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Ambassador Selection Packet Table of Contents Introduction Questions for Potential Ambassadors Questions for references Follow Up Guidance Ambassador Pledge Being a Good Ambassador Special Note on Mobility and Health Limitations FFI Mission FFI 2015 Journey Policies: Section F excerpts Developing a Successful Recruiting Strategy Links to Online Documents How to Recruit Ambassadors from Beyond Your Community Paper

Ambassador Selection Packet - Friendship Force ... Selection Packet Table of Contents Introduction Questions for Potential Ambassadors Questions for references Follow Up Guidance Ambassador

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Page 1: Ambassador Selection Packet - Friendship Force ... Selection Packet Table of Contents Introduction Questions for Potential Ambassadors Questions for references Follow Up Guidance Ambassador

AmbassadorSelectionPacket

TableofContents

Introduction

QuestionsforPotentialAmbassadors

Questionsforreferences

FollowUpGuidance

AmbassadorPledge

BeingaGoodAmbassador

SpecialNoteonMobilityandHealthLimitations

FFIMission

FFI2015JourneyPolicies:SectionFexcerpts

DevelopingaSuccessfulRecruitingStrategy

LinkstoOnlineDocuments

HowtoRecruitAmbassadorsfromBeyondYourCommunityPaper

Page 2: Ambassador Selection Packet - Friendship Force ... Selection Packet Table of Contents Introduction Questions for Potential Ambassadors Questions for references Follow Up Guidance Ambassador

IntroductionYouhavehostswithemptybeds,yourjourneyisontheFFIWorldofFriendsCatalog,andfriendsarewaitingtobemade!Beforeacceptingparticipants,itisessentialthatambassadorsandhostsbevetted,orscreened,inorderthatallwillhavethebestpossiblejourneyexperience.

Afterajourneyispublicized,youwillbeginreceivinge-mailsortelephonecallsfrompeopleyouhavenotyetmet,oryoumayreceiveacompletedapplication.Yourtaskistodetermineiftheywillmakeagoodambassador,basedone-mailandtelephonecommunication.Itisdifferentfromacceptingapersonfromyourclubthatyoualreadyknow.Infact,wheninterviewingastrangeritiseasiertoaskthestandardquestionsthatsometimesdon’tgetaskedofpeoplewealreadyknow.Rememberthatyouarestill“sellingyourjourney”atthispointintherecruitingprocess,sobepositiveandfriendly!Afriendlyconversationencompassingthesuggestedquestionsispreferabletoaskingthequestionsoneafteranother.

PriorclubmembershipSHOULDNOTbemadeapreconditionforapersontoapplytobeanambassador.However,someclubshaveapolicythatallwhojoinajourneyarerequiredtojointheclub.ItissimpletoincludeclubduesasapartoftheJourneyProgramFeesfornon-members.

QuickTips:

• TalktothepersoninquiringaboutyourjourneyabouttheFriendshipForcetoseewhattheyknow,explaintheitinerary,andspecificrequirementsforyourjourneyincludingfeesanddeadlines,traveloptions(ifany),aswellasthephysicalandculturalconditionsyouanticipate.

• Shareyourexperiencesaboutourspecialhomehostingcomponent.Gettoknowthispersoninacasual,approachablemannerwhilesellingyourjourneyandtheFriendshipForce.Remember,wewereALLnewcomersonce!

• Asktheapplicantiftheyhaveanyquestions.SharesomeofyourmemorableFriendshipForceexperiencesofinteractingandbecomingfriendswithpeoplefromothercultures,economiclevels,religion,race,etc.Oftenthepersonwillrelatesimilarexperiencestheyhavehadeitherhostingormeetingpeoplefromothercultures.

