AMG Attendance SystemProduct Description

Copyright © 2009 AMG Employee Management, Inc.

AMG Attendance System General Description

AMG Attendance System:• is a user-friendly, flexible and full featured employee

management tool which allows controlling your employees’ attendance by automating timekeeping and attendance tracking.

• captures data from electronic data terminals such as Badge Readers, Fingerprints, Biometric Hand Punches and simultaneously allows optional PC entry

•automatically calculates employees’ working time and wages

2

AdvantagesAMG Attendance System has the following advantages:

• Is a Client-Server application• Can be customized and adapted to any software• Supports unlimited number of users• Can be easily configured with Settings Configuration Wizard• Has a database optimization tool• Supports multiple languages

3

Key Features

Storing Employee InfoAMG Attendance System enables storing all relevant info about employees, such as personal information, contact information, status information, documents, comments, and also 3 Custom Fields which can be customized and used for storing any specific data.

4

Key Features

HR FunctionsAMG Attendance System enables performing such HR functions as:•tracking employee attendance•tracking employee tardiness•tracking transfers from one department or job to another•assigning schedule•applying rounding to In and Out punches•calculating overtime•calculating time and wages

5

Key Features

Payment PoliciesCan include as many policies as you need. Policies define:•general rules regarding pay period and default values for some punch operations•holiday payment rules•overtime payment rules

▫ 3 levels of overtime▫ 3 modes of overtime calculation (Daily

Overtime, Weekly Overtime, Consecutive Days Overtime)

•exceptions to be reported

6

Key Features

ShiftsCan include as many shift templates as you need. Shift templates can be:•fixed (fixed start and stop times)•flexible (no fixed start and stop times)

The system supports also floating shift, which assumes that the system will use the Shift’s Cutoff value to find the closest shift and automatically assign an employee to that closest shift.

7

Key Features

Comprehensive Reporting System• More than 30 reports are

available in AMG Attendance System

• Reports can be generated for any employee and for any time period

• Generation of a report is an easy process of a max. 3 steps

8

Key Features

Comprehensive Reporting System• Reports can be:• displayed on the screen• saved as several file formats

(.rpt, .doc, .xls, .pdf, .rtf)• printed• automatically sent to any e-

mail recipient

9

Key Features

Payroll ExportAMG Attendance System

enables generating payroll reports which are to be used by 3rd party payroll systems.

The following payroll exports are being supported:• ADP for Windows• Quick Books Pro• Paychex Preview• Peachtree 2003

10

Key Features

Settings Configuration WizardSettings configuration wizard is designed to help first-time users to configure system's main settings.

11

Settings configuration wizard•gives step-by-step instructions,•shows the right order of configuring system’s settings.

Key Features

Bell RingingThis module allows creating bell schedules, according to which devices will be activated to ring a bell. The schedule defines days of the week, time of the day and duration of the ring.

Fixing wrong transactionsThe system tracks all transactions with wrong badge numbers, wrong department codes, and wrong job codes. This can be fixed later by assigning them to the correct ones.

12

Key Features

Device PollingThis feature enables polling information from data collection devices, and also synchronization of changes of PC’s date and time with devices.

Badge TransferUsing this feature, AMG Attendance System users are given a possibility to transfer employee info included in devices (badge number, biometric data, etc.) from one device to another.

13

Key Features

Auto Processes• Enables automating the

execution of the following tasks:• Running File• Polling Device• Optimizing Database• Running Report• Database Backup

• The information is being stored locally on the user’s PC.

14

Key Features

Benefit AccrualsThis feature allows assigning an employee a benefit time, such as Vacation time or Sick time, and automatically calculates the balance of that benefit time.

15

Key Features

PC ClockPC Clock allows employees to perform all time clock actions at their PC.

This feature can help you to ensure the continuing work of the system in case there are some problems with data collection devices and data cannot be captured from them.

16

Key Features

Database optimizationAMG Attendance System offers a database management tool, such as database optimization, which will ensure efficient use of server hard disk.

Database backup and restoreAMG Attendance System provides also a database backup and restore tool, which is a very valuable tool for archiving the data of the system and minimizing the risk of losing information.

17

Key Features

Employee MessagingAMG Attendance System enables displaying any message defined by you at data collection terminals after employee validation.

18

Key Features

Status BoardThis feature is a good control tool which gives the supervisors a possibility to find out what employees are doing at the current time or at any moment in the last 99 hours.

19

It defines the following five statuses:

• Working• Absent• Outside• Lunch• Break

Minimal Hardware Requirements

Hardware Requirements (Client)• Processor: Pentium 600MHz• RAM: 128Mb• Free hard disk space: 70 Mb• Resolutions: 1024x768 or higher

Hardware Requirements (Server) • Processor: Pentium 1000MHz• RAM: 256Mb• Free hard disk space: 100 Mb and more (depending on your

database size)

20

Minimal Software Requirements

Software Requirements• Operating System: Windows 2000 SP4 / XP or higher• Microsoft .NET Framework 2.0 *• Windows Installer 3.1 *• Crystal Reports 10.2 *• MS Visual C++ 2005 Runtime *• UltiDev Cassini Web Server for ASP.NET 2.0 *

* Included in the package

21

• Automating payroll processing• Reducing time needed to verify attendance data• Reducing payroll processing time and cost• Eliminating mistakes in calculating work hours and wages• Eliminating unauthorized overtime• Automatically generating reports and payroll exports

22

How can AMG Attendance System help you?

AMG Attendance System can help you by:

Benefits for your BusinessUsing AMG Attendance System you will gain the following benefits:

• Better control of labor force• Improved work productivity• Better control over cost distribution• Efficient use of human and financial resources• Support for decision-making process

23