ANDHRA PRADESH TECHNOLOGY SERVICES LIMITED PMU RFP 22-02-2021.pdfManaging Director, APTS payable at Vijayawada. The original DD should be submitted to APTS before opening of the Pre

Request for Proposal(RFP) for Selection of Consultant for setting up Project Management Unit for providing implementation and monitoring support of YSR

Cheyutha - Aasara Livelihoods for Society for Elimination of Rural Poverty Department, Government of Andhra Pradesh

February 2021

Tender Notice No: ITC51-15027/3/2021-PROC-APTS, dated: 22.02.2021

Issued by

ANDHRA PRADESH TECHNOLOGY SERVICES LIMITED (Government of AP Undertaking)

(CERT-In Empanelled, ISO 9001:2015, ISO 27001:2013 Certified) 3rd Floor, R&B Building, Opp. Indira Gandhi Municipal Stadium,

MG Road, Labbipet, Vijayawada-520010, Andhra Pradesh, India.

Ph.0866-2468102 | [email protected] | https://www.apts.gov.in

Selection of Consultant for setting up Project Management Unit for providing implementation and

monitoring support of YSR Cheyutha-Aasara Livelihoods for SERP, GOAP

Page 2 of 63

Contents

LIST OF ABBREVIATIONS ........................................................................... 5

1. PROPRIETARY &CONFIDENTIAL .............................................................. 6

2. DISCLAIMER ........................................................................................ 6

3. Request forProposal .............................................................................. 8

4. INTRODUCTION ................................................................................. 11

4.1 Background .................................................................................. 11

4.2 Request forProposal ...................................................................... 17

4.3 Due diligence byApplicants ............................................................. 17

4.4 Validity of theBids ......................................................................... 17

4.5 Brief description of the SelectionProcess .......................................... 17

4.6 Payment toConsultants .................................................................. 18

4.7 Penaltyclause ............................................................................... 18

4.8 Duration ...................................................................................... 18

4.9 ForceMajeure ................................................................................ 18

4.10 Communications ........................................................................... 18

5. INSTRUCTIONS TOFIRMS .................................................................... 20

A. General ........................................................................................ 20

5.1 Scope of theProposal ..................................................................... 20

5.2 KeyPersonnel ................................................................................ 21

5.3 Roles and Responsibilities .............................................................. 23

5.4 Conditions of Eligibility offirm ......................................................... 24

5.5 Conflict ofInterest ......................................................................... 27

5.6 Number ofProposals ...................................................................... 28

5.7 Cost ofProposal ............................................................................. 28

5.8 Visit to the Authority and verification ofinformation ........................... 28

5.9 Acknowledgement byApplicant ........................................................ 29

5.10 Right to reject any or allProposals ................................................... 29

B. DOCUMENTS ................................................................................ 29

5.11 Contents of theRFP ........................................................................ 29

5.12 Clarifications ................................................................................ 30

5.13 Amendment ofRFP ......................................................................... 31

C. Submission ofProposal .................................................................. 31

5.14 Language ..................................................................................... 31



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5.15 Format and signing ofProposal ........................................................ 31

5.16 TechnicalProposal .......................................................................... 32

5.17 FinancialProposal .......................................................................... 34

5.18 Submission ofProposal ................................................................... 35

5.19 Proposal DueDate ......................................................................... 35

5.20 LateProposals ............................................................................... 36

5.21 Modification/substitution/ withdrawal ofProposals ......................... 36

5.22 Forfeiture of PerformanceSecurity ................................................ 36

D. EVALUATIONPROCESS .................................................................. 36

5.23 Evaluation ofProposals ................................................................... 36

5.24 Confidentiality .............................................................................. 37

5.25 Clarifications ................................................................................ 37

E. APPOINTMENT OF CONSULTANT .................................................... 39

5.26 Negotiations ................................................................................. 39

5.27 Substitution of KeyPersonnel .......................................................... 39

5.28 Indemnity .................................................................................... 39

5.29 Award ofConsultancy ..................................................................... 39

5.30 Execution ofAgreement .................................................................. 40

5.31 Commencement ofAssignment ........................................................ 40

5.32 Proprietarydata ............................................................................. 40

5.33 Termination .................................................................................. 40

6 CRITERIA FOREVALUATION ................................................................. 41

6.1 Evaluation of TechnicalProposals ..................................................... 41

6.2 Evaluation of FinancialProposal ....................................................... 44

6.3 Final Evaluation of Bids using QCBS (Quality cum Cost Based Selection)

.................................................................................................. 45

7 FRAUD AND CORRUPTPRACTICES......................................................... 46

8. MISCELLANEOUS ............................................................................... 47

SCHEDULE – 1 ........................................................................................ 49

Terms of Reference (TOR) GENERAL ....................................................... 49

SCOPE OF SERVICES ............................................................................. 12

APPENDIX-I (Technical Proposal) ............................................................... 50

Form-1 - Letter of Proposal .................................................................... 50

(OnApplicant’sletter-head) ................................................................................ 50

Form-2 - Particulars of the Applicant ....................................................... 52



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Form 3 – Format for Self-Declaration on Blacklisting ................................. 53

Form-4 - Power of Attorney .................................................................... 53

Form-5 -Financial Capacity of the Applicant / Firm .................................... 55

Note: .................................................................................................. 55

Form-6 - Particulars of Key Personnel ...................................................... 56

Form-7 – Abstract of Eligible Assignments of the Applicant / Firm # ............ 56

Form-8 – Curriculum Vitae (CV) of Professional Personnel .......................... 57

APPENDIX-II (Financial Proposal) ............................................................ 59

Form-9 - Covering Letter ....................................................................... 59

Form-10 – Financial Proposal- Break-up of Rate of Man- Months ................. 60

APPENDIX III .......................................................................................... 62

Bid Security (EMD) form ........................................................................ 62

Bank Guarantee Format ......................................................................... 63



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LIST OF ABBREVIATIONS

SNO Abbreviation Description

1 AP Andhra Pradesh

2 BG Bank Guarantee

3 CA Chartered Accountant

4 Cr Crores

5 DD Demand Draft

6 EMD Earnest Money Deposit

7 GOAP Government of Andhra Pradesh

8 GOI Government of India

9 GST Goods and Services Tax

10 INR Indian Rupee

11 L1 Lowest Financial Bidder

12 LOA Letter of Award

13 MOU Memorandum of Understanding

14 PSU Public Sector Unit

15 RFP Request for Proposal

16 Rs. Rupees

17 TIA Tender Inviting Authority



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1. PROPRIETARY &CONFIDENTIAL

No part of this document can be reproduced in any form or by any means,

disclosed or distributed to any person without the prior consent of SERP

excepttotheextentrequiredforsubmittingthebidandnomore.Theguidelines referred

are indicative and the bidder is bound by other appropriate guidelines related to thesubject.

Theinformationcontainedinthistenderdocument(the“TenderDocument”) or

subsequently provided to Bidder(s), whether verbally or in documentary or any

other form by or on behalf of the SERP or any of its employees or advisors, is

provided to Bidder(s) on the terms and conditions set out in this Tender Document

and such other terms and conditions subject to which such information isprovided.

This Tender Document is not an agreement and is neither an offer nor invitation

by SERP to the prospective Bidders or any other person. The purpose of this Tender Document is to provide interested parties with information that may be

useful to them in making their technical and financial proposals (“Bid(s)”) pursuant

to this Tender Document.

2. DISCLAIMER

The information contained in this Request for Proposal document (“RFP”) or

subsequently provided to Applicants, whether verbally or in documentary or any

other form by or on behalf of the Authority or any of its employees or advisers, is

provided to Applicants onthetermsandconditionssetoutinthisRFP and such other terms and conditions subject to which such information is provided.

This RFP is not an agreement or an offer by the Authority to the prospective

Applicants or any other person. The purpose of this RFP is to provide interested

parties with information that may be useful to them in the formulation of their

Proposals pursuant to this RFP. This RFP includesstatements,whichreflectvarious assumptions and assessments arrived at by the Authority in relation to the

Consultancy. Such assumptions, assessments and statements do not purport to

contain all the information that each Applicant may require. This RFP may not be

appropriate for all persons, and it is not possible for the Authority, its employees or advisers to consider the objectives, technical expertise and particular needs of

each party who reads or uses this RFP. The assumptions, assessments, statements

and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct its own investigations and

analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriatesources.

Information provided in this RFP to the Applicants may be on a wide range of

matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and

should not be regarded as a complete or authoritative statement of law. The

Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein.

The Authority, its employees and advisers make no representation or warranty



Page 7 of 63

and shall have no liability to any person including any Applicant under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein

or deemed to form part of this RFP or arising in any way in this Selection Process.

The Authority also accepts no liability of any nature whether resulting from

negligence or otherwise however caused arising from reliance of any Applicantupon the statements contained in this RFP.

The Authority may in its absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP.

The issue of this RFP does not imply that the Authority is bound to select an

Applicant or to appoint the Selected Applicant, as the case may be, for the

Consultancy and the Authority reserves the right to reject all oranyof the Proposals

without assigning any reasons whatsoever.

The Applicant shall bear all its costs associated with or relating to the preparation

and submission of its Proposal including but not limited to preparation, copying,

postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Authority or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will

remain with the Applicant and the Authority shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an

Applicant in preparation or submission of the Proposal, regardless of the conduct

or outcome of the SelectionProcess.



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3. Request forProposal

Dear Sir/Madam

Sub: SERP – Selection of Consultant for setting up Project Management

Unit for providing implementation and monitoring support of YSR Cheyutha-Aasara Livelihoods for Society for Elimination of Rural Poverty Department, Government of Andhra Pradesh – Reg

You are hereby invited to submit your proposal to APTS.

Table 1: Bid data sheet of the RFP

1. Tender Document No. ITC51-15027/3/2021-PROC-APTS

2. Name of the Consultancy assignment

SelectionofConsultantforsettingupProject ManagementUnitforprovidingimplementation

and monitoring support of YSR Cheyutha-

Aasara Livelihoods for Society for Elimination of Rural Poverty Department, Government of

AndhraPradesh

3. RFP Issue Date 22.02.2021

4. Bid documents downloadable from

22.02.2021, 3.00 PM Onwards

5.

Pre-Bid ConferenceDate

05.03.2021 at 11:00 AM on virtual platform. Pre-bid queries may send to mail

id:<<[email protected]>>by05.03.2021 by 5.00PM

6. Last date & time for Download the Bid

Document

17.03.2021 by 2:00 PM

7. Last date & time for submission of Proposal

(Bid Due Date) (BDD)

On or before 17.03.2021 by 3:00 PM through e- Procurement Portal of AP

8. Date & time foropening

of pre-qualification/

TechnicalProposal

At 4:00 PM on 17.03.2021

9.

Bid Document Fee (Non-Refundable)

Rs.5,000/-(RupeesFiveThousandonly)through

DD/Online Payment in the name of the

Managing Director, APTS payable at

Vijayawada. The original DD should be submitted to APTS before opening of the Pre-

QualificationBid.

1. Bank A/c. No.: 52082155102 2. IFSC Code:SBIN0003055

3. Bank Name:State Bank of India, Labbipet,

Vijayawada 4. MICR Code:520002007



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10.

Earnest Money Deposit

(EMD) (Refundable)

Rs.5,00,000/- (Rupees Five Lakhs only)

The vendor should submit EMD for the Schedules as given below and valid up to 180daysfromthedateofbidopeninginthe

formofBankGuarantee(BG)specifictothis tender in favor of The CEO, SERP.

The scanned copy of BG should be

uploaded on e-procurement website. The

Original Copy of BG should be submitted to

SERP before opening the Technical-

Qualification Bid. Rotational BG is not acceptable.

Bidder can also pay EMD through online

payment method. Online payment can be made via NEFT/ Credit/ Debit Card at https://tender.apeprocurement.gov.in

11.

Transaction Fee

Transaction fee: All the participating bidders who submit the

bids have to pay an amount @ 0.03% of their

final bid value online with a cap of Rs. 10,000/-for quoted value of

purchaseuptoRs.50croresandRs.25,000/- if the purchase value is above Rs.50 crores & service tax applicable @ 15% / as levied by Govt. of

India on transaction fee through online in favour of Managing Director,APTS.

The amount payable to APTS is non-refundable.

Corpus Fund:

Successful bidder has to pay an amount of 0.04% on quoted value through online

(EPROC PORTAL) in favour of Managing

Director, APTS, towards corpus fund at the time of concluding agreement.

