management system shall be implemented. It must correspond to the data of the management system of the Multifunctional Complex.

In order to reduce the negative impact on the environment, the Project Company must implement an environmental impact management system.

6.6.Effective general standards and regulations

6.6.1. Regulatory environment

This chapter is intended to provide general operating provisions, which shall be complied with and which must be followed by the Project Company.

The Project Company shall be fully responsible for the design and construction of the Multifunctional Complex meeting the effective standards and requirements. This chapter provides only recommendations on various standards and regulations, which shall be applied in infrastructure projects in accordance with best practices.

This chapter refers to different regulations and technical requirements, which are effective in the submission of the construction permit or signing of the Concession Contract. The list of standards and references is a reference list only. In design and construction, the Project Company must be guided by the current versions of the presented standards and regulations.

All construction materials, equipment, and technical solutions shall comply with the effective regulations of the Republic of Lithuania and standards of the European Union. If the requirements of this programme and various related regulations do not coincide, the strictest requirement shall prevail.

Below is the summary of the standards and regulations applicable to the Multifunctional Complex.

6.6.2. General requirements

1. The Law of the Republic of Lithuania on Construction;

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1002. The Law of the Republic of Lithuania on Territorial Planning;

3. The Law of the Republic of Lithuania on Plantations;

4. The Law of the Republic of Lithuania on Protected Areas;

5. The Law of the Republic of Lithuania on Environmental Protection;

6. The Law of the Republic of Lithuania on Waste Management;

7. The Law of the Republic of Lithuania on Land;

8. The Law of the Republic of Lithuania on Public Administration.

9. STR 1.01.05:2007 “Normative construction technical documents”;

10. STR 1.11.01:2010 “Design of Construction Works”;

11. STR 2.01.01(1):2005 Essential requirement for construction works. “Mechanical resistance and stability”;

12. STR 2.01.01(2):1999 Essential requirement for construction works. Fire safety;

13. STR 2.01.01(3):1999 Essential requirement for construction works. Hygiene, health, and environmental protection;

14. STR 2.01.01(4):2008 Essential requirement for construction works. “Safety of use”;

15. STR 2.01.01(5):2008 Essential requirement for construction works. “Protection against noise”;

16. STR 2.01.01(6):2008 Essential requirement for construction works “Energy saving and heat preservation”;

17. STR 2.02.02:2004 “Pubic buildings”;

18. STR 2.05.01:2013 “Design of the energy performance of buildings”;

19. Basic requirements for fire safety;

20. Special conditions for the use of land and forest. 12 May 1992, No 343

6.6.3. Structures

21. Eurocode 0: Basis of structural design (LT 1990);

22. Eurocode 1: Actions on structures (EN 1991);

23. Eurocode 2: Design of concrete structures (EN 1992);

24. Eurocode 3: Design of steel structures (EN 1993);

25. Eurocode 4: Design of composite steel and concrete structures (EN 1994);

26. Eurocode 5: Design of timber structures (EN 1995);

27. Eurocode 6: Design of masonry structures (EN 1996);

28. Eurocode 7: Geotechnical design (LT, 1997);

29. Eurocode 8: Design of structures for earthquake resistance (EN 1998);

30. Eurocode 9: Design of aluminium structures (EN 1999).

6.6.4. Heat environment

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10131. The Law of the Republic of Lithuania on Energy from Renewable Sources;

32. STR 2.01.01(6):2008 Essential requirement for construction works “Energy saving and heat preservation”;

33. STR 2.01.03:2009 “Design values of the heat technical indicators of construction materials and products”;

34. STR 2.05.01:2012 “Energy performance of buildings. Energy performance certification”;

35. STR 2.05.01:2013 “Design of the energy performance of buildings”;

36. STR 2.09.02:2005 “Heating, ventilation, and air conditioning”;

37. STR 2.05.01:2008 “Capacity of the heating system of a building. Heat demand for heating”;

38. HN 42:2009 “The micro-climate of premises of residential and public buildings”;

39. HN 69:2003 “Thermal comfort and sufficient thermal environment in working premises”;

40. The Rules for the Design and Installation of Smoke and Heat Control Systems;

41. The Rules for the Fire Safety of Ventilation Systems.

42. The Rules for the Installation of Heat Supply Networks and Heat Substations approved by Order No 1-160 of the Minister of Energy of the Republic of Lithuania dated 17 June 2011;

