Andrew Terford, Administrator PC Leonard Craft, Administrator … · 2020-06-03 · 8.1 ICCTA/West Central Region Report -Mr. Andrew Sprague, Dr. Randy Greenwell 8.2 Board Executive

July 17, 2019 Board of Trustees Regular Meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.

Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.

Core Values: Excellence Accountability Integrity Servant Leadership Lifelong Learning

Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

Date: 07.17.19 BOARD OF TRUSTEES REGULAR MEETING

Location: Board Room, Student Administrative Center, Quincy, IL 62305

Time: 7:00 P.M.

AGENDA

1. Call to Order/Appointment of Assistant Secretary Page

2. Roll Call

3. Pledge of Allegiance; Mission Statement

4. Introduction

Andrew Terford, Administrator PC Leonard Craft, Administrator Web Applications

5. Special Report - None

6. Consideration of Items from the Floor

7. Public and/or Employee Comment7.1 PUBLIC HEARING OF THE FY20 BUDGET

8. President and Committee Reports

8.1 ICCTA/West Central Region Report - Mr. Andrew Sprague, Dr. Randy Greenwell

8.2 Board Executive Committee Report - Mr. Larry Fischer, Mr. Jim Gay, Ms. Diane Ary Table Folder

July 17, 2019 Board of Trustees Meeting




8.3 Board Curriculum Committee Report - Mr. Don Hess, Dr. Randy Greenwell Table Folder

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea Table Folder

8.5 Student Trustee Report - Ms. Macyn Seaver

8.6 Administration Report - Mr. Michael Elbe

9. Consent AgendaConsent business Items

9.1 Request approval of 06.12.19 Board regular meeting minutes 1-11

9.2 Request approval of bills for payment Finance and Audit Committee NONE

9.3 Request approval of monthly financial statements Finance and Audit Committee NONE

9.4 Request approval of trustee & employee travel expenditures Finance and Audit

Committee NONE

10. Grant Items

10.1 Request acceptance of grant funds in the amount of $32,588 for Adult Volunteer Literacy Services

12

11. Personnel Items

11.1 Request authorization to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

13-15

12. Business 12.1 Request approval of Fiscal Year 2020 resolution and certificate adopting the annual

budget RE: PUBLIC HEARING OF THE 2020 BUDGET 16-37

12.2 Request adoption of the 2020 Strategic Plan 38-47

12.3 Request authorization to enter into a contract with American Central Insurance Company for health insurance brokerage service

48





13. Discussion Items13.1 Calendar of Events

49

14. Notices and Communications

15. Other Items

16. Closed Session16.1 A closed session will be necessary to consider the appointment, employment,

discipline, performance or dismissal of specific employees of the public body and to consider collective bargaining matters, and the setting price for the sale or lease of property owned by the public body.

17. Resume Open Session

18. Open Session MattersApprove any matter discussed in closed session as necessary and limited to those matters authorized for discussion in closed session by motion of the Boards specifically including but not limited to, the hiring, including non-contractual, contract approval, and contract amendment, release, discharge, discipline, transfer, resignation, and retirement of staff.

19. Adjournment

“The agenda may make reference to addenda, reports, presentations, contracts or other documents. These are available in the board Packet and are incorporated by reference. The packet including documents references is available from the President’s office and is posted on the website with the agenda.”

June 12, 2019 Board of Trustees meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional valueVision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning


Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

June 12, 2019

REGULAR BOARD MINUTES

Date: 06.12.19 Board of Trustees Meeting

RE: REGULAR MEETING MINUTES

Location: Board Room, Student Administrative Center, Quincy, IL 62305

1. Call to Order/Appointment of Assistant Secretary The 06.12.19 Board of Trustees meeting was called to order at the Student Administrative Center, Quincy, IL 62305 at 7:00 p.m. by Mr. Larry Fischer, Board Chair. Mr. Fischer appointed Ms. Benz assistant secretary.

