ANDHRAPRADESHPOWERGENERATIONCORPORATIONLIMITED ... · 5 26. Address Chief General Manager(Adm, IS&ERP), 3rd Floor, APGENCO, Vidyut Soudha,Gunadala,Vijayawada-520004. 27. ContactDetails

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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED

VIDYUT SOUDHA:: VIJAYAWADA

SPECIFICATION NO: 01/CGM(Adm, IS&ERP)/APGENCO/Data Entry Work/2020-21

Dt: 21 .04.2020

Deployment of Data Entry Operators for Data Entry/Typing work in various locations/wings of

APGENCO, Vidyut Soudha, for a period of Ten months (i.e.) from 01.06.2020 to 31.03.2021.

CONTRACT DOCUMENTS

Consisting of

INSTRUCTIONS TO TENDERERS, CONDITIONS OF CONTRACT

GENERAL REQUIREMENTS AND ANNEXURES/SCHEDULES

Chief General Manager(Adm, IS&ERP)

APGENCO, 3rd Floor

VIDYUT SOUDHA, VIJAYAWADA

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Proprietary & Confidential

No part of this document can be reproduced in any form or by any means,disclosed or distributed to any person without the prior consent of APGENCO except tothe extent required for submitting bid and no more.


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NOTICE INVITING TENDER

1. Department Name Andhra Pradesh Power Generation Corporation Limited

2. Circle/DivisionName


APGENCO, Vidyut Soudha, VIJAYAWADA

3. Tender NoticeNo.

01/CGM(Adm, IS&ERP)/APGENCO/Data Entry Work/2020-21

Dt. 21/04/2020.

4. Name of WorkDeployment of Data Entry Operators for Data Entry/Typing work inlocations / wings of APGENCO, Vidyut Soudha, for a period of 10 monthsi.e., from 01.06.2020 to 31.03.2021.

5. EstimatedContract Value

Rs. 89,82,400/- However the bidder shall quote for the variable component ofthe estimate i.e., against the estimated amount of Rs. 3,07,276.80 /- towardssupervision charges/administration charges

6. Period ofContract Ten months

7. Form of Contract Work

8. Tender Type Open

9. Tender Category Section/Location

10. Bid Security(EMD)

Rs.44,912/-

11. Bid SecurityPayable to

By way of DD drawn on nationalized bank infavour of ‘Pay Officer,APGENCO, Vidyut Soudha, Vijayawada payable at Vijayawada.

12. Process Fee Not Applicable

13. Transaction Fee Not Applicable

14.ScheduleAvailable Date &Time

21 .04.2020, 10:00 A.M Onwards

15. Schedule ClosingDate &Time 04 .05.2020, 3.00 P.M.

16.Bid Submissionclosing Date &time

04.05.2020, 4.00 P.M.

17. Bid SubmissionOnline

18. Bid Validity 60 days from the date of opening of Pre-qualification bids.

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19. Pre Bid Meeting Not Applicable

20.

Pre Qualification/Bid Opening Date(Qualification andEligibility Stage)

04.05.2020, 04:30 P.M.

21. TechnicalSpecifications BidOpening Date(Technical BidStage)

NA

22. Price BidOpening Date &Time

05.05.2020 at 03.00 P.M

23. Eligibility Criteria a. A valid license for supply of Man Power under the Contract Labour Actissued by the competent authority of the Labour Department of Govt. of AP.

b. Attested copy of EPF registration certificate shall be submitted.

c. Attested copy of ESI registration certificate shall be submitted.

d. Attested copies of GST Registration certificate, PAN copy and latestincome tax returns shall be submitted.

e. Bidder shall pay minimum remunerations as per G.O.O.No.409 /JS(Per)/2018, Date:29-11-2Ol8 (copy enclosed), and also all statutory obligationsthereon as notified by the Government of Andhra Pradesh.

f. Bidder should have minimum 5 years experience in manpower supplyingbusiness.

g. Bidders should have executed the works relates to deployment of ManPower with an average of 64 persons per year in the last 3 years. Further, asingle contract with deployment of at least 16 persons should have beenexecuted in the last 3 years. The bidder shall submit the documentary proofmentioning these criteria.

h. Bidder should have a turnover of Rs. 1.0 Crore per annum during any ofthe previous years.

i. All Registrations/permissions/clearances of EPF, ESI, Labour License areto be possessed by the prospective bidder prior to participation in the bid.

j. Non compliance of Labour Laws entails cancellation of contract.

k. The bidder shall declare that he has not been black listed in anydepartment of Govt. of A.P or any Govt. Power utilities due to any reasons.