12. Validity of the proposal

180 days from the Bid Due Date (BDD)

13. Letter of Award (LoA)

Within 7 days of opening of Financial

proposal

14. Signing of Agreement

Within 7 Days of LoA

15. Term of the contract

Contract period is initially for 1year extendable

year by year up to a maximum of 3 years

based on satisfactory performance of the bidder.



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16. Contract signing authority The Managing Director, APTS

17.

Procedure for bid submission

Bids shall be submitted online on

https://tender.apeprocurement.gov.inplatf

orm

1. The participating bidders in the tender

should register themselves free of cost

on e-procurement platform in the websitehttps://tender.apeprocurement.

gov.in

2. Bidders can log-in toe-procurement platform in secure mode only by signing

with the Digital Certificates.

18. 3. The bidders who are desirous of

participating in the tender process shall submit their Pre-Qualification bids, technical bids and price bids as per the

standard formats available at the procurementwebsite.

4. Thebiddersshouldsign,scanandupload

the respective documents in Technical bid and Financial documentation as

detailedatAppendix–I,AppendixIIand Appendix III of the RFP including EMD.

The bidders shall sign & affix stamp on all the statements, documents certificates uploaded by them, owning

responsibility for their correctness/ authenticity.

The rates should be quoted online only

19.

Contact officers

1. B. Prabhakar, Director (Livelihoods & YSR

Cheyutha)

Email:[email protected]

Mobile:9771463539 2. K. Shyam Sunder, Manager (Proc 2), APTS

Email: [email protected] Mobile:9963029402

If your firm is interested in participation, please visit the web site at https://tender.apeprocurement.gov.in. The processing fee is payable only when

you indent full copy of the bid document and for participation in tender.

Managing Director, APTS



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4. INTRODUCTION

4.1 Background 4.1.1. Government of Andhra Pradesh has launched YSR Cheyutha Scheme for

socio-economic welfare of women in the age group of 45 – 60 years by providing

them with financial assistance along with several Livelihood opportunities by collaborating with global conglomerates such as HUL, ITC, P&G, Amul, Reliance Retail, RelianceJio, Allana, etc. The Govt of AP has already released first tranche

of Rs: 12,640 Crores of grant released (@ Rs. 4,497.91 crores of YSR Cheyutha + 6792.21 Crores of YSR Cheyutha and Rs:1400 Crores of YSR Sunnavaddi for

94 lakh beneficiaries.

4.1.2. GoAP vide GO RT No. 488 dated 21 Aug 2020 has authorized SERP as lead

anchor in the implementation of this scheme.

4.1.3. As per the GO, the primary responsibility of SERP is to ensure YSR Cheyutha Scheme is implemented successfully. Accordingly, the following three

are keyresponsibilities:

1. Identification of beneficiaries, facilitating tie-ups with companiesand

2. Liaising with bankers for additional financial support to

interestedbeneficiaries

3. Promotion of Livelihood activities for 63 lakh YSR Cheyutha and YSR Aasara Beneficiaries

4.1.4. SERP shall also support the scheme through

1 Promote and create awareness among the beneficiaries about

the Livelihood opportunities that has potential to transform

theirlives

2 Create necessary MIS/ICT platforms, monitoring and

evaluation frameworks and implement them on the ground

3 Act as the nodal point for grievance redressal, Call center or

helpdesk.

4 Leverage additional financial assistance for beneficiaries

through Banks and Stree Nidhi. The financial support will

adopt either of the two modes oflending:

— extending overdraft facility

— extending collateral free loan up to Rs. 1.6 lakhs as per

RBI loans.

5 Liaisonwithbankstowardsreinforcingandstrengtheningtheirrelati

onshipswithSHGs through bank linkages and through

StreeNidhi another collateral free lup toRs.1 lakh to SHG

women who have not availed any loan sofar.

6 Liaison with welfare corporations, department of horticulture,

department of animal husbandry for supporting them in their

respective roles stated in the GO488.



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4.2 Main Objectives are as follow:

SERP is intending to establish and rollout its flagship program YSR Cheyutha, YSR Aasara and YSR Sunnavaddi for the beneficiaries. As part of this initiative SERP Project management unit will be playing the

pivotal role in handling the entire end to end program taking SERP and other relevant department in the nexus.

The overall objective of this assignment is to design, implementation of

beneficiary scheme on behalf of SERP. The specific objectives of the assignment include:

• Fulfillment of objective of SERP’s Scheme

• Planning of Scheme

• Monitoring of scheme implementation using KPI

• Monitoring the work of other implementation projects

• Evaluation of the work done and successful implementation of scheme

• Strategy formulation and percolation to implementation

• Formulating strategy for the Change management

• Monitor the benefit realization of schemed

• Stakeholders management

• Communication plan

• Bid Process Management

4.3 SCOPE OF SERVICES

The Consultant will advise and assist the Authority according to the Terms

of Reference set out below.

TheroleofthePMUselectedthroughthisRFPshallbetoplan,managetheservices of

MSP, other IT initiatives, / projects ofSERP.

The following are the Roles and responsibilities of the PMU

1. Develop a 3 year perspective Plan to cover the targeted Cheyutha

and Aasara Livelihoods opted beneficiaries in phased manner

2. Provide implementation support to the YSR Cheyuthaand YSR AasaraSchemes

3. Providing technical guidance for all related tasks including Operations, Capacity Building, Partnerships, ICT, MIS andM&L.

4. Facilitating close coordination with all project stakeholders including

the Welfare Corporations, Banks, Partner companies, Financial

Institutions, Departments, Govt of AP,etc.

5. Imparting technical training to staffs of the SERP and community

cadres whereverneeded

6. Assessing the beneficiaries increased income levels, Business / marketing skills acquired in Base, mid and end evaluations.

7. Documenting the LH beneficiaries’ analytics as Naadu- Nedu (Before-After

8. Promotion of state wise common /uniform branding for Livelihood

activities/ productsof SHGs/ individuals.

9. Assessing the availability of business opportunities for locations covered under the scheme

10. Leadpublicadvocacyfunctionandensurecommunicationistransparentan



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defficient.

11. Evaluating and preparing hardware and software requirements, along with other technical specifications for establishing ICT, MIS, M&E

12. Preparing RFPs / Tender/draft contracts/agreements for the

engagement Livelihoods and marketing of ImplementationAgencies

13. Supporting State Government for district-level implementation, obtaining feedback/approvals from the StateGovernment

14. Monitoring the status and progress of activities under thescheme.

15. Ensuring periodic social audit of activities under the programme

16. Assisting in onboarding agencies for third party evaluations across the lifecycle of the perspective plan

17. Identifying issues and risks, providing mechanism to resolve issues andcoordinating

18. Manning the Call center including managing Grievance

RedressalMechanism.

19. Planning and Management of overall program on behalf of SERP

20. Livelihoods Promotion success factor parameter identification and percolation the parameters to different implementation partner and

get them delivered in a time bound manner

21. Bringing the change visible and effective which SERP is proposing by introducing the scheme and ensure the positive impact towards the

beneficiaries at all levels who falls under the different segment of the

scheme.

22. PMU unit will be responsible to make the program as one of the flagship program of state and help achieve positive vibe at national

and international levels

23. The program will have multiple stake holder involvement and

transition at different times. PMU will be responsible for stake holder

and Resource Management on behalf of SERP to get the best out of them for the success of the Program

24. Different implementation partner will have their resources deployed

at HO and also in field level. PMU will be responsible to monitor, control the communication and resource mobilization by setting up

command control centre at HO.

25. PMO’s responsibility will include to have all type of documentation ,

records, artifacts, certifications and publications done on behalf of

SERP which is required for the program and also for the upliftment of SERP’s quantitative and qualitative growth.

26. Monitoring, Evaluation (using KPIs), reporting and get the work done are key responsibility of PMO for meeting object of SERP

27. In order for reporting to CM office, nodal body and different department, PMO will setup the single source of monitoring, collation

, escalation and solutioning mechanism.

28. PMO will act as an eye of SERP for the detail level program envisioning to meet the vision and mission of the scheme and SERP objective.

29. The team facilitates the techno-administrative activities from the

State to the beneficiary level and helps all the concerned departments, welfare corporations, partner companies and financial

institutions stay on the same page with communication and



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concerns.

4.4 Requirements Traceability Matrix

The PMU shall ensure that developed solutions / applications is fully

compliant with the requirements and specifications provided in the Change request such as functional, non-functional and technical

requirements. The PMU shall prepare a Requirements Traceability

Matrix on the basis of Functional Requirements Specifications (FRS),

Non-Functional Requirements Specification, and Technical Requirements as per departments requirement.

4.5 Project Documentation

The PMU shall create and maintain all project documents that shall

be passed on to the Client as deliverables as per the agreed project timelines.

ThedocumentscreatedbythePMUwillbereviewedandapprovedbySERP

Department or appointed representatives on regularbasis.

4.6 Time Frame

The project is expected to start from April 1, 2021 and be

completed by May 31, 2024.

Deliverables Timeframe (T is start date of project)

Master Project Plan T + 7 days

Inception report T + 15 days

Data collection and reporting (in

regular frequency)

As per agreed timelines

Monitoring Framework T+45 days

Key Performance Indicators (KPIs) T+60 days

Establishment of alert mechanism

and escalation mechanism (using

system)

T+ 90 days

Feedback and Evaluation Reports As per timelines

Benefit realisation reports As per agreed timelines

Weekly, monthly, quarterly, sic monthly and annual report


Any other project related task

assigned by SERP


4.7 Service Level Agreement, Timelines & Penalties

The purpose of this Service Level Agreement (hereinafter referred

to as SLA) is to clearly define the levels of service, which shall be provided by the Firm to the SERP for the duration of the contract against the stated scope of work.

SERP shall regularly review the performance of the services being



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provided by the Firm and the effectiveness of this SLA. The decision

of SERP shall be binding in this regard.

The deliverables of Reports and their frequencies and format will be finalised in consultation with the SERP and the agency on signing of

the LOI.

Agency would be bound by the deliverable timelines and would be

submitting update on the progress of the project with SERP along

with invoice.

4.8 Deployment activities, timelines & penalties:

T is start date of project.

S.

No

Activities Time Lines Penalty beyond timelines

1. Deployment of

resources at SERP

Within 15 Days of

signing of the

contract

Penalty of 1% of the monthly

contract value for delay of

every week up to four weeks.

2. Master Project Plan T + 7 days Penalty of 1% of the monthly



3. Inception report T + 15 days Penalty of 1% of the monthly



4. Data collection and

reporting (in

regular frequency)

As per agreed

timelines


contract value per hour/day /

week(as applicable) as

agreed

5. Monitoring

Framework

T+45 days Penalty of 1% of the monthly



6. Key Performance

Indicators (KPIs)

T+60 days Penalty of 1% of the monthly



7. Establishment of

alert mechanism

and escalation

mechanism (using

system)

T+ 90 days Penalty of 1% of the monthly



8. Feedback and As per timelines Penalty of 1% of the monthly



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Evaluation Reports contract value per hour/day /


agreed.

9. Benefit realisation

reports

As per agreed

timelines




agreed

10. Weekly, monthly,

quarterly, sic

monthly and annual

report

As per agreed

timelines




agreed

11. Any other project

related task

assigned by SERP

As per agreed

timelines

0.5% of monthly invoice

value per hour/day (as

applicable) of agreed

timelines

12. Quality of the

above deliverables/

reports

A competent

authority from

SERP will assess

the quality of the

deliverables/

reports, if quality

of deliverables/

report is not

found

satisfactory,

penalty would be

imposed

0.05% of quarterly contract

value per deliverables/ report

maximum up to 25

deliverables/ reports per

annum including monthly,

quarterly, half yearly and

yearly report

4.9 Resources timelines & penalties

Subject to conditions of contract if the successful bidder fails to commence the activities

within the time period, SERP shall without prejudice to its other remedies under the contract may levy following penalties: -

1. Resource replacement - If the resource proposed by the bidder in their bid

proposal is replaced during joining, SERP may impose penalty to agency @

Rs. 50,000 Per resource for replacement. SERP would conduct an interview

of the proposed resource with an equivalent or higher qualification and

experience, any replacement would be allowed once candidate is found

suitable in the interview.



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2. Shortfall of attendance of resources deployed -If a key resource is absent

for 3 consecutive working days without any prior notice & approval, Penalty

of Rs. 5,000 per day per resource absent may be levied.

3. The deployed key resources should not be engaged in any activity other

than the current assignment. If it was found that deployed consultants

is/are working in any other project, penalty to agency @ Rs. 1,00,000 Per

resource may be imposed.

4. Resources shall abide by the leave policy of SERP.

Notes:

1. If the delay in deployment is beyond the timelines as per above, and no extension

of time is given by the Department, the contract may be terminated and the PBG

shall be forfeited.