2. Roll Call

Ms. Benz called roll:

NAME AYE NAY PRESENT ABSENT

Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x (via phone)

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

Attendees: Mr. Michael Elbe, Mr. Josh Welker, Mr. Cody Baggett, Ms. Leah Benz, Dr. Laurel Klinkenberg, Mr. James Rapp, Ms. Susan Fifer, Ms. Brenda Manis, Ms. Cathy Stephens, Ms. Kelly Larson, Mr. Dave Leonard, Mr. Phil Steinkamp, Ms. Michelle Eberlin, Ms. Brenda Graff, Dr. Justin Cobb, Ms. Danelle Batterton, Ms. Allison Haynes, Ms. Tracy Hagman, and Ms. Tracy Orne.

Mr. Fischer appointed Mr. Andrew Sprague, secretary pro tem for this meeting due to Mr. Bob Rhea, secretary being absent.

1




3. Pledge of Allegiance; Mission Statement – Ms. Macyn Seaver read the mission statement. Dr. Greenwell led the Board in the Pledge of Allegiance.

4. Introductions

Allison Haynes, Coordinator, Employment Services

Andrew Terford, Administrator, PC - absent

Dr. Justin Cobb, Instructor, Natural Sciences

Tracy Hagman, Assistant Director, Public Relations/Marketing

5. Special Report - None

6. Consideration of Items from the Floor - None

7. Public and/or Employee Comment - None

8. President and Committee Reports 8.1 ICCTA/West Central Region Report - Mr. Andy Sprague, ICCTA representative, Dr. Randy Greenwell, alternate. The ICCTA held its annual meeting on June 8, 2019 at the Westin Chicago Northwest Hotel in Itasca, Illinois. Bob Thompson from Sauk Valley will assume the ICCTA presidency on July 1. Recognition was given to Mike Monaghan for his 30 years of service to the association. Mr. Monaghan’s replacement is Jim Reed who assumes his duties July 15. The group received an update on the spring 2019 Illinois General Assembly. Discussion was also held on e-sports.

8.2 Board Executive Committee Report - Mr. Larry Fischer, Mr. James Gay, Ms. Diane Ary. The Executive Committee met on June 6, 2019 at 8:30 a.m. with Ms. Diane Ary, Mr. James Gay, and Mr. Larry Fischer trustees, Mr. Michael Elbe president, and Ms. Leah Benz, note taker.

June Board agenda items were discussed. Items included approving the FY20 tentative budget, approving the School Treasurer’s Bond, approving to write-off delinquent student accounts, approving a consortium agreement between Moberly Community College and JWCC, authorizing to enter into a one year sublease agreement with two successive on year renewal options of U of I extension in Mt. Sterling, a RAMP document and three Board Policy revisions.

The committee also discussed options regarding the Kinscherff building, reviewed the FY20 Strategic Plan, heard that prevailing wage will no longer need a vote of approval by the Board due to a new law, and heard that Administration will be reviewing the current Classification/Compensation plan due to the new minimum wage law requirements to determine if any adjustments will need to be made.

President Elbe informed the committee the mayor of Quincy reached out to him regarding Quincy’s West TIF District term extension. This current district was established in 1998 and will expire in December 2021. The city’s proposal is to extend this TIF district term by up to 12 years. (it cannot be extended after this second extension). The Board has until the end of December 2019 to approve this request.

2




8.3 Board Curriculum Committee Report - Mr. Don Hess, Dr. Randy Greenwell. The Curriculum Committee met on Tuesday, June 11, 2019 in room C251 at 2:00 p.m. Present were Dr. Randy Greenwell and Mr. Don Hess, trustees, Dr. Laurel Klinkenberg, vice president for Instruction, and Nici Woodyard, note taker.

The committee reviewed the Program Review drafts for the Career & Technical programs that were part of this year’s five year review cycle.

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea - The Finance and Audit Committee met on Wednesday, June 12, 2019 at 4:00 p.m. in the office of the dean of business services and institutional effectiveness. Present were Mr. Bob Rhea and Mr. Andrew Sprague,trustees, Ms. Susan Fifer, director of fiscal services, Mr. Josh Welker, dean of institutional effectivenessand business services, president Michael Elbe, and Ms. Jenny Venvertloh, note taker.

Bills for payment, out-of-district travel requests, financials, and investments were reviewed. It is anticipated this year will end with a surplus. Continue discussion will be held on the fund balance amount. In reviewing the investments, Great Rivers Bank will be added to the list of names as apotential investor. Administration has sent proposals out for certificate of deposits. After reviewing the rates, two CD’s will be invested; one in Mercantile Bank and one from Central State Bank.

