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AMS Assembly
Thursday, January 19th, 2017
7:00 PM – Wallace Hall, JDUC
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Agenda
Assembly
1. Motion #1 – Approval of the Agenda of the meeting of January 19, 2017
2. Motion #2 – Approval of the Minutes of the meeting of December 1, 2016
3. Speaker’s Business
4. Guest Speaker
5. President’s Report: President Tyler Lively
6. Vice-President’s Report
a. Operations: Vice-President Dave Walker
b. University Affairs: Vice-President Carolyn Thompson
7. Board of Director’s Report: Chairperson: Quinn Giordano
8. Undergraduate Student Trustee’s Report: Trustee Jennifer Li
9. Student Senator’s Report: Student Senate Caucus Chair Brandon Jamieson
10. Rector’s Report: Rector Cam Yung
11. Statements by Students
12. Question Period
13. Business Arising from the Minutes
a. Motion #3 – That AMS Assembly approve the final reading on the changes to
Section 2.2.3 of the Constitution, as seen in Appendix: Alpha
14. New Business
a. Motion #4 – That AMS Assembly approve the addition of Jennifer Li (President),
Brian Mackay (Operations), and Palmer Lockridge (University Affairs) as
candidates on the 2017 AMS Executive Election ballot.
b. Motion # 5 - That AMS Assembly approve the addition of Aniqah Mair
(President), Landon Wilcock (Operations), and Julie Tran (University Affairs) as
candidates on the 2017 AMS Executive Election ballot.
c. Motion #6 – That AMS Assembly approve the addition of Victoria Chappell as a
candidate on the 2017 Undergraduate Student Trustee Election Ballot.
FEE Establishments
d. Motion #7 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the establishment of a $0.50 fee
(subject to individual opt-out) to support Enactus Queen’s and social
entrepreneurship at Queen’s?
e. Motion #8 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the establishment of a $0.25 fee
(subject to individual opt-out) to support Queen’s HanVoice?
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f. Motion #9 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the establishment of a $0.30 fee
(subject to individual opt-out) to support the NeuGeneration Conference on
Neuroscience?
g. Motion #10 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the establishment of a $1.00 fee
(subject to individual opt-out) to support the Queen’s Health and Human Rights
Conference?
h. Motion #11 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the establishment of a $0.10 fee
(subject to individual opt-out) to support the Queen’s Correctional Services
Volunteers?
Fee Modifications
i. Motion #12 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to an increase in the Queen’s Aero
Design Team fee (subject to individual opt-out) from $0.25 to $0.50, an increase of
$0.25?
j. Motion #13 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to an increase in the Queen's Baja SAE
Design Team fee (mandatory fee/ subject to individual opt-out) from $0.50 to
$0.69, an increase of $0.19?
k. Motion #14 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to an increase in the Queen’s West
Africa Aids Foundation (subject to individual opt-out) fee from $0.30 to $0.40, an
increase of $0.10? This fee was originally established in 2010 and last went to
referendum in 2013-2014.
l. Motion #15 - That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the increase of the AMS Food Bank
Fee (subject to individual opt-out) from $1 to $2, an increase of $1.00? This Fee
was originally established in 1997 and last went to referendum in 2013.
m. Motion #16 – That AMS Assembly approve the following question to the 2017
AMS Winter Referendum: Do you agree to the continuation and decrease of the
Tea Room Environmental Education fee, originally $1.00, decreasing to $0.75
(subject to individual opt-out) for the next three years? This fee was originally
established in 2013 and last went to referendum in 2013.
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New Business
n. Motion #17 – That AMS Assembly nominate two members of Assembly to sit on
the AMS Committee on Inclusion
o. Motion #18 – That AMS Assembly approve the Fall Equity Grants as follows:
$500.00 to the ASUS Academics Commission, $300.00 to Good Times Diner, $350
to Queen`s Got Your Back, $300.00 to Queen`s Equity Conference, and $400.00 to
QNSA as seen in Appendix Bravo
p. Motion #19 – That AMS Assembly adopt the first reading of the changes to the
AMS Constitution, as seen in Appendix: CIAO CEAo
q. Motion #20 – That AMS Assembly approve the following Plebiscite Question to
the 2017 AMS Winter Referendum ballot, notwithstanding any policy that
restricts the wording of a plebiscite question: Which option for a fall term break
should the AMS advocate for to the University`s Fall Term Break Task Force?
Appendix Delta
r. Motion #21 – “That AMS Assembly direct the AMS Executive and Elections
Team to ensure that the information presented to voters regarding the Fall Term
Break plebiscite question, both on the electronic ballot and through
communications, is fair, impartial, and for the sole purposes of helping members
of the Society make an informed choice.”
15. Discussion Period
16. Adjournment
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Motion Sheet
1. Moved by: Miguel Martinez Seconded by: Tyler Lively
“That AMS Assembly approve the agenda for the Assembly meeting of January 19,
2017.”
2. Moved by: Miguel Martinez Seconded by: Tyler Lively
“That AMS Assembly approve the minutes for the Assembly meeting of December 1,
2016.”
