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Procurement of Skip Loader Mini Compactor and allied set-up by Amritsar Smart City
Limited
1
AMRITSAR SMART CITY LIMITED
NATIONAL COMPETITIVE BID (NCB) BID REFERENCE NO:05/ASCL/2020-21
BIDDING DOCUMENT FOR
“PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR
AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION
OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER
SMART CITY MISSION”
July 2020
CHIEF EXECUTIVE OFFICER Amritsar Smart City Ltd.
SCO - 21, 2nd Floor District Shopping Complex Ranjeet Avenue, B- Block
Amritsar- 143001 Phone: +91 1835015048
Email: [email protected]
Procurement of Skip Loader Mini Compactor and allied set-up by Amritsar Smart City
Limited
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CONTENTS
SECTION II – INSTRUCTIONS TO BIDDERS (ITB) ............................................................................... 8
SECTION III – ELIGIBILITY CRITERIA ........................................................................................................20
SECTION IV – BIDDING FORMS ....................................................................................................................22
Form Tech 1: BID SUBMISSION FORM ......................................................................................................23
Form Tech 2: BIDDER’S INFORMATION ...................................................................................................24
Form Tech 3: DECLARATION FOR BLACKLISTING AND AUTHORIZATION .......................25
Form Tech 4: DECLARATION FOR ACCEPTING TERMS AND CONDITIONS OF
BIDDING DOCUMENT ..........................................................................................................................................26
Form Tech 5: EXPERIENCE OF CARRYING SIMILAR WORK ......................................................27
Form Tech 6: DECLARATION OF ANNUAL TURNOVER .................................................................28
Form Tech 7: UNDERTAKING for compliance with technical specification ...............................29
FORM TECH 8-POWER OF ATTORNEY FOR AUTHORIZED REPRESENTATIVE ..........30
Form Tech 9: MANUFACTURERS’ AUTHORIZATION FORM ........................................................31
SECTION VII – GENERAL CONDITIONS OF CONTRACT (GCC) ...............................................39
SECTION VIII – CONTRACT FORMS .........................................................................................................49
TEMPLATE of LETTER OF AWARD.............................................................................................................50
TEMPLATE OF CONTRACT AGREEMENT .............................................................................................51
BANK GUARANTEE FORM FOR PERFORMANCE SECURITY ..................................................53
ANNEXURE I - JOINT INSPECTION CERTIFICATE ............................................................................54
ANNEXURE II- CONSIGNEE RECEIPT CERTIFICATE ......................................................................55
CHECK LIST ..............................................................................................................................................................56
Procurement of Skip Loader Mini Compactor and allied set-up by Amritsar Smart City
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BACKGROUND
Eligible Bidders are invited to submit online Bids for “Procurement & Supply of Skip
Loader Mini Compactor and allied set-up for Collection and Transportation of
Municipal Solid Waste for Amritsar City under Smart City Mission”
The Bidding Document is available on https://eproc.punjab.gov.in. A non-refundable fee
of Rs. 10,000/- + processing charges shall be paid online while submitting the bid on the
online portal in favor of the "Chief Executive Officer, Amritsar Smart City Ltd” payable at
Amritsar.
The last date for availability of Bidding Document is 28.07.2020 till 03:00 PM. The Bid will be
opened online on 28.07.2020 at 03:30 PM in https://eproc.punjab.gov.in. Amritsar Smart
City Limited (ASCL) has the right to accept or reject any Bidding Document without
assigning any reasons whatsoever.
Chief Executive Officer
Amritsar Smart City Ltd
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SECTION I – INVITATION FOR BID (IFB)
Notice inviting online Bids for: “Procurement & Supply of Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid Waste for Amritsar City under Smart City Mission"
Place of availability of Bidding
Document
Website: https://eproc.punjab.gov.in
Date and time for Pre-bid Meeting 14.07.2020 at 01:00 PM
Place for Pre-Bid meeting Office of Chief Executive Officer, Amritsar Smart City Limited, SCO 21, 2nd Floor, Distt. Shopping Complex, D-Block, Ranjit Avenue, Amritsar
Manner, Start Date for
submission of Bids
Manner: Online submission on e-Procurement website http://eproc.punjab.gov.in Start Date: 07.07.2020 03:00 PM
End Date of Submission 28.07.2020 03:00 PM
Last date for seeking clarification 13.07.2020 at 05:00 PM
Date and Time of opening of
Technical Bid:
28.07.2020 03:30 PM
Amount of Earnest Money
Deposit/ Bid Security in INR
Rs.45,000/- (Rupees Forty-Five Thousand Only)
Bidding Document Cost in INR
(non-refundable)
Rs.10,000/- + processing fee of eprocurement portal
Language • This Bidding Document has been issued in
English language • Proposals shall be submitted in English • All correspondence exchange shall be in English
language
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Preparation of Bids The Bids shall comprise of the following: Technical Bid 1. Bid document Fee 2. Bid Security/EMD 3. Form Tech 1 – Bid Submission Form 4. Form Tech 2 - Bidder’s Information 5. Form Tech 3 – Declaration for blacklisting
and authorization 6. Form Tech 4 – Declaration for accepting
terms and conditions of bidding document 7. Form Tech 5– Experience of carrying
similar work 8. Form Tech 6– Declaration of Annual
turnover 9. Form Tech 7 – Undertaking for
Compliance with Technical Specification
10. Form Tech 8 - Power of Authority for
Authorized Representative
11. Form Tech 9 - Manufacturers’
Authorization Form
12. . Copies of GST and PAN
Commercial Bid 1. Price Schedule
Each page of the Bid submitted by the Bidder shall be duly signed by its authorised representative.
Chief Executive Officer
Amritsar Smart City Ltd.
Amritsar
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Note:
1) The Purchaser, under this Tender for procuring and supplying one Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid Waste, is Amritsar Smart City Limited (ASCL) on behalf of Municipal Corporation Amritsar.
2) The Bidding Documents can be downloaded from website: https://eproc.punjab.gov.in. The document downloaded from the aforesaid website should not be tempered, and if any such tempering is detected before or after the opening of Bids, the Bidder shall be debarred for a period of 6 (six) months.
3) Bidder (through its Authorized Representative) shall submit their offer (the “Bid” or “Proposal”) on-line in Electronic formats comprising of both Technical Bid and Financial Bid. Bid Document Fees, Tender Processing Fees and Bid Security should be deposited through Amritsar Smart City Limited, "Payment Gateway Service on E-Procurement platform".
4) Bidder for additional details such as estimated cost, important date, detailed information, qualification and eligibility criteria, should visit the website: https://eproc.punjab.gov.in for downloading the tender document.
5) Any subsequent addendum/ corrigendum shall be published/ uploaded only on the website https://eproc.punjab.gov.in and will not be published in the newspapers. In case there is a holiday on the day of opening of Bids, activities assigned on that date shall be carried out on the next working day.
6) While electronically submitting the Bids, it should be ensured that all the bid documents are digitally signed by the Bidder.
7) For participating in the above e-tender, the Bidders shall have to get themselves registered with https://eproc.punjab.gov.in and get issued a User ID, password, Class 3 Digital Signatures Certificate (DSC) all of which is mandatory to participate in the e-tendering process. For any clarification/ difficulty/ regarding e-tendering process Bidders can contact helpdesk on the phone numbers mentioned on the website.
8) Amritsar Smart City Limited will not be responsible for delay in online submission due to any reason. For this, Bidders are advised to upload their complete Bid well advance in time so as to avoid 11th hour issues like slow speed, choking of web site due to heavy load, errors in submission of bid security online or any other unforeseen problems.
9) Bid documents consisting of qualification information and eligibility criterion of Bidders, plans, specifications, drawings and the set of terms & conditions of the Contract to be complied by the Selected Agency can be seen on website https://eproc.punjab.gov.in and scanned copies of the required documents and information as per this Tender Document should be attached in the Technical Bid as prescribed in this RFP.
10) Uploaded documents of valid successful Bidders will be verified with the original before signing the agreement, to be submitted prior to the date and time for Bid submission is specified herein.
11) The Tender Documents is not to be uploaded by the Bidder. The Bidder has to only agree/disagree with the conditions in the Tender Document. The Bidder who disagrees
Procurement of Skip Loader Mini Compactor and allied set-up by Amritsar Smart City
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on the conditions of the Tender Document, cannot participate in the Tender.
12) Bid(s) once submitted online cannot be resubmitted or withdrawn.
13) Conditional Bids, Bids without payment of Bid Security and Bids not meeting the qualifying criteria on the date of receipt of Bids shall be summarily rejected.
14) All the prospective Bidders are encouraged to participate in the pre-bid meeting and Bid Documents are studied thoroughly.
15) ASCL reserves the sole right to cancel the Bid process and reject any or all of the Bids without assigning any reason.
16) Procurement entity disclaims any factual/ or other errors in the Bid Document (the onus is solely on the individual Bidders to verify such information) and the information provided therein are intended only to help the Bidders to prepare a logical Bid.
*For detailed terms and conditions refer to web site https://eproc.punjab.gov.in
Chief Executive Officer
Amritsar Smart City Limited
Amritsar, Punjab
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SECTION II – INSTRUCTIONS TO BIDDERS (ITB)
A. PREAMBLE
1. Introduction & Brief Description of Bidding Process
1.1. Introduction
1.1.1. As a part of the Smart City Plan, Amritsar Smart City Limited (ASCL) has proposed Augmentation of existing Collection & Transportation component of Municipal Solid Waste Management (MSWM) in the ABD area (walled city). Total 13 wards of the ABD area have been selected within MCL limits. The efficient disposal of waste would benefit the residents of the surrounding localities.
1.1.2. The main objective to introduce this system has been the implementation of SWM rules 2016. The prime objective is to achieve high standards of cleanliness in the walled city for achieving healthy, hygienic and livable environment.
1.1.3. The purpose of this project is to identify the existing SWM practices within ABD Area, recognize deficiencies/gaps in the present system and propose a comprehensive plan for Collection and transportation of MSW in compliance with the MSW Rules 2016.
The deliverables will ultimately achieve the following goals:
a. 100% source segregation of wet & dry waste.
b. Primary collection of waste.
c. Secondary collection and transportation of waste.
d. Streamlining and optimization of transportation system.
e. Analysis for the need of transfer station and its basic design.
f. Innovative processes and their enforcement for making the habitations litter free, bin free and dump free to prevent the health hazard.
g. Information, Education and Communication (IEC) campaign models and enforcement plans.
1.1.4. Presently Walled City Corporation using the old model waste bins called Dumper's at secondary waste collection point. Due to its very narrow width of road in some streets, donkeys were also used as mode of waste collection. Dumper loader vehicle and tractor trolleys are used to take the waste to landfill which is located 5 km from walled city. Old model dumper bins are used made up of mild steel which has a very low life time. Due to corrosion most of the bins are getting damaged. It has also been found that most of these transportation vehicles are not covered properly; and as a result, the foul odour spreads through the cities and lighter waste materials spill on to the roads while en route to dumpsite. The vehicles leave the workshop in the morning (at designated times) and follow suitable routes for collecting MSW from secondary collection points. It was found that there is no provision of stand-by vehicles for deployment during periodical maintenance or breakdown of vehicles while in service. The present infrastructure available to the MCA is not adequate to manage Collection and Transport of MSW effectively as per Rules 2016.
1.1.5. Accordingly, Amritsar Smart City Limited (“ASCL or the “Purchaser”) on behalf of Municipal Corporation, Amritsar (“MCA” or “Municipal Corporation, Amritsar”) invites online Bids for “Procurement and Supply of One Skip Loader Mini Compactor and
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allied set-up for Collection and Transportation of Municipal Solid Waste for Amritsar City Under Smart City Mission” on item rate basis.