2. It is clarified here that if the delay in deployment of resources is on the request of

the Department then, no penalty shall be imposed on the bidder for that time

period.

3. SERP holds the right to reduce the number of resources any time during the

contract period.

4. SERP holds the right to remove/ replace any resource if their performance is not

found satisfactory.

4.10 Request forProposal

The Authority intends to select the Consultant through an open competitive bidding in accordance with the procedure set out herein.

4.11 Due diligence byApplicants

Applicants are encouraged to inform themselves fully about the

assignment before submitting the Proposal and attending a Pre-Proposal Conference on the date and time specified in the RFP.

4.12 Validity of theBids

The Proposal shall be valid for a period of as per the Clause 3 of the Table 1– of this RFP. In exceptional circumstances, prior to the expiry of

the original proposal validity period, SERP may request firms to extend

the period of validityforaspecifiedadditionalperiod.Therequestfortheextensionshallbe

made in writing. However, firms will not be permitted to modify their bids submittedalready.

4.13 Brief description of the SelectionProcess

The Authority has adopted two stage selection process (collectively the

“Selection Process”) in evaluating the Proposals comprising technical



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and financial bids to be submitted in the portal at

https://tender.apeprocurement.gov.in(“e- Procurement Portal”).

4.14 Payment toConsultants

All payments to the Consultant shall be made in INR in accordance with the

provisionsofthisRFP.TheConsultantmayconvertINRintoanyforeigncurrency

as per Applicable Laws and the exchange risk, if any, shall be borne by the Consultant. The fee shall be quoted in INRonly.

4.15 Penaltyclause

The deficiency on the part of firm/consultant may attract notices or

suitable penalty of certain percentage (not exceeding 5%) of monthly

payment of the person /persons as decided by the Government.

However, APTS/SERPshall communicate the deficiency in writing to the Firm and upon receipt of the memorandum on deficiency, the Firm shall

furnish its reply within 7 days of receipt of such memorandum. Upon

receipt of reply from theFirm, the decision of the Department shall be final, undisputable and binding.

4.16 Duration

The tenure of the contract will be as mentioned in bid data sheet.

4.17 ForceMajeure

i. ForthepurposeofthisContract,“ForceMajeure”meansaneventwhichis

beyond the reasonable control of a Party, is not foreseeable, is

unavoidable, and makes a Bidder’s performance of its obligations

hereunder impossible or so impractical as reasonably to be considered impossible under the circumstances, and subject to those

requirements, includes, but is not limited to, war, riots, civil disorder,

earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other industrial action confiscation or

any other action by Governmentagencies.

ii. ForceMajeureshallnotinclude(i)anyeventwhichiscausedbythe

negligence or intentional action of a Bidder or such Bidder’s Experts,

Sub-consultants or agents or employees, nor (ii) any event which a diligent Bidder could reasonably have been expected to both take

into account at the time of the conclusion of this Contract, and avoid

or overcome in the carrying out of its obligations hereunder.

iii. Force Majeure shall not include insufficiency of funds or failure to

make any payment requiredhereunder.

4.18 Communications

4.18.1 All communications should be addressed to: CEO,

The Managing Director, A.P. Technology Services Limited

3rd floor, R&B Building, Labbipet Vijayawada, Andhra Pradesh 520010 Email: [email protected]

The Official Website of the APTS is: https://apts.gov.in/



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4.18.2 All communications should contain the following information,

to be marked at the top in boldletters:

“SelectionofConsultantforsettingupProject

ManagementUnitforproviding implementation and monitoring support of YSR Cheyutha-Aasara Livelihoods for Society for Elimination of

Rural Poverty Department, Government of AndhraPradesh”



Page 20 of 63

5. INSTRUCTIONS TOFIRMS

A. General

5.1 Scope of theProposal

5.1.1 Detailed description of the objectives, scope of services, deliverables

and other requirements relating to this Consultancy are specified in this RFP. In case an applicant firm possesses the requisite experience and

capabilities required for undertaking the Consultancy, it may participate

in the Selection Process individually (the “Sole Firm”) in response to this invitation. The term applicant (the “Applicant”) means the Sole Firm

participating in the Selection Process. The manner in which the Proposal

is required to be submitted, evaluated and accepted is explained in

thisRFP.

5.1.2 Applicants are advised that the selection of the Consultant shall be on

the

basisofanevaluationbytheAuthoritythroughtheSelectionProcessspecified in this RFP. Applicants shall be deemed to have understood and agreed

that no explanation or justification for any aspect of the Selection Process will be given and that the Authority’s decisions are without any right of appeal whatsoever.

5.1.3 The Applicant shall submit its Proposal in the form and manner specified

in thisSectionoftheRFP.TheTechnicalproposalshallbesubmittedintheform at Appendix-I and the Financial Proposal shall be submitted in the form

at Appendix-II.

5.1.4 Project Management Unit and Purpose:

Towards effective implementation YSR Cheyutha, YSR Aasara and YSR Sunnavaddi schemes, SERP is proposing to set a Project Management

Unit (PMU) for providing strategy, Perspective plan and implementation support

The PMU acts as a conduit of implementation taking care of key

functions such as

1. Planning and Management

2. Livelihoods Promotion

3. Knowledge Transfer/ Training &CB

4. Branding of activity

5. Resource Management

6. Command Control Cell /Coordination

7. Documentation and communication

8. Monitoring and Evaluation

9. ICT and analytics

10. Logistics etc.,

The team facilitates the techno-administrative activities from the State to the

beneficiary level and helps all the concerned departments, welfare corporations,

partner companies and financial institutions stay on the same page with



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MIS, ICT, M&L, Data Analytics, Monitoring and Learning frameworks

communication and concerns.

5.1.5 PMU Key Functional Areas

The PMU shall be housed within SERP and shall work in order to ensure

a smooth implementation of the scheme. The PMU shall have four key

functional areas:

5.2 KeyPersonnel

The aforementioned scope of work shall be executed by a project

management Unit that shall draw from various thematic experts, evaluation

and execution support team. The team shall comprise of highly qualified

professionals from open market blending their skills with rich experience of

existing experts and senior colleagues within SERP.

The team shall have sectoral / thematic experts with relevant education

qualifications and sectoral expertise, who shall be supported by operations

Beneficiary upliftment

Success of Scheme

Partnership A with

Advocacy and M&L

Stakeholder coordination, Support, Leverage, Nurture and bring out

the best

Ensure to meet the objective of the vision and mission of the scheme and

SERP

Ensure socio economic growth of beneficiaries Livelihood



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excellence and capacity building professionals.

The PMU team will also support in onboarding agencies with relevant sectoral

expertise to execute and implement across the different aforementioned areas

The Consultant’s team (“Project Management Unit”) shall consist of the following key personnel (the “Key Personnel”) who shall discharge their

respective responsibilities as specified below:

S. No

Designation Role Education and Experience

1. Project Manager Lead programme management and planning

thematic functions and

operationalize the sectoral good practices customized to

the needs.

Masters in Marketing/ Social Sciences/ Social Welfare or equivalent from a

reputed university

At least 15 years of experience in monitoring & evaluation projects for

government or donor agency Should have managed at least 3 large

government/ donor funded projects at least one in rural livelihoods Should have knowledge of English and

Telugu language.

2. Rural livelihood

value chain lead

Lead Livelihood Promotion -

value chain enhancement thematic functions and

operationalize the sectoral good practices customized to

the needs.

Masters in Rural Management/

Development Management or equivalent from premier institute

IRMA/IIFM/TISS/XISS etc. At least 10 years of experience in

leading Social Welfare/ Livelihood

Promotion- value chain enhancement Should have an experience in working

in at least 2 social welfare/ rural

livelihoods projects

Should have knowledge of English and Telugu language

3 Rural retail, marketing/

branding lead

Lead Rural retail, marketing and Branding thematic

functions and operationalize

the sectoral good practices

customized to the needs.

Masters in Marketing/ Rural Management/ Development

Management or equivalent from

premier institute IRMA/ IIFM/ TISS/

XISS etc At least 5-7 years of experience in

Rural retail, Marketing and Branding

Should have an experience in working in at least 2 social welfare/ rural

livelihoods projects

e-Commerce domain experience preferred

Should have knowledge of English and

Telugu language.

4 Monitoring & Evaluation

Consultant

Lead assessment, Monitoring & evaluation and reporting

thematic functions and

Masters in Management/ Rural Management/ Development

Management or equivalent from



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operationalize the sectoral

good practices customized to the needs.

premier institute IRMA/ IIFM/ TISS/

XISS etc At least 5 years of experience

Monitoring and Evaluation for government or donor agency

Should have an experience in working

as Monitoring and Evaluation expert in at least 2 social welfare/ rural

livelihoods projects.

5 ICT Expert

(enablement for reporting,

monitoring)

Lead for assisting command

and control and planning for MIS thematic functions and

operationalize the sectoral

good practices customized to the needs.

BE/ BTech in CS/ IT and MBA

At least 5 years of experience in MIS implementation for Monitoring and

Evaluation for government or donor

agency Should have an experience in working

as ICT/ MIS expert in at least 2 social welfare/ rural livelihoods projects

6 Subject Matter Expert (On need

basis)

Provide the sectoral expertise as and when required

Masters’ in the relevant field or equivalent

Minimum 7-10 years of experience in

the relevant field Note: SERP may require SME in the

field of Agriculture/ Social Welfare/ Rural Livelihood/ Skill Development/ MSME/ Health/ Marketing/ Branding/

Finance/ Legal/ Procurement/ Data Analytic etc.

5.3 Roles and Responsibilities

The roles and responsibilities of the PMU are listed below,

1. Develop a 3-year perspective Plan to cover the targeted Cheyutha

and Aasara Livelihoods opted beneficiaries in phased manner

2. Design a Marketing Strategy and promote state wise common

/uniform branding for Livelihood activities/ products of SHGs/ individuals.

3. Provide implementation support to the YSR Cheyutha and YSR

Aasara Schemes

4. Suggest potential business opportunities by doing value chain

analysis

5. Provide technical guidance for all related tasks including

Operations, Capacity Building, Partnerships, ICT, MIS andM&L.

6. Facilitating close coordination with all project stakeholders

including the Welfare Corporations, Banks, Partner companies, Financial Institutions, Departments, Govt of AP,etc.

7. Imparting technical training to staffs of the SERP and community

cadres whereverneeded

8. Assessing the beneficiaries increased income levels, Business / marketing skills acquired in Base, mid and end evaluations.

9. Documenting the LH beneficiaries’ analytics as Naadu- Nedu (Before-After



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10.Promotion of state wise common /uniform branding for Livelihood

activities/ productsof SHGs/ individuals.

11.Assessing the availability of business opportunities for locations

covered under the scheme

12.Leadpublicadvocacyfunctionandensurecommunicationistransparenta

ndefficient.

13.Evaluating and preparing hardware and software requirements,

along with other technical specifications for establishing ICT, MIS, M&E

14.Preparing RFPs / Tender/draft contracts/agreements for the

engagement Livelihoods and marketing of ImplementationAgencies

15.Supporting State Government for district-level implementation, obtaining feedback/approvals from the StateGovernment

16.Monitoring the status and progress of activities under thescheme.

17.Ensuring periodic social audit of activities under the programme

18.Assisting in onboarding agencies for third party evaluations across the lifecycle of the perspective plan

19.Identifying issues and risks, providing mechanism to resolve issues andcoordinating

20.Manning the Call center including managing Grievance

RedressalMechanism.

5.4 Conditions of Eligibility offirm

5.4.1 Applicants must read carefully the minimum conditions of eligibility (the “Conditions of Eligibility”) provided herein. Proposals of only those

Applicants who satisfy the Conditions of Eligibility will be considered

forevaluation.

5.4.2 To be eligible for evaluation of its Proposal, the Applicant shall fulfil the following:

S No.

Eligibility Criteria Documents Required

1 Bidder (Prime) and Consortium member (not more than one) must be incorporated or registered in India under the Indian

Companies Act, 1956/ 2013 or Limited Liability Partnerships (registered under LLP

Act, 2008) or Partnership Company/

Society/Firm registered in India. Bidders

should be operating for the last 5 years in Consulting/ Advisory Services as on date of

bid submission.

Bidder should submit the following for Prime bidder as well as Consortium partner:

a) RoC

b) Copy of GST Registration

Certificate.

d) Copy of PAN

2 The bidder as part of its proposal submission of an Earnest Money Deposit

(EMD) as mentioned in bid data sheet.