The June Board agenda items were reviewed. Discussion was held on the FY20 budget which is being presented as balanced. The total budget is $15,539,874 which is an increase of $551,592 from FY19 budget. FY20 budget is based on a credit hour projection of 42,400.

Next month the Finance and Audit Committee will be reviewing health insurance.

8.5 Student Trustee Report - Ms. Macyn Seaver SGA officers held their first meeting which wasan annual camp experience. This is the start of the year when officers plan for the new year fall activities and events.

8.6 Administration Report - Mr. Elbe President Elbe highlighted the end-of-term academic standing numbers which were included in the table folder for Spring 18 and Spring 19.

He shared that summer credit hours are currently showing 3,686 which is 14.6% behind last summer and 12.6% behind projections. On-line credit hours are 62% of our total credit hours for summer which is 13% higher than projected. Fall credit hours are reporting at 11,976 or 7.1% ahead of last fall or 5.3% ahead of our projections. Certificates are reporting at 600 credit hours over last year with out-of-district students showing 550 credit hours about last year.

A copy of FY20 Strategic plan was included in the table folder. Trustees were asked to examine the document which will be adopted in July. Any questions or comments may be directed to President Elbe.

3




9. Consent Agenda Consent business

9.1 Request approval of 05. 08.19 retreat meeting minutes and 05.15.19 regular meeting minutes

9.2 Request approval of bills for payment for May payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for May Finance & Audit Committee

9.4 Request approval of trustee and employee travel expenditures for May Finance & AuditCommittee

MOTION: Request approval of the consent agenda items

Moved by: Mr. Gay Seconded by: Ms. Ary


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

10. Grant Items 10.1 Request authorization to accept grant funds from Illinois Board of Higher Education for

IBHE Work-study grant RE: $12,207.53.

Moved by: Dr. Greenwell Seconded by: Mr. Gay

Discussion:


Ms. Seaver x

Mr. Gay x

Mr. Hess x

4




Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

11. Personnel Items 11.1 MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

Moved by: Ms. Ary Seconded by: Mr. Sprague

Discussion:


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12. Business 12.1 MOTION: Request approval of the Fiscal year 2020 tentative budget resolution

Moved by: Mr. Sprague Seconded by: Ms. Ary

Discussion: The tentative budget for JWCC for FY20 was presented. The proposed budget is balanced

with operating revenue and expenditures of $15,539,874. This is an increase of $551,592 from last

year’s budget. Revenue includes:

Flat state funding of $1,220,820

Tuition revenue on 42,400 credit hours (increase of 250 credit hours from FY19 budgeted credit

hours)

Tuition rates In - District

5




Expenditure projections include:

All contractual obligations including all debt payments

Items from the Strategic Plan

Faculty and staff salary increases; associate faculty pay increase of $10 per credit hour; shift

differential rate increases

An increase in student waivers to support the Missouri recruitment strategy

The budget will be available for thirty days to the public. It was noted it did not include any tuition or

fee increase.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.2 MOTION: Request adoption of the School Treasurer’s Bond with THE HARTFOLD through the Illinois Community College Risk Management Consortium RE: Bond level 6.4 million

Moved by: Mr. Rhea Seconded by: Mr. Gay

Discussion: Based upon Illinois Statue the treasurer of the community college district is required to

be bonded. Therefore, bonding was requested 6.4 million through the Illinois Community College Risk

Management Consortium through The Hartford. Last year the bonding was 6.0 million.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

6




12.3 MOTION: Request approval to write-off delinquent student accounts as uncollectible RE: $36,606.29.

Moved by: Mr. Sprague Seconded by: Ms. Ary

Discussion: This amount represents student tuition and fees, bookstore write-offs, and other write-

offs due to special circumstances. These accounts are considered to be written–off when they are

deemed uncollectible. These accounts have been submitted to a collection service as well as accounts

that are less than $25 which have not been sent out for collection. Students whose account balance

has been written-off are not allowed to receive transcripts or register for classes until the debit is paid

in full.