24. Place of Openingof Tenders 3rd Floor, Vidyut Soudha, Gunadala, Vijayawada-520004.

25. Officer InvitingBids

Chief General Manager(Adm, IS&ERP)/ APGENCO/ Vidyut Soudha,Vijayawada

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26. Address Chief General Manager(Adm, IS&ERP), 3rd Floor, APGENCO, VidyutSoudha, Gunadala, Vijayawada-520004.

27. Contact Details Ph No: 0866-2526535, 2526534

28. Procedure for bidsubmission

a) The bids shall be in the prescribed forms which can be obtained from ‘e’procurement platform from the date of electronic publication up to thetime and date indicated in the tender notice. The intending bidders shallenroll themselves on the ‘e’ procurement market-placehttps://etender.apgenco.gov.in. Those contractors who register themselvesin the ‘e’ procurement market place can download the tender schedulesfree of cost. The bidder shall authenticate the bid with his digitalcertificate for submitting the bid electronically on APGENCO’s e-procurement platform and the bids, not authenticated by digitalcertificate of the bidder, will not be accepted on the e-procurementplatform as per the G.O.Ms.No.6, I.T&C Department, dated. 28-2-2005.For registration, the intending bidders should submit their details in theabove website under New bidder/ Request for User ID tab. The link of thesite is https://etender.apgenco.gov.in/irj/portal.

b) Intending bidders can contact officer Inviting Bids (S.No 25) for anyclarification/information on any working day during working hours.

c) The bidders who are desirous of participating in e- procurement shallsubmit their bids, price bids etc., in the standard formats prescribed in thetender documents, displayed at “e” market place. The bidders shallinvariably upload the statement showing the list of documents etc., in the“e” market place in support of their bids. The bidders shall load scannedcopies of all relevant certificates. The bidder shall sign on all thestatements, documents, certificates, uploaded by him, owningresponsibility for their correctness / authenticity.

d) The Bidder shall authenticate the bid with his digital certificate forsubmitting the bid electronically on e-Procurement Platform and the bidsnot authenticated by Digital certificate of the bidder will not be acceptedon the e-Procurement platform.

e) Technical/ prequalification bid evaluation of the tenderers would be doneon the certificates/ documents uploaded towards qualification criteriafurnished by them.

29. StatutoryRequirements

The Bidder shall fulfill the following statutory requirements.a)Income tax Clearance Certificate:

Furnishing of income tax certificate is dispensed with; however the biddershall furnish their copy of Permanent Account Number (PAN) card and acopy of latest income tax return shall be submitted along with the proof ofreceipt.

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b) GST:

The bidder shall furnish Registration Certificate of GST.

30. Documents to besubmitted to theTender invitingauthority

The bidder shall furnish the declaration that:

1) They have not been black listed in any department due to any reasons.2) They have not been demoted to lower category in any department for

not filing the tenders after buying the tender schedules in a wholeyear and their registration have not been cancelled for a similardefault in two consecutive years.

3) They will agree to get disqualified themselves for any wrongdeclaration in respect of the above and get their tender summarilyrejected.

4) The soft copies uploaded by them are genuine. Any incorrectness /deviation noticed will be viewed seriously apart from canceling thework duly forfeiting the Bid security. Criminal action will beinitiated including suspension of business and/ or black listing.

31. Other relevantinformation

1. APGENCO reserves the right to reject any or all the tenders withoutassigning any reason thereof.

2. APGENCO reserves the right to amend or modify the tender and itsconditions before bid submission closing date & time of tendersunder intimation to the bidders.

3. Any other condition regarding receipt of tenders in conventionalmethod appearing in the tender documents may please be treated asnot applicable.

4. The bidders have to upload the information preferably in Zipformat.

5. The bidders are requested to submit the original DD, as and whenrequested.

6. The bidders should upload the documents duly signing each andevery paper.

7. For all clarifications & guidance, the bidders may contact the ChiefGeneral Manager(Adm, IS&ERP)/APGENCO, 3rd Floor, VidyutSoudha, Vijayawada.

