An Open Access Platform for the Max Planck Society Theresa Velden Heinz Nixdorf Center for Information Management in the Max Planck Society 7 th International

An Open Access Platform for the Max Planck Society

Theresa Velden

Heinz Nixdorf Center for Information Management

in the Max Planck Society

7th International Bielefeld Conference

3 – 5 February 2004


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Open Access Platform for MPS

• Introduction

• Berlin Declaration on Open Access

• Open Access Platformo Institutional repository: Max Planck eDoc-Servero Next steps


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Max Planck Society

Forschungsfelder in der MPG

• Since 2001: Heinz Nixdorf Center for Information Management in the Max Planck Society

• 80 Institutes (D, NL, I), local libraries

• no central library

•Mission: o Innovate Management of Scientific Information in MPSo Enable Institutes and Society to shape future of scholarly

communication


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Heinz Nixdorf Center

First projects 2002/2003

• Max Planck Virtual Library http://vlib.mpg.de

• Institutional Repository http://edoc.mpg.de

• Pilot projects with Primary Source Collections (inspiration ECHO http://echo.mpiwg-berlin.mpg.de)

• Living Reviews Journal Family http://www.livingreviews.org and ePublishing Tools

Focus : Open Access Development

http://vlib.mpg.de/

http://edoc.mpg.de/

http://www.livingreviews.org/


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The Berlin Declaration on Open Access the

Visionto Knowledge in Science and Humanities


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The Berlin Declaration on Open Access the

Visionto Knowledge in Science and Humanities

(22 Oct 2003) Major national and international organisations of science and culture consider their mission only half complete if the information they produce is not made freely available to society.

‘The Internet has fundamentally changed the practical and economic realities of distributing scientific knowledge and cultural heritage. For the first time ever, the Internet now offers the chance to constitute a global and interactive representation of human knowledge, including cultural heritage and the guarantee of worldwide access.’


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The Berlin Declaration on Open Access of the

Vision

“In order to realize the vision of a global and accessible representation of knowledge, the future Web has to be sustainable, interactive, and transparent. Content and software tools must be openly accessible and compatible.”“Our organizations are interested in the further promotion of the new open access paradigm to gain the most benefit for science and society.”


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Signatories of the Berlin DeclarationThe

•Max Planck Society•German Research Foundation•Fraunhofer Society •Leibniz Association•Helmholtz Association•Deutscher Wissenschaftsrat•Association of Universities and other Higher Education Institutions in Germany•Berlin-Brandenburg Academy of Sciences and Humanities•Staatliche Kunstsammlungen Dresden•Deutscher Bibliotheksverband•Deutsche Initiative für Netzwerkinformation•Centre National de la Recherche Scientifique•Institut National de la Santé et de la Recherche Médicale •National Hellenic Research Foundation•Fund for Scientific Research - Flanders•Minister of Education Cultura y Deportes Gobierno de Canarias•FWF Austrian Science Fund•Norwegian Institute of Palaeography and Historical Philology•Istituto e Museo di Storia della Scienza Florence•Central European University Budapest•Academia Europaea•Open Society Institute•...


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Why act now? New Opportunities

• Distributed work in Science and Humanities requires unlimited access to data and information (incl. Cultural heritage).

• Interactive scholarly communication and evaluation increase efficiency of knowledge generation.

• Unrestricted access fosters emerging science at the crossings of traditional disciplines.

• Data mining (unrestricted and innovative)o interdisciplinary relations (research)o accelerated networking (people, ideas, experiments)o seeding for technology transfer and secondary use of

fundamental knowledge

• Unrestricted access supports dialog between scholars and public/politics.


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What Open Access Implies• Immediate unconditional electronic access to data, objects and primary

scientific paper/books of scholarly interest.

• Realization of an integrated, validated working platform for research which supports

o dynamic combination and integration in knowledge spaces in not pre-conceived ways (as pre-condition in cutting edge, newly evolving research fields) (also called ‘advanced comprehensive virtual federation’ by Atkins in 2003 report on cyberscience)

o informed peer-to-peer interaction by researchers and knowledge weaving web environments (where editing, annotation and evaluation capabilities play an increasing role) (see also ECHO Brochure ‘Towards a Web of Science and Culture, 2003)

• Suitable regulation of the copyright issue that ensure uninhibited access.

• Sustainable infrastructure to ensure persistency of access.

• Open interfaces and standards to enable integration of open access content into remote services and environments that support discovery and discourse .

• Innovative business models for professional services that facilitate the realization of open access based scholarly communication and research practices.


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How do we get there?

• Create awareness (Berlin Conference)o Scientists, Politics, Public.

• Accept the paradigm of open access as universal for scholarly activities.

• Create content standards: define scholarly concern and quality standards.

• Integrate publishers as service providers in competitive environment.