The total amount proposed for write-off is $36,606.29. This amount is considerable less than in

previous years.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.4 MOTION: Request approval of the consortium agreement between John Wood Community College and Moberly Area Community College to provide additional shared on-line courses.

Moved by: Mr. Gay Seconded by: Dr. Greenwell

Discussion: An agreement was presented for approval between JWCC and Moberly Area Community

College to provide on-line instruction. The agreement is very similar to our previous agreements.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


7




Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.5 MOTION: Request authorization to enter into a one (1) year sublease agreement with two (2) successive one (1) year automatic renewal options with the University of Illinois Extension in Mt. Sterling.

Moved by: Mr. Sprague Seconded by: Mr. Rhea

Discussion: An agreement was presented for approval between JWCC and the University of Illinois

Extension at our Mt. Sterling location. This is a continuation of the lease already in place.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.6 MOTION: Request approval of a RAMP document RE: Construction expansion to the JWCC Workforce Development Center and matching funds commitment submitted to ICCB

Moved by: Mr. Rhea Seconded by: Mr. Gay

Discussion: The Resource Allocation Management Plan document was presented for approval. This

project is a construction of an expansion to the John Wood Community College Workforce

Development Center. All capital projects require matching funds commitment by the Board of

Trustees. Upon this approval the College submits the RAMP document to Illinois Community College

Board to be included on the list of FY2021 capital budget projects.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

8




Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.7 MOTION: Request adoption of the revision to Board Policy 524 – Shift Differentials of Non-Exempt Employees

Moved by: Ms. Ary Seconded by: Dr. Greenwell

Discussion: An increase in differential pay was proposed. Second shift differential pay would increase

from 25 cents to 50 cents and third shift differential pay would increase from 50 cents to one dollar

effective 7/1/2019.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.8 MOTION: Request adoption of the revision to Board Policy 310 – Unit of Credit

Moved by: Ms. Ary Seconded by: Mr. Hess

Discussion: The revision to this policy is to eliminate the procedure. Since the current procedure reflects the verbiage from the ICCB Administrative Rules in Section 1501 303 and 309, the reference and statue is being cited in policy therefore there is no need for the procedure. This allows the policy to always reference the correct information.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

9




Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.9 MOTION: Request adoption of the revision to Board Policy 528 – Service Awards

Moved by: Dr. Greenwell Seconded by: Mr. Gay

Discussion: Due to the adoption of a revised Classification/Compensation document it is necessary to update Board Policy 528 to comply with the adjustments made in regards to monetary service awards.The award is embedded into an employee’s base salary as opposed to receiving a onetime check.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

13. Discussion Items Calendar of Events - The Executive Committee set September 11, 2019 as the fall retreat date. Any agenda items can be submitted to the office of the president.

14. Notices and Communications

15. Other Items

16. Closed Session

16.1 A closed session will be necessary to consider the appointment, employment, discipline, performance or dismissal of specific employees of the public body and to consider collective bargaining matters, and the setting rice for the sale or lease of property owned by the public body.

Moved by: Mr. Gay Seconded by: Ms. Ary

10





Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

17. Adjournment Mr. Fischer, board chair, shared in open session with the attendees that the Board reviewed all grievance materials presented in closed session and thoroughly discussed the topic. A response will be sent by Administration in the time frame required.

17.1 MOTION: Adjourn the June 12, 2019 Board of Trustees regular meeting.

Moved by Mr. Hess Seconded by: Ms. Ary


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x


Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

18. Approval: Approved the 17th day of July 2019, at a meeting of the Board of Trustees of Community College District No. 539, meeting in the Board Room, Student/Administrative Center in the city of Quincy, Illinois 62305 at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.

CHAIR:X____________________________SECRETARY:X____________________________________

11

July 17, 2019 Regular Board Meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value

Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning


Date: 07.17.2019 BOARD OF TRUSTEES MEETING

From: Laurel Klinkenberg, VP of Instruction

Item: CONSENT

RE: GRANT Application or Acceptance of funds (please underline)

New or recurring (please underline)

A. GRANT PROPOSAL TITLE: Adult Volunteer Literacy

B. GRANT AGENCY: Illinois State Library/Jesse White Secretary of State

C. GRANT APPLICATION DEADLINE: 02-01-2019 GRANT AWARD PERIOD: July 1, 2019 – June 30, 2020

D. PROPOSAL DESCRIPTION: Funds provide volunteer coordination for Instruction to help adults who read below a ninth grade level or speak English at a beginning level, to improve Their basic reading writing, math and English language proficiency.