3. Moved by: Jon Wiseman Seconded by: Susie Emerson
That AMS Assembly approve the final reading on the changes to Section 2.2.3 of the
Constitution, as seen in Appendix: Alpha
4. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the addition of Jennifer Li (President), Brian Mackay
(Operations), and Palmer Lockridge (University Affairs) as candidates on the 2017 AMS
Executive Election ballot.
5. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the addition of Aniqah Mair (President), Landon Wilcock
(Operations), and Julie Tran (University Affairs) as candidates on the 2017 AMS Executive
Election ballot.
6. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the addition of Victoria Chappell as a candidate on the
2017 Undergraduate Student Trustee Election Ballot.
7. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the establishment of a $0.50 fee (subject to individual opt-out) to support
Enactus Queen’s and social entrepreneurship at Queen’s?
8. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the establishment of a $0.25 fee (subject to individual opt-out) to support
Queen’s HanVoice?
9. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the establishment of a $0.30 fee (subject to individual opt-out) to support the
NeuGeneration Conference on Neuroscience?
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10. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the establishment of a $1.00 fee (subject to individual opt-out) to support the
Queen’s Health and Human Rights Conference?
11. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the establishment of a $0.10 fee (subject to individual opt-out) to support the
Queen’s Correctional Services Volunteers?
12. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to an increase in the Queen’s Aero Design Team fee (subject to individual opt-out)
from $0.25 to $0.50, an increase of $0.25?
13. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to an increase in the Queen's Baja SAE Design Team fee (mandatory fee/ subject to
individual opt-out) from $0.50 to $0.69, an increase of $0.19?
14. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to an increase in the Queen’s West Africa Aids Foundation (subject to individual
opt-out) fee from $0.30 to $0.40, an increase of $0.10? This fee was originally established in
2010 and last went to referendum in 2013-2014.
15. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the increase of the AMS Food Bank Fee (subject to individual opt-out) from $1 to
$2, an increase of $1.00? This Fee was originally established in 1997 and last went to
referendum in 2013.
16. Moved by: Miguel Martinez Seconded by: Rebecca Warrian
That AMS Assembly approve the following question to the 2017 AMS Winter Referendum: Do
you agree to the continuation and decrease of the Tea Room Environmental Education fee,
originally $1.00, decreasing to $0.75 (subject to individual opt-out) for the next three years?
This fee was originally established in 2013 and last went to referendum in 2013.
17. Moved by: Miguel Martinez Seconded by: Carolyn Thompson
That AMS Assembly nominate two members of Assembly to sit on the AMS Committee on
Inclusion
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18. Moved by: Lea Keren Seconded by: Carolyn Thompson
That AMS Assembly approve the Fall Equity Grants as follows: $500.00 to the ASUS Academics
Commission, $300.00 to Good Times Diner, $350 to Queen`s Got Your Back, $300.00 to
Queen`s Equity Conference, and $400.00 to QNSA as seen in Appendix Bravo
19. Moved by: Carolyn Thompson Seconded by: Tyler Lively
That AMS Assembly adopt the first reading of the changes to the AMS Constitution, as seen in
Appendix: CIAO CEAo
20. Moved by: Tyler Lively Seconded by: Miguel Martinez
That AMS Assembly approve the following Plebiscite Question to the 2017 AMS Winter
Referendum ballot, notwithstanding any policy that restricts the wording of a plebiscite
question: Which option for a fall term break should the AMS advocate for to the University`s
Fall Term Break Task Force? Appendix Delta
21. Moved by: Tyler Lively Seconded by: Miguel Martinez
“That AMS Assembly direct the AMS Executive and Elections Team to ensure that the
information presented to voters regarding the Fall Term Break plebiscite question, both on
the electronic ballot and through communications, is fair, impartial, and for the sole purposes
of helping members of the Society make an informed choice.”
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Dear Members of Assembly,
I hope that you all had a restful holiday break, and have enjoyed your first week back.
Please find below updates on what I have been working on since returning from the
break:
AMS Governance | We are in the process of drafting an in-depth backgrounder and
discussion paper on AMS corporate and society governance. Our goal is to present the
paper at the January Board of Directors meeting, and the February 2nd AMS Assembly.
John Deutsch University Centre | We have struck a committee composed of AMS,
SGPS, and University representatives to guide the long-term plan for the JDUC. The
committee will meet later this month. Additionally, we are close to releasing a request
for proposal for an architect to conduct a feasibility study. We will be meeting with our
project manager this week to discuss the RFP.
Fall Term Break | The Fall Term Break Task Force met last week to discuss the results
of the survey, and discuss our recommendations to the Principal. According to the
results, students place greater value on pre-exam study days and a fall break than
orientation activities. After reviewing the results of the survey, notes from student
consultations, and the discussions we have had at Assembly we have brought forward
two break options to include on a plebiscite.
External Alignment | The Special Committee on External Alignment will meet this
week before Assembly to discuss the input we received from our Faculty Society
Assembly consultations, review staff reports from the Fall General Assembly and Lobby
Conference, and discuss our schedule for the Winter semester.
Tyler
The President of the Alma Mater Society
Report to Assembly
Tyler Lively
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Dear assembly,
I hope you all had a well-rested and much deserved break. I look forward to working with all of you
throughout the semester.