1.1.6. The Selected Bidder (the “Selected Agency”) shall be responsible for the following works:
a) Procurement & Supply of One Floor mounted Skip Loader Mini Compactor along with hydraulic power system;
b) Supply of two Skip Loader Container of 4.5 cu. mtr capacity
c) Fabrication, supply, erection, testing & commission Loader Chowkies including civil, electrical & other specifications
d) Providing Operator for 2 months for 8 hours basis
e) The selected bidder shall also ensure the availability of every kind of spare component for the aforesaid machine delivery under this Bidding document for a minimum of 05 (five) years post-delivery of the Machine;
f) Annual Maintenance Contract (AMC) for 2 years (first year free); and
g) Spares shall carry the warranty as per packaging.
For detailed scope of work of the Selected Agency and specifications of the Skip Loader Mini Compactor and allied set-up, please refer the Schedule of Requirements (Section V) of this RFP. The agency shall have to comply with the terms, conditions and specification laid down in this RFP during the tenure of the assignment.
1.1.7. The Agency/Bidder shall quote their Proposal for the following items:
Item Name Number of Units Description of Item/services
Skip Loader Mini Compactor and allied set-up
One Rate to be quoted should include
cost of the machine as per
description and specification
mentioned in Section V.
Annual
Maintenance
Contract for Skip
Loader Mini
Compactor and
allied set-up
AMC (Annual Maintenance Contract)
for 2 years from the date of approval
of the Goods by the Purchaser and
MCA upon delivery. Provided
however, the first year of AMC shall
be free of cost and Warranty shall be
separate from AMC.
1.1.8. The cost of AMC of the Skip Loader Mini Compactor and allied set-up shall be borne by the MC, Amritsar. ASCL's liability under this RFP is limited to bearing the capital cost of the Skip Loader Mini Compactor.
1.2. Brief Description of Bidding Process
1.2.1. This Section i.e. Section II - “Instructions to Bidders” provides the relevant information as well as instructions to assist the prospective Bidders in preparation and submission
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of Bids. It also includes the mode and procedure to be adopted by the Purchaser for receipt and opening as well as scrutiny and evaluation of Bids, declaration of the successful Bidder, issuance of Letter of Award and subsequent execution of Contract.
1.2.2. The Purchaser has adopted online single stage two-part process involving Technical Bid and Price Bid for selection of the Bidder for award of the Project (collectively referred to as the “Bidding Process”). The first step involves technical qualification and short listing of the qualified Bidders who become eligible for opening of their Financial Bids/Price Bids. The Bids shall be valid for a period of not less than 120 days from the date specified in Clause 1.3 for submission of Bids.
1.2.3. A Bidder is required to deposit payment of Bid Document Fee, Tender Processing Fee and Bid Security online through Amritsar Smart City Limited, "Payment Gateway Service on E-Procurement platform". The Bids not accompanied by any of the aforesaid payments and Bid Security shall be summarily rejected.
1.2.4. Within 21 days from the date of issue of Letter of Award by the Purchaser, the Selected Agency, shall furnish Performance Security to the Purchaser for an amount equal to 5% (five percent) of the total value of the contract, valid up to 60 (sixty) days after the expiry of two year AMC Period under the Contract. The Performance Security can be in any one of the forms namely Fixed Deposit Receipt drawn from any Scheduled Commercial Bank in India or Bank Guarantee issued by a Scheduled Commercial Bank in India, in the form prescribed in the RFP and in favour of Municipal Corporation Amritsar.
1.2.5. The Bidder should carefully read and examine all the terms, conditions and instructions etc. contained in the Bid Documents. Failure to provide and/ or comply with the required information, instruction etc. incorporated in these Bid Documents may result in rejection of the Bid.
1.3. Schedule of Bidding Process
The Purchaser shall endeavour to adhere to the following schedule:
EVENT DESCRIPTION DATE
Period of on-line availability of Bid Documents (Start Date/ End Date)
Start Date From: 07.07.2020 03:00 PM onwards
End Date: 28.07.2020 till 03:00 PM
Last date for receiving Pre-Bid/RFP queries 13.07.2020 till 05:00 PM
Date and time for Pre-bid Meeting Date/ Time: 14.07.2020 01:00 PM
Place: Amritsar Smart City Limited, SCO 21, 2nd Floor, Distt. Shopping Complex, Ranjit Avenue, B-Block, Amritsar
Manner, Start Date for submission of Bids Manner: Online on e-Procurement website http://eproc.punjab.gov.in
Start Date:07.07.2020 03:00 PM onwards
End Date for submission of Bids (Bid Submission Date)
End Date: 28.07.2020 till 03:00 PM
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Date and Time of opening of Technical Bids: 28.07.2020 03:30 PM
Date and Time of opening of Price Bid: To be intimated later
Letter of Award (LOA) To be intimated later
Validity of Bids 120 (one hundred and twenty) days from the end date of submission of Bids
Date of signing of Contract Within 30 (thirty) days of LoA
2. Introduction & Brief Description of Bidding Process
2.1 The Bid submitted by the Bidder and all subsequent correspondence and documents relating to the Bid exchanged between the Bidder and the Purchaser, shall be written in the English language. However, the language of any printed literature furnished by the Bidder in connection with its Bid may be written in any other language provided the same shall be accompanied by an English translation and, for purposes of interpretation of the Bid, the English translation shall prevail.
B. BIDDING DOCUMENTS
3. Content of Bidding Documents
3.1 In addition to Section I – “Invitation for Bid” (IFB), the Bidding Documents includes: 1. Section II – Instructions to Bidders (ITB)
2. Section III – Eligibility Criteria
3. Section IV – Bidding Forms
4. Section V – Schedule of Requirements (SOR)
5. Section VI – Price Schedule
6. Section VII – General Conditions of Contract (GCC)
7. Section VIII – Contract Forms
4. Amendments to the Bidding Documents
4.1 At any time prior to the deadline for submission of Bids, the Purchaser may, for any reason deemed fit, modify the Bidding Documents by issuing suitable amendment(s) to it.
4.2 Such an amendment will be uploaded on website: https://eproc.punjab.gov.in. only.
4.3 The Bidders are advised to visit the e-tendering portal on regular basis to check for necessary updates.
5. Pre-Bid Meeting
5.1 The Purchaser will host a Pre-Bid meeting as per the date mentioned in the Schedule of the Bidding Process Clause 1.3 above. The representatives (limited to 2), of the interested Bidders may attend the pre-bid conference at their own cost. The purpose of the conference is to provide Bidders with information regarding the RFP and the proposed solution requirements in reference to the RFP. Pre-Bid meeting will also provide each Bidder with an opportunity to seek clarifications regarding any aspect of
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the RFP and the goods/ machine proposed to be procured by the Purchaser. 5.2 All Bidders shall e-mail their queries to [email protected].
5.3 The response to the queries will be uploaded only on the website
http://eproc.punjab.gov.in and will not be published in the newspapers. No telephonic / queries will be entertained thereafter.
5.4 The Purchaser shall endeavor to respond to the queries within the period specified
therein, but no later than 10 (ten) days prior to the date of submission of Bid. The responses will be uploaded on the website http://eproc.punjab.gov.in only.
5.5 The Purchaser shall endeavor to respond to the questions raised or clarifications sought by the Bidders. However, Purchaser reserves the right not to respond to any question or provide any clarification, in its sole discretion, and nothing in this clause shall be taken or read as compelling or requiring the Purchaser to respond to any question or to provide any clarification.
5.6 The Bidders are advised to be specific and post clause wise queries in an unambiguous manner. The Purchaser reserves the right not to respond to vague and frivolous queries. Queries shall be neatly typed and emailed as per the following format:
S. No. Particulars Details
1. Organization
2. Document Name
3. Page Number
4. Clause Number
5. Query
6. Suggestion, if any
7. Name &Designation of point of contact
8. Contact No. & Email ID
C. PREPARATION OF BIDS
6. Documents Comprising the Bid
6.1 The single stage two-part system, i.e. “Technical” and “Price Bid” t o b e prepared by the Bidder shall comprise the following: (b) Technical Bid:
The Technical Bid shall contain the following documents, the scanned copies whereof shall be uploaded on the portal:
i. Proof of Bid Document Fee paid online
ii. Proof of Bid Security paid online
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iii. Form Tech 1 – Bid Submission Form
iv. Form Tech 2 – Bidder’s Information
v. Form Tech 3 – Declaration for blacklisting and authorization
vi. Form Tech 4 – Declaration for accepting terms and conditions of Bidding Document
vii. Form Tech 5 – Experience of carrying similar work
viii. Form Tech 6 – Declaration of Annual turnover
ix. Form Tech 7 – Undertaking for Compliance with Technical Specification
x. Form Tech 8 – Power of Attorney for Authorized Representative
xi. Form Tech 9 - Manufacturers’ Authorization Form
xii. Copies of GST registration certificate and Permanent Account Number (PAN) given by the Income Tax Department
xiii. Copies of original documents defining the constitution or legal status, place of registration and principal place of business
xiv. Copies of original work orders/ purchase orders along with recommendation letters from clients towards proof of similar work experience.
xv. Certificate(s) from its Statutory Auditor/ Chartered Accountant, as the case may be, specifying Net Worth of the Bidder as on 31.03.2020. The Bidders shall be required to submit Audited Financial Statements/ Balance Sheets for the last 3 (three) financial years preceding Bid Due Date (i.e. FY 2017-18, 2018-19 and 2019-20). For the FY 2019-20, provisional financial statements are also acceptable.
All the documents/ information enclosed with the Technical Bid should be self-attested and certified by the Bidder. The Bidder shall be liable for forfeiture of his Bid Security, if any document/ information is found false/ fake/ untrue before acceptance of Bid. If it is found after acceptance of the Bid, the bid sanctioning authority/ Purchaser/ MCA may at his discretion forfeit his performance security/ guarantee, security deposit, etc. and take any other suitable action.
(c) Price Bid/ Price Schedule:
i. The Price Bid/ Price Schedule shall be filled online only on http://eproc.punjab.gov.in as per the format uploaded therein and quote prices item wise which shall be inclusive of GST, Taxes, transportation, costs, etc.
ii. If any difference in figures and words is found, lower of the 2 (two) shall be taken as valid and correct.
iii. If the Bidder includes the Price Bid in its Technical Bid or any reference to the Price quoted by it in its Technical Bid, the Bid of such Bidder shall be rejected without any further evaluation.
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7. Bid Currencies
7.1 All the prices should be quoted only in Indian National Rupees. 8. Bid Prices
8.1 It is mandatory to quote for all the items inclusive of all taxes, GST, duties etc. and nothing extra will be payable on this account. The Selected Bidder shall provide Warranty and AMC of atleast 1 (one) year free of cost post successful delivery of Skip Loader Mini Compactor and allied set-up. Therefore, the Bidder has to effectively quote AMC charges for 1 year only out of total AMC for 2 years post-delivery of the Skip Loader Mini Compactor and allied set-up.
9. Firm Price
9.1 The prices quoted by the Bidder shall remain firm and fixed during the contract and not subject to variation on any account.
10. Alternative Bids
10.1 Alternative Bids which are not meeting the Bid specifications, are not permitted and will be rejected.
11. Documents Establishing Bidder’s Eligibility and Qualifications
11.1 Pursuant to ITB Clause 6, the Bidder shall furnish, as part of its Bid, relevant detai ls and documents establishing its qualifications to perform the contract if its Bid is accepted.
12. Bid Security
12.1 1The Bidder shall furnish along with its Bid, Bid Security for amount as shown in the IFB in Section I. The Bid Security is required to protect the Purchaser against the risk of the Bidder’s unwarranted conduct as specified under sub-clause 12.4 below.