E. FUNDS: $ 32,588.00

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: All activities are coordinated by the Adult Education staff and paid for by these grant funds.

G. PERSONNEL POSITIONS REQUIRED: A percentage of the grant funds will help cover the Adult Education Manager position to assist and supervise the grant and a percentage for an AVL grant-funded part time Literacy Coordinator (20 hours/week) under the direction of the AE Manager. All related work and salaries will be covered by these grant funds. No additional obligation is required by the college.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: We have had this grant in the past, but not recently.

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 02-01-19

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS: 07.17.19

K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Laurel Klinkenberg, Dave Hetzler

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Student Success, Excellence in Programs, Enrollment Growth and Stability, Stability of Resources, Partnerships.

I recommend the Board of Trustees accept grant funds in the amount of $32,588.00 for funding Adult

Volunteer Literacy Services.

12

July 17, 2019 JWCC Board regular meeting





From: Dana Keppner, Director of Human Resources

RE: Personnel

New Hires—Non Board Approved, Variable Part-timeClampitt, Baylee Assistant, Grounds Operations $9.00 Govin, Dylan Assistant, Grounds Operations $9.00 Phillips, Steve Assistant, Grounds Operations $9.00 Scranton, Riley Assistant, Audio/Visual Operations $10.50

New Hires—Regular Buck, Kimberly—Instructor, Health Sciences Request authorization to hire into the full-time, exempt, benefits-eligible, tenure-track, collective bargaining position effective August 15, 2019 at an annual salary of $50,611

Craft, Leonard III—Administrator, Web Applications Request authorization to hire into the full-time, non-exempt, benefits-eligible position effective May 11, 2019 at an hourly wage of $16.83

Smith, Joni—Instructor, Health Sciences Request authorization to hire into the full-time, exempt, benefits-eligible, tenure-track, collective bargaining position effective August 15, 2019 at an annual salary of $47,637

Straza, Sarah—Administrative Specialist, Health Sciences Request authorization to hire into the full-time, non-exempt, benefits-eligible position effective June 22, 2019 at an hourly wage of $14.25

Status Changes Entrup, John—Server Administrator Request authorization to change status to the full-time, exempt, benefits-eligible position of Assistant Director, Information Technology effective July 1, 2019, at an annual salary of $50,911

Personnel Items Reported:

Retirements/Resignations Avise, Marcia—Administrative Assistant to Dean, Arts and Sciences Request authorization to accept retirement effective July 31, 2019

13





Bice, Julie Request authorization to accept retirement effective June 30, 2019

VacanciesAdministrative Assistant to Dean, Arts and Sciences Request authorization to fill full-time, non-exempt, benefits-eligible position pending appropriate administrative review

Instructor Request authorization to fill full-time, exempt, benefits-eligible, tenure-track, collective bargaining unit position pending appropriate administrative review

I concur with the Personnel recommendations.

14

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

137130 133

126121 120 117 118 117 117

5449

56 54 5450

46 46 48 48

2824

19 20

29 29 26 23 22 22

308304

279

209

170

200 198

157 158 158

222218

190

171

157

226

179

131

182 182

Full Time Staff

Full Time Faculty

Associate Faculty

Temporary

Part Time

John Wood Community College, District No. 539

Employment TrendsAs Of 6/1/2019

15


Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.


Date: July 17, 2019 BOARD OF TRUSTEES MEETING

From: Josh Welker, Dean of Business Services & Institutional Effectiveness

Item: Business

RE: Approval of FY 2020 Annual Budget

I recommend the Board of Trustees approve the FY 2020 Annual Budget. Attached is the Resolution and

Certificate Adopting the Annual Budget. The budget was presented to the Board at the June Board of

Trustees meeting and has been on display for public inspection. The public hearing was held and all

provisions of the Illinois Community College Act regarding adoption of the annual budget have been

met.

I concur with the recommendation and request the Board of Trustees approve the FY 2020 Annual Budget.

