Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

SLAC Library Advisory CommitteeJanuary 25, 2007

1. Space issues in the Library

2. HEP/PPA Information Resources Summit May 9-12, 2007

3. Meeting with DESY to set up a MOU between the major photon science labs

4. New Library Committee members from Photon Science

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Known facts

Pulse will be moving to Bldg. 40 No specific size goals have been given All areas south of the corridor outside the

Library have to move This includes TIS offices (none for the

Library) for 7 staff (Pat Kreitz, Pat’s AA, Jean Deken (Archivist), & IMS staff, Stephanie Weitzenkamp, Sharon West, & Yasuko Weyhrauch)

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Known Facts

Also includes two dual purpose rooms used by the Library: Private meeting room for Library supervisors &

their staff + storage Stanford University TV for viewing SU classes +

storage & printers Suggestion is to move all offices and storage

rooms into the Library area

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Attitude of Library Management

Library staff is excited—we will be at the heart of the new research at SLAC

We will be able to serve this community in a very positive and productive way

We will essentially become ‘embedded’ Librarians

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Attitude of Library Management

Good opportunity to rearrange & consolidate the Library to best maximize its use

Gives us a chance to look at the Library in a new light and incorporate new technologies

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Appoint Space Subcommittee First, appoint a subcommittee Steve Williams stated that all interested

parties from the Lab should be welcome This should represent all user communities

so the input has credibility

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations

Library committee charge the subcommittee to address the following questions and prioritize:

Do in depth analysis of how the library will be used in the future, which the Library has done

Look at what will be needed re Library staff to furnish needed statistics and analysis of What journals are online What journals need to be kept for browsing purposes Will onsite storage be required and, if so, how much

Look at services and collections

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations Look at areas in the Library that “take space”

Reading room 6 Study carrels Lounge chairs Study area with table General interest displays Welcome foyer

Look at equipment in the Library that “take space” 1 Printer 2 Photocopiers 3 Public computer terminals Microfiche/film reader

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations

Look at services in the Library that “take space” Circulation/first line reference desk Ability to browse books Ability to browse journals Ability to browse standards Individualized service Interlibrary loan

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations Look at collections in the Library that “take space”

Books Journals Abstracts Reference books New book displays Current journals in reading room Standards Paperback exchange Microfiche and microfilm Videos/DVD’s

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations Look at office areas in the Library that “take space”

Book Acquisitions area, incl. receiving and storage for received boxes

Shelving for books to be catalogued Journal Acquisitions, incl. receiving, routing, and storage End Processing of books area Journal routing area Reserve Collection of books Equipment lending storage area Fax Machine Photocopier Printer Filing cabinets

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Subcommittee considerations Look at office areas in the Library that “take space”

Mail room Small kitchen sink Refrigerator Staff meeting room Storage for supplies Book trolleys with returned books Book trolleys with new books Binding area 11 desk areas for Library staff—1 is at front desk 2 desk areas for visitors and part time staff

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

What the Library perceives as requirements……..

A meeting room for the Library Staff Private office for Ann Redfield, Library

Manager Private room for other supervisors to meet

with staff Two storage rooms will be lost so will need

additional storage in new design or somewhere on campus

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

What the Library perceives as requirements……..

Retain the prominent reference and reception desk of the Library The Library had 714 walk-in users in September 2006, of

whom 293 had reference questions for the staff.

Preserve the reading room for current journals. May keep back issues of monthly journals in shelving up to

a year—may need more shelving purchased

Preserve the ability to browse books Preserve the ability to browse conference

proceedings

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

What the Library perceives as requirements…….. Most journals are online and therefore, the

print copy would be the 1st to go However, some would need to be kept for

browsing if not online Preserve some quiet work spaces, with both

carrels and lounge chairs for reading Provide a separate, soundproofed multimedia

space for viewing video material (SU classes) shared with a microfiche reader and other nonstandard Library equipment

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

What the Library perceives as requirements……..

Preserve the welcoming foyer of the existing Library

Preserve reading table Preserve the public terminals Preserve photocopier and printer

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Contingencies & Assumptions Extra staff hours to weed journal collection Offsite storage will need to be funded on an

annual basis, if used Or storage will need to be found onsite No. of office spaces needed in the Library,

i.e. all the “south of the corridor” TIS people??

This will affect the outcome

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Action plans

Appoint a subcommittee Ask for other interested parties Contact Steve Williams re setting up appt

with the architect Conceptual plan due to Space Committee by

end of February

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

Other agenda items

Trip to DESY, CERNSept 2006 PPA Information Summit SPIRES Collaboration Meeting MOU with DESY re Photon Science—

considering other Photon labs, e.g. Japan’s Spring 8, Jefferson Lab FEL, & Argonne Lab

New Library Committee members from Photon Science

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

SPIRES-HEP Collaboration Meeting May 9, 2007

Tuesday night, May 8th SPIRES-HEP Collaboration members

arrive. FNAL, SLAC, DESY

Wednesday, May 9th SPIRES-HEP Collaboration members

meeting, i.e. FNAL, DESY, U. of Kyoto, & Durham

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

PPA Information SummitMay 10-12, 2007Wednesday, May 9th PM-- Attendees arrive. Thursday, May 10th Morning Welcome -- Persis Drell (SLAC PPA Director) AM—Stan Brodsky (SLAC Library Advisory Committee) as MC

Invited scientists give talks about the future of their field and their future information needs/wants.

Lunch Break PM—Talks from participants

10 minutes with 5 mins. discussion SLAC, FNAL, U. of KYOTO, DESY, DURHAM, ADS, Cornell/arXiv, PDG,

CERN, and JaCOW. In addition possible ten minute presentations by APS, IOP, JHEP,

PhysMathCentral, and Elsevier Evening Recap of days talks and small unstructured discussion period Group Dinner

Ann Redfield, SLAC Library Advisory Committee Meeting 01/25/07

HEP Information SummitMay 10-12, 2007

Friday, May 11th AM—Brainstorming session to identify:

Scientists' ideas about the future of information resources Providers' ideas about the future of information resources Gaps—what are we not thinking about but should be?

Lunch Break PM—Consolidation of ideas and generation of action items

Prioritizing goals/action items Define working groups and partnerships Next steps

Group Dinner (if enough interest) Saturday, May 12th AM - Conclusions

Review action items from previous day Agreements to be drawn up Tasks

Plan next meeting