12.2 The Bid Security shall be deposited online through the ASCL’s e-procurement payment portal.
12.3 In case of the unsuccessful Bidders, the Bid Security will be returned to them without any interest as per the terms and conditions of the eprocurement portal. The Successful Bidder’s Bid Security/ EMD will be returned without any interest, after receipt of performance security from that Bidder.
12.4 Bid Security of a Bidder will be forfeited, if the Bidder withdraws or amends its Bid or impairs or derogates from the Bid in any respect within the period of validity of its Bid without prejudice to other rights of the Purchaser. The Successful Bidder’s Bid Security will be forfeited without prejudice to other rights of Purchaser if it fails to furnish the required performance security within the specified period.
12.5 Bids not accompanied with Bid Security shall not be taken up for evaluation. 13. Bid Validity
13.1 The Bid shall remain valid for acceptance for a period of 120 (one hundred and twenty days after the date of Bid submission prescribed in the Bidding Document. Any Bid valid for a shorter period shall be treated as unresponsive and rejected.
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13.2 In exceptional cases, the Bidders may be requested by the Purchaser to extend the validity of their Bids up to a specified period. The Bidders, who agree to extend the Bid validity, are to extend the same without any change or modification of their original Bid and they are also to extend the validity period of the Bid Security accordingly. A Bidder, however, may not agree to extend its Bid validity without forfeiting its Bid Security.
13.3 In case the day up to which the Bids are to remain valid falls on or subsequently declared a holiday or closed day for the purchaser, the Bid validity shall automatically be extended up to the next working day.
13.4 The Purchaser may extend the deadline for submission of Bids by issuing an amendment, in which case all rights and obligations of the Purchaser and the Bidders previously subject to the original deadline will then be subject to the new deadline.
14. Signing and Sealing of Bid
14.1 The Bidders shall submit their Bids as per the instructions contained in ITB Clause 6.
14.2 The Bid shall either be typed or written in indelible blue ink and the authorized representative of the Bidder who has been authorized through a valid Power of Attorney as per the format prescribed herein must sign the Bid duly stamped at appropriate places and initial all the remaining pages of the Bid. In case of Company, a corresponding Board Resolution shall also be enclosed.
14.3 All pages of the Bid should be page numbered, bear the signature of the Authorized Representative with stamp of the Bidder and indexed. The Bid shall not contain any erasure or overwriting, except as necessary to correct any error made by the Bidder and, if there is any such correction; the person signing the Bid shall initial the same.
14.4 The Bidder shall prepare one original set of Technical Bid, scan the same and upload on the portal. Pursuant to ITB Clause 6, the Bidder shall furnish, as part of its Bid, relevant information, details and documents establishing its qualifications to perform the contract if its Bid is accepted.
D. SUBMISSION OF BIDS
15. Submission of Bids
15.1 Unless otherwise specified, the Bidders have to submit the Bid as indicated in the IFB in Section- I.
15.2 The Bidder shall place two separate digitally signed files marked “Technical Bid (Part-I)” and “Price Bid (Part-II)” to be uploaded online only. The contents of Technical and Price Bids shall be as per specifications and all the documents are to be signed digitally by the Bidders.
15.3 The Bidders must ensure that they upload their Bids on the portal not later than the closing time and date specified for submission of Bids. Bid sent by e-mail/ fax/ hard copy submission shall be ignored. It is the responsibility of the Bidder to ensure that their Bids are submitted on the Online Portal by the specified date and time.
16. Late Bid
16.1 The electronic bidding system would not allow any late submission of Bids after due date and time as per server time. The Bidders are advised to upload their respective
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Bids well in advance so as to avoid last minute rush and jam.
E. BID OPENING
17. Opening of Bids
17.1 The Purchaser will open the Bids at the specified date and time and at the specified place as indicated in the IFB in Section-I.
17.2 In case the specified date of Bid opening falls on or is subsequently declared a holiday or closed day for the purchaser, the Bids will be opened at the appointed time and place on the next working day.
17.3 The Purchaser shall open the Bids online and the same shall be evaluated by Tender Processing Committee (TPC) as nominated by the Purchaser for the said purpose. In the event of the specified date of Bid opening being declared a holiday for the Purchaser, the Bids will be opened at the appointed time on the next working day. The Purchaser reserves the rights at all times to postpone or cancel a scheduled Bid opening.
17.4 Bid opening shall be conducted in 2 (two) stages i.e. stage 1- Technical Bid; and Stage 2- Price Bid.
17.5 During Bid opening, prior to the detailed evaluation of Bids, the Purchaser will determine the substantial responsiveness of each Bid to the Bidding Document. For purposes of these clauses, a substantially responsive Bid is one, which conforms to all the terms and conditions of the Bidding Documents including Technical Specifications without material deviations. However minor deviation and/or minor irregularity and/or minor non-conformity in the Bid, Purchaser may waive the same. If a Bid is not substantially responsive, it will be rejected by the Purchaser.
17.6 The Financial Proposals of only those Bidders will be opened who are qualified in Technical Evaluation.
F. SCRUTINY AND EVALUATION OF BIDS
18. Preliminary Scrutiny of Bids
18.1 The Part-I containing Technical Bid shall be opened first. (i) The Purchaser will examine the Bids to determine whether they are complete,
whether or not the documents have been properly signed, stamped and whether the Bids are generally in order.
(ii) Prior to the detailed evaluation of Price Bids, the Purchaser will determine the substantial responsiveness of each Bid to the Bidding Document. For purposes of these clauses, a substantially responsive Bid is one, which conforms to all the terms and conditions of the Bidding Documents including Technical Specifications without material deviations. However, in case of minor deviation and/or minor irregularity and/or minor non-conformity in the Bid, the Purchaser may waive the same.
(iii) If a Bid is not substantially responsive, it will be rejected by the Purchaser.
(iv) Thereafter, the responsive Bids will be taken up for evaluation with respect to
the Qualification Information and other information furnished in Part-I of the Bid.
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(v) The Bidder may be asked in writing (usually within 10 (ten) days of opening of the Technical Bid) to clarify his Technical Bid, if necessary.
(vi) The Bidders will respond in not more than 7 (seven) days of issue of the clarification letter. In the event, the Bidder fails to respond back with requisite clarification or information, Purchaser shall proceed to evaluate the Technical Bid based on the documents/ information already submitted.
(vii) On receipt of these clarifications, the Tender Processing Committee (TPC)/ Purchaser will proceed to evaluate the Technical Bids.
(viii) During the detailed evaluation of Technical Bids, the TPC will determine whether each Technical Bid (a) meets the Minimum Eligibility Criteria as prescribed in Section III of this Bid Document; (b) contains all the information and documents as specified in the Bid Document and such documents have been properly signed (including digital signature) and stamped by the Bidder before submission; (c) is accompanied by Power of Attorney as per the format prescribed herein in favor of the Authorized Representative of the Bidder; (d) is accompanied by the required Document Fee and Bid Security in the amount, mode and manner as specified in this Bid Document; and (e) is substantially and unconditionally responsive to all the requirements of the Bid Documents. Bids of the Bidders, who do not meet the aforesaid requirements will be treated as non – eligible and will not be considered further.
(ix) Bidders whose Technical Bids are found to meet all the requirements as set forth in (viii) above and elsewhere in the RFP, shall be declared as Technically Qualified and shortlisted for opening of their Price Bid.
18.2 Opening & Evaluation of Price Bids
(i) The Price Bid of all the Technically Qualified Bidders shall be opened online and downloaded. The responsive Bidders’ names, the Bid prices, the total amount of each Bid and such other details as the Purchaser may consider appropriate, will be announced.
(ii) The Bidder whose Price Bid is found responsive and has quoted the least rate, shall be declared as the Successful Bidder.
19. Bidders not meeting the Eligibility Criteria
19.1 Bids of the Bidders, who do not meet the required Eligibility Criteria prescribed in Section III will not be considered further and disqualified.
20. Conversion of Bid currencies to Indian National Rupees
20.1 All Bidders are required to convert the prices of product in Indian National Rupees which are imported from outside India as per the exchange rates of Reserve Bank of India available on its website, as on the day prior to Bid Submission Date.
21. Evaluation for total requirement
21.1 The Bidder shall be required to quote for all items. The final evaluation will be done on the basis of total amount quoted under the Price Schedule.
22. Comparison of Bids and Award Criteria.
22.1 The Contract may be awarded to the lowest responsive Bidder who accepts all other
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conditions of Bid Document and meets the Eligibility Criteria and the technical requirement.
G. AWARD OF CONTRACT
23. Purchaser’s Right to accept any Bid and to reject any or all Bids
23.1 The Purchaser reserves the right to accept in part or in full any Bid or reject any or more Bid(s) without assigning any reason or to cancel the Biding process and reject all Bids at any time prior to award of contract, without incurring any liability, whatsoever to the affected Bidder or Bidders.
24. Notification of Award
24.1 Before expiry of the Bid validity period, the Purchaser will notify the Successful Bidder(s) in writing, by registered / speed post or by fax/ email (to be confirmed by registered / speed post) or by uploading the notification on eprocurement portal, that its Bid for goods & services, which have been selected by the Purchaser, has been accepted, also briefly indicating therein the essential details like description, quantity of the goods & services, and delivery period, corresponding prices accepted.
24.2 After the notification of award, the Purchaser will issue Letter of Award (LOA) in duplicate as per the format provided in Section VIII (Contract Forms). Thereafter, a contract shall be signed between the Successful Bidder, Purchaser and MCA for supply of One Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid Waste including Warranty for one year (free of cost) and for AMC of two years out of which first year will be free of cost. As an acceptance of the LoAs, the Bidder shall sign and return back the duplicate copy of the LoA to the Purchaser within 7 (seven) days of receipt of LoA. In the event, the Successful Bidder fails to give acceptance of the LoA within the aforesaid time period then unless the time period is extended by the Purchaser, the LoA issued shall be cancelled and the Bid Security of the Successful Bidder will stand forfeited.
24.3 The Successful Bidder shall also furnish to the Purchaser, the required Performance
Security within 21 (twenty-one) days from the date of dispatch of the LoA, failing which its Bid Security will be forfeited and the award will be cancelled. Relevant details about the Performance Security have been provided under GCC Clause 3 under Section VII.
24.4 The Notification of Award will constitute the formation of the Contract subject only to
the furnishing of a performance security under GCC Clause 3.
24.5 The Contract as per the format will incorporate all relevant correspondence between the Purchaser, MCA and the Successful Bidder. It will be signed within 30 (thirty) days following the Notification of Award along with the Letter of Award.
25. Non-receipt of Performance Security and Contract by the Purchaser
25.1 Failure of the Successful Bidder in providing Performance Security and / or returning copy of the LOA/ Contracts duly signed in terms of ITB Clauses 24 above shall make
the Bidder liable for forfeiture of its Bid Security and, also, for further actions by the Purchaser against it as per Clause 16 of GCC – Termination of default in Section VII and also other administrative actions as per merits of the case and as available in law.
26. Corrupt or Fraudulent Practices
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26.1 It is required by all concerned namely the Consignee/Bidders/Selected Agency etc. to observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the Purchaser: (a) will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent or collusion or coercive practices in competing for the contract in question;
(b) will declare a firm ineligible or blacklist, either indefinitely or for a stated period of time, to be awarded a Contract by the Purchaser if it at any time determines that the firm has engaged in corrupt or fraudulent or collusion or coercive practices in competing for, or in executing the Contract.
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SECTION III – ELIGIBILITY CRITERIA
S.No. Criterion Documentary Evidence Required
1. Bidder should be a sole proprietor/
partnership firm/ Company or Govt./ Semi
Govt. Enterprise or Undertaking registered
in India.
Enclose copy of Certificate of
Incorporation/ Registration issued by
relevant authority in India. *
2. The Bidder must be a Manufacturer of
Electro Hydro Refuse equipment or their
Authorized Dealer
In case of authorized dealer, furnish the
tender specific authorization letter from
their manufacturers, to submit offer
against this tender.