Common Ground I As part of our campaign we promised to change the security features at the brew to
ensure that the study space was available outside of the services hours of operation. During the break,
PPS installed the new track and as a result the lounge area is open 24/7 for student use. As part of our
continued effort to increase on campus study space please send us any feedback or questions you may
have!
Facilities Officer I Before we left for the holiday break we offered Troy Buchanan the position of AMS
Facilities Officer. Troy has accepted the offer and began work on January 9th. His background is facilities
management, we are confident that Troy will excel within the AMS and are excited to begin
transitioning over the next few weeks.
Alcohol Working Group I AWG, a subcommittee of the Health and Wellness Steering Committee met in
December to discuss Queen’s official commitment to Postsecondary Education Partnership – Alcohol
Harms or PEP-AH. Over 15 university presidents and principals across Canada have signed on to a five
year plan to work as a collective to combat alcohol related harms on Canadian campuses. Over the next
few months we will be working to ensure that all campus pubs are playing their part to change our
campus’ drinking culture.
Studentcare I Our Health and Dental Plan providers presented us with the 2015-2016 annual report. We
are happy to share that our health and dental plan is financially stable and gives the AMS no cause for
concern. Studentcare will be returning in February to sit down with myself and the VP Ops elect to
discuss plan changes for the upcoming year as well as begin the transition process.
If you have any questions please don’t hesitate to reach out!
Dave
Vice President (Operations)
Report to Assembly
Dave Walker
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Vice-President (University Affairs) Report to AMS Assembly
Report to Assembly
Carolyn Thompson
Dear Members of Assembly,
Welcome back! I hope everyone had a restful holiday. I look forward to our next four (and final)
months together. As always, should you have questions about my report please send me an
email and we can find a time to meet before assembly on Thursday.
OUSA
Last week, Francis and I went to Toronto for an OUSA Think Tank. We discussed and debated
the upcoming municipal paper we will be writing. For the paper we are focusing on housing
(specifically changes to the landlord tenant board etc.) as well as potential for the provincial
government to invest in more infrastructure for things like bike lanes in municipalities.
Leah and I will be going to OUSA Steering Committee this Friday. At this meeting we are
planning to look at the structure of OUSA and the information SC needs, as a board, to succeed
into the future. We are hoping to come up with an action plan to change OUSA governance
policies before our terms are over in April.
Commission of Environmental Affairs
Over the past few months the Executive and our team have been working to include
sustainability throughout the AMS. We plan to close the Commission of Environmental Affairs
and incorporate its services into different services and jobs in the AMS. Attached to email with
the assembly agenda is a package with all the relevant documents (policy changes, changes to
job descriptions) to ensure assembly has all the information in order to vote on this motion.
Inclusion
The AMS has created a diversity and inclusion committee to look and understand how we can
be a more inclusive organization. Please encourage your friends and peers to apply.
Applications are due on January 18 by 5pm.
White Ribbon at Queen’s
We are inviting a representative from White Ribbon to come to Queen’s on Thursday February
15. Our plan is to have him join us at assembly that night to allow us, as student leaders, to
engage in a thoughtful conversation about sexual violence. The goal is to understand how we
start the conversation and make a difference in this area for students. More to come on this in
the next few weeks.
Yours,
Carolyn Thompson
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Vice President (University Affair
Dear Assembly,
I hope you all had a wonderful and very restful break! The commission is in full swing, with lots of
internal stuff going on. Here are some highlights:
Internal AAC
The Student Faculty Relations Committee hosted their Last Lecture on Earth series at the end of last
semester and it went very well. The Committee did a fantastic job choosing a captivating and reflective
speaker, and the students in attendance were very engaged! The Committee is currently planning their
Undergraduate Research Crawl, to bring students to different research centers on campus. More
information to come on this! I will update you when registration opens up!
Teaching Awards Committee selected the awards recipients last semester, and are beginning to plan the
awards ceremony for later this spring. The Committee did an excellent job going through the
nominations, and auditing the nominees!
The Academic Grievance Centre has already been very busy with students returning from the break with
appeals. The volunteers have done a wonderful job helping students, dealing with approximately fifty
cases last semester, and gearing up for a busier semester this year. They are currently planning an
outreach week, with the theme of Academic Integrity for mid-February. This a very timely theme, and
I’m really excited to work with the volunteers to help making these engaging events on the students and
faculty side.
External AAC
On Monday, January 9th I attended our “Think Tank” session for the next OUSA policy paper I am writing
on International Students. At the Think Tank we set the scope of this paper, and outlined the issues that
we wanted to cover. If you have any thoughts on provincially facing issues or solutions that you would
like to chat with me about, I would be more than happy to do so! This is a very short policy cycle, so if
you have any thoughts to share please reach out ASAP. The paper is covering issues such as regulation
for international students’ tuition, financial assistance, student supports, health coverage, and Ontario
students studying abroad. I will be meeting with the QUIC next week to discuss issues they see facing
international students, and both institutional and provincial solutions.
Additionally, we have an OUSA meeting next week, when we will be discussing different OUSA
governance issues and solutions going forward.
That’s all for now, but please reach out with any questions!
Respectfully submitted,
Leah Brockie
Commission of Academic Affairs
Report to Assembly
Leah Brockie
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Commission of Campus Activities Report to Assembly Greg Kurcin
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Hello Assembly:
It feels like a year since we’ve last seen each other! There has been a lot of things happening in the
Commission of Environmental Affairs. As usual, I will be happy to take any and all questions that you
have during the meeting!