• Itisamistaketofollowa“firstcome,firstserve”approachtorecruiting-ratheremphasizefromtheoutsetthatyouarelookingforthosethatarebestqualified.Applicantsarenotsigningupthewaytheymightforacruiseoraconference.Theyareapplyingandneedtobeacceptedbeforetheycanbeconsideredonyourjourney.Ifyoumakethisclearfromthebeginningyoucanavoidproblemslateron.

• Striveforatruecrosssectionofthecommunity.If,aftercompletionofgeneralrecruiting,thegrouplacksparticipantsfromcertainraces,ethnicgroups,occupationsandages,specificallyseektorecruitthem.

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• SharethemissionoftheFriendshipForceandexplainhowwonderfulitistobeacitizenambassadorandhowthefriendshipsmadecanlastalifetime.Explainthatopeningyourhometoa“stranger”isaveryself-selectiveprocessbecauseonlywarmandgenerouspeopletendtowanttodothis.

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QuestionsforPotentialAmbassadors

1. WhatisyourunderstandingofthegoalsoftheFriendshipForce?2. HaveyoubeenonaFriendshipForcejourneybefore…ortraveledwithagroup?What

qualitiesdoesapersonneedtomakeagoodgrouptraveler?3. Anyonewhohastraveledknowsthatthingscansometimesgowrong.Howwillyouhandle

theunexpectedproblemsthatmightarise,suchasadelayedflight,stolencreditcard,orlostluggage?

4. Howdoyouviewpeoplewhohavedifferenttraditionsfromyourowninsuchareasasdress,behavior,attitudes,foods,evenadifferentstandardofcleanlinessintheirhomes?

5. Youmightbeassignedsomeoneofadifferentrace,religion,politicalideology,orsocio-economiclevel.Howwouldyoureacttothis?

6. Canyoutoleratedifferentfoods?Isthisasituationthatwouldcauseyousignificantstress?7. Somehomesrequiregueststoclimbstairsormaneuvertothebathroomonadifferentfloor.

Couldyouhandlethischallenge?Canyouhandlecarryingyourownluggage?8. Wouldyoubewillingtoparticipateinplannedactivities,evenifyoumightprefertodo

somethingelse?9. Doyouhaveanyhealthissues,orproblemswithmobility?Howaboutstamina…canyou

standforhalfanhour?Walkfortwentyminutes?Wouldstairsorunevensurfaces,likecobblestones,beaproblem?(Relatethisquestiontotheparticularrequirementsoftheprogram.)

10. Whatdoyoulookforwardtomostonthisjourneyandwhatmightyoudoafterwardwithregardtoyournewculturalunderstanding?

11. Whatqualitiesdoesagoodguest,agoodtravelerhave?12. HowwillyouprepareforyourFriendshipForceexperience?13. Itispossiblethatyourhostwillspeakorunderstandverylittleofyourlanguage.Howdoyou

plantocommunicateinthissituation?

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QuestionsforReferences

TheselectionprocessincludestheAmbassadorApplicationandAgreementform,whichshouldbecompletedandsignedbyeachapplicant.Eachapplicationincludesaplacefortworeferences,apreviousAmbassador/HostCoordinator,orotherswhocouldattesttotheprospectiveambassador’sabilitytotravelandbeagoodparticipantintheFriendshipForceprogram.Belowarequestionstohelpguideyouthroughadiscussionwiththereferencestheapplicantnominatedtosupporttheirapplication.

(Theinterviewershouldusetheapplicant’snameratherthansaying“theapplicant.”)

1. Doesthisapplicanthaveapositiveornegativeoutlooktowardnewculturalexperiences?2. Onalmosteverytravelexperience,somethinggoeswrong.Howwillthisapplicanthandle

unexpectedproblemsthatarise…adelayedflight,lostluggage,stolencreditcard?3. Howwillthisapplicantbehaveifassignedtoahomethatisnotkepttothesamestandardas

his/herownhome?4. Howwillthisapplicantcontributetothewellbeingofthegroup?5. Howwillthisapplicantcontributetocrossculturalunderstanding?6. Ifyouweretravelingonthisjourney,disregardingthegenderoftheapplicant,wouldyoube

willingtoroomwithhimorher?Whyorwhynot?7. Besuretoaskabouttheapplicant’shealthandmobility,explainingthephysicaldemandsof

yourjourney.Willthisapplicantbeabletofullyparticipate?8. (ForpreviousAmbassadorCoordinator)Wouldyoutakethisambassadorwithyouagain?Ifnot,

why?

