American Printing House for the Blind · APH. We have also included samples of order forms both blank and filled in, and samples of the print pages required ... American Printing

How to Order Accessible Textbooks from the

American Printing House for the Blind

October 2015

2 How to Order Accessible Textbooks

How to Order Accessible Textbooks 3

It is our goal to deliver high quality accessible materials in a timely manner. With your help we can achieve this goal.

Following you will find answers to frequently asked questions for ordering braille and large print textbooks from APH. We have also included samples of order forms both blank and filled in, and samples of the print pages required for placing your textbook order.

We hope you find this resource useful. Please share with anyone who may be interested and if you need additional copies please feel free to contact us.

American Printing House for the Blind1839 Frankfort AvenueLouisville, KY 40206

800-223-1839



Braille

Textbooks


!

AMERICAN PRINTING HOUSE

BRAILLE TEXTBOOKS

FREQUENTLY ASKED QUESTIONS:

What is t he process for ordering a new braille t ext book?

Once all document at ion is delivered t o us we begin t he process immediat ely. APH will order t he print copies of t ext books t o eliminat e delays in sending in t he orders. Af t er we receive t he print t ext books, edit ing and bidding t he project begins. At least t hree cert if ied t ranscribers bid on each project . Af t er t he bids are received and awarded t he t ranslat ion begins. We request volumes be sent t o us f rom t he t ranscriber in t hree-volume increment s. We t hen review t he braille and graphics t o assure qualit y. As t he volumes are complet ed t hey are sent t o product ion and t hen on t o t he st udent . The t ime t his ent ire process t akes varies due t o t he subject mat t er and t ime of year t hat t he orders are received.

For more informat ion about ordering accessible t ext books and cont act s wit hin t he depart ment , please visit our webpage at ht t p:/ / www.aph.org/ at ic/ or email us at at [email protected].

How do I order a braille t ext book?

• Check t he copyright dat e; be sure t hat t he dat e is not more t han f ive (5) years old. By t he request of our Ex-Of f icio Trust ees, APH does not t ranscribe older copyright t ext books.

• Check t he LOUIS dat abase t o see if t he book is available in braille. If available by anot her source, APH does not duplicat e ef fort s when t ranscribing braille t ext books and we encourage you t o purchase t he available t ranscript ion.

• Check t he NIMAC t o see if NIMAS f iles are available; if t hey are, please assign t hem t o APH so t hat we can use t hem in t he t ranslat ion of your t ext book.

• Complet e t he Accessible Text book Order Form which can be found at : ht t p:/ / www.aph.org/ at ic/ at ic_braille_form.ht ml, making sure t hat every


blank is answered and t he form is signed by t he Ex-Of f icio Trust ee or person responsible for payment of t he project .

• Complet e t he Federal Quot a Order Form which can be found at ht t p:/ / www.aph.org/ federal-quot a/ quot aform.ht ml or your Purchase Order Form.

• Make a phot ocopy of t he f ront cover, back cover, t it le page and back of t it le page of t he t ext book you are ordering. APH will purchase t he print copies for you; t hese phot ocopied pages will assure we order t he correct t ext book.

Not e: No orders can begin our process wit hout t he document at ion required.

How do I check LOUIS?

Go t o t he APH Websit e at www.aph.org and click on LOUIS. You can search by t it le, ISBN, publisher, and more.

How do I Check t he NIMAC?

Go t o www.nimac.us"!This sit e can answer all your quest ions about t he NIMAC and NIMAS f ile usage. The best way t o search for f iles is using t he ISBN number.

Where do I f ind t he Accessible Text book Braille Order Form?

On t he APH websit e at : ht t p:/ / www.aph.org/ at ic/ at ic_braille_form.ht ml.

How do I ident if y t he necessary phot ocopies of book needed?

• Front and back page covers (examples at t ached) • Tit le page (example at t ached) • Back of t it le page (example at t ached). Not e t his is t he page t hat has t he

ISBN number, copyright dat e, and print ing numbers on it .

Where can I get a Federal Quot a Order Form?

You can f ind t he form on t he APH websit e at ht t p:/ / www.aph.org/ federal-quot a/ quot aform.ht ml.


No. At t he request of our Ex-Of f icio Trust ees, APH only t ranscribes nat ional edit ions of t ext books in braille.

What are required f ields on t he order f orm?

All of t hem! Filling in t he form complet ely assures we are delivering t he t ext book you are ordering. If all f ields are not complet ed it could delay t he processing of your order.

How can we receive an est imat ed dat e of delivery?

