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AMERICAN COLLEGE OF GASTROENTEROLOGYANNUAL SCIENTIFIC MEETING & POSTGRADUATE COURSE
OCTOBER 14-19, 2016 • THE VENETIAN
HOTEL MARKETINGDoctor’s BagExclusive Room Drop
CONVENTION CENTER MARKETINGConvention Center Bag
AIRPORT MARKETINGTaxi Line Digital SignageBaggage Claim Digital SignageBacklit Dioramas
ADVERTISING OPPORTUNITIES
DOCTOR’S BAGWith special delivery to attendee hotel room doors at select hotels, the Doctor’s Bag offers great visibility for your booth, educational events, and promotional materials.
DEADLINESSeptember 9 Ad space/prototype/payment
September 16 Ad materials due
ADVERTISING RATE$5,800 per insert
DISTRIBUTION DATES QUANTITYOctober 14/15 2,800
(Same bag distributed over a two-day period.
The October 14th Doctor’s Bag is distributed
to ACG hotel guests arriving on or before the
morning of the 14th. Distribution on October
15th will reach new attendees arriving after
the October 14th distribution)
PROTOTYPE SUBMISSIONSubmit prototype to Meghan Scobie
Email: [email protected]
For more information, contact Nan Blunk • 913.491.4200 • [email protected] 2
MARKETING
EXCLUSIVE ROOM DROPGreet attendees with your message as they return to their hotel rooms. Exclusive Room Drops are an excellent opportunity to stand out. Each daily participant is allowed to distribute one item.
DEADLINESSeptember 9
Ad space/prototype/
payment
October 4
Finished product samples
to TriStar (quantity: 20)
October 11
Finished products due
at hotels.
ADVERTISING RATE$25,500 per drop
QUANTITY2,800 hotel rooms
DISTRIBUTION DATESOctober 16October 17
SPECIAL NOTESSee page 5 for details.
H O T E L
CONVENTION CENTER BAGDistributed in high-traffic areas throughout the convention center, this bag will be in each attendee’s hand!
DEADLINESSeptember 9 Ad space/prototype/payment
September 16 Ad materials due
ADVERTISING RATE$4,110 per insert, per day
DISTRIBUTION DATES QUANTITYOctober 16 2,800(first day of exhibits)
October 17 2,800
PROTOTYPE SUBMISSIONSubmit prototype to Meghan Scobie
Email: [email protected]
For more information, contact Nan Blunk • 913.491.4200 • [email protected] 3
C O N V E N T I O N C E N T E R MARKETING
McCarran International Airport
Taxi Line Digital Signage, Baggage Claim Digital Signage, and Backlit DioramasGain unprecedented exposure beyond the convention center with these eye-catching advertising opportunities.
ADVERTISING RATES & DEADLINES
Advertising opportunity Advertising includes DurationAdvertising rate Space/prototype
deadlineAd materials
dueTRADITIONAL LED
Taxi Line Digital Signage
Full motion video with audio on one LED sign located above the taxi line in terminal one. 12’ x 4’ (double-sided)
One week $20,000 September 9 September 16
Baggage Claim Digital Signage
15-second spot on a 20-spot loop. Message will run concurrently on 20 digital walls in the bag claim area. Each carousel has two 6’ x 4’ digital walls.
One week $17,000 September 9 September 16
Backlit Dioramas Visibility on 6’ x 6’ backlit signs located near gates, in walkways, tram holding areas, near restrooms and food courts.
Seven days $11,600 one unit$56,500 ten units
September 9 September 16
Marketing opportunities listed above are subject to availability at time of reservation. Opportunities may require prepayment. Opportunities listed are
not exclusive
SPECIFICATIONSProvided upon inquiry with your TriStar Event
Media Strategist, 913-491-4200.Backlit DioramasTaxi Line Digital Signage Baggage Claim Digital Signage
For more information, contact Nan Blunk • 913.491.4200 • [email protected] 4
MARKETINGA I R P O R T
Doctor’s Bag and Convention Center Bag
1. All inserts must be submitted to TriStar for final approval by ACG regardless of prior approval for other promotional opportunities at the meeting.