EPM | I have been reviewing the administration side of the EPM for the Corporate side of the AMS,
taking into consideration the feedback that I received from the Board of Directors. We will be most likely
discussing the approval of the government EPM. Please be open and honest with your questions,
concerns and criticisms so that the document can become the best possible.
Sustainability Conference | The Queen’s Sustainability Conference is taking place this weekend! We’re
excited to be able to work with our delegates to help them develop their skills associated with
sustainability and long-term environmental planning.
Room of Requirement | The Room of Requirement has partners with Queen’s Internal Centre to present
a winter coat exchange for international students. If you have any extra winter clothes, we highly
encourage you to drop them off. The Room of Requirement is located on the third floor of the JDUC
across from the McLaughlin Room.
Bikes and Boards | The shop is gearing up (lol) for a great winter season. Our skate sharpening service is
up and running and you can drop off your skates during any of our regular operating hours! The shop is
also planning on running educational workshops in order to teach students the basics of bicycle and
longboard repair.
Sustainability Career Panel | My intern Damiana has been working tirelessly on bringing back an event
previously held by the Commission. The event will be taking place and the beginning of February and will
see a panel of various environmental experts come together to discuss the growing field of
sustainability.
Commission of Environmental Affairs Report to Assembly Liam Dowling
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OOTD | The Black Mamba is considered to be one of the deadliest snakes in the world. It also serves as
one of the major plot points of the classic film Kill Bill Vol. 2. Here is the quote that is used in the movie
regarding the snake:
The venom of a black mamba can kill a human in four hours if, say, bitten on the ankle or
the thumb. However, a bite to the face or torso can bring death from paralysis within 20
minutes." Now, you should listen to this, 'cause this concerns you. "The amount of venom
that can be delivered from a single bite can be gargantuan." You know, I've always liked
that word... 'gargantuan'... so rarely have an opportunity to use it in a sentence. "If not
treated quickly with antivenom, 10 to 15 milligrams can be fatal to human beings. However,
the black mamba can deliver as much as 100 to 400 milligrams of venom from a single
bite."
SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK SNEK
Liam Dowling
Commissioner of Environmental Affairs
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Hi All! Here’s what I’ve been up to for the past weeks: OUSA Municipal Paper This term I’ll be writing a portion of the OUSA Municipal Paper with VPUA Carolyn Thompson. We’ll be covering the introductions to issues surrounding the RTA (Residential Tenancies Act) and the Landlord Tenant Board. We’ve completed the brainstorming for this paper, and will be completing the bulk of the writing over the next couple weeks. Boys & Girls Club The plans to bring an official relationship with the BGC to the AMS are well on the way! I’ll be meeting more frequently with the Boys & Girls Club in the coming weeks to finalize job descriptions, decide on starting dates, and numbers of volunteers needed. UD Summit: The summit planning is coming along! The Eventbrite is going live shortly – so look for those tickets if you want to come! Our set date is February 11th, from 9-4pm. We’ll be covering many important topics that are central around the university district and the issues that plague student and residents in the area. Housing Survey: Our survey has about 350 responses so far, and we’re going for 500 before February. I’m hoping to get more resident responses, in order to get a well-rounded outlook on the opinions of people living in the UD. This data will be compiled to form the discussion at the UD Summit – and will be distributed beforehand. That’s about all for now! Francis Campbell
Commission of Municipal Affairs Report to Assembly Francis Campbell
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Happy New Year Assembly!
I hope everyone is returning back to school and work feeling refreshed and ready to take on what lays
ahead! Here are some updates from the SIC:
AMS Food Bank
The Food Bank moved from Mac-Brown Hall to the JDUC just before the AMS closed for the December
break. The team is very excited about the new space (room 343). They are officially back on their full
hours (Monday – Sunday, 10-11:30 am and 5-6:30pm).
Peer Support Centre
The PSC is celebrating its 10th birthday on Wednesday (the 18th). This is a chance for them to say thank
you to everyone who has trusted and confided in the service. It’s also a chance for the community to
express their thanks to the PSC for being such a strong pillar of support and encouraging people to share
their stories. Plus there will be a ball pit, cake, and all other things essential to a good party.
The PSC is also holding SafeTALK (suicide alertness) training for student leaders on Saturday (the 21st)
from 10am – 1pm in Dunning Hall. If you are interested, please RSVP to Mariana at
Committee on Inclusion
We have sent out the application form for students-at-large to apply to the new AMS Committee on
Inclusion which will consist of myself, Carolyn, the Committee Against Racial and Ethnic Discrimination
(CARED) Co-Chairs, two members of Assembly and two students-at-large. The Committee will seek to
incorporate the information we received from the open forum in December, as well as other
information from ongoing consultations that will occur throughout this semester. It will meet once a
week and produce a report and recommendations that will be implemented starting in May 2017.
Student Wellness Services (SWS) Feedback System
The results for the first semester of the Feedback System have been collected and analyzed in order to
inform a report and recommendations that has been provided to SWS. We will be meeting with SWS in
the coming weeks to go over our recommendations and how they plan to move forward.