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FollowUpGuidance:

• Attheendoftheinterview,telltheapplicantyouaretakingapplicationsatthistimeandwillgetbacktohim/herwhenambassadorsareselected.Thenbesuretodosoinatimelymanner,nodoubtwithawelcomelettertoyourjourney!

• Ifyoushouldgetanegativeresponsefromreferencesorotherwisedecidethepersonshouldnotbeaccepted,youcanuseaface-savingresponse(Iamsorrybutwehadsomanygoodapplicantsthatthejourneyisfull.)unlessyouareveryadeptatexplainingthattheyarenotsuitedforthistypeofexperience.

• Ifthepersonisacceptedbutwillnotbeabletoattendpreparationworkshops,arrangetosendthemallthematerialthatisneeded,everythingthatwouldbereceivediftheywerefromyourownclub!Stayintouchwiththemonaregularbasistomakethemfeelpartofthepreparationprocess.Introducethenon-localambassadorstoalloftheothersbye-mail.ShortbioswithpicturesareanicewaytodothisandthosecanalsobesenttoyourcounterpartHostCoordinatortoassistwithhostassignments.

• Communicatewitheveryonebothnearandfarbygroupe-mailsorawebsiteonaregularbasisandbesuretoshareasummaryofwhatispresentedatlocalworkshops.

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DiscussingtheAmbassadorPledgeandBeingaGoodAmbassadoroverthetelephoneorSkypeinterviewishighlyrecommended.Youcanalsofollowupwiththeapplicant,ifyouaregoingtoselectthemtoparticipateonyourjourneybyemailingthem,andpastingtheseintoyouremail,remindingthemthatthisiswhattheyareagreeingto.

AmbassadorPledge:MymainobjectiveasIjointhisjourneyisforculturalunderstandingandfriendship.MyhealthisgoodenoughtokeepupwiththegroupactivitiesplannedandIknowIwillberesponsibleforcarryingmyownbaggage.

Asanambassador,IamawarethatmyactionsreflectontheclubandthecountryfromwhichItravel.Ipromisetoconductmyselfinanexemplarymanner.IunderstandtheAmbassador/HostCoordinatorofthisjourneyhasbeengivenauthoritybytheFriendshipForceheadquarterstoleadandconductthisjourneyforthebestinterestsofallpartiesconcerned.TheAmbassador/HostCoordinatorhastheauthoritytoremoveanypersonfromahosthomewhoisnotincompliancewiththegoalsofFriendshipForceInternational.Incasethereisneedtousehotelsasauxiliaryhousing,oraneedforasingleroomontheadd-onpartofthejourney,Iwillbeartheexpense.

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BeingaGoodAmbassadorandGuest:

ThosewhotravelasFriendshipForceambassadorsgonotjustfortheirownpersonalgoalsbutalsotorepresenttheirhomecommunityandtheircountry.Thismeansthatinadditiontolearningaboutthehostculture,theycanshareabouttheirown.Astheymakefriendsinthehostcommunity,ambassadorsprovideaverypersonalanduniqueconnectiononbehalfoftheircountry.Theyshouldgopreparedtobeatrueambassador,reflectingthebestoftheircountry.