Proof of Registration as Manufacturer
of Electro Hydro Refuse equipment.
In case of authorized dealer,
undertaking/ authorization as per Form
Tech – 9 by the Manufacturer to be
provided alongwith proof of its
registration.
3. Bidder must have: - i. Positive Net Worth in the Financial
Year preceding Bid Submission Date ii. Average Annual turnover during last 3
financial years (i.e. FY 2017-18, 2018-19 & 2019-20) should be at least Rs.50,00,000/- (Rupees Fifty Lakhs).
1. Details to be provided as per Form Tech 6 of the Bidding Document;
2. Statutory Auditor’s Certificate on its letterhead that provides the information explicitly as per the criterion; and
3. Statutory auditor’s certificate is mandatory, merely providing balance sheet or financial statement is not sufficient for this requirement.
4. For FY 2019-20, provisional financial statements are also acceptable but a CA certificate shall be submitted regarding the same.
4. Bidder must have in the last five years preceding the last date of submission of Bids successfully performed at least 03 (three) contracts/ Purchase Orders of sale of Electro Hydro Refuse equipment to any Government Department/ Organization/ Institution/ Agency or PSU
1. Details to be provided as per Form Tech 5
2. The requisite work orders or supply orders
received from/ issued by the client shall be
furnished with the Bid alongwith
(a) copy of their final invoices raised and
payment made; OR
(b) Commissioning Report.
3. Atleast two performance certificates issued by the clients for whom the machine supplied, clearly stating that the client is satisfied with the machine supplied.
4. List of all departments to whom the equipment has been supplied or fabricated in the last three years prior to date of bid submission.
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5. A Bidder or any director or any partner should not have been debarred/ blacklisted by any State Government/ Central Government/ PSU/ Government Authority in India as on bid submission date.
Enclose blacklisting declaration (Refer Form Tech 3).
6. The Bidder should have a valid GST number & PAN Number
Enclose copy of GST Registration certificate and PAN Number
Note: Where authorized dealers are quoting on behalf of the manufacturers, they shall invariably indicate the manufacturers name in their financial proposal. Furnish the tender specific authorization letter from their manufacturers, to submit offer against this tender as per Form Tech -9.
Eligible Bidder
(i) Each intending Bidder should be a registered sole proprietor/ Company/ Partnership firm or Govt./ Semi Govt. Enterprise or Undertaking having authority to participate in this RFP. No Consortium or Joint Venture (JV) shall be allowed or accepted in this RFP.
(ii) The Bidder must be a Manufacturer or an Authorized Dealer in India dealing in supply of Electro Hydro Refuse equipment. In case of an Authorized Dealer it is mandatory for the Bidder to submit tender specific authorization letter to submit offer against this tender and an undertaking by the manufacturer for supplying the Electro Hydro Refuse equipment in accordance with the technical specifications.
(iii) Participation in multiple bids by manufacturer or dealer or agent directly or indirectly will result in rejection of all bids of such manufacturer or dealer or agent.
(iv) A Bidder shall have the nationality of India. A Bidder shall be deemed to have
nationality of India if the Bidder is a citizen or constituted or registered or incorporated in India, and operates in conformity with the provisions of the Laws of India. This criterion shall also apply to the determination of the nationality of proposed sub-contractors or Selected Agencies for any part of the Contract including related services.
(v) A Bidder should not have a conflict of interest in the procurement in question as stated in this Bidding document.
(vi) In addition to the requirements set forth in points (i) to (v) above, a Bidder in order to be eligible for qualification, is essentially required to meet the Minimum Eligibility Criteria set forth in Section III.
(vii) The Bidder must be registered under the General Sales and Goods Tax (GST). It is also required to provide proof of Permanent Account Number (PAN) given by Income Tax Department.
(viii) A Bidder or any director or any partner should not have been debarred/ blacklisted by any State Government/ Central Government / PSU/ Government Authority in India, as it will lead rejecting of bid summarily.
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SECTION IV – BIDDING FORMS
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FORM TECH 1: BID SUBMISSION FORM
To, Date:
Chief Executive Officer
Amritsar Smart City Ltd.,
Amritsar
Ref: Your Bidding Document No.05/ASCL/2020-21 dated 07.07.2020 for “PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION”
I, the undersigned have examined the above-mentioned Bidding Document, including amendment/corrigendum no. dated _ _ _ _ _ _ _ ( if any), the receipt of which is hereby confirmed. I now offer to execute in conformity with your above referred document for the sum as shown in the price schedule(s), attached herewith and made part of this Bid, the following works: “PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION” I further confirm that, if my/ our Bid is accepted, I/ we shall provide you with Performance Security/ies of the required amounts in the acceptable form in terms of GCC Clause-3, in Section - VII for due performance of the Contracts to be executed with ASCL and MCA. I agree to keep our Bid valid for acceptance for 120 (one hundred and twenty) days or for subsequently extended period, if any, agreed to by us. I also accordingly confirm to abide by this Bid up to the aforesaid period and this Bid may be accepted any time before the expiry of the aforesaid period. I further confirm that, until the formal Contracts are executed, this Bid read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. I agree to all terms and conditions of General Conditions of Contract as per Section VII. I further understand that you are not bound to accept the lowest or any Bid you may receive against your above-referred Bid Reference. I confirm that we do not stand deregistered/banned/blacklisted by any Government Authorities. I confirm that we fully agree to the terms and conditions specified in above mentioned Bidding Document, including amendment/ corrigendum if any.
[Signature with date, name and designation] Duly authorized to sign Bid for and on behalf of [Name & address of the Bidder]
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FORM TECH 2: BIDDER’S INFORMATION
1 Name of the Bidder
2 The Bidder is: a Proprietary firm a firm in Partnership a Limited Company or Corporation ……………
3 Year of registration/ establishment
4 Address of registered office
5 Address of place of business
6 Telephone No./ Fax No.
7 Email Address
8 Contact Person with Designation, Contact number & Email Id.
9 Number of years of proven experience of providing similar services
10 PAN No.
11 GST Registration No.
12 EPF/ ESI Registration details, if applicable
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FORM TECH 3: DECLARATION FOR BLACKLISTING AND AUTHORIZATION
To, Date: Chief Executive Officer Amritsar Smart City Ltd., Amritsar Sir, Subject: Bidding document No.05/ASCL/2020-21 dated 07.07.2020 for
“PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION”
I have carefully gone through the Terms & Conditions mentioned in the referred Bidding Document. I hereby declare that my company / firm/ any director/ any partner is not currently debarred/ blacklisted by any State Government/ Central Government / PSU or any other Government Institution/ Authority in India. I further certify that I am the authorized representative to sign on behalf of my company/ firm and make this declaration. Or I declare the following
S. No. Blacklisted / debarred by State Government / Central
Government / PSU
Reason Date on which blacklisting/ debarment notification was
issued
(NOTE: In case the company / firm/ any director/ any partner was blacklisted previously, please provide the details regarding the Period for which the company / firm/ director/ partner was blacklisted and the reason/s for the same)
Yours faithfully
(Signature of the Authorized Representative of the Bidder) Name: Seal:
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FORM TECH 4: DECLARATION FOR ACCEPTING TERMS AND CONDITIONS
OF BIDDING DOCUMENT
To, Date:
Chief Executive Officer Amritsar Smart City Ltd., Amritsar Sir, Subject: Bidding document No.05/ASCL/2020-21 dated 07.07.2020 for
“PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION”
I have carefully gone through the Terms & Conditions mentioned in the above referred Bidding Document. I declare that all the provisions of this Bidding Document are acceptable to my company/ firm. I further certify that I am an authorized representative of my company/ firm and am therefore, competent to make this declaration. I further undertake on behalf of my company/ firm that we shall abide by the Bid including the Financial Bid submitted by my company/ firm. Yours faithfully, (Signature of the Authorized Representative of the Bidder) Name: Seal:
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FORM TECH 5: EXPERIENCE OF CARRYING SIMILAR WORK
To, Date: Chief Executive Officer Amritsar Smart City Ltd., Amritsar Sir, Subject: Bidding document No.05/ASCL/2020-21 dated 07.07.2020 for
“PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION”
Brief particulars of the Skip Loader Mini Compactor supplied to any Government Department/ Organization/ Institution/ Agency or PSUs in last 5 (five) years. The purchase order/supply order copy of the cited experience is also enclosed with the form.
S.No. Name of Government Department Institution/
Agency/ Organization or
PSUs
Purchase/ Work Order date
(DD/MM/YYYY)
Amount of Purchase/
Work Order
(In INR)
Details of Client Contact person for reference
check
(Name, Address &
Contact No.)
1. Name: Address: Contact No:
2. Name: Address: Contact No:
3. Name: Address: Contact No:
4. Name: Address: Contact No:
5. Name: Address: Contact No:
Yours faithfully, (Signature of the Authorized Representative of the Bidder) Name: Seal:
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FORM TECH 6: DECLARATION OF ANNUAL TURNOVER
To, Date: Chief Executive Officer Amritsar Smart City Ltd., Amritsar Sir, Subject: Bidding document No.05/ASCL/2020-21 dated 07.07.2020 for
“PROCUREMENT & SUPPLY OF SKIP LOADER MINI COMPACTOR AND ALLIED SET-UP FOR COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE FOR AMRITSAR CITY UNDER SMART CITY MISSION”
I hereby declare that our firm's Annual Turnover is as follows. The Statutory Auditor’s certificate is attached for your reference.
Financial Year Annual Turnover (in INR)
F. Y. 2017-18
F. Y. 2018-19
F. Y. 2019-20
Average
RELEVANT FINANCIAL YEAR
NETWORTH
FY 2019-20
Note: 1. Net Worth should be in positive 2. This format must be certified by CA or a CA may issue a separate certificate with same contents. Any document issued by CA shall bear UDIN number. Yours faithfully,
(Signature of the Authorized Representative of the Bidder) Name: Seal:
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FORM TECH 7: UNDERTAKING FOR COMPLIANCE WITH TECHNICAL
SPECIFICATION
To, Date: Chief Executive Officer Amritsar Smart City Ltd., Amritsar
Sir, Subject: Bidding document No.05/ASCL/2020-21 dated 07.07.2020 for “Procurement & Supply of Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid for Amritsar city under Smart City Mission” I, _____________________authorized representative of M/s. ________________________,
having registered office at ____________________ have carefully gone through the
provisions of the Section V (Schedule of Requirements) detailing Technical Specifications for
Skip Loader Mini Compactor, Requirements under AMC and have completely understood
the same.
I/We hereby confirm that in case I am declared as the Selected Agency, the Skip Loader
Mini Compactor and allied set-up to be supplied by me shall be in strict conformity to the
Requirements as stated in Section V (Schedule of Requirements) and elsewhere in the RFP
document. I further certify that I am an authorized representative of my company/ firm and
am therefore, competent to make this declaration.
Yours faithfully, (Signature of the Authorized Representative of the Bidder) Name: Seal:
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FORM TECH 8-POWER OF ATTORNEY FOR AUTHORIZED REPRESENTATIVE
(On a non-judicial stamp paper of appropriate value and duly notarised) I/ We, M/s………………………………. authorize the following Representative to sign and submit the Bid, negotiate terms and conditions for the contract, to sign the contract, to deal with, to issue and receive correspondence related to all matters of the tender pertaining to “Procurement & Supply of Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid Waste for Amritsar city under Smart City Mission”. We/I M/s _____________undertake the responsibility due to any act of the representative appointed hereby.
For Partnership Firm’s
Sl. no.
Name of the All Partner Signature of Partner with Seal
Name and Designation of the person Authorized
Attested Signature of the Authorized Representative
For Company Name and Designation of the person Authorized
Name of the Firm
Address
Telephone No. & Fax No.