Af t er t he order has been set up and est imat ed, you will receive a st at ement f rom APH which includes t he est imat ed dat e of delivery and est imat ed cost s of t he book. It also provides you wit h t he Cat alog number so t hat if you have quest ions about your order you can refer t o it by it s unique number.

The t imeline for t ext book delivery f rom receipt of an order t o shipping complet ed volumes t o t he st udent varies depending on t he subject mat t er of t he book. Upon complet ion of t he t ranslat ion, t he product ion of t he hard copy t ext book can t ake up t o four weeks, and longer during t he summer busy season.

What can t he Trust ee and Teacher do t o make sure t he st udent get s his book on t ime?

Order early! Text book orders received by early Spring are assured delivery before school st art s.

Who should I cont act wit h quest ions concerning braille

t ext book orders?

Please cont act Jean Moore, Braille Text book Coordinat or, at

1 .800.223.1839, x371 (or 502.899.2371); email: [email protected] .

Inquiries about in-process orders (Federal Quot a, purchase orders,

delivery concerns, et c.) may be direct ed t o APH Cust omer Service,

1 .800.223.1839, x718.

Does APH t ranscribe St at e Edit ions in braille?


http://www.aph.org/atic/atic_braille_form.html 9/23/2015

APH: APH Braille Textbook Order Form Page 1 of 3


http://www.aph.org/atic/atic_braille_form.html 9/23/2015

APH: APH Braille Textbook Order Form Page 2 of 3


APH Braille Textbook Order Form

This is not a Federal Quota order form.

Date:

Trustee/Purchaser Name: Address: City: State: Zip: Phone: Email:

Teacher's Email Address:

Title of Book: Publisher: ISBN #: Grade Level Copyright Date Edition: National

Braille Pages: All textbook translations will be embossed interpoint (on both sides of the paper) unless customer requests differently.

Select: 1-Sided 2-Sided Double Spaced

Binding Style: ATIC hard cover/spiral bound

Consumable: This method is embossed single sided and comes unbound to allow the student to put answers directly on the page. Select: Yes No

Include all Tables and Charts?: Yes No

EXAMPLE



Attn: New Custom Textbook Orders American Printing House for the Blind, Inc. 1839 Frankfort Ave. Louisville, KY 40206

Fax: 502-899-2219 E-mail: [email protected]


Large Print

Textbooks


American Print ing House

Large Print Text books

Frequent ly Asked Quest ions

What is t he process for ordering a new large print t ext book? Once all document at ion is delivered t o us, we begin t he process immediat ely. APH will order t he print copies of t ext books t o eliminat e delays in order processing.

Af t er we receive t he print t ext books, we measure t he font in t he print t ext book t o det ermine how large we will be able t o make it for t he APH Tradit ional Enlargement process. The t ext book get s cat aloged int o t he LOUIS Dat abase, split int o appropriat e volume size, t hen sent t o product ion for scanning, print ing, and binding.

For t he APH Large Print process, if t he NIMAS f ile is not available, we scan t he t ext book. Then we begin t he f ile manipulat ion t o increase t he font size t o 18 point , choose a low vision-f riendly font , and re-organize t he print for opt imal readabilit y. Once t he t ext book is proof read we qualit y review t he f iles and prepare t hem for product ion.

The t ime t his ent ire process t akes varies due t o t he subject mat t er and t ime of year t hat t he orders are received.

For more informat ion about ordering accessible t ext books and cont act s wit hin t he depart ment , please visit our webpage at ht t p:/ / www.aph.org/ at ic/ or email us at at [email protected].


What is t he dif f erence bet ween t he APH Tradit ional

Enlargement and APH Large Print process?

The APH Tradit ional Enlargement process is print ed on 11 x 14 inch paper, enlarged as much as possible and print ed in full color. This process cannot guarant ee font s larger t han 12 point . The APH Large Print process is print ed on 8 x 11 inch paper (st andard t ext book size) . Font s in t he t ext book are a minimum of 18 point in size or larger, print ed in full color, and have many enhancement s such as pict ures removed f rom behind t ext , 18-point font for capt ions, foot not es and sidebars, and more. Please visit ht t p:/ / www.aph.org/ at ic/ about _t ext books.ht ml for more det ails on t he t wo processes APH of fers for large print t ext books. How do I order a large print t ext book?

• Check t he LOUIS dat abase t o see if t he book has already been creat ed by APH; if so, you are ready t o order. Just get t he cat alog number f rom t he Louis dat abase and submit your order. If it is not t here, cont inue t o t he next st ep.

• Check t he NIMAC t o see if NIMAS f iles are available; if t hey are, please assign t hem t o APH so t hat we can use t hem on your new t ext book order.