In form of BG or DD payable to MD, APTS

3 The Bidder (Prime) and Consortium partner

shall not be under a Declaration of Ineligibility for corrupt or fraudulent practices or blacklisted by any of the

Government agencies as on the date of

Undertaking in this regard by the

authorized signatory of the bidder



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submission of the bid.

4 Turnover :

Prime bidder should have the average annual turnover should be Rs. 50 Crores

from Consultancy/ Advisory services, during

the last three financial years i.e., 2017-18,

2018-19 and 2019-20. Note: Turnover in areas other than

mentioned above shall not be considered for

evaluation

Bidder should submit the following:

a) Copies of Certified audited Balance sheet/ Profit & Loss statement.

AND

b) Certificate from the statutory

auditor/Certificate from Chartered Accountant, clearly indicating

turnover from Consultancy/ Advisory

Services.

5 The Prime bidder should have positive Net

Worth during each of the last three financial

years namely 2017-18, 2018-19 and 2019-

20.

Extracts from the audited Balance

sheet and Profit & Loss Account; OR

Certificate from the statutory auditor.

6 Any of the bidders in the consortium should

have an experience of implementation of

“Project Monitoring Unit” or “Monitoring & Evaluation” for any Central or Statewide

Scheme/ Mission/ Programme with any

Government Organization/ Multi-lateral &

Bi-lateral Development Agency in India/ International in last 5 years as on the date

of submission of the bid

1. At least one of the project of a value more than Rs. 6 Crores

OR 2. At least two (2) projects of a value more than Rs. 3 Crores each

OR

3. At least three (3) projects of a value

more than Rs. 2 Crores each

Bidder should submit the following:

i. Bidder should submit the PO / Work

orders mentioning project value. ii. Project Completion Certificate/ Go-

Live from the client in case of

Completed or Live projects.

7 The Prime bidder or Consortium Partner

must have been assessed and certified for

ISO 9001:2008 OR above. The certificate should be valid as on the date of submission

of the bid.

Valid certificate needs to be attached.

8 The Prime bidder should have a minimum

strength of 100 professionals with the Company.

The consortium partner should have a

minimum strength of 50 professionals with the Company.

Prime Bidder or/and Consortium

partners should submit Self-certification by the authorized

signatory with clear declaration of

staff.

9 The Bid can be submitted by an individual

company or a consortium. In case of

consortium applicant, consortia shall submit a valid Memorandum of Understanding

(MOU)/agreement.

“Consortium” shall mean more than

one company which joins with other

Companies of complementing skills to undertake the scope of work defined

in this RFP. (Consortium allowed is

One Member.) 1. Memorandum of Understanding

(MOU)/agreement among the

members signed by the Authorized



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Signatories of the companies dated

prior to the submission of the bid to be submitted in original.

2. The MoU/agreement shall clearly specify the prime bidder, stake of

each member and outline the roles

and responsibilities of each member.

10 A power of attorney / Board resolution in

the name of the person signing the bid by

Bidder (Prime) and Signed by all consortium

partners. (In case of consortium, the members shall submit a power of attorney

in favor of the lead member)

Power of attorney/Board resolution

copy

* Consortium related terms:

(a) Members of the Consortium shall nominate the majority shareholder

as the lead member (the Lead Member)

(b) Lead member should have more than 51% stake in the Consortium.

(c) The number of entities/partners with in a Consortium cannot be more

than TWO (2). Members of the Consortium shall nominate the majority

shareholder as the lead member (the Lead Member). The

nomination(s) shall be supported by a Power of Attorney, as per the

format in this RFP, signed by all the other members of the Consortium.

The duties, responsibilities and powers of such Lead Member shall be

specially included in the joint Bidding Agreement.

(d) Members of the Consortium shall enter into a binding Joint Bidding

Agreement (the-Jt. Bidding Agreement) for the purpose of submitting

a Proposal. Unless explicitly mentioned in the agreement, it is

expected that the Lead Member would be authorized to incur liabilities

and to receive instructions and payments for and on behalf of the

Consortium. The Jt. Bidding Agreement concluded on Rs.100 non

judicial stamp paper duly signed by Public notary or equivalent

authority in case of other countries, to be submitted along with the

Application. The agreement shall, inter alia,

i. Clearly outline the proposed roles and responsibilities, and

corresponding liabilities, of each member;

ii. Include a statement to the effect that all members of the

Consortium shall be liable jointly and severally for all obligations

of the Architecture Firm in relation to the Assignment until the



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completion of the Assignment in accordance with the contract and

the completion of the project (as mentioned in the Scope);

iii. Clearly define the proposed administrative arrangements

(organization chart) for the management and execution of the

Assignment, if awarded to the Consortium;

iv. Except as provided under this RFP, there shall not be any

amendment to the Jt. Bidding Agreement without the prior

written consent of the Client.

5.4.3 Availability of Key Personnel: The Applicant shall offer and make

available all Key Personnel meeting the requirements specified in Sub-clause (5.4.4)below.

5.4.4 Conditions of Eligibility for Key Personnel: Please refer to Sec5.2

5.4.5 The Applicant shall enclose with its Proposal, certificate(s) from

itsStatutory Auditors1 stating its total revenues from professional fees

during each of

thepastthreefinancialyearsandthefeereceivedinrespectofeachoftheEligible

AssignmentsspecifiedintheProposal.IntheeventthattheApplicantdoesnot have a statutory auditor, it shall provide the requisite certificate(s) from the

firmofCharteredAccountantsthatordinarilyauditstheannualaccountsofthe Applicant.

5.4.6 The Applicant should submit a Power of Attorney as per the format

provide in RFP. However, that such Power of Attorney would not be

required if the ApplicationissignedbyapartnerorDirector(ontheBoardofDirectors)ofthe

Applicant.

5.4.7 While submitting a Proposal, the Applicant should attach clearly marked

and referenced continuation sheets in the event that the space provided

in the specified forms in the Appendices is insufficient. Alternatively,

Applicants may format the specified forms making-due provision for incorporation of the requestedinformation.

5.5 Conflict ofInterest

5.5.1 SEPR is publishing following RFPs:

1. “Selection of an Agency for PMU” (Referring to this RFP No. Ref:

Dated: )

2. “Selection of an Agency for Unified Branding” (Tender No. Ref: Dated:

)

3. “Selection of an Agency for Impact Assessment” (Tender No. Ref:

Dated: )

To avoid conflict of interest same bidder cannot execute all the 3 projects or any 2

projects either as lead bidder or as a consortium member.

The following awarding guidelines will be followed in the event the same bidder



Page 28 of 63

(either as lead bidder or as a consortium member) wins all the 3 projects or any 2

projects:

A. In the event the bidder wins all the three projects, SERP reserves the right to

award the project “Selection of an Agency for PMU (Referring to this RFP)” to the winning bidder. The project “Selection of an Agency for Unified Branding”

and “Selection of an Agency for Impact Assessment” will be awarded to next

eligible bidders of those RFPs.

B. In the event the bidder wins two projects “Selection of an Agency for PMU

(Referring to this RFP)” and “Selection of an Agency for Unified Branding” SERP reserves the right to award the project “Selection of an Agency for PMU (Referring to this RFP)” to the winning bidder. The project “Selection of an

Agency for Unified Branding” will be awarded to next eligible bidder of that RFP.

C. In the event the bidder wins two projects “Selection of an Agency for PMU

(Referring to this RFP)” and “Selection of an Agency for Impact Assessment” SERP reserves the right to award the project “Selection of an Agency for PMU

(Referring to this RFP)” to the winning bidder. The project “Selection of an

Agency for Impact Assessment” will be awarded to next eligible bidder of that RFP.

D. In the event the bidder wins two projects “Selection of an Agency for Unified

Branding” and “Selection of an Agency for Impact Assessment” SERP reserves

the right to award the project “Selection of an Agency for Unified Branding” to the winning bidder. The project “Selection of an Agency for Impact

Assessment” will be awarded to next eligible bidder of that RFP.

5.6 Number ofProposals

No Applicant or its Associate shall submit more than one Application for the

Consultancy. An Applicant applying individually or as an Associate shall not be entitled to submit another application.

5.7 Cost ofProposal

The Applicants shall be responsible for all of the costs associated with

the preparation of their Proposals and their participation in the Selection

Process including subsequent negotiation, visits to the Authority, Project site etc. The

Authoritywillnotberesponsibleorinanywayliableforsuchcosts,regardless of

the conduct or outcome of the SelectionProcess.

5.8 Visit to the Authority and verification ofinformation

Applicants are encouraged to submit their respective Proposals after

visiting the office of the Authority and ascertaining for themselves the availability of



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documentsandotherdatawiththeAuthority,ApplicableLawsandregulations

or any other matter considered relevant bythem.

5.9 Acknowledgement byApplicant

5.9.1 It shall be deemed that by submitting the Proposal, the Applicanthas:

a. made a complete and careful examination of theRFP;

b. received all relevant information requested from theAuthority;

c. acceptedtheriskofinadequacy,errorormistakeintheinformationprovided in the RFP or furnished by or on behalf of the Authority or relating to any of the matters referred to in Clause 5.3 and 5.4above;

d. satisfied itself about all matters, things and information, including matters referred to in Clause 5.3 and 5.4 herein above, necessary and required for submitting an informed Application and performance of all

of its obligations thereunder;

e. acknowledged that it does not have a Conflict of Interest;and

f. agreed to be bound by the undertaking provided by it under and in

terms hereof.

5.9.2 The Authority shall not be liable for any omission, mistake or error in

respect of any of the above or on account of any matter or thing

arising out of or concerning or relating to RFP or the Selection Process, including any error or mistake therein or in any information or data given by theAuthority.

5.10 Right to reject any or allProposals

5.10.1 Notwithstanding anything contained in this RFP, the Authority

reserves the right to accept or reject any Proposal and to annul the

Selection Process and reject all Proposals, at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons therefor.

5.10.2 Without prejudice to the generality of Clause 5.10.1, the Authority reserves the right to reject any Proposalif:

a. At any time, a material misrepresentation is made or discovered,or

b. The Applicant does not provide, within the time specified by

theAuthority, the supplemental information sought by the Authority for

evaluation of the Proposal.

c. Misrepresentation/ improper response by the Applicant may lead to the

disqualification of the Applicant. If such disqualification / rejection occurs aftertheProposalshavebeenopenedandthehighest-rankingApplicantgets

disqualified / rejected, then the Authority reserves the right toconsider

thenextbestApplicant,ortakeanyothermeasureasmaybedeemedfitinthe solediscretionoftheAuthority,includingannulmentoftheSelectionProcess.

B. DOCUMENTS

5.11 Contents of theRFP 5.11.1 This RFP comprises the Disclaimer set forth hereinabove, the

contents as listed below and will additionally include any Addendum / Amendment issued in accordance with Clause5.13:



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Request for Proposal

a. Introduction

b. Instructions toFirm

c. Criteria forEvaluation

d. Fraud and corruptpractices

e. Pre-ProposalConference

f. Miscellaneous

Schedules

1. Terms ofReference

2. Guidance Note on Conflict ofInterest

3. Appendices

Appendix – I: Technical Proposal

Form1 : Letter ofProposal

Form2 : Particulars of theApplicant

Form3 : Format for Self- Declaration on

Blacklisting Form4 : Power ofAttorney

Form5 : Financial Capacity of

theApplicant Form6 : Particulars of

KeyPersonnel

Form7 : Abstract of Eligible Assignments of

theApplicant Form8 : CVs of ProfessionalPersonnel

Appendix – II: Financial Proposal

Form9 : Covering Letter

Form10 :Financial Proposal

Appendix – III:

Bid Security (EMD) Format

Bank Guarantee Format

5.12 Clarifications

5.12.1Applicantsrequiringany clarificationontheRFPmaysendtheirqueriestothe Authority in writing or in email to email id provided in Request for

Proposalbefore the date mentioned in the Schedule of Selection Process.

The envelopes or email (in the “Subject Line”) shall clearly bear

thefollowing identification:

“Queries/Request for Additional Information concerning RFP for

“Selection of Consultant for setting up Project Management

Unit for providing implementation and monitoring support

of YSR Cheyutha-Aasara Livelihoods for Society for Elimination of Rural Poverty Department, Government of



Page 31 of 63

Andhra Pradesh”

5.12.1 The queries should necessarily be submitted in the following format:

S. No.

RFP Document References (Section & Page No.)

Content of RFP requiring clarifications

Points of Clarifications/ Queries

1.

2.

3.

The Authority shall endeavor to respond to the queries within the

period specified therein but no later than 7 (seven) days prior to

the BDD. The Authority will post the reply to all such queries on the e- Procurement Portal.