WhatmakestravelwiththeFriendshipForceuniqueistheopportunitytoliveforfivetosevendayswithalocalhostfamily.Theambassadorbecomespartofthehostfamily,sharingeverydayresponsibilitiesaroundthehomewhilelearningfirsthandaboutthehostculture.Livingconditionsvaryaroundtheworld,andtheambassadorshouldbephysicallyabletomeettherequirementsofthehostcommunity.Thismayincludewalkingtothemarket,travelingonpublictransportationandclimbingstairsinthehome.Lodgingandmealsinthehomeareprovidedbythehost,andgroupactivities,suchaswelcomepartiesandlocalsightseeing,areincludedinthebasicFriendshipForcefee.Otherexpensesoutsidethehomearetheresponsibilityoftheambassador:localtransportation(oratankofgas),admissioncoststolocalattractions,andmealsoutsidethehome.Sometimesambassadorsliketosharetheirculturebypreparingamealinthehome—purchasingtheitemsrequiredatthelocalmarket.Beingagoodguestalsomeansexpressinggratitudeinappropriateways.Takingthehostouttodinnerandsendingathankyounote(notjustaquickemail)afterthejourney.

AFriendshipForceexperienceisagreatwaytoexperiencetheworldfromanewanduniqueperspective.Withlocalcitizensasguides,theambassadorisintroducedtothebestattractionsoftheregion.Interestedinparticularopportunities?Justask!Ambassadorswhoenjoyexploringontheirownwillfindampletimeforit.TravelingasaFFambassadorisenjoyableandenriching,butitalsorequiresspecialdedicationandpreparation.Aspiritofadventure,flexibility,andbeingopentonewexperiencesareallessentialsforasuccessfulAmbassadorexperience.

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SpecialNoteonMobilityandHealthLimitationsAmbassadorjourneycoordinatorsareresponsibleforacceptingonlythosewhocancomplywiththephysicalrequirementsofthejourneyprogram.Ambassadorsmustbeabletojoininwiththeactivitiesoftheirhosts.Extensivewalking,carryingone’sownluggage,ridingpublictransportation,andclimbingstairsareallnormalwithinajourney.Participantsmustalsobealertandcapableoffollowingdirections.

Herearesometipsforscreeningpotentialambassadors:

• ReviewthehealthsectionoftheAmbassadorApplicationwiththeapplicantandmakesurethatanypotentialorcurrenthealthproblems,includingmobilityandstaminaissues,areadequatelynoted.Limitationsorconditionswithinthehostinghomesorcommunityshouldalsobetakenintoconsideration.Thiscouldbeeverythingfromtheformofpublictransportationavailableoraltitudeofthehostcity.

• Askapplicantsdirectquestionsabouttheirdailyroutine,travelhabits,andlevelofphysicalandmentalabilities.Explainthenatureofactivitiesproposedonthejourney.

• IftheapplicanthastraveledpreviouslywithFriendshipForce,checkwiththeapplicant’smostrecentAmbassadorCoordinator.Or,askforreferencesthatcanspeakabouttheapplicant’slevelofphysicalandmentalcapabilities.

• Ifconcernsremain,askforaletterfromtheirhealthproviderindicatingthattheapplicantwillbeabletomeettherequirementsofthejourney.

• Usecommonsense.Therewillcomeatimewheneachofuswillnolongerbeabletotravelcomfortably.Ifyoubelievethattobethecase,becandidbutcaring,sharingyourconcerns.Makesuretheyrealizethatitisnotfairtotheothermembersofthejourneyifyouacceptapersonwhoisunabletocope.

FFIdoessupporttheparticipationofambassadorswithhealthlimitationsandphysicaldisabilities.However,withoutexception,theycanonlybeacceptedonajourneyuponfulldisclosureoftheirlimitationstoboththeambassadorandhostcoordinatorsandwithwrittenagreementfromthehostjourneycommunityand/ortravelsuppliersthattheyareabletoaccommodatethelimitation.

