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www.exhibits.cec.sped.org
An Invitation to Exhibit
CEC 2014 Convention & ExpoPhiladelphia, PAApril 9–12, 2014
Pennsylvania Convention Center
www.exhibits.cec.sped.org
EXHIBIT AND SPONSORSHIP PROSPECTUS
2014 convention & expo prospectus
Exhibiting at CEC 2014Exhibiting at the CEC 2014 Convention & Expo allows you an opportunity to reach more than 5,000 special and gifted educators and spread the word about your company’s products and services. Exhibiting is the first step in building relationships. We can help you through the process to maximize your ROI. Reserve your booth space today!
cec 2013 attendees’ decision-making impact (CEC 2013 data)
Great reasons to exhibit at CEC 2014: • CEC delivers the decision-makers (96% of attendees are involved in purchase decisions).
• Your face-to-face exhibit time totals 18.5 hours including 4.5 exclusive hours.
• CEC offers money-saving bundles and sponsorship opportunities to stretch your marketing dollars and create more visibility for your organization.
• A focus on companies with services and products in technology.
• Exhibitors receive complimentary registrations to educational sessions.
The CEC Convention & Expo is the top-tier event in special and gifted education. Position your brand in front of over 5,000 influential special and gifted educators!
74%I have significant input into purchasing decisions
22%I have some input into purchasing
4%Other
www.exhibits.cec.sped.org
Pricing & Benefitscec offers value for exhibitors
Exhibit Space Rates(All booths are sold in 10’ x 10’ increments unless otherwise indicated.)
Before 11/29/2013 After 11/29/2013
Inline Booth $1,655 $1,700
School Systems/Nonprofits $1,500 $1,580
Island Space (minimum of four 10’x10’ booths) $1,870 $1,915
Corner Fees (per corner) $215 $215
You’ll receive…• 8’ draped back wall and 3’ draped side walls.
• Complimentary listing in the CEC 2014 Convention Program and the exhibits website.
• Access to the exhibitor lounge.
• 24-hour security inside the exhibit hall.
• Complimentary convention registrations (badges) per 10 x 10 space — 4 per 10’ x 10’; 2 per school or non-profit booth space.
2014 convention & expo prospectus
Schedule at a Glance (subject to change)
Tuesday, April 8
Wednesday, April 9
Thursday, April 10
Friday, April 11
Saturday, April 12
Registration Registration 2:00 – 7:00 p.m.
Registration 7:00 a.m. – 5:00 p.m.
Registration 7:00 a.m. – 5:00 p.m.
Registration 7:00 a.m. – 5:00 p.m.
Registration 7:00 a.m. – 12:00 p.m.
Program Sessions
Opening General Session 5:00 – 6:30 p.m.
Concurrent Sessions 8:00 – 11:30 a.m.
1:30 – 5:00 p.m.
Concurrent Sessions 8:00 – 11:30 a.m.
1:30 – 5:00 p.m.
Concurrent Sessions 8:00 – 11:30 a.m.
Expo Set Up 2:00 – 6:00 p.m.
Set Up* 7:00 a.m. – 5:00 p.m.
President’s Welcome Reception** 6:30 – 8:00 p.m.
Expo Open 9:00 a.m. – 4:00 p.m.
Exclusive Hours 11:30 a.m. – 1:30 p.m.
Expo Open 9:00 a.m. – 4:00 p.m.
Exclusive Hours 11:30 a.m. – 1:30 p.m.
Expo Open 9:00 a.m. – 12:00 p.m.
Exclusive Hours 11:30 a.m. – 12:00 p.m.
Breakdown*** 12:00 p.m.
Special Events and Meetings
Yes I Can! Awards 5:30 p.m.
total exhibit hours: 18.5!* All booths must be set up by 5:00 p.m. unless special arrangements have been made with CEC.
** New addition to CEC 2014 schedule. Includes the grand opening of the Expo Hall for exhibitors to showcase products and services to attendees.
*** Breakdown begins at 12:00 p.m. on April 12. Exhibitors who vacate their booths prior to the published dismantle time may be assessed a fine equal to one-half the booth fees and subject to other penalties. Outside carriers must be checked in with the Freeman service desk by 8:00 p.m., or Freeman will ship materials on a carrier of their choice and bill the exhibiting company. All exhibitors must be completely moved out by 9:00 p.m., April 12.
www.exhibits.cec.sped.org
Online Booth SetupLog on to www.exhibits.cec.sped.org to book booth space online with up-to-date floor plan reservations
2014 convention & expo prospectus
Look What’s New at CEC!innovation stationWant a chance to showcase your company’s developments in technology? CEC’s new Innovation Station gives you a chance to showcase your products and services that include but are not limited to:
• Assistive and Learning Technologies for All Students.
• Avatars/Immersive Learning and the World of Imaginative Simulation and Digital Animation.
• Changing World of Augmentative and Alternative Communication (AAC).
• Gaming.
• Mobile Devices/Mobile Learning/Education in the Wireless World.
• Virtual Classes.
• Mobile Devices and Interactive Whiteboards.
• New Developments in Vision Technology.
• Robotics.
• Train Your Brain Technology.
• Vision Technology.
This is your opportunity to get on stage and show attendees the benefits of your products and network with other companies!