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Resolution Adopting Annual Budget

WHEREAS, the Board of Trustees of John Wood Community College, counties of Adams, Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott and Cass, and State of Illinois, must adopt an annual budget within or before the first quarter of each fiscal year; and,

WHEREAS, a tentative budget for the fiscal year 2020 (July 1, 2019 to June 30, 2020) was prepared and made conveniently available to public inspection for at least thirty (30) days heretofore, after due notice of availability for public inspection; and,

WHEREAS, a public hearing has been held regarding such tentative budget, after due notice of

the holding of such public hearing; and,

WHEREAS, the provisions of the Illinois Public Community College Act required to be complied

with prior to adopting an annual budget have been complied with,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of John Wood Community College, counties of Adams, Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott and Cass, and State of Illinois, that the annual budget for the fiscal year 2020 (July 1, 2019 to June 30, 2020) attached hereto and incorporated by reference, is hereby adopted as the annual budget for such fiscal year.

DATED: This 17th day of July, 2019.

APPROVED: _________________________ Chairman, Board of Trustees

ATTEST:

_________________________ Secretary, Board of Trustees

17




Certificate Adopting Annual Budget

I, the undersigned, being duly sworn on oath, depose and state:

1. That I am the duly elected and acting secretary of the Board of Trustees of John Wood Community College, counties of Adams, Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott and Cass, and State of Illinois, and have the custody and control of the minutes and records of the said Board of Trustees.

2. That attached hereto is a true and correct copy of the RESOLUTION ADOPTING ANNUAL BUDGET duly adopted by the said Board of Trustees by roll call vote at a regular meeting of said Board of Trustees held on the 17th day of July, 2019.

3. That said Resolution Adopting Annual Budget has not been amended, rescinded, or revoked after its approval.

DATED: This 17th day of July, 2019.

________________________________ Mr. Bob Rhea, Secretary JWCC Board of Trustees

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37






Item: Business

RE: FY2020 Strategic Plan

I recommend the Board of Trustees adopt the FY2020 Strategic Master Plan. The FY2020 Strategic

Master Plan includes the Mission, Vision, Core Values, and Strategic Goals that the Board of Trustees

reaffirmed during the fall 2018 Board Retreat; Key Performance Indicators that were updated and

presented to the Board at the fall 2018 Board Retreat; and Strategic Action Plans that were developed

from the five planning documents with a projected FY2020 cost of $767,434. All projected costs are

included in the FY2020 Annual Budget.

I concur with the recommendation and request the Board of Trustees adopt the FY2020 Strategic Master Plan.

38

1

John Wood Community

College

FY2020Strategic

Master Plan

Find your path.

39

2

STRATEGIC GOALSStudent Success

· To ensure all John Wood Community College students identify and reach their educational goal.

Excellence – In Programs, Services and Employees· To provide academically rigorous, innovative and relevant programs.· To deliver exceptional student-focused services.· To hire, train, and retain employees dedicated to student success.

Enrollment Growth and Stability· To engage the College and community partners to attract, enroll, and retain students.

Leadership and Partnerships· To be the community’s leader for innovative educational programs.· To build and maintain strategic partnerships needed to fulfill our mission.

Effective Management of Resources· To have the financial resources to provide first-class employees, facilities and

technology to support student success.

MISSION STATEMENTJohn Wood Community College enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.

VISION STATEMENTJohn Wood Community College will be the community’s partner and leader in education, workforce training and lifelong learning.

CORE VALUESExcellence We will put forth our personal

and professional best in all we do.

Accountability We will take ownership of our actions, programs, and services.

Integrity We will be honest and ethical in our work and relationships.

Servant Leadership We will put the needs of others first and help people reach their full potential.

Lifelong Learning We will encourage everyone to continually improve their knowledge and skills.

40

3

31%

39% 34%

31% 31% 35% 36%

42% 39%

0% 5%

10% 15% 20% 25% 30% 35% 40% 45% 50%

2006 2007 2008 2009 2010 2011 2012 2013 2014

CompletionRate

Target Range: Rate:

1. Completion RateFirst-time, full-time, degree/certificate-seeking students who complete their program within 150% of normal time (IPEDS definition).