Sd/-Chief General Manager(Adm, IS&ERP)

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CONTENTS OF TENDER SPECIFICATION

01 Schedule of work Annexure – 01

02 Eligibility Criteria and Terms & conditions Annexure –02

03 Documents to be furnished on line Annexure –03

04 Instructions to Bidders Annexure – 04

05 General Purchase Conditions Annexure – 05

06 Statement of Deviations Annexure – 06

07 Proforma of Summary Price Proposal Annexure – 07

08 Undertaking to be given by the bidder alongwith the tender

Annexure – 08

09 Copies of GOs (T.O.O (AdditionalSecretary – Per) M.S.No 983, dtd 01.11.2018& G.O.O.No.409/JS(Per)/2018,dtd:29.11.2018)

Annexure – 09

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ANNEXURE – 01

Schedule of Work

I) Name of the Work: Deployment of Data Entry Operators for Data Entry work at variousLocations/Wings of APGENCO Offices/Vidyut Soudha/Vijayawada for the period of Tenmonths i.e., from 01.06.2020 to 31-03-2021, as per the terms and conditions stipulated inthe tender.

II) ESTIMATE: The following is the estimate of APGENCO for the scheduled work:

1. RATE PER EACH OF DATA ENTRY OPERATOR PER MONTH:

Sl.No. Item Description Amount (Rs)1 G.O.O.No.409 /JS(Per)/ 2018, Date:29-11-2Ol8 20.598.002 EPF @13.00% limit to Rs.12,003 1560.393 ESI @3.25%on item (1) 669.434 Supervision Charges/Administration Charges of the

Contractor @8% on limit to 12,003/-960.24

5 SUB TOTAL 23788.066 Add: GST @18% on item (5) 4281.857 GRAND TOTAL 28069.91

Or say 28,070/-

Note: The bidder shall note that APGENCO will pay/reimburse the applicable Remunerationand statutory payments as indicated above and also pay/reimburse the variations inthese parameters from time to time as per the orders of APGENCO. Hence thecompetitive bids are being called for item-4 i.e., estimated Supervision Charges/Administration Charges of the contractor and who quotes maximum discount on thisitem will be considered as successful bidder for award of contract, provided he meetsthe eligibility criteria.

2. TOTAL ESTIMATED AMOUNT FOR 32 Nos. DATA ENTRY OPERATORS FORTen MONTHS: Rs. 28,070/-X 32 X 10 = Rs.89,82,400/-

3. Total amount of supervision charges/Administration Charges of the contractor for Tenmonths period of the contract =Rs.960.24 X 32 X 10= Rs.3,07,276.80/-.

III. TAXES & DUTIES: The bidder shall quote their rates inclusive of taxes & duties applicableon the contract works/contractor.

IV. Commencement of Work: The bidder shall provide the required manpower from the datenotified in the work order, to be issued to the successful bidder.

Chief General Manager(Adm,IS&ERP)

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ANNEXURE – 02

ELIGIBILITY CRITERIA AND SPECIALTERMS AND CONDITIONS

For providing of Data Entry Operators for 32 location / wings of APGENCO, VidyutSoudha, Gunadala, Vijayawada for the period of Ten months (i.e ) from 01.06.2020 to31.03.2021.

a. A valid license for Supply of Man Power under the Contract Labour Act issued bythe competent authority of the Labour Department of Govt. of AP.

b. Attested copy of EPF registration certificate shall be submitted.

c. Attested copy of ESI registration certificate shall be submitted.

d. Attested copies of GST Registration certificate, PAN copy and latest income taxreturns shall be submitted.

e.Bidder shall pay minimum remunerations as per T.O.O (Additional Secretary – per)Ms.No 983, dated 01.11.2018 as adopted vide G.O.O.No.409/JS(Per)/2018,dtd:29.11.2018 (copy enclosed), and also all statutory obligations thereon as notifiedby the Government of Andhra Pradesh.

f. Bidder should have minimum 5 years experience in manpower supplyingbusiness.

g. Bidder should have executed the works relates to deployment of Man Power withan average of 64 persons per year in the last 3 years. Further, a single contract withdeployment of at least 16 persons should have been executed in the last 3 years.The bidder shall submit the documentary proof mentioning this criteria.

h. Bidder should have a turnover of Rs. 60.0 Lakhs per annum during any of theprevious years.

i. All Registrations / permissions/ clearances of EPF, ESI, Labour License are to bepossessed by the prospective bidder prior to participation in the bid.

j. Non compliance of Labour Laws entail cancellation of contract.

k. The bidder shall declare that he has not been black listed in any department ofGovt. of A.P or any Govt. Power utilities due to any reasons.