6.6.5. Illumination

43. HN 98:2000 “Natural and artificial illumination of working places. Illuminance limit value and the general measurement requirements”;

44. HN 104:2011 “Protection of the population against electromagnetic field formed by electric lines”;

45. The Rules for the Equipping of Electric Lines and Installation approved by Order No 1-309 of the Minister of Energy of the Republic of Lithuania dated 20 December 2011;

46. The General Rules for the Installation of Electrical Facilities;

47. The Rules for the Installation of Electric Illumination Devices approved by Order No 1-28 of the Minister of Energy of the Republic of Lithuania dated 03 February 2011;

6.6.6. Acoustics

48. The Law of the Republic of Lithuania on Noise Management;

49. STR 2.01.01(5):2008 Essential requirement for construction works. “Protection against noise”;

50. STR 2.01.07:2003 “Protection of the internal and external environment of buildings against noise”;

51. STR 2.01.08:2003 “Management of noise emitted into the environment by equipment operated under field conditions”;

52. HN 30:2009 “Infrasound and low-frequency sounds: limit values in residential and public buildings”;

53. HN 33:2011 “Noise limit values in residential and public buildings and their environment”;

6.6.7. Hygiene, safety, and security

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10254. The Law of the Republic of Lithuania on Safety and Health at Work;

55. STR 2.01.01(3):1999 Essential requirement for construction works. Hygiene, health, and environmental protection;

56. STR 2.01.01(4):2008 Essential requirement for construction works. “Safety of use”;

57. HN 18:2007 “Access points to public computer networks: health safety requirements”;

58. HN 32:2004 “Operation of video terminals. Safety and health requirements”;

59. HN 42:2009 “The micro-climate of premises of residential and public buildings”;

60. HN 50:2003 “Whole-body vibration: maximum permitted values and measurement requirements in residential and public buildings”;

61. HN 55:2001 “Public toilets”;

62. HN 69:2003 “Thermal comfort and sufficient thermal environment in working premises”;

63. HN 75:2010 “Institution carrying out a pre-school and/or pre-primary education programme. General health and safety requirements”;

64. HN 90:2011 “General safety requirements for disinfection, disinfection, and deratization”;

65. HN 122:2006 “Requirements for the equipping and operation of smoking rooms (places) in enterprises, institutions, and organisations”;

66. HN 123:2013 “Health and safety requirements for the services of sports clubs”;

6.6.8. Environmental protection

67. The Law of the Republic of Lithuania on Environmental Impact Assessment of the Proposed Economic Activity;

68. The Law of the Republic of Lithuania on Plantations;

69. The Law of the Republic of Lithuania on Environmental Protection;

70. The Law of the Republic of Lithuania on Waste Management;

71. The Law of the Republic of Lithuania on Land;

72. The Republic's Construction Standard RSN 156–94 “Construction Climatology”;

73. Resolution No 343 of the Government of the Republic of Lithuania dated 12 May 1992 “On the approval of the Special Conditions for the Use of Land and Forest”;

74. Environmental Protection Normative Documents (LAND).

6.6.9. Access by people with disabilities

75. The Law of the Republic of Lithuania on Social Integration of People with Disabilities;

76. STR 2.03.01:2001 “Construction works and territories. Requirements relating to people with disabilities.

6.6.10. Fire safety

77. The Law of the Republic of Lithuania on Fire Safety;

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10378. STR 2.01.01(2):1999 Essential requirement for construction works. Fire safety;

79. STR 2.02.02:2004 “Pubic buildings”;

80. STR 2.05.01:2005 “Design of reinforced concrete structures exposed to fire temperatures”;

81. Basic requirements for fire safety;

82. The Rules for the Fire Safety of Public Structures;

83. The Rules for the Fire Safety of Production, Industrial, and Storage Structures;

84. The Rules for the Fire Safety of Motor Vehicle Storages;

85. The Rules for the Design of Fire Detection and Alarm Systems;

86. The Rules for the Design and Installation of Outdoor Fire Water Supply Networks and Structures;

87. The Rules for the Design and Installation of Indoor Fire Water Supply Networks and Structures;

88. The Rules for the Design of Stationary Fire Extinguishing Systems;

89. The General Fire Safety Rules;

90. The Provisions for the Use of Fire Safety Signs in Enterprises, Institutions, and Organisations;

91. The Rules for the Design and Installation of Smoke and Heat Control Systems;

92. The Rules for the Fire Safety of Ventilation Systems.

6.6.11. Construction materials

93. STR 1.01.04:2013 “Stability assessment, verification, and declaring of the operating properties construction products not covered by harmonised technical specifications. Appointment of testing laboratories and certification bodies”;