Authority By which the Powers is Delegated
Attested Signature of the Authorized Representative
Name and Designation of person attesting the signatures (Proof of the authority of the attesting person to be attached with the PoA)
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FORM TECH 9: MANUFACTURERS’ AUTHORIZATION FORM
Dated: To The Chief Executive Officer, Amritsar Smart City Limited, Amritsar Dear Sir, Bid Reference No.05/ASCL/2020-21 dated 07.07.2020 We ________________ who are established and reputable manufacturers of _____________ (name and description of goods offered) having factories at __________ (address of factory) do state that:
a) M/s (Name and address of Agent) is hereby authorized to submit a tender, and sign the contract with you for the goods manufactured by us against the above Bid Document; OR
b) M/s accredited/authorized (Name and address of the Authorized Dealer) is our Dealer.
We hereby extend our full guarantee and warranty as per Clause 10 of the General Conditions of Contract for the goods and services offered for supply by the above firm against this RFP. Further, we have not authorised any other agent/ dealer to participate in the tender process. Yours faithfully, (Signature of Authorized Signatory) (Name of manufacturer) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having authority (PoA or Board resolution as applicable) to legally bind the manufacturer. It should be included by the Bidder in its bid. Proof that manufacturer manufactures the goods must also be enclosed e.g. brochures, certifications, test reports, etc.
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SECTION V – SCHEDULE OF REQUIREMENTS
1. Scope of Work:
The major scope of the work includes the following items:
Sr. No. Item Design Nos
1 Supply of Floor mounted Skip Loader Mini Compactor
along with hydraulic power system
1 nos
2 Supply of Skip Loader Container of 4.5 cu.
mtr capacity
2 nos
3 Fabrication, supply, erection, testing & commission
Loader Chowkies including civil, electrical & other
specifications
01 nos
4 Operator for 2 months for 8 hours basis (inclusive in the
bid price)
01 nos
2. Technical Details of the System:
(A) Skip Loader Mini Compactor:
Description Details
Compaction unit& scrapper block Side plate Wall thickness of IS 2062 or equivalent grade weather resistance steel
6mm
Compaction unit Bottom plate thickness of IS 2062 or equivalent grade weather resistance steel
8mm
Scrapper block front side plate of IS 2062 or equivalent grade weather resistance steel
8mm
Overall size of compaction unit 2000mm x 1400mm (appx)
(a) The system shall be floor mounted. Compactor body shall be made up of 6mm thick MS sheet of IS 2062 or equivalent grade weather resistance steel. The side wall of compaction unit shall be corrugated in one piece to frame the gliding channel to hold scrapper block. The side wall shall be bent from the top to make the top frame. The bottom plate of 8mm thickness of compaction unit shall be overlapped by atleast 30mm with side frame. Vertical support channels shall be provided to support the entire structure. Compaction unit shall be provided with bottom legs to give adequate height for placement of waste water collection tray. The height of floor of the compaction unit shall be minimum 50mm and above the container floor. The unit shall have mounting arrangement inside the body for mounting of cylinder rear end for the compaction operation and shall have an arrangement outside the body for mounting of push pull cylinders along with holding arms. The front side of compaction unit shall have arrangement to open sliding door of container. The compaction unit shall have 02 nos. of conical guides (female) on both the sides. The unit shall have locking
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arrangement for locking the container with compaction unit. There shall be an arrangement for placement of power pack at suitable operating height above the compaction unit. Entire unit along with the power pack shall be provided with canopy with MS frame and polycarbonate sheet for the protection of the entire unit from the rain, sunlight and dust. The canopy shall be projected out of the body by at least 200mm.
(b) Scrapper block shall be made up of 6mm & 8mm thick MS sheet of IS 2062 or equivalent grade weather resistance steel. The side wall of block shall be of 6mm thick and corrugated in one piece to frame the gliding channel to hold compaction unit. Suitable arrangement of UHMWPE glide bearing shall be done to avoid metal to metal contact between the scrapper block and main body. 04 nos of glide bearing on side wall and 01 no of glide bearing shall be provided at bottom. There shall be provision to do setting of glide bearing to maintain the uniform gap. Top of the scrapper block shall be provided with the opening to carry out the repair and maintenance of the cylinder as well as to do setting of the block. Front plate of scrapper block shall be of 8mm thick. Suitable reinforcement shall be provided to the scrapper block from inside. There shall be mounting arrangement for front end of hydraulic cylinder inside the scrapper block. The front side of scrapper block shall be provided with spokes to create extra pressure on the garbage and to tear hard material.
(c) The compaction unit shall be so designed to receive and handle the refuse in the charge box. The garbage shall be pushed inside the container with the help of appropriate hydraulic mechanism. The garbage shall be compacted with the help of pusher plate by means of Hydraulic power system powered by hydraulic pumps. The compactor unit shall be so designed to withstand the continuous operation and the pressures developed during normal compaction or high pressure developed during the end of compaction cycle on system with provision of safety valves wherever required.
(d) The entire structure of compaction unit shall be strong and sturdy to withstand high pressure. The entire compaction system shall be designed using best grade and quality material as per standard engineering practice.
(e) The pusher mechanism shall have proper reinforcement to withstand the internal forces and to transfer the hydraulic power to the garbage for compaction. The compaction shall be achieved using double acting hydraulic cylinder. There shall be gap between pusher mechanism and charge box, container to avoid friction developed and wear & tear due to direct metal to metal contact from all sides.
(f) The compaction unit shall have arrangement to pull the empty container and to push loaded container using hydraulic system of container. The container shall be pushed out to safe distance from the compaction unit to facilitate the dumper placer vehicle to lift the container without any obstruction. The linkages of push and pull system shall be properly designed to take care of the load.
(g) The compaction unit shall be provided with the suitable guide arrangement to ensure exact alignment of the container to the compaction unit.
(h) Rear side of compaction unit shall be provided with the doors and shall be kept closed during normal operation. However, door shall be open for carrying out the repair and preventive maintenance.
(i) Compactor unit shall be provided with lifting hooks or bolts in case of shifting the unit
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to other sites
(j) Container shall be provided with hinged cum sliding door. Sliding door of Skip Loader Container shall be opened hydraulically by the mechanism provided in the compaction unit.
(k) The technical details of compaction unit are as follows:
1. Block penetration-250mm min. 2. Volume per stroke= > 0.7 cu.mtr, approx. 3. The charge box height shall be such that the waste can be easily unloaded in to it
from 120/240 ltr. capacity wheel bins. 4. Cycle time shall be less than - 01 min 5. Volume of charge box = 0.9 cu.mtr. approx. 6. Compaction force -20 K Newton min.
(B) Skip Loader Container
Description Details
Skip loader container bottom and side 5 mm
Skip loader container top side plate 3 mm
Door plate 5 mm
Overall size of Skip loader container 2140mm (L) 1500mm (W) 1540mm (H) +/- 5% variation.
Volumetric capacity 4.5 cu.mtr appx
a) Skip Loader Containers shall be fabricated of M.S. plates as mentioned above and structural material of IS 2062 grade Structural steel.
b) Outer design and shape of Skip Loader Container shall be similar to existing dumper placer container available with CORPORATION.
c) The body of the Skip Loader Container shall be designed in such a way to sustain the impact of pressure developed during compaction of the garbage when full.
d) Minimum 4 nos. of lifting pins shall be designed and provided for lifting the Skip Loader Containers. The pins shall be so designed to take care of impact load during lifting, transportation and unloading of the containers. 2 Nos of heavy-duty hooks to be provided near Tail door for Holding container with compaction unit at site & for tilting container for unloading at dumping site or RTS
e) The entire body of Skip Loader Container shall be closed body and shall have a single-entry point for receiving the compacted garbage from the hopper through compaction mechanism. All the longer edges of container shall be curved to avoid sharp edges to allow smooth exit of the garbage unloading.
f) Container shall be provided with heavy duty 06 nos of wheels for easy movement.
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g) The sliding door mechanism shall be embedded in the flap door.
h) The flap door with rubber seal shall be provided with ratchet type locking arrangement.
i) The leachate collection system shall be provided. The leachate generated during the compaction shall be discharged into leachet trey & then to nearby drain line or as may be directed. Leachet tray may be permanently stationed at site.
j) The Skip Loader Container shall be provided with the conical arrangement guide to ensure exact alignment of the Skip Loader Container to the compaction unit
k) Skip Loader Container shall be designed in such a way that it shall be able to quick and properly align with the compaction unit after every cyclic replacement.
l) The construction of Skip Loader Container and its member shall be designed with best engineering practice, workmanship to ensure high expected performance with a full safety.
m) Skip container shall be provided with 'V’ shaped guide channel at the bottom of the container. The channel shall be of heavy duty with suitable reinforcement and gussets to take the impact load during alignment process.
(C) Power Pack:
(a) The power pack shall be equipped with a 5 KW or more capacity or as recommended by manufacturer, totally enclosed, fan cooled, 415 volts, 50 cycle, 3 phase electric motor directly coupled to a suitable rotary hydraulic pump. On this power pack, all electric control circuits shall be enclosed in control box. The power pack shall be provided with control valves, relief valves divertor valves, hose pipes, steel pipes, pressure gauge, oil tank etc.
(b) Power pack shall be mounted on the compaction unit and shall be provided with required components and accessories like motor, pump, oil tank, control panel, control valves etc.
(c) Entire compaction unit including power pack shall be designed for outdoor application suitable for all seasons. The power supply shall be fed through electric panel having the protection towards short circuit and overload.
(d) All electric wires, cables, switchgears, panels shall be of standard size and ISI brands.
(e) The wiring shall be got approved from authorized Electric license holder.
(f) The power pack and its Electric prime mover, hydraulic system and other electric control units are to be installed in weather-proof protective enclosure housing with proper ventilation & cooling vents. Considering installation and operation of Skip Loader Mini Compactor unit in open area in all seasons with 24x7 basis, extreme care shall be taken for the safety of Skip Loader Mini Compactor unit & human surrounding (operating staff, public user, pedestrian etc.) against all-weather i.e. rains, cold, summer in Amritsar. These factors shall be taken into account while designing and installation of Skip Loader Mini Compactor unit.
PRIME MOVER: The unit shall be run on electric power supply. The main prime mover for the power pack shall be electric motored.
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HYDRAULIC Controls: (a) The hydraulic control valves shall be provided to operate the double acting
cylinders. Control valves shall be provided for following operations: i. Scrapper block forward and reverse continuous operation through the push
buttons on the panel. ii. Container push and pull operation through the remote push buttons provided
on the pendant. iii. Container door open and close operation through the remote push buttons
provided on the pendant. (b) Pressure relief valves shall be provided to protect the system from getting
damaged due to excessive pressure or overloading. (c) Hydraulic steel pipes, hoses, couplings shall be selected to withstand the
operating pressure plus minimum 25% overload.
HYDRAULIC OIL TANK: The hydraulic oil tank shall be provided with return line oil filter, drain plug, shut off valve, oil level indicators. The capacity of oil tank shall be 50% higher than the required oil in the hydraulic systems for all the operations. HYDRAULIC CYLINDERS: - (a) H y d r a u l i c cylinders shall be designed to operate at 50% higher pressure than
the rated working pressure. (b) Cylinder rods shall be of high strength, hardened steel rods and shall be hard
chrome plated. (c) Capacity of compaction cylinder and container holding cylinder shall be same. (d) Container holding cylinder shall be provided with extended arm such that it can
hold the container rigidly during the compaction operation. One end of arm shall be pivoted to the cylinder and other end of the arm shall be hooked to tilting pin of the container.