5.12.3 The Authority reserves the right not to respond to any queries or provide

any clarifications, in its sole discretion, and nothing in this RFP shall be construed as obliging the Authority to respond to any question or to

provide any clarification.

5.13 Amendment ofRFP

5.13.1 At any time prior to the deadline for submission of Proposal, the Authority may, for any reason, whether at its own initiative or in response to clarifications requested by an Applicant, modify the RFP

document by the issuance of Addendum/ Amendment and post it on the e-Procurement Portal

andbyconveyingthesametotheprospectiveApplicants(whohavepurchased

the RFP document) by fax ore-mail.

5.13.2 All such amendments may be notified in writing through fax or e-mail to

all Applicants who have purchased the RFP document. The amendments

will also be posted on the e-Procurement Portal along with the revised

RFP containing the amendments and will be binding on allApplicants.

5.13.3 In order to afford the Applicants a reasonable time for consideringanamendment, or for any other reason, the Authority may,

in its sole discretion, extend the BDD.

C. Submission ofProposal

5.14 Language

The Proposal with all accompanying documents (the “Documents”) and

all communications in relation to or concerning the Selection Process shall be in English language and strictly on the forms provided in this

RFP. No supporting document or printed literature shall be submitted with the Proposal unless specifically asked for and in case any of these Documents is in

anotherlanguage,itmustbeaccompaniedbyanaccuratetranslationofalltherelevant passages in English, in which case, for all purposes of

interpretation of the Proposal, the translation in English shallprevail.

5.15 Format and signing ofProposal



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5.15.1 The Applicant shall provide all the information sought under this RFP.

The Authority would evaluate only those Proposals that are received in the specified forms and complete in all respects and which are submitted on the e-Procurement Portal on or prior to the BDD. Incomplete and /or

conditional Bids or Bids not submitted online on e-Procurement Portal shall berejected.

5.15.2 The Bidders shall submit both the Technical Proposal as well as the

Financial Proposal, along with all the annexures thereto, on the e- Procurement Portal. Each page of the Proposal shall be signed digitally by the Bidder. The Bidders shall complete uploading their Proposals by

signing with Class III - DigitalSignature Certificates, upon uploading the soft copy of the Technical Proposal and the Financial Proposal to the e-

ProcurementPortal.

5.15.3 TheProposalsmustbedigitallysignedbytheauthorizedrepresentative(the

“Authorized Representative”) as detailed below

a. By a partner, in case of a partnership firm and/or a limited

liability partnership;or

b. By a duly authorized person holding the Power of Attorney, in case of a Limited Company or a corporation;

or

A copy of the Power of Attorney certified by a notary public in the form specified in Appendix-I shall accompany the

Proposal (if required).

5.15.4 Applicants should note the BDD, as specified in the RFP, for

submissionofProposals.

5.15.5 Except as specifically provided in this RFP, no supplementary material will

be entertained by the Authority, and that evaluation will be carried outonlyonthebasisofDocumentsreceivedbytheclosingtimeofBDD. Applicants will ordinarily not be asked to provide additional material

information or documents subsequent to the date of submission, and unsolicited material if submitted will be summarilyrejected.

5.16 TechnicalProposal

5.16.1 Applicants shall submit the technical proposal in the formats atAppendix-

I (the “Technical Proposal”).

5.16.2 While submitting the Technical Proposal on the e-Procurement

Portal, the Applicant shall, in particular, ensurethat:

a. All forms are submitted in the prescribed formats and signed by the prescribedsignatories;

b. Power of attorney, if applicable, is executed as per ApplicableLaws;

c. CVs of all Key Personnel have beenincluded;

d. Key Personnel have been proposed only if they meet the Conditions of Eligibility laid down of theRFP;

e. NoalternativeproposalforanyKeyPersonnelisbeingmadeandonly one CV for each position has beenfurnished;



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f. The CVs have been recently signed and dated and countersigned by theApplicant.

g. The CVs shall contain an undertaking from the respective Key Personnel about his/her availability for the duration specified in the RFP;

h. Key Personnel proposed have good working knowledge of English language;

i. KeyPersonnelwouldbeavailablefortheperiodindicatedintheToR;

j. No Key Personnel should have attained the age of 75 years at the time of submitting theproposal;

k. The proposal contains proof of payment of document fee i.e., copy of RTGS /NEFT slip or scanned copy of demand draft, as applicable; and

l. scanned copy of EMD is enclosed with theproposal.

5.16.3 Failure to comply with the requirements spelt out in this RFP shall

make the Proposal liable to berejected.

5.16.4 If an individual Key Personnel makes a false averment regarding his

qualification, experience or other particulars, he shall be liable to be debarred for any future assignment of the Authority for a period of 3

(three) years. The award of this Consultancy to the Applicant may also be liable to cancellation in such anevent.

5.16.5 TechnicalProposalshallnotincludeanyfinancialinformationrelatingtothe

FinancialProposal.

5.16.6 Theproposed team shall include expertsand

specialists(the“Professional Personnel”) in their respective areas of

expertiseand

managerial/support staff (the “Support Personnel”) such that the Consultant should be able to complete the Consultancy within the

specified time schedule. The Key Personnel specified in this RFP shall be included in the proposed team of Professional Personnel.

The team shall compriseothercompetentandexperiencedprofessionalpersonnelinthe

relevant areas of expertise (where applicable) as required for successful completion of this Consultancy. The CV of each such professional personnel, if any, should also be submitted in the

format ofAppendix-I.

5.16.7 An Applicant may, from time to time, if it considers necessary,

propose suitable Sub-Consultants in specific areas of expertise

(where applicable). Credentials of such Sub-Consultants should be

submittedby the Applicant in the form of Appendix-I. A Sub-Consultant, however, shallnotbeasubstituteforanyKeyPersonnel.

5.16.8 The Authority reserves the right to verify all statements,

information anddocuments,submittedbytheApplicantinresponsetotheRFP.Any

such verification or the lack of such verification by the Authority to

undertake such verification shall not relieve the Applicant of its

obligations or liabilities hereunder nor will it affect any rights of the Authority thereunder.



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5.16.9 In case it is found during the evaluation or at any time before

signing of the Agreement or after its execution and during the period of subsistence thereof, that one or more of the eligibility conditions have not been met by the Applicant or the Applicant

has made material misrepresentation or has given any materially incorrect or false information, the Applicant shall be disqualified

forthwith if not yet appointed as the Consultant either by issue of

the LOA or entering into oftheAgreement,andiftheSelectedApplicanthas alreadybeenissued

the LOA or has entered into the Agreement, as the case may be,

the same shall, notwithstanding anything to the contrary contained

therein or in this RFP, be liable to be terminated, by a communication in

writingbytheAuthoritywithouttheAuthoritybeingliableinanymanner whatsoever to the Selected Applicant or Consultant, as the case may be.

In such an event, the Authority shall forfeit and appropriate the

Performance Security, if available, as mutually agreed pre-estimated compensation and damages payable to the Authority

for, inter alia, time, cost and effort of the Authority, without

prejudice to any other right or remedy that may be available to the Authority.

5.17 FinancialProposal

5.17.1 Applicants shall submit the financial proposal on the e-

Procurement Portal in the formats at Appendix-II (the “Financial Proposal”) clearly indicating the total cost of the Consultancy in

both figures and words, in Indian Rupees, and digitally signed

by the Applicant’sAuthorized Representative. In the event of any difference betweenfigures and words, the amount indicated in

words shall prevail. In the eventofa

differencebetweenthearithmetictotalandthetotalshown in the

Financial Proposal, the lower of the two shallprevail.

5.17.2 While submitting the Financial Proposal, the Applicant shall ensure the following:

i. Allthecostsassociatedwiththeassignmentshallbeincludedinthe

Financial Proposal. These shall normally cover remuneration

for all the Personnel (Expatriate and Resident, in the field, office etc.),accommodation, air fare, equipment, printing of

documents, etc. The total amount indicated in the Financial

Proposal shall be without any condition attached or subject to any assumption andshall be final and binding. In case any

assumption or condition is indicated in the Financial Proposal,

it shall be considered non-responsive and liable to berejected.

ii. The Financial Proposal shall take into account all expenses and tax liabilities. For the avoidance of doubt, it is clarified that all taxes shall be deemed to be included in the costs shown under different items of the Financial Proposal. Further, all payments shall be subject to deduction of taxes at source as per ApplicableLaws.



Page 35 of 63

iii. Costs (including break down of costs) shall be expressed inINR.

5.18 Submission ofProposal 5.18.1 TheApplicantsshallsubmittheTechnicalProposalandFinancialProposal

online on the e-Procurement Portal on or before the stipulated time

on the BDD. Each page of the submission shall be digitally signed by the Authorized Representative of the Applicant as per the terms

of this RFP. In case the proposal is submitted on the document

downloaded from e- Procurement Portal, the Applicant shall be responsible for its accuracy and correctness as per the version

uploaded by the Authority and shall ensure that there are no

changes caused in the content of the downloaded document. In

case of any discrepancy between the downloadedorphotocopiedversionoftheRFPandtheoriginalRFPissued

bytheAuthority,thelattershallprevail.

5.18.2 The Technical Proposal shall be submitted online and uploaded

on the e- Procurement Portal. For the online submission, each

page of the Technical Proposal, including the annexures

thereto, shall be signed digitally by the authorized signatory of the Applicant. The Applicants are required to sign their Bids

using Class III - Digital Certificates at the time of uploading the

soft copy of the Technical Proposal.

5.18.3 The Financial Proposal shall be submitted online on the e-

Procurement Portalonlyintheformatprovidedonthee-ProcurementPortal.Physical hard copy submission of the Financial

Bid shall lead to the Bid being declared as non-responsive. Upon

uploading the Financial Bid on thee-Procurement Portal, the

Bidders shall be required to sign and encrypt using Class III- Digital Certificates.

5.18.4 The completed Proposal must be delivered on or before the

specified timeonBDD.Proposalssubmittedbyfax,telex,telegramore-mailshall not beentertained.

5.18.5 TheApplicantsshallsubmittheDemandDraftfordocumentfeeandEMD

in original hardcopy to the contact person as detailed in the RFP

on or before the specified time onBDD.

5.18.6 The Proposal shall be made in the Forms specified in this RFP. Any

attachmenttosuchFormsmustbeprovidedonseparatesheetsofpaper and only information that is directly relevant should be provided. This may include photocopies of the relevant pages of printed

documents. No separate documents like printed annual statements, firm profiles, copy of contracts etc. will beentertained.

5.18.7 The rates quoted shall be firm throughout the period of

performance of the assignment upto and including discharge of all obligations of the Consultant under theAgreement.

5.19 Proposal DueDate

5.19.1 Proposal should be submitted on or before BDD specified time in themanner and form as detailed in this RFP. A receipt thereof

should be obtained from the person specifiedtherein.



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5.19.2 The Authority may, in its sole discretion, extend the BDD

byissuing an Addendum in accordance with RFP uniformly for allApplicants.

5.20 LateProposals

ProposalsreceivedbytheAuthorityafterthespecifiedtimeonBDDshallnot be eligible for consideration and shall be summarilyrejected.

5.21 Modification/substitution/ withdrawal ofProposals

5.21.1 The Applicant may modify, substitute or withdraw its Bid prior to

BDD on the e-Procurement Portal. However, no Bid shall be modified, substituted or withdrawn by the Bidder on or after the

BDD. No Proposal shall be modified, substituted, or withdrawn by

the Applicant on or after theBDD.

5.21.2 Any alteration / modification in the Proposal or additional

information

ormaterialsuppliedsubsequenttotheBDD,unlessthesamehasbeen expressly sought for by the Authority, shall bedisregarded.

5.22 Forfeiture of PerformanceSecurity

The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to have acknowledged that without prejudice to the Authority’s

any other right or remedy hereunder or in law or otherwise, the Performance Security, if available, shall be forfeited and appropriated by

the Authority asthe mutually agreed pre-estimated compensation and

damage payable to the Authority for, inter alia, the time, cost and effort of the Authority in regard to the RFP including the consideration and

evaluation of the Proposal under the following conditions:

(a) If an Applicant engages in any of the Prohibited Practicesspecified in Clause 7.1 of thisRFP;

(b) IftheApplicantisfoundtohaveaConflictofInterestasspecifiedin

Clause5.5;and

(c) If the selected Applicant commits a breach of theAgreement.

D. EVALUATIONPROCESS

5.23 Evaluation ofProposals

5.23.1 Proposals for which a notice of withdrawal has been submitted

inaccordance withClause5.21shallnotbeopened.