1. Qualifications: The deployed Data Entry Operators shall posses any degree andalso a certificate course in computer application/ office automation (MS Office)offered by the institutions recognized by the Government of A.P.

2. Rule of Reservations: Rule of Reservation as per the existing 100 point rosterprescribed in Rule-22 of the Andhra Pradesh state and Subordinate Service Rulesby the State Government shall be followed and shall ensure that, at any point of time,representation of all communities shall also be maintained. Further, the guidelinesissued in G.O Rt.No: 4271 Finance (SMPC) Dept, Dt. 1.11.2008 and G.O Rt.No:3781 Dt. 22.10.2009 shall also be referred and followed.

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3. Declaration of Relationship: The tenderer shall furnish a declaration as per theformat given in Annexure-09 declaring their relationship if any, with theofficers/Directors of APGENCO along with bid/ tender documents. Tenderdocuments not accompanying this certificate will be rejected. Any false information isfurnished in the declaration and found subsequently, the contract/order will be liablefor termination and recovery of damages will be made.

Commencement of Work: The bidder shall provide the required manpower from the datefrom the date notified by APGENCO in the work order, to be issued to the successful bidder.

Note: The documents in proof of the above shall be scanned and uploaded online on e-market place otherwise the bidders are liable for disqualification..

TENDERERSEAL

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ANNEXURE – 03

Documents to be furnished on line

A) The following documents shall be scanned and uploaded online on e-market

place, otherwise the bids are liable for disqualification/rejection.

All Supporting documents meeting the Eligibility Criteria and copies of registrationdocuments, copy of Income Tax PAN card and copy of latest tax return.

i) The list of customers, to whom the bidder had provided the man power and details of

such works in the past along with contract details and performance report, if any, shall

be furnished.

ii) Annexures duly filled in and Signed.

iii) Scanned copy of DDs through which EMD is paid and the Registration Certificate in

support of PEMD, if applicable to the bidder.

NOTE: No hard copies need to be sent. Only the successful bidder will be requisitioned for the

hard copies after finalization of the tender.

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ANNEXURE – 04

‘Instructions to Bidders’.

The instructions given below must be read very carefully, as failure in compliance with any ofthese may render the offer liable for rejection. If a bidder has any doubt about the meaning ofany stipulation herein, General Purchase Conditions, specification of works or any otherenclosed document, he should immediately obtain the clarification/ information in writing fromthe tender inviting authority.

1. Earnest Money Deposit (EMD)

1.1. Every bidder must pay the EMD as indicated below failing which offer shall be liablefor rejection

1.1.1. EMD as indicated in item no. 10& 11 of NIT1.1.2. Documents in support of payment of EMD Fee shall be scanned and uploaded

1.2. Submission of EMD in any other form shall not be considered and shall be treated asdisqualification.

1.3. The EMD shall be forfeited, ifi) Bidder withdraws the bid before expiry of its validity.ii) Successful bidder does not accept the order/LOI, or fails to enter into a contract

within validity period of offer.iii) Successful bidder fails to furnish Security Deposit within 30 days from the date of

issue of W.O./ LOI; oriv) The offer is disqualified for the reasons outlined in clause 2.5.

2. Due date and time and submission of offers:

The Offers should be uploaded online within the due date and time stipulated in the NIT.

2.1. The bidder should follow the Procedure for Bid Submission in Item No 28 of NIT failingwhich the offer is liable for rejection.

The quoted prices must be written in both figures and words in capital letters. In case ofany discrepancy between figures and words, the rates in words shall be consideredfor the purpose of evaluation.

2.2. Bidders may note that due date and time of opening the bids shall strictly be adhered to.However, due to declaration of unexpected holiday or any unforeseen circumstances,bids are not opened on due date, the same shall be opened on next workingday at the same time.

2.3. The documents uploaded should be same as the documents submitted in Hard copies.

2.4. The bidder shall certify that the quoted rates are as applicable to Government Dept./Public Sector Undertaking and in support of this they shall furnish copies of PurchaseOrders received from those organizations.

2.5. Post tender rebates or deviation in quoted prices and/or conditions or any such offerswhich will give a benefit to the bidder over others will not only be rejected outright butalso the original offer itself will get disqualified on this account, and bidders EMD shall beforfeited.