(D) Site Arrangement: -
Skip Loader Chowky: 1 Nos.
a) Skip Loader Chowky shall be aesthetically designed to suit the surroundings. b) The approximate size of Skip Loader Chowky shall be 6ft x6ft x 8ft. c) Main structural member of Chowky shall be - 65 x 65 x 3mm square section. d) Outer material of construction for Skip Loader Chowky shall be M.S. corrugated
sheet. e) Skip Loader Chowky shall have provision of storage place for material, oil, spare
parts, and tools if so required. f) Skip Loader Chowky shall have provision of suitable space for keeping cloth,
uniforms of the security guards. g) Skip Loader Chowky shall have the provision of light, fan etc with proper
ventilation.
(E) Platform & civil work: 1 Nos.
(a) The parking area of the floor mounted Skip Loader Mini Compactor shall be properly designed with heavy duty flooring provided with the steel structure along with cement concrete base to guide the container for attaching with the compaction unit. The platform shall be well designed to take care of normal wear & tear and to ensure smooth operation.
(b) Corporation will give clear site locations with basic levelling and strengthening.
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(c) Flooring shall be provided with steel plate for the entire area along with 'V' shaped guide channel for guiding container to the compaction unit. The channel shall be suitably reinforced to take the load of impact during alignment process.
(d) Responsibility to provide three Phase Electric supply at Site will be of Amritsar Municipal Corporation. Electricity bill will be under the scope of MCA.
(e) The arrangement of providing drainage at site should be responsibility of Amritsar Municipal Corporation.
3. Required Delivery Schedule:
The Goods are required to be delivered to consignee within 3 (three) months of award of
Contract to the Bidder. The Bidders may note the urgency of requirement and only those
Bidders may quote who are capable of delivering the goods latest as specified above.
Timely Delivery is essence of Contract.
4. Required Terms of Delivery As per GCC
5. Annual Maintenance Contract
The Selected Agency shall undertake to provide AMC services for the Skip Loader Mini
Compactor and allied set-up for a period of 2 (two) years starting from the date of
successful delivery of the Skip Loader Mini Compactor and allied set-up. Cost of Boarding
and lodging of Operator to be provided by the Selected Agency shall be borne by
Selected Agency only. No claim for payment with respect to Operator shall be admissible.
The task of the Selected Agency during AMC Period shall include but not limited to
complete maintenance of the Skip Loader Mini Compactor and allied set-up as per
standard procedures and manual of maintenance of the Manufacturer and/ or good
industry practices. Though the AMC Period is of 2 years, but the provisioning of AMC for
the first year after successful delivery and commencement of operation shall be provided
free of cost by the Selected Agency. Minimum one year of warranty shall be concurrent to
first year of free AMC. The detailed scope of AMC under this Contract is as follows:
REQUIREMENTS UNDER AMC
The Selected Agency shall be responsible for repairing or rectifying defects that appear in
the Skip Loader Mini Compactor and allied set-up during this period. The period
commences from the date of approval of the Goods by the Purchaser and MCA upon
delivery of the Skip Loader Mini Compactor and allied set-up at Amritsar and shall be of 2
years. After completion of AMC Period, the Selected Agency shall certify that the Machine
and whole set-up is in good working condition.
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SECTION VI – PRICE SCHEDULE (To be filled online only)
SL. No.
Particulars of Skip Loader Mini Compactor
Qty. Unit price
Rate in Rupees
In figures In words
1. Skip Loader Mini Compactor and allied set-up
1
2. AMC Cost -2nd Year 1
Total
Rates are inclusive of all taxes (including GST) this format is to be filed online only.
Note: 1. If there is a discrepancy between the unit price and total price, the unit PRICE shall
prevail.
Total Price in Rupees: ________________________ In words: ___________________________________ Signature of Bidder___________________________ Name & Designation _________________________ Place: ______________________ Business Address ____________________ Date: _______________________ Seal of the Bidder________________
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SECTION VII – GENERAL CONDITIONS OF CONTRACT (GCC)
1. Application
1.1. The General Conditions of Contract incorporated in this section shall be applicable for this purchase to the extent the same is not superseded by Schedule of Requirements under Section V and Technical Specification under Section VI of this document.
1.2. The term "Goods" as used herein means the Skip Loader Mini Compactor and allied set-up; and the term "Services" means the services rendered by the Selected Agency during the AMC Period to the MCA in relation to the Goods, in terms of this Section and also include warranty conditions.
1.3. “Inspection” refers to inspection by officials of Purchaser and/ or MCA and also refers to third party inspections.
1.4. “MCA” means the Municipal Corporation Amritsar.
1.5. “written” or “in writing” means hand-written, type-written, printed or electronically made, and resulting in a permanent record.
2. Country of Origin
2.1 The word “origin” incorporated in this clause means the place from where the Goods are manufactured, produced or processed.
3. Performance Security
3.1 Within 21 (twenty one) days from date of the issue of Notification of Award by the Purchaser and prior to signing of the Contract, the Selected Agency, shall furnish Performance Security to the Purchaser for an amount equal to 5% (five percent) of the total value of the Contract, valid up to 60 (sixty) days after the expiry of two year AMC Period under the Contract.
3.2 The Performance Security shall be denominated in Indian Rupees in any one of the forms namely Fixed Deposit Receipt drawn from any Scheduled Commercial Bank in India or Bank Guarantee issued by a Scheduled Commercial Bank in India, in the form prescribed in the RFP and in favour of Chief Executive Officer, Amritsar Smart City Limited, Amritsar or Municipal Corporation Amritsar (will be mentioned in the LoA).
3.3 In the event of any amendment issued to the contract, regarding extension of the Contract Period, the Selected Agency shall, within 21 (twenty one) days of issue of the amendment, furnish the corresponding amendment to the Performance Security (as necessary), rendering the same valid in all respects in terms of the Contract, as amended.
3.4 The ASCL/ MCA, as the case maybe, will release the Performance Security without any interest to the Selected Agency on completion of the Selected Agency’s all contractual obligations including the AMC obligations under the Contract. The Selected Agency shall keep the validity of the Performance Security in force at all times up to 60 (sixty) days after the expiry of the AMC Period.
3.5 In the event the Selected Agency fails to keep the validity of Performance Security at any time during the aforesaid period, the Selected Agency shall be deemed to be in breach of the Contract and the Purchaser or MCA as the case may be shall be entitled to terminate this Contract in terms of Clause 16.
4. Technical Specifications and Requirements
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4.1 The Goods & Services to be provided by the Selected Agency under this Contract shall conform to the Technical Specifications and Requirements under AMC as mentioned in Section V i.e. “Schedule of Requirements”.
5. Packing and Marking
5.1 The packing for the Goods to be provided by the Selected Agency should be strong and durable enough to withstand transit hazards, without limitation, the entire journey during transit including shipment (if any), rough handling, open storage etc. without any damage, deterioration etc. As and if necessary, the size, weights and volumes of the packing cases shall also be taken into consideration, the remoteness of the final destination of the goods and availability or otherwise of transport and handling facilities at all points during transit up to final destination as per the Contract.
6. Inspection, Testing and Quality Control
6.1 The authorized officials of the Purchaser and/or MCA will inspect and/ or test the ordered Goods and the related services to confirm their conformity to the Specifications and Requirements incorporated in the RFP and the Contract. The Purchaser shall inform the Selected Agency in advance, in writing, the Purchaser’s and MCA’s programme for such inspection and, also the identity of the officials to be deputed for this purpose. The cost towards the transportation, boarding & lodging of such officials will be borne by the Selected Agency.
6.2 For such inspections and tests, all reasonable facilities and assistance, including access to relevant drawings, design details and production data, shall be furnished by the Selected Agency to the Purchaser’s and MCA’s inspector at no expense to the Purchaser.
6.3 If during such inspections and tests the contracted G oods fails to conform to the required Specifications & standards and Requirements, the Purchaser’s and/ or MCA’s inspecting officials may reject them and the Selected Agency shall either replace the rejected Goods or make all alterations necessary to meet the Specifications & standards and Requirements, as required, free of cost to the Purchaser and resubmit the same to the Purchaser’s and/ or MCA’s inspecting officials for conducting the inspections and tests again.
6.4 If the Selected Agency tenders the Goods to the Purchaser’s and/ or MCA’s inspecting officials for inspection at the last moment without providing reasonable time to them for completing the inspection within the contractual delivery period, the Purchaser’s and/or MCA’s inspecting officials may carry out the inspection and complete the formality beyond the contractual delivery period at the risk and expense of the Selected Agency. The fact that the Goods have been inspected after the contractual Delivery Period will be without any prejudice to the legal rights and remedies available to the Purchaser under the terms & conditions of the Contract.
6.5 The Purchaser’s contractual right to inspect, test and, if necessary, reject the Skip Loader Mini Compactor and allied set-up after their arrival at the final destination shall have no bearing on the fact that the Goods has previously been inspected and cleared by the Purchaser’s and/ or MCA’s inspecting officials during pre-dispatch inspection mentioned above.
6.6 Goods accepted by the Purchaser and/ or MCA’s inspecting officials at initial inspection and in final inspection in terms of the Contract shall in no way dilute Purchaser’s and/ or MCA’s right to reject the same later, if found deficient in terms of the provisions of the RFP and the Contract.
7. Delivery & Insurance
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7.1 The Selected Agency should deliver the Goods as per the requirement mentioned in the purchase order. The Selected Agency should emboss stickers of purchase order number on the Goods.
7.2 The Selected Agency should provide packing list while delivering the Goods at the address to be provided by the Purchaser to the Selected Agency.
7.3 The invoice should clearly mention “Name of Consignee” and “Paying Authority”.
7.4 The delivered Goods will be inspected for any manufacturing defect and to ensure the technical specifications is as per the requirement of the Purchaser. Provided that irrespective of the inspection done, the Selected Agency shall always remain liable for any such defect that may be observed or found later on during the warranty period.
7.5 Consignee receipt certificate will be provided by the Purchaser upon successful inspection of delivered goods.
7.6 A joint inspection certificate will be signed by the Purchaser’s/ MCA’s inspecting officials and the Selected Agency to identify the Goods accepted by the Purchaser.
7.7 Delivery should be made within 3 (three) months from the date of issue of Purchase Order or execution of this Agreement, whichever is earlier. Non availability of the stock should be informed in writing immediately. No part supply will be allowed.
7.8 Defective items or items not as per specifications, standard and requirements, if any, supplied shall be returned and replaced with no additional cost to the Purchaser and/ or MCA within 30 (thirty) days.
7.9 Unless otherwise instructed, the Selected Agency shall make arrangements for insuring the Goods against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the following manner:
Wherever necessary, the Goods supplied under the Contract shall be fully insured in a freely convertible currency in the manner specified in the Contract. If considered necessary, the insurance may be done for coverage on “all risks” basis including war risks and strike clauses. The amount to be covered under insurance should be sufficient to take care of the overall expenditure, which may be incurred due to any such damage, loss etc.
8. Annual Maintenance Contract (AMC) Period
8.1 The Selected Agency shall also be responsible for undertaking the activities as listed under Requirements under AMC mentioned in Section V, for a period of 2 years commencing from the date of approval of the Goods by the Purchaser and MCA upon delivery of the Goods at Amritsar (the “AMC Period”).
8.2 The Selected Agency shall raise invoices during AMC Period on a half-yearly basis. Provided however, services during the 1st year of AMC Period shall be rendered free of cost by the Selected Agency.
8.3 After completion of AMC Period, the Selected Agency shall certify that the Machine are in good working condition.
9. Imparting Training to MCA staff
9.1 The Selected Agency shall during AMC Period impart necessary training when asked by MCA for operation and maintenance of the Goods for a minimum period of 1 (one) month to 2 (two) MCA staff to the satisfaction of MCA, including but not limited to activities like daily checks, washing, general inspection, body bolts tightening and
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other preventive maintenance, as considered essential for successful operation and maintenance of the Goods by MC, Amritsar.