Want to be involved in CEC’s new Innovation Station? Contact Victor Erickson at 703-264-9454 or [email protected] for more details.
www.exhibits.cec.sped.org
Marketing & PromotionMarketing at the CEC 2014 Convention & Expo is a great way to increase your visibility and reach more than 5,000 special and gifted education professionals. Make the most of your CEC experience by investing in an integrated marketing presence at CEC 2014.
exhibitor showcase sessions$300/session These one-hour sessions provide an opportunity to demonstrate and showcase various products and services. Exhibitors can present core educational content in a breakout room complete with podium, microphone and LCD projector. Log on to www.exhibits.cec.sped.org to submit your Exhibitor Showcase Session. Submission deadline is Dec. 6, 2013. For additional information, please contact Victor Erickson at 703-264-9454 or [email protected].
tote bag inserts$500 (one insert per organization) Do you have details about a product launch or an innovative teaching concept that you want to introduce? Do you have additional information about your Exhibitor Showcase Session? CEC Tote Bag Inserts are an effective way to gain maximum visibility and exposure. Limited availability.
convention pre-registration mailing listsReach pre-registrants in advance to alert them to your participation in CEC’s 2014 Convention & Expo. Tell registrants before they arrive about book signings, guest appearances, giveaways, product launches or other special messages you want this powerful audience to get excited about before they head to Philadelphia. Choose your channel--the durable power of postal mailing lists (great for colorful postcards highlighting in-booth handouts) or mobile-friendly email messages that can include links to your own website. Post-convention versions are available starting in May. Best Practice: Send pre-convention messages using postal and email channels, then send a reinforcing follow-up after the convention is over. For complete information on options and pricing, contact MGI Lists: Caroline Monek at 703-706-0305, [email protected] or Candy Brecht at 703-706-0383, [email protected].
advertising opportunitiesThere are many great opportunities to advertise with CEC through print and digital channels. There is information listed on page ten about advertising in the convention issue of CEC’s journal, TEACHING Exceptional Children, Exceptional Children and the official convention program.
lead retrieval Capture attendee contact data, including e-mail addresses and job titles, with the rental of a lead retrieval unit. Discounted rates will apply to school systems and nonprofits. More information will be available in the Exhibitor Service Kit, available after the first of the year.
2014 convention & expo prospectus
Important DatesExhibiting and Recruiting Date
Final Payment Due for CEC 2014 Jan. 31, 2014
Company Descriptions and Product Category Listings Due for Printed Programs Jan. 31
Preconvention Mailing List Sent to Exhibitors (purchase required) Feb. 28 or March 19
Lead Retrieval Discount Deadline March 5
Last Day to Make Changes to Your Booth Personnel (Online) March 19
Deadline to Receive Discount Price on Freeman Services March 21
Deadline to Receive Discount on Booth – Internet, Phone and Electrical Orders March 21
Last Day to Ship to the Advanced Warehouse March 28
First Day Materials Can Arrive at the Convention Center April 7
Publication Insertion Order Due Artwork Due
Exceptional Children Spring 2014 (80-3)
Dec. 6, 2013 Dec. 13, 2013
TEACHING Exceptional Children March/April 2014 (46-4)
Jan. 6, 2014 Jan. 13, 2014
CEC 2014 Convention & Expo Program Jan. 7 Jan. 27
www.exhibits.cec.sped.org
Contactsexhibit/sponsorshipsVictor EricksonDirector of Exhibits and [email protected]
exhibits/advertisingMorgan PrewittAdvertising, Exhibits and Sales [email protected]
freeman exhibitor servicesTina BressertNational Account Manager [email protected]
See you in Philadelphia!
CEC Future Convention & Expo Schedule
2017Boston, Mass.
April 19-22
2016St. Louis, Mo. April 13-16
2015San Diego, Calif.April 8-11
Advertising Insertion OrderTEACHING Exceptional Children (TEC) March/April 2014, The Convention IssueInsertion Order Due: Jan. 6, 2014 Artwork Due: Jan. 13
Exceptional Children (EC) | Spring 2014Insertion Order Due: Dec. 7, 2013 Artwork Due: Dec. 14
CEC 2014 Convention ProgramInsertion Order Due: Jan. 7, 2014Artwork Due: Jan. 27
Artwork must be sent as high-res PDF, TIF or EPS files to [email protected]. If color, please send with CMYK builds. All files, regardless of electronic submissions, must be sent with a paper proof to CEC.
Company Name
Contact Person
Address City State Zip Code
Telephone ( ) Fax( ) E-mail
Size Dimension Cost Select
Color
Full Page 7” x 9.5” $3,300
Two-Thirds Page 4.5” x 9.5” $2,950
Half Page (horizontal) 7” x 4.67” $2,420
Third Page 2.125 x 9.5” $1,990
Covers (2, 3 or 4) 7” x 9.5” $4,265
B/W
Full Page 7” x 9.5” $2,610
Two-Thirds Page 4.5” x 9.5” $2,180
Half Page (horizontal) 7” x 4.67” $1,885
Third Page 2.125 x 9.5” $1,500
Covers (2, 3 or 4) 7” x 9.5” $3,270
Trim Size 8.25” x 10.875”
Bleed Size 8.5” x 11.375”
Size (B/W Only) Dimensions Cost Select
Full Page 5.5” x 8.33” $2,480
Half Page (horizontal) 5.5” x 4” $1,680
Fourth Page 2.67” x 4” $1,100
Covers (2, 3 or 4) 5.5” x 8.33” $3,350
Size Dimensions Cost Select
Tab Divider (color only) 8.5” x 11.13” $2,400
Covers (2, 3 or 4) or Page 1 (color only)
7” x 9.5” $2,100
Full Page B/W 7” x 9.5” $1,597
Half Page B/W 7” x 4. 67” $899
Third Page B/W (vertical) 2.125” x 9.5” $720
1/6 Page B/W 2.5” x 4.67” $427
Trim Size 8.25” x 10.875”
Bleed Size 8.5” x 11.125”