2. Total Credentials AwardedTotal number of credit-bearing credentials awarded during the fiscal year.

520573

616 601554

479548 511 516 482

0

100

200

300

400

500

600

700

800

900

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

TotalCredentialsAwarded

Target Range: Credentials:

41

4

3. Total Credit HoursTotal billed credit hours for the fiscal year.

4. Persistence RatePercent of degree/certificate-seeking students enrolled in the fall term that did not transfer out or complete their program and are still enrolled in the subsequent spring term.

0.0

10,000.0

20,000.0

30,000.0

40,000.0

50,000.0

60,000.0

70,000.0

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

TotalCreditHours

Target Range: CreditHours:

75.8% 77.1% 77.3% 75.7% 78.6% 79.2% 79.3%

0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0%

2013 2014 2015 2016 2017 2018

PersistenceRate

Target Range: Rate:

42

5

5. Full-Time Retention RateFirst-time, full-time, degree/certificate-seeking students enrolled in the fall of the cohort year that were still enrolled the subsequent fall term (IPEDS definition).

6. Part-Time Retention RateFirst-time, part-time, degree/certificate-seeking students enrolled in the fall of the cohort year that were still en-rolled the subsequent fall term (IPEDS definition).

57% 60% 61% 66% 64% 66% 66%

0% 10% 20% 30% 40% 50% 60% 70% 80%

2010 2011 2012 2013 2014 2015 2016

Full-TimeRetentionRate

Target Range: Rate:

48% 42%

34%

55% 54% 47%

53%

0%

10%

20%

30%

40%

50%

60%

2010 2011 2012 2013 2014 2015 2016

Part-TimeRetentionRate

Target Range: Rate:

43

6

7. Fund Balance as Percent of Budgeted Operating ExpensesOperating fund balance as a percent of budgeted operating expenditures.

8. Composite Financial IndexTotal composite financial index score from the Higher Learning Commission Annual Institutional Data Update (HLC AIDU).

8.7%

14.6% 17.8% 17.9%

21.0% 24.8% 23.4%

25.0% 26.6%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

2011 2012 2013 2014 2015 2016 2017 2018 2019

FundBalanceasPercentofBudgetedOperatingExpenses

Target Range: Percent:

1.8

1.1 1.0

2.4

1.21.5

2.42.7

2.1

4.1

0.0

1.0

2.0

3.0

4.0

5.0

6.0

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Composite FinancialIndex

Target Range: CFI:

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45

8

Enrollment Management Plan· Increase identified special Missouri high school market

share · Explore the possibility and feasibility of adding E-Sports

as an intercollegiate athletic program· Create/expand opportunities for students entering

health science professions· Concurrent Enrollment expansion through reviewing

course offerings and cost structure · Evaluate implementation process and effectiveness of

multiple measures changes on enrollment, student/course success, and student completion

· Develop processes and procedures to build student awareness and to award the GECC credential to increase student completion

· Evaluate course offerings and increase credit hour production at each outlying center

· Market a Gen Ed pack in the summer for high school seniors and/or soon-to-be college freshman not coming to JWCC to jumpstart their college career

· Increase non-native summer enrollment by the end of summer

· Increase exposure, participation, and enrollment in the College’s Fine Arts programs

· Increase the number of Adult Basic Education students who transition to a certificate and/or degree program

· Explore possible Career/Tech consortium with regional partner institutions to deliver more opportunities for students

· Explore Building Trades program and develop a recommendation

· Increase utilization of career services (career fairs, resume development, interviewing skills, etc.)

· Identify processes and procedures related to enrollment management to go through LEAN training analysis.

Total Cost: $226,534

Technology Plan· Replace A114 computer lab and 45 staff and faculty

machines as part of computer replacement cycle· Add wireless printers to A111 and A122 as part of the

printer replacement cycle· Replace 3 servers in HyperV cluster which allows for us

to virtualize multiple servers on one physical cluster for cost savings as part of the server replacement cycle

· Contract with local vendor to design a new website to be in production by December 2019

· Evaluate the functionality of mobile app and make recommendations

· Complete migration of single sign-on portal from CampusEAI to iAMCloud.

