Federal Acquisition Service

U.S. General Services Administration

City Pair ProgramCity Pair Program

Jerry BristowProgram LeadOffice of Travel and TransportationCenter for Travel Management

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Federal Acquisition Service

Program Objectives

Acquire best value service for our federal customers Maintain the quality and service customers expect of

this 28 year old program Save taxpayer dollars Partner with Industry Advocate for customers Continually improve the disciplined

management approach

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Federal Acquisition Service

Benefits No advance purchase required No stay restrictions No airline change /cancellation fees Tickets are fully refundable Last seat available Dual fares (YCA, _CA) No blackout periods Fares are priced on 1-way routes Non-stop service 95% of the time where offered FY 09 awarded 5502 City Pairs to 12 Carriers Airfares average 60-69% less than lowest unrestricted market fares – $3.6

Billion Potential Savings

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Federal Acquisition Service

YCA

Program Management

Annual – Disciplined Process Government – Industry Partnership Meeting

– Changes / New Requests / Enhancements

Market Research

– Requests from Agency’s & Historical Data

Data Analysis

– Request Service Levels N/S / Connections – Establish Market Criteria

Factor 1 – Meet Minimum Requirements

Factor 2 – Quality of Service Government

CA

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Federal Acquisition Service

YCA

Develop Requirements Group Qualifiers

– Analyze Historical SmartPay / ARC and Estimated

FARMS

– Narrow Markets to Workable Number

Approx. 7000 Markets

Group I – High Volume / Interest Markets

3500 markets

– Evaluation Factors

Combination of Price and Service levels

CA

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Federal Acquisition Service

Group 2 – Lower Volume / Interest Markets

– 3500 markets

Defined by Passenger Count – Usually under 1000

Served by at least one Carrier – Usually connections

Meets Minimum Service Requirements

– Evaluation Factors

Lowest Offered Price

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Federal Acquisition Service

Solicited Markets Breakdown for CPP

Group Distribution- Markets (PAX) Group A - (20,000+) Group B - (15K – 20K) Group C - (10K – 15K) Group D - ( 5K – 10K) Group E - ( 1K - 5K) Group F - ( Under 1K)

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Federal Acquisition Service

First Quarter Industry Partnership Meeting Market Research Analyze Data Develop Requirements

Second Quarter Establish Evaluation Factors Send to Contracting and Legal for Review Pre-solicitation Conference

Third Quarter Final Solicitation Issued Receive Proposals Evaluate Bids

Fourth Quarter Award Contracts Advise Customers / TMC’s / CTO’s Third Party Audits

Annual Events and Milestones

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Federal Acquisition Service

Appropriate Forms of Payment

SmartPay® charge cards • Centrally billed • Individually billed

Government Transportation Request (GTR) for International travel only

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Federal Acquisition Service

Who can use the City Pair Program?

ONLY Federal or Military employees

on official travel, using

an appropriate form of payment

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Federal Acquisition Service

May cost re-imbursable contractors use CPP? - No CPP fares are for Government employees on Official Business Must be purchased with valid Government issued SmartPay

Can contract fares be used for personal travel? - No

Can two contract fares be combined to save money? No – Where CPP contract fare is awarded - cannot construct two

connecting contract fares lower than an awarded CPP Fare Yes – Where no CPP contract fare is awarded - can construct two CPP

Fares for the most economical fare.

Are contract fares easily identifiable? Yes (YCA, _CA)

Frequently Asked Questions...

City Pair Airfare Search

City Pair Airfare Search

Source: http://apps.fss.gsa.gov/citypairs/search

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Federal Acquisition Service

GSA looks forward to working with each of our customer agencies to achieve world-class travel

management government-wide.

For additional information visit:www.gsa.gov/travel