5.23.2 PriortoevaluationofProposals,theAuthoritywilldeterminewhethereach

Proposal is responsive to the requirements of the RFP. A Proposal

shall be considered responsive onlyif:

1. The Technical Proposal is received in the form specified at

Appendix-I;

2. itisreceivedbytheBDDincludinganyextensionthereofpursuant

to Clause5.19;

3. it is submitted on the e-Procurement Portal as stipulated in



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Clauses 5.16 and5.17;

4. It is accompanied by the Power of Attorneyas specified in theRFP

5. it contains all the information (complete in all respects) as

requested in theRFP;

6. the original hard copy of the demand draft is submitted to the Authority as stipulated in RFP on or before stipulated

time onthe BDD;

7. theoriginalhardcopyoftheEMDissubmittedtotheAuthorityas stipulated in RFP on or before stipulated time on theBDD;

8. it does not contain any condition or qualification;and

9. it is not non-responsive in termshereof.

5.23.3 The Authority reserves the right to reject any Proposal which is

non- responsive and no request for alteration, modification, substitution or withdrawal shall be entertained by the Authority in

respect of such Proposals.

5.23.4 TheAuthorityshallsubsequentlyexamineandevaluateProposalsinaccordancewiththeSelectionProcessspecifiedinRFPandthecriteriaset

outinSection6ofthisRFP.

5.23.5 ApplicantsareadvisedthatSelectionshallbeentirelyatthediscretionof theAuthority.

Applicants shall be deemed to have understood and agreed that

the Authority shall not be required to provide any explanation

orjustification inrespectofanyaspectoftheSelectionProcessorSelection.

5.23.6 Any information contained in the Proposal shall not in any way

beconstrued as binding on the Authority, its agents, successors or assigns, but shall be binding against the Applicant if the

Consultancy is subsequently awarded toit.

5.24 Confidentiality

Information relating to the examination, clarification, evaluation, and

recommendation for the selection of Applicants shall not be disclosed to any person who is not officially concerned with the process or is not a

retained asa professional adviser advising the Authority in relation to matters arising out of, or concerning the Selection Process. The Authority

shall treat all information, submitted as part of the Proposal, in confidence

and shall require all those who haveaccesstosuchmaterialtotreatthesameinconfidence.TheAuthoritymay

not divulge any such information unless it is directed to do so by any

statutory entity that has the power under law to require its disclosure or

to enforce or assert any right or privilege of the statutory entity and/or the Authority or as

mayberequiredbylaworinconnectionwithanylegalprocess.

5.25 Clarifications

5.25.1 To facilitate evaluation of Proposals, the Authority may, at its sole discretion, seek clarifications from any Applicant regarding its

Proposal. Such clarification(s) shall be provided within the time

specified by the Authority for this purpose. Any request for



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clarification(s) and all

clarification(s)inresponsetheretoshallbeinwriting.

5.25.2 IfanApplicantdoesnotprovideclarificationssoughtunderClause

5.25.1 above within the specified time, its Proposal shall be

liable to be rejected. In case the Proposal is not rejected, the Authority mayproceed to evaluate the Proposal by construing

the particulars requiring clarification to the best of its

understanding, and the Applicant shall be barred from subsequently questioning suchinterpretation of the Authority.



Page 39 of 63

APPOINTMENT OF CONSULTANT

5.26 Negotiations 5.26.1 The Selected Applicant may, if necessary, be invited for negotiations.

The negotiations shall generally be for reducing the price of the

Proposal and also will be for re-confirming the obligations of the Consultant under this RFP.Issuessuchas

understandingoftheRFP,methodologyandqualityoftheworkplanshallbediscussedduringnegotiations.A KeyPersonnelwho did not score 50% (fifty per cent) marks as required under Clause 6

“CriteriaforEvaluation”shallbereplacedbytheApplicantwithabetter candidate to the satisfaction of the Authority. In case the Selected

Applicantfailstoreconfirmitscommitment,theAuthorityreservestheright

todesignatethenextrankedApplicantastheSelectedApplicantandinvite it fornegotiations.

5.26.2 TheAuthoritywillexaminetheCVsofallotherProfessionalPersonneland

those not found suitable shall be replaced by the Applicant to

thesatisfaction of theAuthority. 5.26.3 The Authority will examine the credentials of all Sub-Consultants

proposed for this Consultancy and those not found suitable shall be

replaced by the Selected Applicant to the satisfaction of theAuthority.

5.27 Substitution of KeyPersonnel 5.27.1 The Authority will not normally consider any request of the Selected

ApplicantforsubstitutionoftheExpertsastherankingoftheApplicantis

basedontheevaluationoftheExpertandanychangethereinmayupset the ranking. Substitution will, however, be permitted in exceptional

circumstancesifANYExpertisnotavailableforreasonsofanyincapacity

or due to health or due to leaving the job, subject to equally or

better qualified and experienced personnel being provided to the satisfaction of theAuthority.

5.27.2 The Authority expects the Key Personnel to be available during implementation of the Agreement. The Authority will not consider substitution of the Key Personnel except for reasons of any

incapacity or due tohealth.

SuchsubstitutionshallordinarilybelimitedtooneKeyPersonnelsubject

to equally or better qualified and experienced personnel being

provided to the satisfaction of theAuthority.

5.28 Indemnity

The Consultant shall, subject to the provisions of the Agreement,

indemnify the Authority, for an amount not exceeding the value of the Agreement, for any direct loss or damage that is caused due to any

deficiency in Services.

5.29 Award ofConsultancy

After selection, a Letter of Award (the “LoA”) shall be issued, in duplicate,

by the Authority to the Selected Applicant and the Selected Applicant shall,within 7 (seven) days of the receipt of the LoA, sign and return the

duplicate copy of the LoA in acknowledgement thereof. In the event the

duplicate copy of the LoA duly signed by the Selected Applicant is not received by the

stipulateddate,theAuthoritymay,unlessitconsentstoextensionoftimeforsub

mission thereof, cancel the LoA and the next highest-ranking Applicant

may be considered.



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5.30 Execution ofAgreement

After acknowledgement of the LoA as aforesaid by the Selected Applicant,

it shall execute the Agreement within the period prescribed in table 1. The SelectedApplicantshallnotbeentitledtoseekanydeviationintheAgreement.

5.31 Commencement ofAssignment

The Consultant shall commence the Consultancy within seven days of the date of the Agreement, or such other date as may be mutually agreed. If

the Consultant fails to either sign the Agreement as specified in table 1 or commence the assignment as specified herein, the Authority may invite

the second ranked Applicant for negotiations. In such an event, the LoA or

the Agreement, as the case may be, may be cancelled /terminated.

5.32 Proprietarydata

Subjecttotheprovisionsof Clause “Confidentiality”, all documents and other

information provided by the Authority or submitted by an Applicant to the Authority shall remain or become the property of the Authority. Applicants

and the Consultant, as the case may be, are to treat all information as

strictly confidential. The Authority will not return any Proposal, or any

information related thereto. All information collected, analyzed, processed or in whatever mannerprovided by the Consultant to the Authority in

relation to the Consultancy shall be the property of theAuthority.

5.33 Termination

The consultant may terminate this Agreement, or any particular Services, immediately upon written notice to the Authority if the consultant

reasonably determines that it can no longer provide the Services in

accordance with applicable law or professional obligations.



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6 CRITERIA FOREVALUATION

6.1 Evaluation of TechnicalProposals 6.1.1 Bidders who meet the pre-qualifications/eligibility requirements as on date of bid

submission would be considered as qualified to move to the next stage of Technical and Financial evaluations.

6.1.2 Technical Proposal for only those Bidders who have been found to be in

compliance with the Pre- Qualification Criteria would be taken up by the APTS for further evaluation. The Bidders who do not meet the pre-qualification criteria will

not be taken up for further evaluation. 6.1.3 Only those Technical Proposal, wherein proposed solution complies with all the

mandatory elements, shall be considered as responsive. Any Bidder whose

solution fails to meet the mandatory specification shall be termed as non- responsive. The Bidder needs to provide compliance to all the mandatory

requirements as per format in the bid document 6.1.4 The Evaluation Committee based on technical evaluation framework mentioned in

the RFP shall evaluate each proposal and give technical score as per the Technical

criteria. 6.1.5 APTS shall invite each bidder to make a presentation at a date, time and locations

determined by it. The purpose of such presentations and demonstration would be to allow the Bidders to present their proposed solutions, approach, plan, etc. to the APTS along with the key points and strengths of their proposals. The APTS

would also be able to establish the capacity and capability of the proposal, previous experience and the verification of claims made in response to schedule of

requirements by the Bidder.

6.1.6 In the technical evaluation, it is mandatory for the Bidder to score at least 50 marks to be qualified to participate in the Financial Evaluation. Those Bidders who

fail to attain this minimum score shall be technically disqualified and shall not be

considered for further evaluation.

6.1.7 Thescoringcriteriatobeusedforevaluationshallbeasfollows.

S.

No.

Parameter Documents required Max

Marks

1 Prime bidders’ average annual turnover from

Consultancy/ Advisory services, during the

last three financial years i.e., 2017-18, 2018-

19 and 2019-20. Note: Turnover in areas other than mentioned

above shall not be considered for evaluation

50 crores- 4 marks

51-75 Crore- 5 marks

76-100 Crore- 6 marks

More than 100 Crore- 7 marks

Bidder should submit the

following:

a) Copies of Certified audited

Balance sheet/ Profit & Loss statement.

AND

b) Certificate from the

statutory auditor/Certificate

from Chartered Accountant,

clearly indicating turnover

from Consultancy/ Advisory

Services.

7

2 Prime bidder should have an experience in

handling assignments of consulting / advisory services of similar nature for any Central or

State Government organization in India

Experience of more than 10 years- 7 marks

Experience of at least 8 years and up to 10

years- 5 marks

Prime Bidder/ Consortium Partner should submit the

following:

a) Bidder should submit the

PO / Work orders for ongoing

projects

7



Page 42 of 63

Experience of at least 5 years and up to 8

years- 3 marks

Note- Enclose oldest work order / agreement

to execute work and work completion report

b) Project Completion

Certificate / Go-Live from the

client in case of Completed or

Live projects.


have an experience of providing consulting/

advisory services on Rural Supply Chain/

Rural Retail Marketing or Branding

More than 3 Projects- 7 marks

3 Projects – 6 marks

2 Projects – 5 marks

1 Project - 4 marks

Prime Bidder/ Consortium

Partner should submit the

following:



projects

b) Project Completion Certificate / Go-Live from the

client in case of Completed or

Live projects.

c) Self certificate with

documentary evidence

verifying the number of

beneficiaries

7


have an experience in implementing “Project

Monitoring Unit” or “Monitoring & Evaluation” for Livelihood Programme with any Central or

State Government Organization/ Multi-lateral

& Bi-lateral Development agency in India/

International

• 2 projects – 3 marks

• 4 projects – 5 marks

• More than 4 projects – 7 marks


following:



projects mentioning project

value.


Certificate from the client in

case of completed projects

Ongoing Project with time

involvement of more than 6

months would be considered

for evaluation

7


have an experience of conducting “Project

Monitoring Unit” or “Monitoring & Evaluation”

for any Scheme/ Mission/ Programme with

any Central or State Government

Organization/ Multi-lateral & Bi-lateral

Development Agency in India/ International in

last 5 years as on the date of submission of

the bid

• One project of a value more than Rs. 6

Crore – 3 marks


Crore – 5 marks


Crore – 7 marks


following:



projects mentioning project

value.