94. STR 2.01.01(1):2005 Essential requirement for construction works. “Mechanical resistance and stability”;


96. STR 2.05.05:2005 “Design of concrete and reinforced concrete structures”;

97. STR 2.05.06:2005 “Design of aluminium structures”;

98. STR 2.05.07:2005 “Design of wooden structures”;

99. STR 2.05.08:2005 “Design of steel structures. Basic provisions”;

100. STR 2.05.09:2005 “Design of masonry structures”;

101. STR 2.05.10:2005 “Design of armoured cement structures”;

102. STR 2.05.12:2005 “Design of concrete and reinforced concrete structures of dense lime concrete”;


104. STR 2.01.03:2011 “Limit values of the professional impact of chemical substances. General requirements for measurement and impact assessment”.

105. HN 36:2009 “Prohibited and restricted substances”;

106. HN 105:2004 “Polymeric construction products and polymeric furniture materials”;

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1046.6.12. Supervision

107. The Law of the Republic of Lithuania on Construction;

108. STR 1.02.06:2012 “The qualification requirements for managers of the main technical fields of construction and territory planning specialists; the description of the procedure for attestation and recognition of rights”;

109. STR 1.07.02:2005 “Earthworks”;

110. STR 1.08.02:2002 “Construction operations”;

111. STR 1.09.04:2007 “The description of the procedure for the supervision of the execution of a structure project”;

112. STR 1.01.05:2002 “Technical supervision of the construction of a structure”;

113. STR 1.11.01:2010 “Completion of construction”;

114. STR 1.12.06:2002 “Purpose of use and life-cycle of a structure”;

115. STR 1.12.07:2004 ‘The Rules for the Maintenance of Structures, Qualification Requirements for Persons Responsible for the Maintenance of Structures, Structures’ Maintenance Document Forms and Procedures for the Completion and Storage of Such Documents”;

116. STR 1.09.04:2010 “The description of the procedure for the supervision of the use of structures”.

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ANNEX 1 TO THE SPECIFICATIONS

Draft

THE CONCEPT OF THE LITHUANIAN NATIONAL SPORTS MUSEUM

1. The Lithuanian Sports Museum (hereinafter referred to as “the LSM”) would continue the qualitatively new activities in the Multifunctional Complex of the Health, Education, Culture, and Business Support Centre (hereinafter referred to as “the Multifunctional Complex”).

2. The LSM would acquire the status of a national museum.3. National museums collect, preserve, research, restore, conserve, and exhibit the

most important collections of state historical, art, technical, natural and other values. In accordance with the procedure established by laws and other legal acts is may be acknowledged that a national museum carries out scientific research and experimental (social, cultural) development at a significant level. National museums are budgetary institutions. They are established, reorganised, transformed, and wound up by the Government, and the Ministry of Culture implements other rights and obligations of the owner of these institutions established in legal acts. A decision on the establishment of a national museum or grant of the status of a national museum to a republic's museum shall be taken by the Government upon the recommendation of the Minister of Culture.

4. National museums: 1) carry out the functions of the methodological centre for the protection, accounting, exhibition and study of the museums of the Republic of Lithuania and the collections contained in them ; 2) contribute to the development and execution of programmes for the improvement of museum staff; 3) participate, together with representatives of the Ministry of Culture, in the control of the activities of other museums and recording and protection of collections contained in them; 4) collect information about the collections contained in the museums the Republic of Lithuania of its type; 5) collect information about the museum values of the museums of its type that were unlawfully taken from the Republic of Lithuania as well as on the Lithuanian cultural values existing abroad; 6) facilitate the drafting of legal acts regulating the activities of museums; 7) prepare programmes for the computerised recording of museum funds; 8) together with educational institutions, develops and carries out museum educational programmes for school students; 9) carries out exhibition, educational, and research activities throughout the Republic of Lithuania; 10) submits annual activity plans and reports to the Ministry of Culture.