• Complet e t he Accessible Text book Order Form which can be found at : ht t p:/ / www.aph.org/ at ic/ at ic_ lp_form.ht ml, making sure t hat every blank is answered and t he form is signed by t he Ex-Of f icio Trust ee or person responsible for payment of t he t ext book order.

• Complet e t he Federal Quot a Order Form, which can be found at ht t p:/ / www.aph.org/ federal-quot a/ quot aform.ht ml or your Purchase Order Form.

• Make a phot ocopy of t he f ront cover, back cover, t it le page and back of t it le page of t he t ext book you are ordering. APH will purchase t he print copies for you; t hese phot ocopied pages will assure we order t he correct t ext book.

Not e: No orders can begin our process wit hout t he document at ion required.

How do I check LOUIS? Go t o t he APH Websit e at www.aph.org and click on LOUIS. You can search by t it le, ISBN, publisher, and more.

How do I check t he NIMAC? Go t o www.nimac.us This sit e can answer all your quest ions about t he NIMAC and NIMAS f ile usage. The best way t o search for f iles is using t he ISBN number.

Where do I f ind t he Accessible Text book Large Print Order Form? On t he APH websit e at : ht t p:/ / www.aph.org/ at ic/ at ic_ lp_form.ht ml


How do I ident if y t he necessary phot ocopies of book needed?

• Front and back page covers (examples at t ached) • Tit le page (example at t ached) • Back of t it le page (example at t ached). Not e: This is t he

page t hat has t he ISBN number, copyright dat e, and print ing numbers on it .

Where can I get a Federal Quot a Order Form? You can f ind t he form on t he APH websit e at ht t p:/ / www.aph.org/ federal-quot a/ quot aform.ht ml.

What are required f ields on t he order form? All of t hem! Filling in t he form complet ely assures we are delivering t he t ext book you are ordering. If all f ields are not complet ed it could delay t he processing of your order.

Do I need t o complet e an APH large print order form

for current ( in-cat alog) t it les?

No. The form is required only for new large print t it les. For

current t it les (which can be found using t he LOUIS cat alog

ht t p:/ / louis.aph.org), simply writ e t he cat alog number on

your Federal Quot a or purchase order form and submit your

order.


What is t he t urnaround t ime f or large print book

delivery?

For large print t ext book request s, delivery t ime is generally

about 4 t o 6 weeks. Not e t hat furt her delays are t o be

expect ed during our busy season (June-Sept ember) .

What can t he Trust ee and Teacher do t o make sure t he st udent get s t he book on t ime? Order early! Text book orders received by early spring are assured delivery before school st art s.

What is t he cost of producing large print books, and how do I est imat e t he price? APH current ly charges f if t y cent s ($0.50) per print ed side of a page—t his base cost is t he same for bot h large print processes (please not e t hat t his price is subject t o change—always cont act APH Cust omer Service t o verify t he most current cost ) . To est imat e your book’s f inal cost , st art by count ing EVERY print page in t he book ( f rom t he very f irst t o very last print ed page in book). For Tradit ional Enlargement s: Simply t ake t he t ot al page count and divide by t wo. This will provide a rough dollar amount ( t o be safe, add $10 t o $20 in order t o account for overage).


Example : 300 pages / 2 = est . $150.00. For APH Large Print Process: This will vary, depending on t ype of book and grade level. The best rule of t humb is t o t ake your t ot al page count , mult iply by 2.5, t hen divide by t wo. Example : 300 pages X 2.5 = 750 pages / 2 = est . $375.00.

May I request cust om font sizes larger t han 1 8 point ? For t he Tradit ional Enlargement process, no cust om font size request may be accept ed or guarant eed; t his process enlarges each t it le only t o it s maximum pot ent ial (based on original book dimensions and print size). For t he APH Large Print process, we have occasionally honored request s for font s larger t han 18 point (max. 20-22 point ) . Please not e font s larger t han 18 point will require more paper and will result in a higher cost . Am I able t o order e- f iles for ANY large print t ext book? We do not aut omat ically of fer e-f iles for ALL large print t it les. This is due t o APH/ publisher agreement s. We are gradually increasing t he number of e-t it les available; t hese can be found in t he LOUIS cat alog.


Whom should I cont act wit h quest ions concerning large print t ext book orders? Please cont act Michael Haynes, Large Print Text book Coordinat or, at 1 .800.223.1839, x217 (or 502.899.2217); email: largeprint @aph.org. Inquiries about in-process orders (Federal Quot a, purchase orders, delivery concerns, et c.) may be direct ed t o APH Cust omer Service, 1 .800.223.1839, x718.


