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An Overview
The Mission
To provide an automated infrastructure for the Corporate Services
Department to enable efficient Services and Supplies Management
Product History
Predecessor StockEase developed and deployed in 1994
Upgraded to Windows in 1999 Developed using Magic Key Installations
Ferreira Optical Ltd Clico Colfire Guardian Life Tatil
AdminTrak transformation in 2004
Help DeskOffice Courier schedulingMaintenance
Why
Simple Operation for Admin Staff No accounting jargon Back Order Tracking Numerous reports tailored for Internal Stock
Management Ticket and Work Order Management Office Equipment maintenance scheduling Courier, Drivers and maintenance
scheduling
Services Module
Responsibilities – Corporate Services
Centered around ContactsCentered around Contacts
TicketCall comes from Head Office indicating the toilet is not fully functional
Tickets and Work OrdersTickets and Work Orders
Work Order 1 - Plumber
Work Order 3 - Painter
Work Order 2 - Mason
The Ticket
A Work Order
Maintain a JournalWork Order Notes…
Ticket Listing Report
Job Complete
Closing the Ticket and Work Order
Task Scheduling couriers, drivers, maintenance personnel
asophisticated
to do list
Activities can be easily reassigned to another user
Defining Itemsa start to maintenance scheduling and booking
Defining Itemsa start consumables application
Setting up Automated Service Schedules
Viewing and adjusting Service Schedules
Supplies Module
Stock Requested
Stock Ordered for Warehouse
Stock Received
Stock Distributed/Charged
The Flow…
Stock Requested
The Flow…
Stock Ordered for Warehouse
Stock Received
Stock Distributed/Charged
Stock Requested
Stock Ordered for Warehouse
Stock Received
Stock Distributed/Charged
The Flow…
Stock Requested
Stock Ordered for Warehouse
Stock Received
Stock Distributed/Charged
The Flow…
Stock Requested
Stock Ordered for Warehouse
Stock Received
Stock Distributed/Charged
The Flow…
Stock Distributed/Charged
Charge Date
Stock Requested
Why all these Steps?
Stock Ordered Warehouse
Stock Received
Stock Distributed/Charged
Stock Requested
Why all these Steps?
Stock Ordered Warehouse
Stock Received
Stock Distributed/Charged
Track and Match requested and delivered items for branches
Track Supplier Outstanding Items
Allocate Charges
The technology behind…
•Technology Independent•RAD-Rapid Application Development•Recipient of many international awards
The Development Tool
www.magic-software.com
The End
Ready to purchase or need more information?
2 Ana StreetWoodbrookRepublic of Trinidad & TobagoPhone(868)[email protected]