5. The main purpose of the activities of the LSM is to familiarise with the history of Lithuanian sports from the origins to the present time as well as the major kinds of sport.

6. The mission of the LSM is to protect and promote the sports heritage as well as to keep it up to days, to associate the protection of sports heritage with the accumulation of museum values, scientific research, provision of information to the public, satisfaction of cultural needs, and education.

7. The vision of the LSM is a public cultural centre, broadly disclosing information on the Lithuanian sports, their history and development. By its content and purpose, the LSM shall represent Lithuania in a picturesque manner. The museum would attach special significance

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106to the education of pupils, students, and youth, where knowledge would immediately entwine with the formation of social attitudes and values. The new, original museum content and its interactive presentation would be a definite guarantor of the prospects of the museum.

8. In equipping the LSM, the following shall be followed: The Law of the Republic of Lithuania on Museums; Order No IV-716 of the Minister of Culture of the Republic of Lithuania of 16

December 2005 “REGARDING the approval of the Instruction for the Protection, Recording, and Storage of Collections Contained in Museums” and other legal acts regulating the activities of museums and maintenance of exhibits.

STR 2.06.01:1999 “Communication systems of cities, towns, and villages” and STR 2.03.01:2001 “Construction works and territories. Requirements relating to people with disabilities”.

HN 42:2009 “The micro-climate of premises of residential and public buildings”; HN 98:2000 “Natural and artificial illumination of working places. Illuminance limit

value and the general measurement requirements”; The premises must comply with the requirements for fire safety, safety at work,

equipping of working places, and other requirements specified in legal acts (such as the unhindered access of people with disabilities to the museum and their movement in the museum).

II. EQUIPPING OF THE MUSEUM9. The Lithuanian Sports Museum shall occupy in the Multifunctional Complex

premises with an area of up to 1500 sq. m.10. In the Lithuanian Sports Museum, it is appropriate to equip the following

premises (with the preliminary sizes of the halls):10.1. The main and auxiliary halls, which may have enclosed or assembled sliding or

other mobile structures in order to adapt the premises to the possible quantity and size of exhibitions as flexibly as possible. – around 700 sq. m.

10.2. The educational hall of interactive activities, sports, and games (around 300 sq. m); 10.3. The infoteka/cinema/conference hall (around 150 seats);10.5. Other premises:10.5.1. The Information Centre of the LSM (ticket purchasing and souvenir and sports

merchandise selling point; place where special footwear to protect the flooring of the display or exhibition halls is distributed if required; special grating and brushes to clean shoes installed at the entrance to the museum; cloakrooms and storage lockers);

10.5.2. Working places, including the permanent working place of the collection custodian (around 15 employees);

10.5.3. Storages for exhibit collections storage (restoration rooms);10.5.4. Auxiliary rooms (for the preparation of exhibitions);10.5.4. The room for the inspection of newly acquired exhibits and exhibits returned from

exhibitions;10.5.6. The insulator; 10.5.7. The disinfection chamber;

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10710.5.8. The room for the storage of housekeeping equipment (for ladders, trolleys,

stretches, ropes, cleaning agents, chairs, etc.);10.5.9. The security guard room, where the room key cabinet with the keys to all the

rooms is stored; 10.5.10. Sanitary facilities (for visitors and the staff);10.5.11. A special area provided for outdoors (or another solution, such as: a terrace,

balcony), which would be used for the ventilation of exhibits and/or educational activities. 11. It is also necessary to provide for the possibility to install stands, monitors,

information terminals, artistic and interactive installations, and the use of digital and mobile technologies for the presentation of exhibits (smart phones, special control panels, etc.).