APH Large Print/Enlargement Book Order Form To order Custom Large Print Titles please send the following:

1. Completed Order Form 2. Federal Quota Form or Purchase Order

o The pricing for all large print textbooks is $0.50 per page. Photocopies of:

o The front and back cover of the book o The title page o The back of the title page (including copyright and ISBN information)

Which Large Print Process Do You Want?

• Traditional APH Enlargement Process Your book will be enlarged to its maximum potential (14 pt. average) and printed in color on 11 " by 14" paper.

• New APH Large Print Process Your book will be in 18 pt. font, printed in color, and be a standard book size. This process creates more pages than the traditional APH enlargement process, so pricing will vary. *Please note the New APH Process cannot do textbooks in the subject areas of Math, Science, or Foreign Languages. It is best suited for textbooks for grades 6-12.

Choose your large print process:

Approval for alternate processes:

Date:

Purchaser Name:

Address:

City:

State: Zip:

Phone:

Email:



Title of Book:

Publisher:

ISBN #:

Grade Level

Copyright Date Edition: National State

Consumable?: Yes No

*For all orders: Please provide us with contact information where we can purchase copies of the book for you. This will help assure that we order the exact edition of the book that you want!

Book supplier/source:

Address:

City:

State: Zip:

Phone:

Email:

# of Copies:

Requested Due Date (must include month and year):

Custom textbook orders cannot be returned or cancelled after pre-production has been started.

Purchaser Signature: Date:

For books that are no longer in print or that are difficult for APH to secure for any reason, we will contact you and ask that you send us the print copies.

Mail completed order form, Federal Quota form/PO, and all copies (title page, back of title page, front and back cover) to: Attn: New Custom Book Orders American Printing House for the Blind, Inc. 1839 Frankfort Ave. Louisville, KY 40206

Or fax your order to 502-899-2219

Or you may email your order to [email protected]. Simply scan all documents and attach to your email message.


For more information on ordering on-demand books please visit our website at www.aph.org. For more specific questions contact: Braille books: [email protected] Large print books: [email protected]

Thank you for your order!


APH Large Print/Enlargement Book Order Form

To order Custom Large Print Titles please send the following:

1. Completed Order Form 2. Federal Quota Form or Purchase Order

o The pricing for all large print textbooks is $0.50 per page.

Photocopies of: o The front and back cover of the book o The title page o The back of the title page (including

copyright and ISBN information)

Which Large Print Process Do You Want?

• Traditional APH Enlargement Process Your book will be enlarged to its maximum potential (14 pt. average) and printed in color on 11 " by 14" paper.

• New APH Large Print Process Your book will be in 18 pt. font, printed in color, and be a standard book size. This process creates more pages than the traditional APH enlargement process, so pricing will vary. *Please note the New APH Process cannot do textbooks in the subject areas of Math, Science, or Foreign Languages. It is best suited for

EXAMPLE


textbooks for grades 6-12.

Choose your large print process:

Approval for alternate processes:

Date:

Purchaser Name: Address: City: State: Zip: Phone: Email:


Title of Book: Publisher: ISBN #: Grade Level Copyright Date Edition: National State

Consumable?: Yes No

*For all orders: Please provide us with contact information where we can purchase copies of the book for you. This will help assure that we order the exact edition of the book that you want!


Book supplier/source: Address: City: State: Zip: Phone: Email:

# of Copies: Requested Due Date (must include month and year):

Custom textbook orders cannot be returned or cancelled after pre-production has been started.

Purchaser Signature: Date:

For books that are no longer in print or that are difficult for APH to secure for any reason, we will contact you and ask that you send us the print copies.

Mail completed order form, Federal Quota form/PO, and all copies (title page, back of title page, front and back cover) to: Attn: New Custom Book Orders American Printing House for the Blind, Inc. 1839 Frankfort Ave. Louisville, KY 40206

Or fax your order to 502-899-2219


Or you may email your order to [email protected]. Simply scan all documents and attach to your email message.

For more information on ordering on-demand books please visit our website at www.aph.org. For more specific questions contact: Braille books: [email protected] Large print books: [email protected]

Thank you for your order!






Notes


Notes


Notes

How to order Accessible Textbooks

From APH

Accessible Textbook Department American Printing House for the Blind 1839 Frankfort Avenue, Louisville, KY 40206-0085 Phone: 800-223-1839

How to order Accessible Textbooks

From APH

Accessible Textbook Department American Printing House for the Blind 1839 Frankfort Avenue, Louisville, KY 40206-0085 Phone: 800-223-1839

Documents

American Printing House for the Blind · APH. We have also included samples of order forms both blank and filled in, and samples of the print pages required ... American Printing