2. TriStar will notify you of approval. If changes are necessary, a copy of the corrected insert must be resub-mitted, and TriStar will notify you of final approval.
3. Circulation is based on projected attendance and room blocks at the time of rate card distribution.
4. The advertiser is responsible for sending the correct number of pieces. TriStar will not be responsible for shortages due to an incorrect number of pieces being received.
5. TriStar will supply a shipping label for the advertiser to complete and place on the outside of each box that is shipped.
6. Do not ship bag inserts to TriStar’s office. The advertiser will be re-sponsible for costs incurred to ship to the insertion fulfillment house.
7. A minimum of four pieces must be reserved per day for bag delivery to occur.
8. Insert Specifications: Maximum di-mensions are 8 1/2” x 11”; maximum weight is 4 ounces.
9. Price based on an average-sized insert. Insertion fee is subject to change at publisher’s discretion.
10. Due to weight and bulk of mag-azines, newspapers and other publications, distribution will not be permitted in the bag.
Exclusive Room Drop
1. Participant is allowed to distribute one piece per opportunity.
2. All advertisements and featured products subject to ACG approval.
3. Fee is subject to change pending advertiser’s selection of collateral.
4. Participant to supply all advertising material.
5. All shipments must be sent directly to hotels. TriStar will supply a ship-ping label for the advertiser to com-plete and place on the outside of each box that is shipped. Quantities may vary due to hotel policies and staff availability.
6. Distribution provided at select hotels only.
7. Due to stringent hotel labor poli-cies, TriStar Publishing is not liable
for a hotel’s failure to distribute to rooms in the designated hotel room block. There will be no dis-counts or refunds given.
FINANCIAL CONSIDERATIONS
1. All signed agreements are firm. No cancellations accepted.
2. Payment due upon space commitment.
3. Payments may be made via check, wire transfer, or credit card. Pay-ments made by credit card will have an additional fee of 3 percent added to the total purchase price. This fee cannot be waived.
4. No agency commission or cash discounts permitted. Rate card prices are NET.
5. Additional fees may be incurred for non-compliance with the shipping instructions or failure to fully com-plete shipping label provided.
6. A minimum $500 late fee will be charged for materials received after the specified due date.
7. Due to stringent hotel labor poli-cies, TriStar Publishing is not held liable for a hotel’s failure to deliver to rooms in the designated hotel room block. There will be no dis-counts or refunds given.
8. Payment is due prior to printing of the publication or services rendered unless otherwise agreed upon with the Publisher. If Publisher agrees, payment shall be made by the responsible party within 45 days of receiving tearsheets or proof of ad-vertisement. In the event payment is not remitted to TriStar by the responsible party within 45 days of receiving proof of advertisement, a late fee of three percent (3%) will be applied to the outstanding balance. In addition, outstanding payments/invoices not made within the cal-endar year the advertisement was placed will incur a six percent (6%) late fee applied to all outstanding balances. TriStar reserves the right to prohibit advertising if an account is past due 90 days.
9. TriStar reserves the right to cancel any publication or service in the event of revenue short falls. TriStar shall refund monies paid for partici-pation in the publications or service. TriStar is not obligated to offer or replace the canceled publication or service.
For reservations, contact
Brennah [email protected]
TriStar Publishing, Inc.Tel. 913-491-4200
Fax 913-491-4202
Send payments toAccounts Payable
TriStar Publishing, Inc.
7285 W. 132nd Street,
Suite 300
Overland Park, KS 66213
Payment optionsPayments may be made
via check, wire transfer,
or credit card. Payments
made by credit card will
have an additional fee of
3 percent added to the
total purchase price. This
fee cannot be waived.
KB 04.19.16
For ad material related questions, contactMeghan [email protected]
SPECIAL NOTES • TERMS AND CONDITIONS
For more information, contact Nan Blunk • 913.491.4200 • [email protected] 5
TO ADVERTISE?R E A D Y