Certificate from the client in

case of completed projects

Ongoing Project with time

involvement of more than 6

months would be considered

for evaluation

7

6 i. Project Manager (3 marks)

Masters in Marketing/ Social Sciences/ Social

Welfare or equivalent from a reputed

university- 1 marks

At least 15 years of experience in monitoring

CV as per the format given in

the annexure

14



Page 43 of 63

& evaluation projects for government or donor

agency- 1 marks

Should have managed at least 3 large

government/ donor funded projects at least

one in rural livelihoods- 1 marks

ii. Rural livelihood value chain lead (3 marks)

Masters in Rural Management/ Development

Management or equivalent from premier

institute IRMA/IIFM/TISS/XISS etc. - 1 marks

At least 7-10 years of experience in leading

Social Welfare/ Livelihood Promotion- value

chain enhancement - 1 marks

Should have an experience in working in at

least 2 social welfare/ rural livelihoods

projects - 1 marks

iii. Rural retail, marketing/ branding lead (3

marks each)

Masters in Marketing/ Rural Management/

Development Management or equivalent from

premier institute IRMA/ IIFM/ TISS/ XISS etc -

1 marks

At least 5-7 years of experience in Rural

retail, Marketing and Branding - 1 marks

Should have an experience in working in at

least 2 social welfare/ rural livelihoods

projects - 1 marks

iv. Monitoring & Evaluation Consultant (3

marks each)

Masters in Management/ Rural Management/

Development Management or equivalent from

premier institute IRMA/ IIFM/ TISS/ XISS etc -

1 marks

At least 5 years of experience Monitoring and

Evaluation for government or donor agency -

1 marks

Should have an experience in working as

Monitoring and Evaluation expert in at least 2

social welfare/ rural livelihoods projects - 1

marks

v. ICT Lead (2 marks each)

BE/ BTech in CS/ IT and MBA - 0.5 marks

At least 5 years of experience in MIS

implementation for Monitoring and Evaluation

for government or donor agency - 0.5 marks

Should have an experience in working as ICT/

MIS expert in at least 2 social welfare/ rural

livelihoods projects - 1 marks



Page 44 of 63

7 Approach and methodology

Understanding of the scope of the

engagement

Knowledge and consulting inputs brought in

by the service provider relevant to the

programme

Overview of the process and approach and

methodology proposed

Key deliverables identified, timelines and

action outlined

Proposed team structure, frequency of

reviews, framework for performance

evaluation, escalation mechanism

MIS mechanism

Approach and methodology

adopted in response to the

RFP in terms of completeness

of response, exhaustiveness,

depth of analysis exhibited

and timelines and deliverables

7

8 Presentation on Proposed Plan

Presentation on capability statement, proposed action plan and strategy (including

understanding of requirement and scope of

work, implementation methodology and

proposed team, originality of the proposal /

concept, survey plan, monitoring framework,

reporting mechanism, innovative ideas for

effectiveness of engagement and possibilities

of institutionalizing for long term

sustainability)

Date and time for the

presentation shall be advised on later date

14

70

6.2 Evaluation of FinancialProposal

a) The Financial Bids of technically qualified Bidders will be opened on the

prescribed date on eprocurement portal.

b) The commercial bids for only those bidders will be opened who have

qualified the technical evaluation and reviewed to determine whether the commercial bids are substantially responsive.

c) Only fixed price financial bids indicating total price for all the deliverables

and services specified in this bid document will be considered.

d) The bid price will include all taxes and levies and shall be in Indian

Rupees and mentioned separately.

e) Any conditional bid would be rejected

f) Errors & Rectification: Arithmetical errors will be rectified on the following

basis: “If there is a discrepancy between the unit price and the total price

that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between words and figures, the amount in words will

prevail”.



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g) The commercial bids for technically qualified bidders will be evaluated as

per the evaluation criteria mentioned below.

h) Formula for evaluation of the financial proposal Fscore = 30 x (Fmin /

Fbid) Where, Fmin is the lowest evaluated price proposal Fbid is the proposal quoted Fscore is the final financial score calculated for the

proposal.

6.3 Final Evaluation of Bids using QCBS (Quality cum Cost Based Selection)

a) The Bids received will be evaluated using Quality cum Cost Based

Solution (QCBS), giving 70 percent weightage to the Technical Score and 30 percent weightage to the Price Score.

b) The Bidder securing the highest Composite Bid Score will be adjudicated

as the most responsive Bidder for award of the Project. The overall score

will be calculated as follows:-

c) Bn = Tn + Fn

d) Bn = overall score of Bidder

e) Tn= Technical score of the Bidder (out of maximum of 100 marks)

f) Fn = Normalized financial score of the Bidder

g) In the event the bid composite bids cores are ‘tied’, the Bidder securing

the highest technical score will be adjudicated as the Best Value Bidder

for award of the Project.



Page 46 of 63

7 FRAUD AND CORRUPTPRACTICES

7.1 The Applicants and their respective officers, employees, agents and

advisers shall observe the highest standard of ethics during the Selection Process. Notwithstanding anything to the contrary contained in

this RFP, the Authority shall reject a Proposal without being liable in any manner whatsoever to the Applicant, if it determines that the Applicant has, directly or indirectly or through an agent, engaged in corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the “Prohibited Practices”) in the

Selection Process. In such an event, the Authority shall, without

prejudice to its any other rights or remedies, forfeit and appropriate the Performance Security, if available, as mutually agreed genuine pre-

estimated compensation and damages payable to the Authority for, inter alia, time, cost and effort of the Authority, in regard to the RFP,

includingconsiderationand evaluationofsuchApplicant’sProposal.

7.2 Without prejudice to the rights of the Authority under Clause “FRAUD

AND CORRUPT PRACTICES” here in above and the rights and

remedies whichthe Authority may have under the LoA or the

Agreement, if an Applicant or Consultant, as the case may be, is found

by the Authority to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice,fraudulent practice,

coercive practice, undesirable practice or restrictive practiced during

the Selection Process, or after the issue of the LoA or the execution of the Agreement, such Applicant or Consultant shall not be eligible to

participate in any tender or RFP issued by the Authority during a period of 2(two) years from the date such Applicant or Consultant, as the case may be, is found by the Authority to have directly or throughan agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the

case maybe.

7.3 ForthepurposesofthisClause,thefollowingtermsshallhavethemeaning herein after respectively assigned tothem:

a) “corrupt practice” means (i) the offering, giving, receiving, or

soliciting, directly or indirectly, of anything of value to influence the

action of any person connected with the Selection Process(for avoidance of doubt, offering of employment to or employing or

engaging in any manner whatsoever,directlyorindirectly,anyofficialoftheAuthoritywhoisorhas been associated in any manner, directly or indirectly with the

Selection ProcessortheLOAorhasdealtwithmattersconcerningtheAgreementor

arisingthereform,beforeoraftertheexecutionthereof,atanytimeprior

totheexpiryofoneyearfromthedatesuchofficialresignsorretiresfrom or otherwise ceases to be in the service of the Authority, shall be

deemed to constitute influencing the actions of a person connected

withthe

Selection Process; or (ii)save as provided herein, engaging in

anymanner whatsoever, whether during the Selection Processor after



Page 47 of 63

the issue of the LoA or after the execution of the Agreement, as the

case may be, any person in respect of any matter relating to the Project or the LOA or the Agreement, who at any time has been or is a legal, financial or technical consultant/ adviser of the Authority in

relation to any matter concerning the Project;

b) “fraudulent practice” means a misrepresentation or omission of

facts or

disclosureofincompletefacts,inordertoinfluencetheSelectionProcess;

c) “coercive practice” means impairing or harming or threatening to

impair or harm, directly or indirectly, any persons or property to

influence any person’sparticipationoractionintheSelectionProcess;

d) “undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by the Authority

with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Selection Process; or (ii) having a Conflictof Interest;and

e) “Restrictive practice” means forming a cartel or arriving at any understanding or arrangement among Applicants with the objective

of restricting or manipulating a full and fair competition in the Selection Process.

8. MISCELLANEOUS

8.1 The Selection Process shall be governed by, and construed in accordance

with, the laws of India and the Courts at Vijayawada shall have exclusivejurisdiction overall disputes arising under, pursuant to and/ or in

connection with the SelectionProcess.

8.2 The Authority, in its sole discretion and without incurring any obligation or

liability, reservestheright,atanytime,to:

i. Suspend and/or cancel the Selection Process and/or amend and/or

supplement the Selection Process or modify the dates or other terms

and conditions relatingthereto;

ii. Consult with any Applicant in order to receive clarification or further

information;

iii. Retain any information and/or evidence submitted to the Authority by,

on behalf of and/or in relation to any Applicant;and/or

iv. Independently verify, disqualify, reject and/or accept any and all

submissions or other information and/or evidence submitted by or on behalf of anyApplicant.

8.3 It shall be deemed that by submitting the Proposal, the Applicant agrees

and releases the Authority, its employees, agents and advisers, irrevocably, unconditionally, fully and finally from any and all liability for claims, losses,

damages, costs, expenses or liabilities in anyway related to or arising

from the

exerciseofanyrightsand/orperformanceofanyobligationhereunder,pursuant hereto and/orinconnectionherewithand waivesanyandallrightsand/orclaims it

may have in this respect, whether actual or contingent, whether present

or future.



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8.4 All documents and other information supplied by the Authority or

submittedby an Applicant shall remain or become the property of the Authority. The Authority will not return any submissions made hereunder. Applicants are required to treat all such documents and information as

strictlyconfidential.

8.5 The Authority reserves the right to make inquiries with any of the clients

listed by the Applicants in their previous experiencerecord.

8.6 The liability of the consultant under this project shall be limited to value of thecontract signed (to the extent of payment made to the consultant) with

the consultant for consultancy work for directloss.

8.7 The Consultant shall not be liable, in contract or tort, under statute or

otherwise, for any amount with respect to loss of profit, data or goodwill, or any other consequential, incidental, indirect, punitive or special

damages in connection with claims arising out of this Contract or

otherwise relating to the Services, whether or not the likelihood of such loss or damage was contemplated.

The Consultant shall also not be liable, in contract or tort, under statute or otherwise, for aggregate damages in excess of the fees actually paid in connection with claims arising out of this Agreement or otherwise relating

to the services under the Agreement. However, this limitation shall not apply to

lossesordamagescausedbytheConsultant’sfraudortotheextentprohibited by

applicable law or professionalobligations.



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SCHEDULE – 1

Terms of Reference

(TOR) GENERAL

The Authority has decided to appoint (“Consultant”) for setting up Project

Management Unit for providing implementation and monitoring support of YSR Cheyutha-Aasara Livelihoods for Society for Elimination of Rural

Poverty Department, Govt. of AP.

The Terms of Reference (the “TOR”) for this assignment are specified below.



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APPENDIX-I (Technical Proposal)

Form-1 - Letter of Proposal

(OnApplicant’sletter-head)

Name of the Service Provider (Bidder): Name of the Project:

(Date and

Reference) To,

The CEO, SERP

<<Address>>

Sub:SelectionofConsultantforsettingupProject ManagementUnitforproviding implementation and monitoring support of YSR Cheyutha-Aasara Livelihoods for Society for

Elimination of Rural Poverty Department

Dear Sir,

1. With reference to the RFP Document, We, having examined all

relevant documents and understood their contents, hereby submit our Proposal for selection as consultant (the “Consultant”) for setting up

Project Management Unit for providing implementation and monitoring

support forproviding implementation and monitoring support of YSR

Cheyutha-Aasara Livelihoods for Society for Elimination of Rural Poverty Department

2. The expert is expected to understand the research nature and

methodology, timely feedback from direct beneficiaries to define

contours of the project and their impact, develop tools to seek

feedback, define parameters and tools for assessment, suggest revision

/ modifications in the policies and schemes. The proposal is

unconditional andunqualified.

We acknowledge that SERP will be relying on the information provided in the Proposal and the documents accompanying the Proposal for selection of the Consultant, and we certify that all

information provided in the Proposal and in the Appendices is true and correct, nothing has been omitted which renders such

information misleading; and all documents accompanying such

Proposal are true copies of their respective originals.

3. This statement is made for the express purpose of appointment as the Consultant for the aforesaidConsultancy.

4. WeshallmakeavailabletoSERPanyadditionalinformationitmaydeem necessary or require for supplementing or authenticating theProposal.

5. We acknowledge the right of the SERP to reject our application



Page 51 of 63

without assigninganyreasonorotherwiseandherebywaiveourrighttochallenge the same on any accountwhatsoever.

6. We declarethat:

a. WehaveexaminedandhavenoreservationstotheRFPDocuments, including any Addendum issued by theSERP;

b. We do not have any conflict of interest in accordance with Clause conflict of interest 5.5 of the RFPDocument;

c. We have not directly or indirectly or through an agent engaged

or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice,

as defined in Clause 7 of the RFP document, in respect of any

tender or request for proposal issued by or any agreement entered with the SERP or any other public sector enterprise or

any government, Central or State;and

d. We hereby certify that we have taken steps to ensure that in conformity with the provisions of Section 7 of the RFP, no person acting for us or on our behalf will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictivepractice.

7. We understand that you may cancel the Selection Process at any timeand that you are neither bound to accept any Proposal that you may receive nor to select the Consultant, without incurring any liability to the Firm in accordance with Clause 5.10 of the RFPdocument.

8. We declare that we are not an Associate of any other Firm applying for Selection as aConsultant.

9. We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by the SERP in connection with the selection of Consultant or in connection with the Selection Process itself in respect of the above- mentionedConsultancy.

10. We agree and understand that the proposal is subject to the provisionsof

the RFP document. In no case, shall we have any claim or right of

whatsoever nature if the Consultancy is not awarded to us or ourproposal is not opened orrejected.