Collective Reflections
The submission deadline for Collective Reflections closed last week and they received around 150
submissions to their six sections. They are now in the formatting and editing phases and are extremely
hard at work to get the fourth volume ready for publication.
Commission of Social Issues Report to Assembly Lea Keren
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Equity Caucus
This semester, Equity Caucus will occur every second Wednesday at 5:30pm in the AMS Boardroom. The
first occurred last week (the 11th). You are always welcome to attend one of our meetings.
Awards
Both Equity Grants and Accessibility Queen’s Grants have opened for the winter term. They are both
due on January 27th. Applications can be found on the AMS website (https://myams.org/grants-
bursaries/) and are to be submitted to [email protected].
As always, if you have any questions, concerns, comments, or would like to chat about anything at all,
please don’t hesitate to reach out to me.
Yours,
Lea
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Hello Assembly,
I hope that everyone has had a great week back and that everyone enjoyed the Holidays.
As you know we are currently in the middle of the election season and we have two teams up
for AMS Executive.
One candidate for Trustee.
If anyone has any questions for me or the elections team please do let me know.
I will also let Assembly know about the election night itself closer to the election!
Cheers,
Miguel
Office of the AMS Secretariat Report to Assembly Miguel Martinez
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Judicial Affairs Office
Report to Assembly
Ryan Pistorius
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AMS Board of Directors Chair Report to Assembly Quinn Giordano
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Members of Assembly,
I hope you all had a wonderful and restful holiday break! Below are a couple updates as well as
projects that the Clubs Office will be focusing on this term:
New Club Applications | If you know of anyone interested in starting their own club on campus,
applications are now available under the Clubs section of the AMS website. These will be due
Monday, January 23rd at 4:00 PM. More information on this process can also be found on the
website.
Grants & Bursaries | Applications for both the Clubs Experience Grant and New Clubs Grant are
now available on the Clubs Portal. You can anticipate a full report of grant allocations towards the end of the month once the Grants Review Committee has had a chance to meet.
Clubs Caucus | The next Caucus is set to take place on February 1st with a time and location to be
confirmed very soon. Topics to be covered include financial accountability and the process behind
establishing student fees. Please feel free to reach out if you are interested in attending.
Clubs Week | Our interns have been working hard to plan the first ever Clubs week happening at
the end of February! This week will strive to increase the presence of the Clubs office on campus,
encourage students to get involved next year, as well as show our clubs how much we appreciate
them through different events and perks throughout the week. More details to follow as they
confirmed.
Happy to take any comments/questions.
Best,
Grace
Clubs Manager Report to Assembly
Grace Kim
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Undergraduate Student Trustee
Report to Assembly Jennifer Li
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Student Senate Caucus Chair Report to Assembly Brandon Jamieson
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University Rector
Report to Assembly Cam Yung
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Dear members of assembly,
Hello everyone! I can hardly believe that the semester is almost done. This being our last Hello
everyone! I can hardly believe that an entire semester has come to a close. It seems like we only
just started into my term. I hope you all had a wonderful holidays and the start of the year is off
to a good beginning.
Hiring:
Our application process has just ended and we are currently reviewing the applications and
moving into the interview processes for the Residence Facilitators.
First Year Experience Fund:
The applications for the First Year Experience Fund are up on the ResSoc website. This year's
timelines have been sent and parties involved have been notified so that things can be handled as
promptly as possible.
Recruitment & Staff Training:
FYEA training refresher will have taken place before this meeting will have taken place.
Events:
We are currently in the midst of planning out winter semester events. We are looking into a
Ottawa trip and a Montreal trip along with another movie pre-screen.
Elections:
Election packages have been realised and nomination packages will have been submitted by the
time that we are having this meeting. Elections regulations have been reviewed and prepared for
this coming election season. We teams will be prepared to have a good clean election.
Warmest regards,
Chance Spencer
President & CEO of The Residence Society Inc.
106C Victoria Hall
75 Bader Lane
Kingston, ON K7L 3N8
Phone: 613-533-6216
Residence Society President
Report to Assembly
Chance Spencer
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Nothing to report on.
Arts and Science Undergraduate Society President Report to Assembly Darrean Baga
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Hello Assembly!
It feels like it’s been a very long time since we’ve all met. I hope you had a fun and restful
holiday season, and are ready for the new adventures that semester 2 brings!
CFES
Over the final week of the Holiday break I attended CFES (Canadian Federation of Engineering
Students) Congress, which also serves as their annual general meeting. This conference is an
opportunity for us to learn from other Engineering Societies across Canada.
Some highlights of the conference include:
Academic Advocacy: specifically accreditation issues and the impact workload has on
students
Bilingualism: how the CFES can work towards being a true bilingual organization
How the CFES can become a more productive organization
Meeting Engineering students from across the country
Mental Health in Engineering
The Faculty of Engineering has a new imbedded Counsellor, Laura! I am meeting with her next
week to discuss the mental health of students, specifically in engineering. I am very happy
about the initiatives the faculty is undertaking to improve students Mental Health
Engineering Dean
I am working with members of the Faculty and University administration to hire the new Dean
of Engineering! This is an exciting process which will be continuing in the coming weeks
Elections
Its election season, so the Engineering Society is a busy place. Regardless of your year or
faculty, I would encourage you to get informed about the candidates and GO VOTE!!