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3. Validity of offers:

The offers shall be kept valid for the period indicated in item no. 18 of NIT.

During this period bidder shall not be permitted to withdraw or vary their offers, oncemade and if they do so, the EMD shall be forfeited.

4. APGENCO Payment Terms:

The following terms of payment only are acceptable. Tenders received with termsotherthan the following payment terms are liable to be rejected.

a) Payments will be arranged by the Deputy Secretary (Establishment) or by his/her authorizedofficer through Accounts Officer (CPR)/ APGENCO/ Vidyut Soudha/ Vijayawada within onemonth from the date of receipt of the bill. Deputy Secretary (Establishment) shallcoordinate the work and concerned sections shall maintain necessary records to the proof ofthe work. Deputy Secretary (Establishment) or by his/her authorized officer shall certify thebills of successful bidder, based on the records maintained by the sections concerned, andmake necessary arrangements for payments.

b) Payment for the work will be made by cheque payable at the Head Quarters ofthe Paying Officer.

c) The bills shall be submitted by 25th of every month for the operators engaged onthe works. In case of absence of any operator for duty between 25th to the lastday of the month and failure of the bidder to deploy substitute, the same can beadjusted while making payments in the succeeding monthly bill.

d) The contractor shall arrange payment of wages to the operators by 2nd day of thesucceeding month by way of cheque and shall furnish the copy of bank statementas proof of payment on or before 10th day of succeeding month.

5. Price Basis

Prices charged by the bidder for supply of manpower and Services performed under theContract will not vary from the prices quoted by the bidder in its bid, with the exceptionof any price adjustment authorized in the contract.

6. Taxes and duties:

If the rates of statutory levies assumed by the Bidder are less than the actualrates prevailing at the time of bidding, the Corporation will not be responsible for sucherrors. If the rates of statutory levies assumed by the Bidder are later proved to behigher than the actual / correct rates prevailing at the time of bidding, the difference willbe passed on to the credit of the Corporation.

7. Cost Compensation for Deviation:

Deviations specifically declared by the bidders in respective Deviation Schedulesof Bid Proposal Sheets only will be taken into account for the purpose of evaluation. Thebidders are required to declare the prices for the withdrawal of the deviations declaredby them in the Deviation Schedules. Such prices declared by the bidders for thewithdrawal of the deviations in the Deviation Schedule shall be added to the bid prices tocompensate for these deviations. In case prices for the withdrawal of deviations notfurnished by the bidder, the owner shall convert such deviations into a Rupee value andadd to the bid price to compensate for these. In determining the Rupee Value of thedeviations, the owner will use parameters consistent with those specified in thespecifications and documents and/ or other information as necessary and available with

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APGENCO. In case the bidder refuses to withdraw the deviations at the cost ofwithdrawal indicated by the bidder in the deviation schedule, the EMD of bidder shall beforfeited. Bidder may note that deviation variations and additional conditions etc. foundelsewhere in the bid other than those stated in the Deviation schedules, save thosepertaining to any rebates, shall not be given effect to in evaluation and it will beassumed that the bidder complies with all the conditions of Bidding Documents. In casebidder refuses to withdraw, without any cost to APGENCO, those deviations, which thebidder did not state in the Deviation Schedules, the EMD of the bidder may be forfeited.

8. Commencement of the work

Commencement of work will be reckoned from the date of signing of the contract i.e.,signing of LOI as a token of agreement. The commencement date will be indicated in theLoI/PO. It is the responsibility of the supplier to make alternative arrangements forsupply of manpower to maintain continuous services in all locations during contractperiod. The corporation reserves its right to defer the contract period at any time afterorders are placed with 15 days prior notice to the contractor.

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ANNEXURE – 05

GENERAL Purchase CONDITIONSSECTION- I

The following conditions shall also be followed in addition to those mentioned in P.S. to the A.P.S.S.

1.1. FUNCTIONING OF THE CONTRACT

The bidder shall carryout all instructions and orders issued by the tender inviting authority connected withthe work, from time to time.

1.2. PERSONNEL OF THE BIDDER:

a) The bidder shall, at all times, maintain on the work staff of sufficient numbers as intended inthese specifications and they shall be present at the work spot during working hours.

b) The bidder shall inform the details viz., name, qualifications and experience in regard to allstaff employed by the contractor and notify change when made and shall satisfy theAPGENCO regarding the quality and sufficiency of the staff thus employed.

c) APGENCO will have the unquestionable right to ask for change in the quality and number of thebidder’s staff and to order removal from the work and in connection therewith, of any such staff.The bidder shall comply with such orders and effect replacement to the satisfaction ofAPGENCO.

d) The bidder shall not engage/deploy any person on work site, except authorized contractor'sstaff and labour.