• Create technical and institutional infrastructure.


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Implications at institutional level

• Encourage and support publication in OA journals

o Funds for up-front publication costs (page charges) or institutional membership (e.g. BioMed Central, PLoS)

o Evaluation criteria: abandon journal impact factors, intrinsic quality for publication (e.g. best 5 works)

• Capture and disseminate research output of Institution

o New tasks for information professionals/libraries, re-organization of work flows

o Sustainable backend for open access material

o Interfaces for integration

• Create model solutions that realize benefits of open access for revolutionizing scholarly communication and research practice


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Open Access Platform for the MPS


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First step… eDoc-ServerInstitutional repository for Max Planck Society (MPS)

eDoc-Server http://edoc.mpg.de

• introduced in 2002 (pilot institutes)

• in 2003: Annual Yearbook Campaigno all 80 Institutes registered

o about 50% in continuous use

o 20 000 records, several thousand full texts

http://edoc.mpg.de/


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First step... eDoc-Server


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First step… eDoc-Server

• functionality: web-based submission or batch upload of XML files, versioning, workflow for quality control and release, management of access levels (to full text)

• emphasis on (publication) data re-use and integration (with MPS Virtual Library, formatted lists in rtf, pdf, HTML, integration in remote web pages, data export in Endnote, RIS, BibTeX, XML, OAI Interface)

• local collection management and quality control; local librarians as moderators/eDoc managers


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eDoc-Server – Quality Control

Local, @ the Institutes

Scientific: Collection Authority

Formal/Metadata: Collection Moderator

submissionRelease on eDoc

Formal review (Metadata)

Quality review

registered user moderator

authorityInternalInstituteMPGpublic


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First step… eDoc-Server

• successfully introduced as central service in organization-wide workflow

• political enforcement by Berlin Declaration

• promotion and open access campaign within MPS

• further institutional enforcement (incentives) to implement open access policy needed

follow up conference of Berlin signatories will be dedicated to this issues


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Open Access Platform

From institutional repository to open access platform…

Goal: Expose research output of the MPS and feed into digital networks and scholarly communication services

So far mainly pdf archive and publication data management system (reporting, publication lists)


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Open Access Platform

•Inclusion of ‘Hinterland’: supplementary material, primary sources, data

•Storage Backend (sustainable, durable, open, long-term availability)

o Capture e-documents as complex digital objectso Up-and download facilities for collection buildingo Interfaces for external applications (e.g. for zooming, annotating

images) Universal needs, partner with FIZ Karlsruhe, an institution which

has capability of long-term commitment to such an infrastructure and offering as a service to a wide range of institutions and organizations

•Open Access Portalo Web-based comprehensive access to MPS output (publications,

working material, digital collections, ejournals, primary data) and open source IM tools (Open Access Portal)

o Technical Interfaces for dissemination and integration in research specific knowledge spaces, virtual collections or expert data bases


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e-document: object model

metadata +qc info

new mediaanimation

videohigh-endimages

executables

formulae

original dataspectraimages

observationsstatistics

factualdatabasespropertiesstructures

observationscase statistics

resource links

reference papers

IP, wos, lww

main body of information with references


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Sustainable Backend

Long-term Archive, Backup, Migration

Search Portal, Catalogues, Display interface

Storage backend

External

provider

External

provider

External

provider

PrimarySourcecollection



External A

pplications

Digital object identifier, automatic locator

Institutional repository

E-doc,

250 subject collections

OAI

Interface

Upload

InterfacesExport

Interfaces

Yearbook


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use global

services

eDoc [publications, grey literature,

supplementary material]

incl. work flow (quality

& release management)

OA

I Da

ta P

rovision

MPS Open Access Portal

Global (disciplinary) services (discovery, evaluation, publishing, annotation…)

Object Store (bit-stream preservation)

Archival Service (functional preservation)

local DBs

OAI Data Provision

backup / conversion

Global Persistent

Identifier Service

Archival Supplementary Area

local digital collections

register and/orprovide

showcases

Showcases Project Registry

backup / conversion

Citation (Work) Bench

Digilib Image Viewer


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ConclusionTo realize potential of Internet/ICT for scholarly communication

• paradigm of open access has to be accepted as a universal principle for scholarly activities

• sustainable service infrastructure needs to be provided

• organizational, socio-economic changes need to take place (copyright, role of information professionals, business models)

Rick Luce, Library Without Walls, LANL

Berlin Oct 2003:

Only at beginning of the Information Age, absorbing and distilling disruptive new technology takes decades

(generations in case of the printing press), 20-30 years transformation process

Thank You.

www.zim.mpg.de

[email protected]

http://www.zim.mpg.de/

Documents

An Open Access Platform for the Max Planck Society Theresa Velden Heinz Nixdorf Center for Information Management in the Max Planck Society 7 th International