Sincerely,
Taylor
Engineering Society President
Report to Assembly Taylor Sawadsky
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Hi AMS Assembly!
We’ve enjoyed a few weeks away from school and are excited to hit the ground running once again this
month. Here’s an overview of some of the things we’re busy with.
ComSoc Events | QNP Day of Social Impact (Jan 18), QCIB (Jan 19-22), ICBC (Jan 19-21), QCBT (Jan 20-
22), CCC Queen’s Commerce vs. Engineering (Jan 21), QSIC (Jan 26 - 28), QEC (Jan 26-28), QCEI (Feb 2-4),
QCLA Mini Competition and Conference (Feb 3-4), Queen’s Commerce Kids First Annual Case
Competition (Feb 11), and QCSI’s Service Trip to New Orleans over reading week.
ComSoc’s 50th |The 2017-2018 year marks ComSoc’s 50th birthday, and we’re begun the task of
preparing branding, event ideas, and other sorts of preparations, which we will pass on to the next
Executive team.
Executive Elections | Speaking of the next Executive team, we’re midway through our nomination
period when teams are collecting signatures. Our campaign period is all of next week, and voting will
take place on January 31 and February 1, so we’ll be making the big announcement on February 2!
Improved ComSoc Offices | We’ve spent a fair bit of time in November/December painting, cleaning,
removing old furniture, and rearranging our office and meeting spaces in Goodes LL226. Things will be
finished up in about a month, and we’ll definitely encourage you to come check it out then.
We look forward to seeing you all on Thursday!
Bhavik, René and Sara
Commerce Society Executive
Report to Assembly Bhavik Vyas, René Puerta and Sara Tyler
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Hello Assembly,
Happy New Year!! I hope that you all had a great holiday break and are looking forward to the winter
semester.
Nomination Period for Executive Election
The nomination period for the 2017-2018 PHEKSA Executive has begun. We are very excited for
the upcoming election and look forward to meeting with the candidates. Each position runs
independently, allowing each candidate to bring unique skills and perspectives to the campaign period
BEWICS Sports Weekend
This is a huge weekend for PHE/KIN students and we have 4 teams that have been entered into
the event. Each year has a team and tons of students from each year participate. The ARC is going to be a
busy place this weekend with lots of fun sports being played, so if you have time you should stop by and
check it out.
Winter Merchandise Sales
Our online merchandise sales last semester went extremely well and we are excited to announce
that we will be running another round of sales in the coming weeks.
All the best,
Matt
PHEKSA President
Jess Leach – VPUA
Sarah Skelding – Equity & Wellness Officer
Physical Education and Kinesiology Students’ Association President Report to Assembly Matthew Nelms
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Concurrent Education Students’ Association President Report to Assembly Jacob Gardhouse
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Dearest AMS Assembly,
Welcome to a new year! With a new year on the calendar brings a new NSS Executive! It is with a full
heart and immeasurable excitement that I will be sticking around for 1 more year in the role of NSS
President, alongside Cortnie Lortie (VPUA) and Geoffrey Tai (VPOPS).
Our team is incredibly excited for the year that lies ahead and we have quickly jumped into our new
roles, beginning planning for the year ahead at the end of last semester and over our Holiday Break.
We’ve got big things up and coming and look forward to the opportunity to collaborate with all of you
and serve our students to the fullest degree possible.
The 1st NSS Assembly Meeting of the year took place last week where our members came forward with a
plethora of ground-breaking ideas. We are hard at work and will again meet this Wednesday to finalize
our goal plan submissions so STAY TUNED!
In the meantime, we are looking to elect a new NSS Assembly speaker – all programs welcome! Check
out this link for more details and be sure to encourage your friends to apply! http://queensnss.com/wp-
content/uploads/NSS-Assembly-Speaker-Application-Form.pdf
Prior to the break, we were thrilled to announce the grand opening of our BRAND NEW NSS NURSING
STUDENT LOUNGE! From painting, to building furniture, and shopping for endless hours, we put in the
time and effort to ensure that this space would be somewhere our students could call home! Please feel
free to stop by any time – we are located on the 2nd floor of the School of Nursing (Cataraqui Building) in
Room 208!
Looking forward to sharing more information in the coming weeks! As per usual, we are happy to take
any questions
VINCAT SCIENTIA MORBOS,
Alexandra Palmeri & Cortnie Lortie
Nursing Science Society President Report to Assembly Alexandra Palmeri
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Members of Assembly,
Welcome back! I hope you took the winter break as an opportunity to step back a bit from
your busy lives to spend time with your friends and family. As with last time, most of the
exciting things going on with COMPSA right now are internal changes to our structure, so
we don't have too much to report. For example, we will be creating proper Commissions by
turning Commissioner positions into management roles and adding several smaller roles
within each Commission.
In other news, this week is COMPSA's Frost Week. If you read this before it's over, we
welcome you to join us for some wintertime fun! As with most of you, our elections are also
coming up soon. It's amazing to know that Vinith, Lydia, and I will be soon passing on the
torch, but we couldn't be more excited to do so. We wish you all the best for the new term!