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Page 11: Ambassador Selection Packet - Friendship Force ... Selection Packet Table of Contents Introduction Questions for Potential Ambassadors Questions for references Follow Up Guidance Ambassador

FriendshipForceInternational2017/18PoliciesandGuidelinesforClubsandPrograms:

Part B: Journey Guidelines; V. Ambassadors and Hosts; b: Recruitment and Selection (p.10-11)

TheAmbassadorCoordinatorshouldrecruitasmanyqualifiedapplicantsascanbeaccommodatedbythehostclub(s),whilemaintainingawaitinglist.Theambassadorrecruitmentgoalisthemaximumnumberthehostclubcanhost.

Coordinatorsshouldlookbothwithintheclubmembershipandtothebroadercommunityforthemostqualifiedambassadorsandhosts.FFIprovidesanonlinejourneycatalogonfriendshipforce.orgwhereCoordinatorscanpublicizetheirjourneyopeningsiftheychoose.TheoutboundCoordinatorshouldrequestadvertisementofajourneyonthewebsiteassoonasthereisanyawarenesstheclub(s)cannotfillthejourneywiththeirownmembership.Manyregionsalsoofferregionalrecruitmenttools.

Priormembershipinaclubshouldnotbearequirementtoapplyforajourney,butclubsmay,iftheychoose,asknewparticipantstobecomeaclubmemberwhenjoiningtheirfirstjourney.Careshouldbetakentoscreenallapplicantsandtoacceptonlythosewhounderstandthegoalsoftheorganizationandwhofitthehealthandmobilityrequirementsofthejourney.Clubsshouldavoida“sign-up”processthatsuggeststoapplicantsthatacceptanceonjourneysisautomatic

Part B: Journey Guidelines VI. Filling a Journey; a: Accepting Ambassadors from Other Communities (p.11)

Theincreasedpromotionofjourneysviaemailandtheonlinecatalog,alongwithtravelflexibility,makeitpossibleforambassadorsfromanywhereintheworldtojoinajourney.Asaresult,AmbassadorCoordinatorsareincreasinglylookingoutsidetheirowncommunitiesforqualifiedapplicantstofilltheirjourney.Sincethesecandidatescannotattendworkshopsormeetface-to-facewiththeCoordinator,othertechniquesareneededtoensurethatonlyqualifiedcandidatesareacceptedonthejourney.Coordinatorswishingtorecruitambassadorsfromoutsidetheircommunityshouldfollowtheseguidelines:

Thecurrentambassadorapplicationincludesthefollowingstatement:"IntheeventtheapplicantisnotabletomeetinpersonwiththeCoordinator,youwillbeaskedtoprovidereferencesandothersupportingdocumentation."ThisenablestheCoordinatortorequestreferencesasneededtosupporttheapplication.

TheCoordinatorshouldcorrespondwiththeapplicantviaemailandalsospeakwithhim/heronthephone,orviaSkype.Iftheapplicantisinadifferentcountry,theCoordinatormayrequestassistancefromFFIinmakingdirectcontacttointerviewtheapplicant.TheCoordinatorshouldhaveseveralconversationsoremailswiththecandidate,includingadetaileddiscussionregardingthejourneyandwhythecandidateisinterestedinparticipating.SuggestedinterviewguidelinesareprovidedontheFFIwebsiteintheClubResourcessection,under“Documents.”

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If,afterdiscussingthejourneywiththeapplicant,theCoordinatorwantstoconsiderhim/herforthejourney,theCoordinatorshouldobtainatleastonewrittenreferencefortheapplicant.Thisshouldbefromtheapplicant’sFriendshipForceclubpresident,othersuitableclubreference,orpreviousCoordinator.ClubsthatareaskedtoprovidereferencesmustbehonestinrespondingtotheCoordinator’squestions.Theapplicantmayalsobeaskedtoprovideoneormorenon-FriendshipForcereferenceswhomaybecontactedbytheCoordinator.InthecaseofanapplicantwhoisnotcurrentlyamemberofaFriendshipForceclub,atleasttworeferencesshouldbeobtained.Ifanon-clubmemberlivesinacommunitythathasaclub,theymayalsobeaskedtomeetinpersonwithaleaderofthelocalclub.