· Upgrade conference rooms in C166, C212 and C240 as part of the plan for all conference rooms to be upgraded for remote conferencing and interactivity

· Convert B052 to interactive/collaborative classroom and add Extron one touch control to classrooms

· Complete installation of cell phone boosters at the Southeast Center

Total Cost: $171,300

Facility Plan· Complete the upgrade of the Metasys Controllers & PMI

database to Ext. Architecture· Prepare B021/B022 for revamped Early Childhood

Development use· Replace 8 complete heat pumps in D building· Assist with facility related installation/relocation needs

to bring HVAC program online at the WDC· Replace concrete in courtyard and east sidewalks,

pending state funding· Repair damaged aluminum store-front, metal door

frames and door hinges of several vestibules· Continue working internally and with Klingner/BLDD

architects on completion of new Facility Master Plan· Replace carpeting in “A” building computer labs and

offices, pending state funding· Install Daikin HVAC units in computer lab and W112 at

the WDC Total Cost: $323,600

Summary of FY2020 Strategic Action PlansFY2020 Strategic Action Plans include items from the College’s planning documents that will be implemented in FY2020.

46

9

Human Resources Plan· Develop a plan to address the increase in minimum

wage as well as expected new FLSA salary level amount for exempt employees

· Conduct survey to determine interests for potential professional development opportunities

· Review current training platform to ensure optimum learning experience

· Add links to community information to the HR webpage to entice potential candidates from outside the area

· Review current orientation process to potentially include a “Go-To” person for new hires to aid in the acclimation to the John Wood culture

· Review current health insurance plan design with broker

· Review current 403(b) offerings to ensure a balance of options

· Restructure Wellness Program to be more effective · Work with the Big 5 Team to develop action plans

addressing employee feedback· Work with the D & I Team to provide activities to

educate the College on Diversity and Inclusion Total Cost: $46,000

·

Program Review Plan· Implement changes resulting from FY2019 program

reviews in Welding, Precision Machining, Graphic Design, Medical Laboratory Technician, Accounting, Natural Sciences, Developmental English, and Financial Aid programs/departments

· Conduct and implement changes from action plans resulting from annual reviews in all areas of the College

· Conduct reviews in the program areas of Agriculture, Nursing, Humanities, Fine Arts, Adult Education, Disability Services, Counseling and Advising, and the Library

Total Cost: N/A

47






Item: Business

RE: Health Insurance Broker

JWCC issued a request for proposals for health insurance brokerage service. JWCC advertised the request for proposals in the Quincy- Herald Whig and received four responses. After an evaluation of the four proposals, the top two were invited to make a presentation and answer further questions on campus and also to provide refined pricing, if possible.

Proposal details:

Vendor Total Cost

Risk Strategies Company $29,000 per year for 3 years 160 Federal Street Floor 4 Negotiated to $27,000 per 1st year with Boston, MA 02110 option to negotiate future years

American Central Insurance Services $17,400 per year for 3 years with software 3300 Hedley Road $15,000 per year for 3 years without Springfield, IL, 62711 Software Negotiated to $10,000 per year first year With option to negotiate future years

Winters Insurance Group $41,712 per year for 3 years 201 South 5th St Quincy, IL 62301

John E. Ernst Insurance $11,376 per year for 3 years 126 M 30th. #103 Quincy, IL 62301

Based on the proposals, it is being recommended that the College enter into a one-year contract at a cost of $10,000 with renewal options at a negotiable cost with American Central Insurance Company.

I concur with the recommendation and request the Board of Trustees approve entering into a contract with American Central Insurance Company.

48

07.17.19 Board of Trustees Regular Meeting





CALENDAR


August 21, 2019 BOARD PHOTOBoard of Trustees Meeting Workforce Development Center

September 11, 2019 Board Retreat Time TBA / Location Com Peer

September 18, 2019 Board of Trustees Meeting

October 16, 2019 Board of Trustees Meeting

October 22, 2019 Scholarship Reception

November 13, 2019 Board of Trustees Meeting

December 11, 2019 Board of Trustees Meeting

49

Documents

Andrew Terford, Administrator PC Leonard Craft, Administrator … · 2020-06-03 · 8.1 ICCTA/West Central Region Report -Mr. Andrew Sprague, Dr. Randy Greenwell 8.2 Board Executive