10. Warranty
10.1 The Selected Agency warrants comprehensively that the Goods supplied under the Contract are new, genuine, unused and incorporate all recent/latest improvements in design and materials. The Selected Agency further warrants that the Goods supplied under the Contract shall have no defect arising from design, materials or workmanship or from any act or omission of the Selected Agency that may develop under normal use of the supplied Goods under the conditions prevailing in India.
10.2 This warranty shall remain valid for 01 (one) year after the Goods have been delivered at the final destination and accepted by the Purchaser in terms of the Contract.
10.3 The Selected Agency shall, promptly repair or replace the defective Goods or parts thereof, free of cost, upon receiving intimation from ASCL/ MCA during warranty period. The Selected Agency shall take over the replaced parts/ spares after providing their replacements and no claim for payment, whatsoever shall lie on the Purchaser for such replaced parts/ spare thereafter.
10.4 If the Selected Agency, having been notified, fails to rectify/ replace the defect(s) promptly, the Purchaser shall levy liquidated damages on the Selected Agency in terms of Clause 15 and/or proceed to take such remedial action(s) as deemed fit by the Purchaser, at the risk and expense of the Selected Agency and without prejudice to other contractual rights and remedies, which the Purchaser may have against the Selected Agency.
10.5 In the event of any loss to the Skip Loader Mini Compactor and allied set-up due to any theft, vandalism or rioting, the cost on account of replacement or repairing of Goods or any part thereof shall be borne from the insurance proceeds and in case of any shortfall, the same shall be made good by the Selected Agency.
11. Prices
11.1 Prices to be charged by the Selected Agency for supply of goods in terms of the contract shall not vary from the corresponding prices quoted by the Selected Agency in its Price Bid and incorporated in the Contract.
12. Taxes
12.1 The rates quoted by the Bidder/ Selected Agency shall be inclusive of all taxes, including GST, duties, Levies etc. Nothing extra will be payable on their account.
13. Terms and Mode of Payment
13.1 All payments will be made after successful delivery of required Goods and approval of the same in terms hereof.
13.2 The payment shall be released by the Purchaser within 30 days of the receipt of the Joint Inspection Certificate, certifying the Goods to be in good condition and their acceptance by ASCL/ MCA.
13.3 Payment shall be made subject to recoveries, if any, by way of liquidated damages or any other charges as per terms & conditions of Contract and/ or removing of defects and/ or replacement of defective components.
13.4 The payment of bills will be made on submission of the following documents by the Selected Agency to the Purchaser along with the bill:
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(i) Ink-signed copy of Selected Agency’s invoice showing purchase order number, goods description, quantity, unit price, total amount and necessary tax and duties;
(ii) Joint Inspection Certificate and Consignee Receipt certificate as per Annexure I and Annexure II;
(iii) Packing list identifying contents of each package;
(iv) Warranty Certificate.
(v) Details for electronic payment viz Account holder's name, Bank name, Branch name and address, Account type, Account number, IFSC code, MICR code (if these details are not incorporated in supply order/ Contract).
13.5 Payment shall be made by Cheque or other mode such as electronic fund transfer offered by the bank.
13.6 No payment will be admissible for goods rejected.
13.7 It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e-payment details so that payments could be made through ECS/EFT mechanism instead of payment through cheques, wherever feasible.
13.8 Payment for AMC
13.8.1 The Selected Agency shall provide free of cost AMC for the 1st year for the Goods.
13.8.2 The invoice for the second year of AMC, shall be raised within 5 (five) days of the end of every six months of AMC by the Selected Agency to MCA with requisite particulars and documents in support thereof. The MCA shall verify the same. The invoice raised being found to be correct and approved by the Engineer in charge of monitoring the work, the payment to the Selected Agency shall be made within 30 (thirty) days of the said approval. However, in case of any queries related to the invoice submitted by the Selected Agency, such payment shall be made by MCA subject to clarifications sought from the Selected Agency.
13.8.3 Any penalties/ liquidated damages, as applicable, for delay and non-performance by the Selected Agency, shall be deducted from the payments due to the Selected Agency during the AMC Period.
14. Delay in the Selected Agency’s performance
14.1 The Selected Agency shall deliver the Goods and/ or perform the Services under the Contract within the time schedule specified by the Purchaser and/ or MCA as incorporated in the Contract or even otherwise.
14.2 Subject to the provision of Force Majeure under GCC Clause 18, any unexcused delay like accident, major mechanical breakdown during the work by the Selected Agency in maintaining its contractual obligations towards delivery of goods and performance of services including failure to attend to any defects/ deficiencies/ repairs/ replacements within the time period allotted by the Purchaser or MCA, without prejudice to any other rights and remedies available to the Purchaser under the Contract shall render the Selected Agency liable to any or all of the following sanctions:
(i) Imposition of Liquidated Damages;
(ii) Forfeiture of its Performance Security; and
(iii) Termination of the Contract for default.
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15. Liquidated damages
15.1 Subject to the provision of Force Majeure under GCC Clause 18, if the Selected Agency fails to deliver any or all of the Goods or fails to perform the services within the time frame(s) incorporated in the Contract or as per the instructions of ASCL, or MCA, the ASCL or MCA, as the case may be, shall, without prejudice to other rights and remedies available to the Purchaser under the Contract, levy an amount by way of liquidated damages amounting to:
i. Rs. 10,000/- (Rupees Ten Thousand) per day of delay in the delivery of Goods ii. Rs. 2000/- (Rupees Two Thousand) per day in the performance of obligations or
deficiency in services in terms of quality and quantity as per check list enclosed at Appendix A.
16. Termination for default
16.1 The Purchaser or MCA, as the case may be, without prejudice to any other contractual rights and remedies available to it, may, by written notice of default sent to the Selected Agency, terminate the Contract in whole or in part, if the Selected Agency fails to deliver any or all of the goods or fails to perform any other contractual obligation(s) within the time period specified in the Contract.
16.2 Unless otherwise instructed by the Purchaser or MCA, the Selected Agency shall continue to perform the Contract to the extent not terminated.
17. Termination for insolvency
17.1 If the Selected Agency becomes bankrupt or otherwise insolvent, the Purchaser reserves the right to terminate the Contract at any time, by serving written notice to the Selected Agency without any compensation, whatsoever, to the Selected Agency, subject to further condition that such termination will not prejudice or affect the rights and remedies which have accrued and / or will accrue thereafter to the Purchaser and/ or MCA.
18. Force Majeure
18.1 Notwithstanding the provisions contained in GCC Clauses 14, 15, 16 and 17, the Selected Agency shall not be liable for imposition of any such sanction so long the delay and/or failure of the Selected Agency in fulfilling its obligations under the Contract is the result of an event of Force Majeure.
18.2 For purposes of this Clause, Force Majeure means an event beyond the control of the Selected Agency and not involving the Selected Agency’s fault or negligence and which is not foreseeable and not brought about at the instance of the party claiming to be affected by such event and which has caused the non – performance or delay in performance. Such events may include, but are not restricted to, acts of the Purchaser or MCA either in its sovereign or contractual capacity, wars or revolutions, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes excluding by its employees, lockouts excluding by its management, and freight embargoes.
18.3 If a Force Majeure situation arises, the Selected Agency shall promptly notify the Purchaser and MCA in writing of such conditions and the cause thereof within 21 (twenty-one) days of occurrence of such event. Unless otherwise directed by the Purchaser in writing, the Selected Agency shall continue to perform its obligations under the contract as far as reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the performance in whole or in part or any obligation under this contract is prevented or
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delayed by any reason of Force Majeure for a period exceeding 60 (sixty) days, either party may at its option terminate the contract without any financial repercussion on either side.
18.4 In case due to a Force Majeure event the Purchaser and/ or MCA is unable to fulfill its contractual commitment and responsibility, the Purchaser will notify the Selected Agency accordingly and subsequent actions taken on similar lines described in above sub-Clauses.
19. Termination for convenience
19.1 The Purchaser or MCA reserves the right to terminate the Contract, in whole or in part for its convenience, by serving written notice on the Selected Agency at any time during the currency of the Contract. The notice shall specify that the termination is for the convenience of the Purchaser or MCA. The notice shall also indicate inter alia, the extent to which the Selected Agency’s performance under the Contract is terminated, and the date with effect from which such termination will become effective.
19.2 The Goods and Services which are complete and ready in terms of the Contract for delivery and performance within 30 (thirty) days after the Selected Agency’s receipt of the notice of termination shall be accepted by the Purchaser and/ or MCA following the Contract terms, conditions and prices. For the remaining goods and services, the Purchaser and/ or MCA may decide:
(a) To get any portion of the balance completed and delivered at the contract terms, conditions and prices; and / or
(b) To cancel the remaining portion of the Goods and Services and compensate the Selected Agency by paying an agreed amount for the cost incurred by the Selected Agency towards the remaining portion of the Goods and Services.
20. Fall Clause
20.1 The Selected Agency undertakes that it has not supplied/is not supplying similar products/ system or sub-systems to any department of Govt. of India i.e. Central Government/ State Government, Statutory Undertakings of Central/ State Governments/ Local Bodies etc. and as well as to private purchaser, domestic or foreign at a price lower than that offered in the present Bid.
20.2 If it is found at any stage that similar product/systems or sub systems was supplied by the Selected Agency to any of the above Organizations as well as to private Purchaser, domestic or foreign, at a lower price, then that very price, with due allowance for elapsed time, will be applicable to the present case and the difference in the cost would be refunded by the Selected Agency to the Purchaser, if the contract has already been concluded.
21. Withholding and lien in respect of sums claimed
21.1 Whenever any claim or claims for payment of a sum of money arises out of or under the Contract against the Selected Agency, the Purchaser and/ or MCA, as the case may be, shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in part from the security, if any, deposited by the Selected Agency and for the purpose aforesaid, the Purchaser and/ or MCA, as the case may be, shall be entitled to withhold the said cash security deposit or the security, if any, furnished as the case may be and also have a lien over the same pending finalization or adjudication of any such claim. In the event of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the Selected Agency, the Purchaser and/ or MCA, as the case may be, shall be entitled to
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withhold and have lien to retain to the extent of the such claimed amount or amounts referred to supra, from any sum or sums found payable or which at any time thereafter may become payable to the Selected Agency under the same contract or any other contract with the Purchaser and/ or MCA, or the Government, pending finalization or adjudication of any such claim and that the Selected Agency shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or retained under this Clause and duly notified as such to the Selected Agency.
22. Resolution of disputes
22.1 If any dispute or differences of any kind what-so-ever arises between the Purchaser, its authorized representatives, Municipal Corporation of Amritsar and the Selected Agency in connection with or arising out of this Contract or the execution of works, these shall be resolved as under.
22.2 Whether before its commencement or during the progress of Project or after the termination, abandonment or breach of the Contract, the dispute shall in the first instance supported with complete documents and further documents, if any, required by him, be referred for settlement to a person nominated by MCA and he shall, within a period of 30 (thirty) days after being requested in writing by the Selected Agency to do so, convey his decision to the Selected Agency. Such decision in respect of every matter so referred shall, subject to arbitration as hereinafter provided, be final and binding upon the Selected Agency. In case the work is already in process, the Selected Agency shall continue with the execution of the Work as aforesaid with all due diligence, whether any of the parties requires arbitration as hereinafter provided or not.
22.3 If the nominated person has conveyed his decision to the Selected Agency and no claim for arbitration has been filed by the Selected Agency within a period of thirty (30) days from the receipt of the letter communicating the decision, the said decision shall be final and binding upon the Selected Agency and will not be a subject matter of arbitration at all.