1.3. CONTRACT DOCUMENTS AND MATTERS TO BE TREATED AS CONFIDENTIAL

All documents, correspondence, decisions and other items concerned with the contract shall beconsidered as confidential and restricted matter by the contractor and their staff shall not divulge anyinformation or allow access to any unauthorized person.

1.4. COMPENSATION AND PENALTY

All such recoveries from the bidder by way of penalty under any of the conditions of this contract shallbe considered as reasonable compensation for the loss of APGENCO without reference to the actualloss or damage sustained.

1.5. CONTRACT CONDITIONS

a) The implementation of any or all provisions of this clause shall in no way entitle the bidder toclaim any compensation over and above the rates provided in the contract.

b) The bidder shall comply with the statutory rules and regulations i.e., ESI, EPF,etc., as pertheir applicability and shall furnish the returns and information as may be specified from timeto time

c) The bidder is deemed to be the principal employer in respect of the contract workers engagedby him in execution of various piece rated works or other wise and bidder shall be responsibleto pay both the EPF contributions payable by him as a principal employer and also on behalfof the contract worker employed to the PF authorities concerned in independent PF accountnumber held by him.

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d) The bidder shall submit the returns and maintain all records/ registers and meet all otherexpenses to the EPF authorities, as required under EPF and MP act 1962.

e) The bidder shall produce the copy of independent PF code number, to the workers to theengaged in such work/ works to APGENCO, prior to commencement of work.

f) The bills of the bidder for the works executed will be passed only on receipt of copies of PFremittances made by the bidder to the concerned PF authorities in the independent PF codenumber held by respective bidder.

1.6. GOODS AND SERVICE TAX (GST):

The GST will be paid as per the applicability.

The APGENCO will not however be responsible for payment of any tax made by the contractor undermisapprehension of law.

1.7. RECOVERIES:

Recoveries due from the successful bidder shall be made from the bills approved for payment everymonth or at other periods, when the bills are prepared for various items in the following order of prioritiesand extents:

i) The rate indicated for deployment of each of the Data Entry Operator, in the Estimate inAnnexure-I will be considered for recovery, in case the bidderis not able to engage the Personon the specified job on any day(s). Proportionate recovery on day basis will be made.

ii) Expenditure, if any, incurred by the APGENCO on the contractor's behalf on labour in full;

iii) Other recoveries, if any;

Outstanding recoveries, if any, shall be made from the succeeding bills with the provision that theoutstanding payment for any item shall for purpose of recovery, be added to the same item for recoveryin the aforesaid succeeding bills.

1.8. Failure and Termination:

1.8.1 Failure to enter into the required agreement or to make the Security Deposit as defined in the biddocuments shall entail forfeiture of the earnest money deposit. The written agreement to be entered intobetween the contractor and the APGENCO shall be the foundation of the rights of both the parties andthe contract shall not be deemed to be complete until the agreement has first been signed by the bidderand then by the competent officer authorized to enter into contracts on behalf of APGENCO.

1.8.2 The work shall be commenced strictly from the dates specified by APGENCO, otherwise EMD will beforfeited.

1.8.3 If the successful bidder fails to sign the agreement or otherwise commit default, the APGENCOshall have the right to recover damages according to law apart from forfeiting the earnest moneydeposit.

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1.8.4 Alternatively, the Corporation may obtain the work from elsewhere at the sole risk and cost of thebidder and recover all such extra cost incurred by the Corporation in obtaining the work by aboveprocedure.

1.8.5 Alternatively Corporation may cancel the Work Order completely or partly without prejudice to its rightunder the alternatives mentioned above.

1.9. Removal and Rejected of candidates Replacement:

It is the responsibility of the supplier to make alternative arrangements for supply ofmanpower to maintain continuous services in all locations in work order period.

1.10 Force Majeure:

The contractor shall not be liable for delay or failing to complete the Work/Supply of DataEntry Operators as per Specification for reasons of Force Majeure such as Act of God, Act of War,Act of Public Enemy, Natural calamities, Fires, Floods, Frost, Strikes. Lockouts etc. Only thosecauses which have duration of more than 7 days shall be considered for force majeure.