12. Places for cable installation shall be planned under the flooring.13. Exhibits planned: 13.1. Sports merchandise.13.2. Exhibits of the material group (cups, trophies, plaques, sports apparel and

merchandise).13.3. Exhibits of the print group (diplomas, letters of honour, and documents).13.4. Exhibits of the photograph group.13.5. Posters and flags.13.6. Exhibits of the numismatic group (medals, badges, and other awards).14. Planned activities: 14.1. Visitor service;14.2. The preparation of exhibitions.14.3. The preparation of conferences and seminars.14.4. The execution of physical education programmes.14.5. The organisation of contests, methodological activities, and other events.14.6. The organisation of sate and sports anniversaries and anniversary events of

prominent athletes.15. Taking into account the fact that the Lithuanian Sports Museum is to be equipped

in the Multifunctional Complex, the premises of the Museum shall be functionally separated, while also taking into account the separation of electricity, water, and heating systems.

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THE REQUIREMENTS ESTABLISHED IN THE INSTRUCTIONS FOR THE PROTECTION, RECORDING, AND STORAGE OF COLLECTIONS CONTAINED IN MUSEUMS APPROVED BY ORDER NO ĮV-716 OF THE MINISTER OF CULTURE

OF THE REPUBLIC OF LITHUANIA DATED 16 DECEMBER 2005

Security of the Museum

16. The territory of the LNSM shall be maintained in good order, be properly illumin-ated, and have at least two evacuation ways.

17. It is recommended that the territory of the Museum shall be monitored and kept under security around the clock and that the gates to the territory of the Museum are locked, illu-minated, and monitored (surveillance cameras are recommended) around the clock.

18. The premises of the LNSM must be technically sound and comply with security and fire safety requirements.

19. The materials of which the building will be constructed and the premises of the LNSM will be equipped must be resistant to fire.

20. The food preparation, cloak rooms, storage chambers, and sanitary facilities in the building of the Museum must be isolated from the storage, display and exhibition halls.

21. In addition to central electricity supply, the LNSM must have an autonomous emergency illumination and electrical power supply system; the electrical installation must be equipped in accordance with all the rules and standards guaranteeing its proper fire safety condi-tion.

22. The switching on and off of electric current must be centralised.23. During non-working hours, the illumination of premises in the Museum must be

turned off, and special illumination must be turned on.24. Fire safety of museums shall be ensured in accordance with the Fire Safety Rules.25. Carbon dioxide or powder extinguishers must be available in each storage room

and in the display and exhibition hall. Their number shall be determined in accordance with the Fire Safety Rules.

26. The doors to all the rooms of the Museum must be numbered and lockable.

Equipping and security of the display halls

27. The equipment of the display halls must be suitable for exhibiting and must pro-tect exhibits from destruction, damage, or theft.

28. If an exhibit is displayed openly, not in a cabinet or display window, it must be secured and the open display must be enclosed, or the exhibit must be covered with a glass hood, which must be fastened to prevent movement.

29. If unique, highly valuable, fragile, small-sized exhibits or exhibits made of pre-cious metals and precious stones as well as weapons are exhibited in the Museum, it is prohibited to exhibit such in non-glazed cabinets or display windows. The display windows and cabinets where such exhibits are displayed must be equipped with an alarm system.

Equipping and security of storages

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30. The collections of the Museum shall be stored in specially equipped storages complying with technical requirements and fire safety standards.

31. The doors of the storages shall have their sequence numbers, two internal locks, and shall be sealed with the personal seal of the materially responsible person – collection cus-todian.

32. The permanent working place of the collection custodian in the collection storage must be in a separate room.

33. The following shall be available in the storage:33.1. rooms for the inspection of newly acquired exhibits and exhibits returned from ex-

hibitions; an isolator and disinfection chamber;33.2. a special room for the storage of housekeeping equipment (for ladders, trolleys,

stretches, ropes, and cleaning agents);33.3. a room for visitors.34. The storage adapted for storing exhibits of temporary exhibitions of various profile

must be isolated from the main storages of the Museum.35. The storages for exhibits of precious metal and precious stones and weapons must

be isolated from other rooms by metal, plated or armoured doors with reliable locks and grated windows or protective metal blinds lockable from inside. When storing exhibits of precious metals and precious stones in general storages, it is mandatory to keep them in non-flammable cabinets or safes equipped with an alarm system.

VI. CONDITIONS OF THE STORAGE OF MUSEUM COLLECTIONS

Temperature and humidity

36. Appropriate constant temperatures and maintenance of relative humidity in all the premises of the Museum is one of the vitally important conditions for the preservation of the col-lections of the Museum. The environment is dry when relative humidity is below 35%, of me-dium humidity when it is 35–65%, and humid when relative humidity is higher than 65%.