Yours,
Aniqah Mair
COMPSA President
Computing Students’ Association President Report to Assembly Aniqah Mair
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MBA Students President
Report to Assembly Sanjeetha Gutnaratnam and Michael Huskilson
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Appendices
APPENDIX ALPHA Moved by: Jon Wiseman, Seconded by: Susie Emerson
Section 2.02 Executive of the Society
2.2.3 Incumbent members of the AMS Executive shall not be eligible to run for re-election but
shall be eligible to run in a subsequent year. The AMS Human Resources Officer Director, The
AMS Secretariat, Assembly Speaker/Chief Electoral Officer, Chief Returning Officer and Deputy
Returning Officers shall not be eligible to run for an AMS Executive position in the academic year
in which they hold or have held that position.
Purpose: This motion seeks to complete housekeeping on the split of the Speaker and Chief Electoral
Officer, as initiated at the end of the 2014-2015 year. Last year was the first year in which the Speaker
and Chief Electoral Officer were separate – the former being elected by assembly, the latter being a
hired position under the AMS Secretariat.
APPENDIX BRAVO
Equity Grants, Fall 2016 Equity Grants Committee’s Report to Assembly
Report written by:
Lea Keren, Social Issues Commissioner
Committee Members:
Lea Keren, Social Issues Commissioner
Claire Gummo, Deputy Social Issues Commissioner (Education)
Rylan McCloskey, Deputy Social Issues Commissioner (Editor in Chief)
Lauren Winkler, Deputy Social Issues Commissioner (Indigenous Affairs)
Aniqa Mazumder, Deputy Social Issues Commissioner (Projects and Outreach)
Carolyn Thompson, Vice President (University Affairs)
Bhavik Vyas, COMSOC President
Aniqah Mair, COMPSA President
Tiffany Wong, CESA Assembly Representative
As per Section 2, Part I of AMS Policy Manual 2, “there shall be an Equity Grants committee as a standing
committee under the Social Issues Commission. The purpose of this committee shall be to promote the
fostering of an anti-oppressive and safe environment in the Queen’s community. This shall take the form
of targeted grants to organizations engaged in community outreach, educational campaigns, and
awareness raising projects who meet the eligibility requirements.”
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Applications for the Fall 2016 Granting Period were due on November 4th and the committee received 8
applications in total. A summary of amounts requested and amounts approved:
Group Amount Requested Amount Approved
Academics Commission, ASUS $ 1,100.00 $ 500.00 Good Times Diner $ 1,000.00 $ 300.00 Got Your Back $ 1,330.00 $ 350.00 Hillel $ 1,054.00 $ - Queen’s Equity Conference $ 1,000.00 $ 300.00 Aboriginal Awareness Week (QNSA) $ 1,500.00 $ 400.00 QNSA Conference $ 5,000.00 $ - Queen’s Allergy Advocates $ 600.00 $ -
Total $ 12,584.00 $ 1,750.00
Below you will find a summary for the committee’s decision for each.
1. Academics Commission, ASUS
Requesting funds for: ASUS Journal of Indigenous Studies (AJIS)
Amount requested: $1,100.00
Committee approves: $500.00 for website development and marketing materials. The
committee felt that this was the best use of funding as it will serve to help kick start the project
rather than help with operational costs that would be better funded through more sustainable
revenue streams.
Reasons:
This promotes equity on campus and directly benefits students
This project has not received AMS funding and has proven evidence of efforts to obtain
assistance from other sources
Queen’s students play major roles in the organization and operation of the activity
Absolutely within the scope of the grant
2. Good Times Diner
Requesting funds for: Purchase of foods and other consumables associated with the operation
of the soup kitchen.
Amount requested: $1,000.00
Committee approves: $300.00
Reasons:
High student involvement
Clear efforts to create a safe space and promote anti-oppression efforts
Not funding meals because this is an operational cost
Contingencies:
Will provide funding for anti-stigma campaigns and promotional efforts
3. Got Your Back Queen’s
Requesting funds for: Got Your Back! Mental Health Campaign
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Amount requested: $1,330.00
Committee approves: $350.00
Reasons:
This project has not received AMS funding and has proven evidence of efforts to obtain
assistance from other sources
This promotes equity on campus and directly benefits students
We didn’t fully fund this project because they already received $3,000.00 from the
Jack.org fund and found a lot of their costs to be excessive.
4. Hillel
Requesting funds for: Holocaust Education Week Initiative
Amount requested: $1,054.00
Committee approves: $0
Reasons:
Incomplete application
The event had already occurred and we don’t do retroactive funding
5. Queen’s Equity Conference
Requesting funds for: Speaker Costs
Amount requested: $1,000.00
Committee approves: $300.00
Reasons:
Don’t generally fund travel and other speaker costs as they are operational in nature
This initiative is directly in line with the purpose of this grant
Decide to provide funding to lower the delegate fee for the conference to make it more
financially accessible.
6. QNSA
Requesting funds for: Aboriginal Awareness Week
Amount requested: $1,500.00
Committee approves: $400.00
Reasons:
This event is directly related to the purpose of this grant
The groups has sought other funding sources but we are not aware if they have received
funding from the AMS in the past
Directly targeted at the Queen’s student community
Costs seamed slightly inflated
7. QNSA
Requesting funds for: Conference
Amount requested: $5,000.00
Committee approves: 0
Reasons:
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There were large gaps in the budget they provided. Without funding from their major
sources, much of their application didn’t seem feasible
It was unclear what the AMS funding would go towards
This is an incredibly beneficial concept with immense potential, so we asked that they
re-apply this semester with a more complete budget.