The contractor shall within 10 days from the beginning of such delay notify to thecorporation in writing the cause of delay. The Corporation shall verify the facts and grant suchextension of time as facts justify.

No price variation shall be allowed during the period of force majeure and liquidateddamages would not be levied for this period.

At the option of corporation, the order may be cancelled. Such cancellation, would bewithout any liability whatsoever on the part of the corporation.

1.11 JURISDICTION:

All and any disputes or differences arising out of, or touching this contract will bedecided by the Courts or Tribunals situated in Purchaser’s Headquarters only. No suit orother legal proceedings will be instituted elsewhere.

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SECTION – II

FINANCIAL

2.1. PRICES:

The prices quoted shall be Firm. The prices quoted shall be inclusive of E.S.I, E.P.F and otherstatutory obligation and other legally permissible and levies wherever applicable.

2.2 TERMS AND CONDITIONS of Remuneration:

The Bidder shall pay remunerations as per T.O.O (Additional Secretary – per) Ms.No 983, dated01.11.2018 as adopted vide G.O.O.No.409/JS(Per)/2018, dtd:29.11.2018 and also all statutoryobligations thereon as notified by the Government of Andhra Pradesh. The estimate of APGENCO isenclosed for reference of the bidder.

2.3 Any increase in remuneration as decided by APGENCO from time to time during the contract period is tothe APGENCO’s account and the contractor shall pay the applicable remuneration amount to theoutsourcing Data Entry Operators to that extent. The APGENCO will reimburse the difference amount ofremuneration to the contractor.

2.4 The bidder shall maintain all necessary registers such as wages register, attendance register etc., inaccordance with the labour acts and relevant rules etc., in force;

2.5 EPF:The successful bidder shall remit the EPF @ 13.00% (inclusive of EPF and Administration/Supervision charges @1.36%) on remuneration along with the contribution from the deployed DataEntry Operator to the EPF commissioner as per its applicability and the original receipt shall besubmitted to APGENCO for passing of succeeding bills.

ESI:The successful bidder shall make the contribution under ESI Act @ 4.75% and recover theemployee contribution @1.75% from the deployed Data Entry Operator and both shall be remitted tothe department and the original receipt shall be submitted to APGENCO for passing of succeeding bills.

2.6 The bidder shall be responsible for providing reliable, faithful and obedient Data Entry Operators. Incase of any complaints, the bidder shall substitute the contract worker(s), against whom such complaintwas lodged and without causing any inconvenience;

2.7 The damage to APGENCO property in carrying out the contract work due to anynegligence/mishandling of the properties of APGENCO by any employee of the successful bidder, thesame shall be borne by the successful bidder.

2.8 In case the bidder fails to remit the EPF / ESI contributions to the concerned department. theagreement shall be liable for termination.

3. Security Deposit (SD)

The successful bidder shall deposit in advance an amount equivalent to one month salary bill in theform of DD as Security Deposit drawn in favour of Pay Officer, APGENCO, Vidyut Soudha,Vijayawada, The EMD of successful bidder will be converted into initial Security Deposit. The aboveamounts will be refunded after successful completion of the contract. The Security Deposit amountcan be paid in the form of Bank Guarantee.

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4. Terms of Payment:

The following terms of payment only are acceptable. Tenders received with terms otherthan the following payment terms are liable to be rejected.

a) Payments will be arranged by the Deputy Secretary (Establishment) or by his/her authorizedofficer through Accounts Officer (CPR)/ APGENCO/ Vidyut Soudha/ Vijayawada within onemonth from the date of receipt of the bill. Deputy Secretary (Establishment) shallcoordinate the work and concerned sections shall maintain necessary records to the proof ofthe work. Deputy Secretary (Establishment) or by his/her authorized officer shall certify thebills of successful bidder, based on the records maintained by the sections concerned, andmake necessary arrangements for payments.

g) Payment for the work will be made by cheque payable at the Head Quarters ofthe Paying Officer.

h) The bills shall be submitted by 25th of every month for the operators engaged onthe works. In case of absence of any operator for duty between 25th to the lastday of the month and failure of the bidder to deploy substitute, the same can beadjusted while making payments in the succeeding monthly bill.

i) The contractor shall arrange payment of wages to the operators by 2nd day of thesucceeding month by way of cheque and shall furnish the copy of bank statementas proof of payment on or before 10th day of succeeding month.