37. The daily fluctuations of relative humidity may not exceed 5%.38. Heating in the Museum shall be started in early autumn, taking into account the

weather conditions, its intensity shall be increased gradually and, while reducing its intensity, heating shall be ended in late spring.

39. It is prohibited to interrupt or entirely terminate heating and so to cause sharp temperature and humidity fluctuations.

40. When storing exhibits of different materials in a complex, air temperature in the premises of the Museum shall be 18° ±2 ° C and relative humidity shall be 55% ±5%. The per -missible relative humidity in the Museum without air conditioners is 35–65%.

41. The storages where the micro-climate is close to the norm shall be used for stor-ing painting and graphics works, textiles, photo material collections, and exhibits of organic ma-terials.

42. It is strictly prohibited to store any exhibits near heating units or units emitting heat (filament lamps) and ventilation openings located closer than one metre.

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11043. Psychrometers, hygrometers, thermometers or thermographs, hydrometers or hy-

drographs, electronic thermohydrometers and digital data loggers shall be used for temperature and humidity recording in storages and display and exhibition halls.

44. Temperature and humidity measuring devices must be periodically calibrated. This work shall be carried out by metrology services engaged in these activities.

45. In order to protect the storages from dust and pests, it is necessary windows and ventilation openings with fabric, capron, or dense metal filters.

46. The main measure of protection against moisture in non-heated premises shall be ventilation. Such premises shall be ventilated in good weather, when outdoor and indoor air tem-peratures differ by not more than two degrees. Ventilation helps to gradually unify the indoor and outdoor temperatures.

Biological factors

47. It is necessary to ensure that relevant humidity in the premises does not exceed 70% at temperatures of + 20° – + 25°C.

48. Exhibits affected by mould shall be taken to a dry, well-ventilated isolated room and dried up, and remains of mould shall be removed with a brush or soft sponge.

49. Insects may enter the premises with contaminated exhibits; therefore, the Museum must have a separate room for the inspection of newly received exhibits.

50. It is prohibited to use technical felt for the thermal insulation of the structures of the Museum because moths and leather beetles breed in it.

51. The amount of wool fabrics used for the decoration of the display and exhibitions shall be minimised, and no carpets shall be laid in the halls.

52. When ventilating the rooms, windows must be covered with gauze or dense mesh.

Illumination

53. The premises and halls of the Museum shall be planned so that exhibits, primar-ily organic materials, precious and semi-precious stones, and coloured glass are not exposed to direct sunshine.

54. Among artificial lighting sources, most harmful ultraviolet (UV) rays are emitted by fluorescent lamps. It is not recommended to use them in the Museum.

55. The illuminance of all types of graphics, books, manuscripts, photos, textiles, botanical and zoological collections, and leather shall not exceed 5070 lux. The illuminance of all other exhibits shall not exceed 75 lux.

56. In order to protect exhibits from the harmful natural light and direct sunlight, all the windows of the Museum must have curtains or blinds. In new and reconstructed premises of museums, it is recommended to glaze windows with protective glass not permeable to UV rays.

57. Exhibits of particularly photosensitive materials must be stored in the dark.58. When shooting and taking photographs in the Museums, it is necessary to protect

exhibits sensitive to temperature and light changes from an intensive luminous power and heat. The light source must be as far as possible from the exhibit (4– 5 meters), and the light shall be switched on for a short time (no more than 3–5 min.).

Air pollution

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59. Dust and gaseous air pollutants (hydrogen sulphide, ammonia, sulphur and oxides of carbon) entering from outside (a nearby busy street, industrial plant, or boiler house) or arising internally (intense visitor flow, finish materials, and equipment of storages and halls) accelerates the exhibits of the ageing and degradation processes.

60. In order to reduce the amount internal emissions, the following may not be used for the decoration and equipment of the Museum: wool fabrics, carpet and rubber articles (they release hydrogen sulphide), polyvinyl-acetate paint and glue (they release acetic acid), and non-veneered chipboard (it releases formaldehyde).

61. When equipping new and reconstructing old premises of the Museum, it is neces-sary to install special air filters in the ventilation system.