11. We agree to keep this offer valid for 180 (one hundred eighty) days from the BDD specified in theRFP.

12. The Financial Proposal is being submitted separately. This Technical Proposal read with the Financial Proposal shall constitute the Application which shall be binding onus.

13. WeagreeandundertaketoabidebyallthetermsandconditionsoftheRFP Document.

In witness thereof, we submit this Proposal under and in accordance



Page 52 of 63

with the terms of the RFP Document.

Yours faithfully,

(Signature, name and

designation of the authorized

signatory)

(Name and seal of the Firm)

Form-2 - Particulars of the Applicant

Name of the Applicant (Bidder):

1 Title of Consultancy Selection of Consultant for setting

up Project Management Unit

forproviding implementation and monitoring support of YSR

Cheyutha-Aasara Livelihoods for

Society for Elimination of Rural Poverty Department

2 State the following:

2A Name of Firm

2B Legal status (e.g. sole proprietorship or partnership)

2C Country of incorporation

2D Registered address

2E Year of Incorporation

2F Year of commencement of business

2G Principal place of business

2H Name, designation, address and phone numbers of authorized signatory of the Applicant

a. Name

b. Designation

c. Company

d. Address

e. Phone No.

f. Fax No.



Page 53 of 63

g. E-mail Address

Form 3 – Format for Self-Declaration on Blacklisting

(Company Letter head) Name of the Service Provider (Bidder):

Name of the Project:

[Date]

To

The CEO, SERP <<Address>>

Sir,

In response to the

RFP No.

dated for quoting against the RFP as an

Director of M/s << Bidder>> , I / We hereby declare that our

Company / Firm is having

unblemished past record and was not declared blacklisted or ineligible to

participateforbiddingasondateofsubmissionofthebidbyanyState/Central Govt. or PSU due to, breach of general or specific instructions, corrupt /fraudulent , Non Performance or any other unethical business practices.

Yours faithfully,

AuthorizedSignatory Name

Designation Companyname

Form-4 - Power of Attorney


(The Firm should submit a Power of Attorney as per the format, provided, however, that such Power of Attorney would not be required if

the Proposal is signed by a partner or Director (on the Department of

Directors) of the Firm)

Know all men by these presents, We, ....................................... (Name of Firm and address of the registered office) do hereby constitute,

nominate, appoint and authorize

Mr./Ms.....................................son/daughter/ wife and presently residing at …………………………, who is presently employed with/

(Signature, name and designation of the authorized signatory)

For and on behalf of………………..................



Page 54 of 63

retainedbyusandholdingthepositionof ........................................ as our true

andlawful attorney (hereinafter referred to as the “Authorized Representative”) to do in our name and on our behalf, all such acts, deeds and things as are

necessary or required in connection with or incidental to submission of our Bids for Selection of Consultant for setting up Project Management

Unit forproviding implementation and monitoring support of YSR

Cheyutha-Aasara Livelihoods for Society for Elimination of Rural Poverty Department,includingbutnot

limitedtosigningandsubmissionofallBidsandotherdocumentsandwritings,

participating in pre-bid and other conferences and providing information/

responses to the SERP representing us in all matters before the Authority, signing and execution of all contracts and undertakings consequent to

acceptance of our Bids and generally dealing with the SERP in all matters in connection with or relating to or arising out of our bids for the said Project and/or upon award thereof to us till the entering into of the

Agreement with theSERP.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be done by our said Authorized

Representative

pursuanttoandinexerciseofthepowersconferredbythisPowerofAttorney

andthatallacts,deedsandthingsdonebyoursaidAuthorizedRepresentative in exercise of the powers hereby conferred shall and shall always be

deemed to have been done byus.

IN WITNESS WHEREOF WE, .................... THE ABOVE-

NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY

ONTHIS

....................DAYOF ...................... , 2020

For .......................................

(Signature, name,designation and

address) Witnesses:

1.

2.

Nota

rized

Acce

pted

........................................

(Signature, name, designation

and address of the Attorney)

Notes:



Page 55 of 63

Form-5 -Financial Capacity of the Applicant / Firm


S.No. Financial Year Annual Turnover from Consultancy Project

(in Rs)

1.

2.

3.

Certificate from the Statutory Auditor

This is to certify that .................... (name of the Applicant) has

received the payments shown above against the respective years on

account of professional fees.

(Signature, name and designation of the authorized signatory)

Date:

Name and seal of the audit firm:

Note:

1. Please do not attach any printed Annual FinancialStatement.



Page 56 of 63

Form-6 - Particulars of Key Personnel


S.N.

Designation of the key

personnel

Name Educational Qualificat

ion

Professional experienc

e (in years)

Present Employment

Details of eligible assignme

nts

Name of the firm

Employed since

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

1.

2.

3.

4.

5.

6.

7.

8.

Form-7 – Abstract of Eligible Assignments of the Applicant / Firm

#


S.No

Name of Project

Name of

Client and communication address &

other contact

information

Brief Project

Description and services performed by

the Applicant firm:

Estimate

d contract value of Project (in Rs. Crore)

Start

date and finish date of

the services

month/year):

Profession

al fees received by the

Applicant

(in Rs. crore)

(1)

(2) (3)

(4)

(5) (6)

1

2

3

4



Page 57 of 63

This is to certify that the information contained in Column 6 above is correct as

per the

accounts of the Applicant and/ or the clients.

Date

(Signature, name and designation of the authorized

signatory)

# The Applicant should provide details of only those

assignments that have been undertaken by it under its

ownname.

Certificate from the Statutory Auditor$

$ In case the Applicant does not have a

statutory auditor, it shall provide the

certificate from its chartered accountant that

ordinarily audits the annual accounts of the

Applicant.

Form-8 – Curriculum Vitae (CV) of Professional Personnel Name of the Service Provider (Bidder):


1. ProposedPosition :

2. Nameof Personnel :

3. DateofBirth :

4. Nationality :

5. EducationalQualifications:

6. EmploymentRecord :

(Starting with present position, list in reverse order every employment held.)

7. ListofprojectsonwhichthePersonnelhasworked

S.N. Details of the Project

1. Name of the Project:

Project particulars:

Name of Consulting Firm where employed:

Brief description of the Project:



Page 58 of 63

And

Description of services performed by the Key

Personnel (including designation):

Name of client and client contact information

(Address/email/telephone etc):

Estimated Project Value

Start date and finish date (month/year)

2 …

3 …

Certification:

• IamwillingtoworkontheProjectandIwillbeavailableforentireduration of the Project

assignment asrequired.

• I,theundersigned,certifythattothebestofmyknowledgeandbelief,this

CVcorrectlydescribesmyqualifications,myexperienceandme.

Place ............................... (Signature and name of the ProfessionalPersonnel)

(Signature and name of the authorized signatory of the Applicant)

Notes:

1 Use separate form for each Key Personnel and ProfessionalPersonnel.

2 Each page of the CV shall be signed in ink by both the Personnel concerned and

by the Authorized Representative of the Applicant firm along with the seal of the

firm. Photo-copies will not be considered forevaluation.



Page 59 of 63

APPENDIX-II (Financial Proposal)

Form-9 - Covering Letter

(On Applicant’s letter head)


(Date and Reference) To,

………………………..

………………………..

………………………..

Dear Sir,

Subject: Setting up Project Management Unit forproviding implementation and

monitoring support of YSR Cheyutha-Aasara Livelihoods for Society for

Elimination of Rural Poverty Department

I/We, .......................... (Applicant’s name)herewith enclose the Financial Proposal for

selection of my/our firm as Consultant for setting up Project Management Unit for

providing implementation and monitoring support of YSR Cheyutha-Aasara

Livelihoods for Society for Elimination of Rural Poverty Department, Government of

Andhra Pradesh.

I/We agree that this offer shall remain valid for a period of 180 (one hundred eighty) days from the Proposal Due Date or such further period as may be mutually agreed

upon.

Yoursfaithfully,

(Signature, name and designation of the authorizedsignatory)



Page 60 of 63

Form-10 – Financial Proposal- Break-up of Rate of Man- Months

Name of the Service Provider (Bidder):


S.

No.

Position Number

(A)

Man

Months (B)

Unit

Man Month Rate

(Rs.) (C)

Tax

on Unit Man

Month Rate (Rs.) (D)

Total with

Tax (Rs.) [A*B*(C+D)]

1 Team Leader 1 36

2 Rural livelihood

value chain

lead

1 36

3 Rural retail,

marketing/

branding lead

1 36

4 Monitoring

&Evaluation

Consultant

1 36

5 ICT Lead 1 36

6 SME 1 36

GRAND TOTAL

Note: 1. The above quoted fee includes all duties, levies, taxes.

2. The rates quoted without tax would remain fixed for the entire contract period.

3. The tax would be paid at the prevalent rates on actuals.

4. NIL Value quoted against any value above shall lead to rejection of bid.

5. The Payment for the aforesaid quoted value shall be paid in accordance with Payment Terms.

6. APTS reserves the right to increase or decrease the number of resources as per requirement.

7. APTS reserves the right to take any number of resources on these prices.

8. The resources may be placed at State/District level based on requirement.

9. Invoices will have to be raised to APTS on bi-monthly basis with the relevant document

proofs of attendance on first week of start of every 2nd month certified by SERP.

10. The GST would be paid at the prevalent rates on actuals.

11. Payments shall be subject to deductions of any amount for which the agency is liable as per

the penalty clause of this RFP document.

12. All payments shall be made subject to deduction of TDS (Tax deduction at Source) as per

the applicable Acts & Laws.

13. No Interest shall be paid on delayed payments.

We agree to all the terms & conditions as mentioned above & in the bidding document and submit

that we have not submitted any deviations in this regard.



Page 61 of 63

Bidder’sSignature Andseal

Place:

Date:

Note: Bidder shall upload financial proposal in the e-procurement platform



Page 62 of 63

APPENDIX III

Bid Security (EMD) form

Name of the Service Provider (Bidder):


File. No: …………………………….....

Project Name: ……………………………….

(To be issued by a bank scheduled in India as having at least One branch in Vijayawada)

Whereas. ....................................................... (Hereinaftercalled“theBidder”)has

submitted its bid dated ......(Date). For the execution of (Here in after

called “the Bid”) KNOW ALL MEN by these presents that WE...................of.......................having our registered office

at........................(Here in after called the “Bank”) are bound unto the (hereinaftercalled“CEO, SERP”)inthesumofforwhichpayment well and truly to be made to the said SERP itself, its successors and assignees by

thesepresents.

The conditions of this obligation are:

a. If the bidder withdraws its bid during the period of bid validityor

b. If the bidder, having been notified of the acceptance of its bid by the SERP during the period of bidvalidity:

1) fails or refuses to execute the contract form if requiredor

2) fails or refuses to furnish the performance security, in accordance with the bidrequirement

c. bidder submits fabricateddocuments

We undertake to pay the above amount upon receipt of its first

written demand, without the SERP having to substantiate its demand, providedthatinitsdemandthewillnotethattheamountclaimedbyitis due to it, owing to the occurrence of one or both of the two conditions,

specifying the occurred condition orconditions.

This guarantee of Rs………………………will remain in forceupto ........... and

any demand in respect thereof should reach the Bank not later than the

above date.

Place: Signature of the BankOfficial

Date: withseal



Page 63 of 63

Bank Guarantee Format

Ref: Name of the Work

TCNNo: ………………… Date:…………………

WHEREAS ……………………..(hereinafter called “the Bidder”) has/have submitted his/their

bid dated ……………………. For (hereinafter called “the Bid”)

KNOWNALLMENbythesepresentsthatwe……………….of… .......................... having ourregistered

office at ………………(hereinafter called “the Bank”) are bound onto XXXX (hereinafter

called XXXX) in the sum of Rs …………….(Rupees……………..) only for which payment will

and truly to be made to the said purchaser, the bank binds itself, its successors and

assigns by these presents, sealed with common seal of the Bank this

……….day of ………..20…..

THE CONDITIONS under which the BG shall be invoked are

under 1.

2.

3.

We undertake to pay to XXX the above amount according to and upon receipt of their

firstwrittendemandwithoutXXXXhavingtosubstantiatetheirdemand,providedthatin their

demand XXXX will note that the amount claimed by them is due to them owing to the

occurrence of any or all of the above stated conditions specifying the occurred

conditions orconditions.

This Bank Guarantee shall be payable at (Detail Postal Address of the Branch with code

No where payable).

THIS GUARANTEE will remain in force up to and including dt…………. And any demand in

respect thereof should reach the Bank not later than such date.

The above reference (TCN No.) must be used for all correspondences on this bank

Guarantee.

Name of the Bank

By………………..

Title

Authorized Representation

Signature of Witness

Name & Address of Witness