22.4 If the nominated person fails to convey his decision within a period of thirty (30) days from the date on which the said request was made by the Selected Agency, he may refer the dispute for arbitration as hereinafter provided. All disputes or differences in respect of which the decision is not final and conclusive shall, at the request of either party made in communication sent through registered A.D. post, be referred for arbitration by the Arbitral Tribunal consisting of 3 (three) members with each party appointing their nominee arbitrator and such nominee arbitrators appointed the third presiding arbitrator.
22.5 The reference to the Arbitral Tribunal shall be made by the claimant party within 30 (thirty) days from the date of dispute of claims being arisen during the execution of the Project. If the claim pertains to rates or recoveries introduced in the final bill, the reference to the Arbitral Tribunal shall be made within two (2) calendar months from the date of payment of the final bill to the Selected Agency.
22.6 The provisions of the Arbitration and Reconciliation Act, 1996 or any other statuary law there under or modification thereof and for the time being in force shall apply to the arbitration proceedings under this clause.
22.7 The venue of Arbitration shall be Amritsar. The work under the Contract shall continue during the arbitration proceedings.
23. Applicable Law
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23.1 The Contract shall be governed by and interpreted in accordance with the laws of India for the time being in force.
24. Execution of Contract
24.1 A Contract shall be executed between Purchaser (ASCL), MCA and the Selected Agency for Supply of One Skip Loader Mini Compactor and allied set-up, for Annual Maintenance Contract of One Skip Loader Mini Compactor and allied set-up for 2 years and for providing warranty of atleast one year. AMC for the first year post successful delivery of Goods shall be without any cost (free).
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Appendix A (Also refer GCC 15.1)
CHECK LIST: SKIP LOADER MINI COMPACTOR’ FUNCTIONAL REQUIREMENTS
Date -------------
S No ACTIVITY / PARAMETER
YES/ NO
1 Are the Skip Loader Mini Compactor in good mechanical condition?
2 Have all the maintenance tasks performed on the Skip Loader Mini Compactor as per Skip Loader Mini Compactor’ maintenance schedule?
3 Have the Skip Loader Mini Compactor worked for fixed number of hours?
4 Is the log book of Skip Loader Mini Compactor properly maintained?
Note: More than one NO in any other Sr no. will entail the penalty as enunciated at Chapter VII General Conditions of Contract in Para 16 (iii).
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SECTION VIII – CONTRACT FORMS
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TEMPLATE OF LETTER OF AWARD
[on letterhead paper of the Purchaser]
No. . . . . . .. Dated . . . . . .. To: . . . . . . . . .. [name and address of the Successful Bidder] . . . . . . . . .. Subject: .................... [Notification of Award for the Works] .................... This is to notify you that your Bid dated .................... [date] for the ........................... Procurement & Supply of Skip Loader Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid Waste for Amritsar City under Smart City Mission vide Bid Reference No.05/ASCL/2020-21 dated 07.07.2020 for the Accepted Contract Amount of the .................... [amount in numbers and words and name of currency] ...................., as corrected and modified in accordance with the Instructions to Bidders has been accepted by the CEO, Amritsar Smart City Limited. The completion period of the project is maximum three months.
You are requested to furnish the Performance Security in the form as prescribed in the Tender Document, for an amount equivalent to Rupees …………… within 21 (twenty one) days from the date of this Letter of Award valid up to 60 (sixty) days after AMC period of two years in terms of the Tender Document including GCC and sign the Contract, failing which action as stated in Instructions to Bidders shall be taken. Upon furnishing of the Performance Security, you shall be required to execute a Contract with Purchaser (ASCL) and MCA for Supply of the Skip Loader Mini Compactor and allied set-up, for Annual Maintenance Contract of Skip Loader Mini Compactor and allied set-up for 2 years including one year of warranty. For printing and signing of Contracts, you are required to provide non-judicial stamp papers of appropriate value as per the rules prevalent in Punjab.
Authorized Representative:
Name and Title:
Designation:
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TEMPLATE OF CONTRACT AGREEMENT
(on non-judicial stamp paper of appropriate value) THIS CONTRACT AGREEMENT made this…………day of ..........2020,
BETWEEN The Chief Executive Officer, Amritsar Smart City Ltd., having its office at SCO - 21, 2nd Floor, District Shopping Complex Ranjeet Avenue B- Block Amritsar- 143001 (hereinafter the “Purchaser”, which expression shall include his/their respective heirs, executors, administrators and assignees) represented by …………………..
AND
M/s …………………………………. having its registered/ head office at ...................
represented by Mr./ Ms......................................... holding the designation of
.............................. (hereinafter the “Selected Agency” which expression shall include
his/their respective heirs, executors, administrators and assignees represented by ………
AND
Municipal Corporation Amritsar having its registered/ head office at C-Block, Ranjit Avenue,
Amritsar. represented by Mr./ Ms......................................... holding the designation of
.............................. (hereinafter the “MCA”) which expression shall include his/their respective heirs,
executors, administrators and assignees
The Selected Agency, MCA and the Purchaser shall be referred to individually as
“Party” and collectively as “Parties”
WHEREAS the Purchaser on behalf of Municipal Corporation Amritsar invited bids for the
“Procurement & Supply of Skip Loader Mini Compactor and allied set-up for
Collection and Transportation of Municipal Solid Waste under for Amritsar City under
Smart City Mission” (the "Project") and in pursuance of the tendering process accepted
the Bid of the Selected Agency for implementation of the Project and issued a Letter of Award
(LoA) No. ............... dated ........... to the Selected Agency.
AND WHEREAS in conformity with the provisions of the LoA, the Selected Agency has
submitted Performance Security for Rupees -------------------------- in the form of
(………………….) in favour of Amritsar Smart City Limited, prior to signing of the Agreement.
AND WHEREAS in terms of the LoA, the Parties are required to enter into a Contract
Agreement as per the form prescribed.
Accordingly, the Parties agree as follows:
1. In this Contract Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Contract documents referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this Contract Agreement. This Contract Agreement shall prevail over all other Contract
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documents.:
I. General Conditions of Contract;
II. Schedule of Requirements;
III. Price Schedule(s) furnished by the Selected Agency in its Bid;
IV. Bid Form furnished by the Selected Agency;
V. Manufacturer’s Authorization Form (if applicable for this Bid);
VI. Purchaser’s Letter of Award.
3. In consideration of the payments to be made by the Purchaser to the Selected Agency
as indicated in this Agreement, the Selected Agency hereby covenants to supply One
Skip Loader Mini Compactor and allied set-up in terms of the Tender Document including
General Conditions of Contract.
4. In consideration of the payments pertaining to AMC to be made by the MCA to the
Selected Agency as indicated in this Agreement, the Selected Agency hereby covenants
with the MCA for Annual Maintenance Contract of Skip Loader Mini Compactor and
allied set-up of 2 years (first year without any cost) and one year warranty including
responsibility for training of technical staff of Municipal Corporation Amritsar in terms of
the Tender Document including General Conditions of Contract.
5. The Selected Agency hereby also covenants to carry out the AMC and warranty
requirements as per the directions of MCA. First year AMC shall be free of cost.
6. The Purchaser and MCA hereby covenants to pay the Selected Agency only to the
extent of Goods and services provided, respectively, as per GCC or such other sum as
may become payable under the provisions of the Contract at the times and in the
manner prescribed by the General Conditions of Contract.
7. The Purchaser and MCA shall not be liable to the Selected Agency under this
Agreement for any loss of profit, loss of revenue or any other indirect or remote or
consequential damages that may be suffered by the Selected Agency. Further, the
Selected Agency shall not be entitled for any interest from the Purchaser or MCA for
any payment delayed for reasons, whatsoever may be.
8. Performance Security submitted by Selected Agency shall also be enforceable by MCA
through Purchaser for failure to supply or deficient AMC services.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of India on the day, month and year indicated above.
For and on behalf of Amritsar Smart City Limited For and on behalf of Municipal Corporation, Amritsar For and on behalf of Selected Agency
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BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
To,
Beneficiary: Chief Executive Officer
Amritsar Smart City Limited,
SCO 21, 2nd Floor,
Distt. Shopping Complex,
B-Block, Ranjit Avenue,
Amritsar
Performance Guarantee No.:
WHEREAS M/s ……………………………………. (name and address) (hereinafter called the
“Selected Agency”) has undertaken to execute Procurement & Supply of Skip Loader
Mini Compactor and allied set-up for Collection and Transportation of Municipal Solid
Waste under for Amritsar city under Smart City Mission (hereinafter called the
“Contract”) vide Letter of Acceptance/ Notification of Award No. _____ dated ______.
AND WHEREAS it has been stipulated by you in the said Letter of Acceptance/ Notification
of Award that the Selected Agency shall furnish you with a Bank Guarantee by a recognized
bank for the sum specified therein as security for compliance with the obligation in
accordance with the Contract.
AND WHEREAS we have agreed to give the Selected Agency such a Bank Guarantee.
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on
behalf of the Selected Agency, upto a total of Rs…………………………. (amount of
guarantee) _______________ (Rupees in words) such sum being payable in the types and
proportions of currencies in which the Contract Price is payable. And we undertake to pay
you, upon your first written demand and without cavil or argument, any sum or sums within
the limits of Rs…………………. (amounts of guarantee) as aforesaid without your needing to
prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Selected Agency
before presenting us with the demand. We further agree that no change or addition to or
other modification of the terms of the Contract or of the works to be performed thereunder or
of any of the contract documents which may be made between you and the Selected Agency
shall in any way release us from any liability under this guarantee and where by waive notice
of any such change, addition of modification.
That Guarantee shall be valid until 60 (Sixty) days from the date of expiry of the AMC Period.
Signature and seal of the Guarantor
Name of Bank ……………………….
Address …………………….
Dated ……………………….
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ANNEXURE I - JOINT INSPECTION CERTIFICATE
1. Purchase order no. & Date: _____________________________
2. Selected Agency’s Name & Address: ____________________________
3. Name of Consignee: __________________________________
4. Date of Receipt by the Consignee: __________________ 5. Description of Goods supplied:
S. No. Name of Item Quantity Supplied Items Rejected Items Accepted
The Selected Agency was instructed to replace the rejected items, which was done by
……………., 2020 to our satisfaction. It is certified that the Goods are now in full & good
condition as per the requirements set forth in the RFP particularly Section V thereof.
7. Remarks, if any_____________________
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ANNEXURE II- CONSIGNEE RECEIPT CERTIFICATE
The following Goods have been received: a. Purchase Order No. & Date: ________________ b. Selected Agency’s Name: ______________________ c. Consignee’s Name & Address with telephone No.: _________________
d. Name of the items supplied:
S. No. Item Quantity Supplied
e. Date of Receipt by the Consignee: ___________________ f. Name and designation of Authorized Representative of Consignee: ______________ g. Signature of Authorized Representative of Consignee with Date: ________________ h. Seal of the Consignee: ______________________
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CHECK LIST
Description Submitted
(Yes/ No)
TECHNICAL BID
Covering letter clearly stating the validity period of the
Bid/Bid Submission Form
Form Tech 1
Bidder’s Information Form Tech 2
Declaration for Blacklisting and Authorization Form Tech 3
Declaration for Accepting Terms and Conditions of
Bidding Document
Form Tech 4
Experience of Carrying Similar Work (Relevant
information about similar projects undertaken along with
supporting documents as specified)
Form Tech 5
Declaration of Annual Turnover (Bidders shall be
required to submit Audited Financial Statements/ Balance
Sheets for the last 3 (three) financial years)
Form Tech 6
Undertaking for Compliance with Technical Specifications Form Tech 7
Power of Attorney for signing the Bid Form Tech 8
Manufacturers’ Authorization Form Form Tech 9
Payment of Bidding Document Fee
Bid Security
Details of the place of incorporation, registered office etc.
Certificate(s) from its statutory auditors/ chartered
accountant specifying the Net Worth along with audited
Financial Statements/ Balance Sheets
Checklist
FINANCIAL BID
Financial Bid Online