Integrated storage of exhibits

62. It is strictly prohibited to store exhibits in cabinets and display windows made of non-veneered chipboard.

63. In the event of shortage of storages, miscellaneous exhibits may be stored in the same room and placed into separate cabinets or on separate shelves according to the material.

64. It is prohibited to store in the same cabinet or on the same shelf any non-affine (e.g. ceramic and metal), fine and coarse exhibits or exhibits requiring different illuminance and humidity.

65. In integrated storages, the temperature and humidity standards are the same as those for integrated displays: temperature – +18 °C± 2°C and relative humidity – 50–65%.

66. All exhibits non-resistant to light (textiles, paper, and photography materials) must be stored in light-proof folders or boxes made of high-quality (non-acid, lignin-free) paper or paper-board.

67. In case of significant temperature and humidity fluctuations in the storage, the fol-lowing rules must be followed:

67.1. In case of the lack of humidity, the premises shall be humidified additionally;67.2. In case of increased humidity, a moisture collector shall be used;67.3. In humid storages, cabinets and shelves shall be separated from walls by 10–15

cm to form an air gap;67.4. For night time, drawers and cabinets shall be left open;67.5. When examining the condition of exhibits, particular attention shall be paid to ex-

hibits made of leather, metal, photography materials, paper, pastel, and archaeological findings.

Storage of exhibits according to materials and character of collections

68. When distributing the collections of the Museum to storages, the properties of the exhibits shall be taken into account:

68.1. painting exhibits must be stored in dry and lightest storages because they are the most sensitive to moisture and light deficiency;

68.2. textiles must be stored in dry storages;68.3. ceramics, glass and stone may also be stored and darker and more humid storages;68.4. cold but dry storages may be designated for metal articles;

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11268.5. exhibits of tin, which are affected by low temperatures, must be stored in warm

storages;68.6. exhibits of paper must be stored in dry and well-ventilated storages;68.7. stuffed animals and hides must be kept dry.

Metal

69. Metal exhibits may not be stored in rooms with increased humidity. Decreased humidity is not harmful to metal exhibits.

70. The most suitable conditions for the storage of metal exhibits is temperature of +15°C and relative humidity of 30–40%.

71. Tin exhibits must be stored in the room with temperature not lower than +13.6°C. If symptoms of tin plaque are noticed, the damaged exhibit must be immediately moved to a warmer room (about +20°C) room and insulated, and restorers must be called.

72. Numismatics (coins, medals, orders, tokens, badges, etc.) shall be stored in spe-cial cabinets, in boxes of drawers. The recommended depth of drawers is 3–5 cm.

Photography material, magnetic tapes, and external computer media

73. If the amount of negative and tapes is large, it is recommended to acquire metal cabinets with drawers.

74. It is prohibited to keep any hardware causing magnetic fields near the magnetic tape stor-age.

Textile, leather, and hide

75. In storages for textile exhibits made of natural fibre of animal and plant origin or artificial fibre, it is necessary to maintain constant relative humidity of 50%–65% and temperat-ure of +10 – +15°C. If relative humidity is higher, the storages must be additionally heated and constantly ventilated.

76. It is prohibited to store textile exhibits on windows to prevent them from damage by sharp temperature and humidity fluctuations.

77. Textile exhibits shall be stored according to their materials (silk, wool, cotton, etc.) in closed cabinets or drawers adapted for the storage of exhibits of various sizes.

78. Moth-eaten exhibits must be isolated, cleaned with a vacuum cleaner, exposed to sunshine at + 20°C for at least 4 hours or in frost at – 20° C twice for 10 hours.

79. Newly receive textile exhibits shall be disinfected and cleaned. If an exhibit is in a poor condition, these operations shall be performed by a restorer.

80. The most suitable conditions for the storage of leather exhibits are temperature of +18°C and relative humidity of 50–70%.

Conditions of the display of museum collections

81. When displaying the museum values, it is necessary to maintain an appropriate micro-climate, to install proper illumination, and to protect them from pests and damage of vari-

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113ous characters. The main requirements are the same as for the storage of exhibits, with the excep-tion that higher illuminance is allowed for certain types of exhibits, especially in case of short-time displays.

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ANNEX 2 TO THE SPECIFICATIONS

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