TheCoordinatorshouldprovideapplicantsfromoutsidehis/hercommunitywithallofthesamematerialthatisprovidedthelocalapplicantsatthejourneyparticipationworkshops.Tofacilitatethisprocessandtoprovideanadditionalmeansforpre-journeycommunication,theCoordinatormaywanttoestablishaninteractiveemail,onlineorsocialmediaforum(suchasFacebook)withalltheambassadorsparticipatinginthejourney.

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DevelopingaSuccessfulRecruitingStrategy

Yourrecruitinggoalistosolicitenoughapplicationssothatyoucanhaveafulljourneywithexcellentambassadorsandhosts.Ifyouhavedoneagoodjobinplanningthejourney,thisshouldbeanachievableobjective.Participatinginajourneyentailsamajorcommitmentoftimeandmoneyonthepartofbothambassadorsandhosts.Armedwithanexcellentitineraryandanenthusiasticattitude,wherewillyoufindprospectiveambassadorsandhosts?

Yourfellowclubmembers

Youshouldstartpublicizingthejourneyinyourclub’snewsletterandonthewebsiteassoonasyourjourneyisconfirmed.Makesure,however,thatyouletyourmembersknowthetypeofjourneyyouareplanningandthedegreetowhichitwillbephysicallychallenging.Besurethemembersofyourclubunderstandthattheyareapplyingasanambassador.Theyarenotsimplysigninguponafirstcomefirstservebasis.

Thebroadercommunity

Itisequallyimportanttolooktothelargercommunitytorecruitnewparticipants.Oneofthebestwaystodosoistoseeyourjourneyasanexcellentwaytoenlistnewpeoplefromthecommunity.Therearemanyotherwaystogetthewordout:localnewspapers,radioannouncements,speakingtocivicorganizations,placingflyersatlocallibraries,orseekingsupportfromalocalUniversityprofessor.

Yourfriendsandcolleagues

Donotforgettoinvitefriends,familyandprofessionalcolleaguestoconsiderjoiningyouonthejourney.

FriendshipForcemembersfromotherclubs

Ambassadorcoordinatorsarerecognizingthatotherclubsprovideanexcellentsourceofpotentialambassadors.Evenifyouwouldliketofillthejourneyfromwithinyourowncommunity,youshouldlookforwaystopromotethejourneytootherclubsfromtheverybeginning.Toooftenambassadorcoordinatorswaituntiltheyknowtheyhavevacanciesbeforedoingthisandthenveryoftenitistoolate.

Thekeyistopursueallcategoriessimultaneously.Themistakethatisoftenmadeistofocusonlyontheclubmembershipduringtheearlymonthsofrecruiting.Theproblemwiththisapproachisthatiftheclubmembershipdoesnotprovidesufficientqualifiedapplicants,thenitmaybetoolatetorecruitfromtheothercategories.

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HowtoRecruitAmbassadorsfromBeyondYourCommunity

Afterajourneyispublicized,youwillbeginreceivinge-mailsortelephonecallsfrompeopleyouhavenotyetmet,oryoumayreceiveacompletedapplication.Yourtaskistodetermineiftheywillmakeagoodambassador,basedone-mailandtelephonecommunication.Itisdifferentfromacceptingapersonfromyourclubthatyoualreadyknow,butitcanbejustaseffective.Infact,wheninterviewingastrangeritiseasiertoaskthestandardquestionsthatsometimesdon’tgetaskedofpeoplewealreadyknow.Remember,whileyouaredeterminingiftheywillbegoodambassadors,youalsoneedto“sell”themonthejourney,sobepositiveandfriendly:

• TalktothemabitabouttheFriendshipForcetoseewhattheyknowandexplaintheitineraryandourspecialhomehostingcomponent.Gettoknowthispersoninacasual,approachablemannerwhilesellingyourjourneyandtheFriendshipForce.Remember,wewereALLnewcomersonce!