8. Queen’s Allergy Advocates
Requesting funds for: Speaker and Bake Sale
Amount requested: $600.00
Committee approves: $0
Reasons:
AMS grants don’t fund food-related or speaker costs
APPENDIX CIAO CEAo
Due to the size of the file please find it by clicking on this link: (AMS Constitution)
https://drive.google.com/file/d/0BwUtjcDMy5m9WFk3TjVEajdpTXc/view?usp=sharing
APPENDIX DELTA
Background Before the Winter Break, the AMS Executive presented the Assembly with a number of options
on how to proceed with advocating for a Fall Term Break that works for students. Assembly
requested that the Executive return with proposals for a Fall Term Break to be included on a
plebiscite question. Accordingly, this briefing presents 2 options for a Fall Term Break.
Plebiscite Per Policy Manual 1 Section 4, Part D, 15D: “The AMS Assembly shall have the authority to place a
Plebiscite Question directly on the ballot”. The proposed plebiscite question would be:
“Which option for a fall term break should the AMS advocate for to the University’s Fall Term Break
Task Force?”
The questions would be accompanied by a description of the nature of each of the options,
similar to those shown in this briefing. Note that the pros and cons list would not be presented
in the voting software. Instead, the AMS will advertise a fact sheet outlining why the two
options are seen as preferable.
Motion Per Policy Manual 1 Section 4, Part D, 15D: “Plebiscite and non-fee related questions shall begin with
“Do you agree that…” and shall not be preceded by a preamble.” Additionally, the spirit of policy
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relating to plebiscites is that the questions be asked in a yes/no format. This limits the
Assembly’s ability to solicit feedback on multiple options as has been previously discussed.
Given the desire of Assembly to solicit feedback on multiple break option the Executive
proposes that the Assembly pass the following motion, which would bypass the current policy
and allow a multi-option question.
“That AMS Assembly approve the following plebiscite question to be included on the 2017
Winter Election and Referendum ballot, notwithstanding any policy that restricts the wording
of a plebiscite question:
‘Which option for a fall term break should the AMS advocate for to the University’s Fall Term Break Task
Force?’”
Additionally, the Executive proposes the following motion:
“That AMS Assembly direct the AMS Executive and Elections Team to ensure that the
information presented to voters regarding the Fall Term Break plebiscite question, both on the
electronic ballot and through communications, is fair, impartial, and for the sole purposes of
helping members of the Society make an informed choice.”
Proposed Option 1 for Fall Reading Week Option
Move in day is exactly one week earlier, on the Sunday 8 days prior to Labour Day
Orientation week goes from the Sunday evening to the following Sunday (prior to
Labour Day)
Classes begin on Tuesday after Labour Day
A 4-day Fall Break occurs from the Tuesday after Thanksgiving to the Friday of that
week.
Pros
Aligns with the Senate principles on a Fall Term Break. The option allows the University
to preserve Orientation activities and pre-exam study days, while allowing both a fall
term break and increased instructional days.
Will lead to better mental health outcomes for students and reduce student stress during
the fall term by preserving orientation activities and the pre-exam study period, while
introducing a Fall Term Break.
May reduce the propensity for upper-year students to return to campus during
Orientation week, thereby reducing street parties that have become prevalent in the past
few years.
Avoids “hanging days” (1- to 2-day week) that would result in low attendance and
lower Faculty morale.
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Cons
Imposes costs on the University such as lost revenue from summer camps and other
activities that use residence facilities.
Requires student services to be operational one week earlier, thereby incurring
additional costs.
May reduce the attractiveness of various Orientation week or residence positions, which
require students to be present prior to move-in, by interfering with summer
employment.
Proposed Option 2 for Fall Reading Week Option
Move-in-day occurs on the Saturday of Labour Day weekend
Residence Orientation would take place the night of Move-in-day, and the weekend
following move-in-day. Faculty Orientation would take place from the Sunday of
Labour Day weekend to Wednesday.1
Classes run on Thursday and Friday the week of Labour Day.
A 2-day Fall Break would be achieved by cancelling classes on the Thursday and Friday
before Thanksgiving weekend2.
Pros
Allows students to return to a more structured schedule earlier by having class start
sooner after students arrive on campus.
Allows for the maintenance of most orientation week activities.
Incurs none of the additional costs associated with an earlier move-in-day.
Cons
There may be low attendance at Thursday and Friday classes during the partial week,
thereby lowering faculty morale.
The proposed break is shorter than at many comparable universities, and shorter than
the break desired by a majority of students who responded to the Task Force’s survey.
Some Orientation Week Activities will need to be moved or modified to accommodate
Residence Orientation on the second weekend.
1 Note that the Task Force has no jurisdiction to distribute orientation days. Should the Task Force propose this
option, they will likely include an addendum to their recommendation requesting that the Senate Orientation
Activities Review Board (SOARB) require that orientation days be distributed as presented. 2 Additional days may be possible in some years by shortening the exam schedule or eliminating pre-exam study
days.
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