20


Annexure -06

Statement of DEVIATIONS

ToAndhra Pradesh Power Generation Corporation Ltd

___________________________________________

Dear Sirs,

Sub:- Supply of ____________against enquiry/NIT No. __ __ __ dated______.

***

We confirm that following are the only deviations and variations from any exception tospecifications and tender documents for the above mentioned subject contract againstenquiry/NIT No.________ which are irrespective of what-so-ever has been stated to thecontrary anywhere else of our offer. These deviations and variations are exhaustive. Except forthese deviations, the entire contract shall be executed as per specifications and tenderdocuments. Further, we agree those additional conditions, if any, found in our offer other thanthose stated below, save that pertaining to any rebates offered shall not be given effect to.______________________________________________________________________

Sl.No. Description of Deviation Ref. Page/Clause *Monetary Implications

the conditions of bid documents in case of withdrawal

Rs.(in figures &words)

*Note: Here the tenderer should indicate the amount of money, if any, which he would, chargeextra (i.e. in addition to the rates quoted by him) for withdrawal of his conditions/deviationsand accepting the condition as stipulated in tender documents. (Use additional sheet of thesame size and format if necessary).

Signature: ___________________________

Designation:

21


ANNEXURE- 07Proforma of summary price proposal

ToM/s Andhra Pradesh Power Generation Corporation LtdDear Sirs,

Ref: Our offer No ________dated _________against tender specification No.___________ dated __________________.

***

We declare that following are our prices for Supervision Charges/Administration Charges fordeployment of Data Entry Operators for Data Entry Works for APGENCO, Vidyut Soudha,Vijayawada for the year 2020-2021. We hereby specifically declare that we have read all termsand conditions mentioned in Bid Documents and all terms and conditions are acceptable to us,except the deviations mentioned/incorporated in the Statement of Deviations (Annexure- 6).

We hereby offer …………% (Excess/Less) over the bench mark rate/Estimated amount indicated by APGENCOfor deployment of Data Entry Operators for Data Entry Work at 32 Sections/Locations of APGENCO Offices/Vidyut Soudha/ Vijayawada or any other place as decided by APGENCO from time to time, for a period of TenMonths (i.e) from 01.06.2020 to 31.03.2021. The same are as detailed below-

Description of work Number oflocations/DEO’s

Bench MarkAmount (Rs)

Offeredrate(Rs.)

"(+) / (- ) %" ofExcess/Lessover the BenchMark Rate (Rs)

Supervision Charges/Administration Charges fordeployment of Data Entry

Operators for Data Entry Worksfor APGENCO

32 Rs.3,07,276.8

Note: The Total estimated value of the contract is Rs. 89,82,400

/- inclusive of all statutory payments i.e., Remuneration, EPF, ESI, GST etc and Supervision/Administration Charges. Since the components like Remuneration, EPF, ESI, GST etc arereimbursed to the successful bidder at actual on production of proof of payment, the bidder is requested toquote for the balance item i.e., Supervision/ Administration Charges only. The rate shall beindicated in words and also in terms of the % less/excess over the benchmark amount indicatedabove. The bidder shall note that the TDS will be deducted from their bills, as per applicability andcertificate to that ex

tent will be issued by APGENCO.

Date Signature-------------Place Name-----------------

Designation-----------Company’s Seal

22


ANNEXURE- 08

UNDERTAKING TO BE GIVEN BY THE BIDDER ALONG WITH THE TENDER

I, ………………………………….. representing M/s……………………….. responding to the bid invitation byAPGENCO vide Specification No:……………….. hereby sincerely and solemnly state as follows:

a) That myself or any of the representative of my company/firm do not have any relatives asdefined in the Schedule to this Annexure.

b) That the following officers/employees of APGENCO are related to me or to therepresentatives of my company/firm and their status in APGENCO is as under:

Sl. No. Name of the Officer/Employee

Designation and Place of workingRelationship

123

NOTE: Strike off (a) or (b) whichever is not applicable.

It is certified that the information furnished above is true to the best of my knowledge andbelief. It is hereby undertaken that in the event of any of the above information is found to be falseor incorrect at a later date, the APGENCO is entitled to terminate the contract entered into, besidesrecovering damages as may be found necessary.

Date Signature-------------

Place Name-----------------Designation-----------

Company’s Seal