• Asktheapplicantiftheyhaveanyquestions.SharesomeofyourmemorableFriendshipForceexperiences.Oftenthepersonwillrelatesimilarexperiencestheyhavehadeitherhostingormeetingpeoplefromothercultures.Askifthepersonwouldhavedifficulty“living”withapersonofadifferenteconomiclevel,religion,race,etc.

• Besuretoaskabouttheapplicant’shealthandmobility,explainingthephysicaldemandsofyourjourney.TellthemthatFFIcananddoesacceptambassadorswithchallenges,butwemustknowoftheseinadvancetoseeifaccommodationscanbemade.

• SharethemissionoftheFriendshipForceandexplainhowwonderfulitistobeacitizenambassadorandhowthefriendshipsmadecanlastalifetime.Explainthatopeningyourhometoa“stranger”isaveryself-selectiveprocessbecauseonlywarmandgenerouspeopletendtowanttodothisandthatthesepeopleareknownbythehostcoordinatorinyourdestinationcity.(Makesuretheyunderstandwhatambassador/hostcoordinatormeans!)

• Askforthenamesofpreviousambassadorcoordinator’sorFriendshipForceclubmembershe/shemayhavetraveledwith,ifapplicable.ForsomeonewhoisnotassociatedwithaFriendshipForce,youmightaskwhatothergroupstheyareinasthesemightoverlapwithsomelocalFriendshipForcemembers.But,theymaybecompletestrangers!Inthatcase,tellthemthatwewantourhostfamiliestofeelascomfortablewiththeirguestsastheywishtofeelwelcomedbytheirhostfamilies.Sowerequireacoupleofreferences.Ifoneisafamilymember,askthattheotherreferencebeanon-familymember.

• Makesuretheapplicantfillsouttheapplicationandreturnsittoyou,soyouwillhavetheinformationfromitbeforeyournextconversation.Afterhavingreferencesandtheapplication,youcanarrangeaSkypeorFacetimeinterviewwiththeapplicanttogettoknoweachotherbetter.YoumayalsobeabletoarrangeforaFriendshipForcepersontomeettheapplicantsomorequestionscanbeaskedandansweredface-to-face.

• Makesuretheyunderstandtheapplicationprocessandfeesandtransportationarrangements.Mostpeoplearesurprisedtolearnthatthehomehospitalityisbasicallygiventothemandtheirhostingfeesgototheactivitiesfortheweek.

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• Telltheapplicantyouaretakingapplicationsatthistimeandwillgetbacktohim/herwhenambassadorsareselected.Thenbesuretodosoinatimelymanner,nodoubtwithawelcomelettertoyourjourney!

• Ifyoushouldgetanegativeresponsefromreferencesorotherwisedecidethepersonshouldnotbeaccepted,youcanuseaface-savingresponse(Iamsorrybutwehadsomanygoodapplicantsthatthejourneyisfull.)unlessyouareveryadeptatexplainingthattheyarenotsuitedforthistypeofexperience.

• Ifthepersonisacceptedbutwillnotbeabletoattendpreparationworkshops,arrangetosendthemallthematerialthatisneeded,everythingthatwouldbereceivediftheywerefromyourownclub!Stayintouchwiththemonaregularbasistomakethemfeelpartofthepreparationprocess.Introducethenon-localambassadorstoalloftheothersbye-mail.Shortbioswithpicturesareanicewaytodothisandthosecanalsobesenttothehostcoordinatortoassistwithhostassignments.

• Communicatewitheveryonebothnearandfarbygroupe-mailsorawebsiteonaregularbasisandbesuretoshareasummaryofwhatispresentedatlocalworkshops.

ForadditionalhelporguidancefeelfreetocontactLaurieAnnScott:[email protected]:[email protected]