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Alternative Models of Scholarly Communication: The “Toddler Years”
for Open Access Journals andInstitutional Repositories
TheUniversity of Pennsylvania
Experience
ScholarlyCommons@Pennhttp://repository.upenn.edu
Mary Steiner, Penn LibraryLITA National Forum, San Jose, CA
1 October 2005
Why get into this business anyway?
Scope and nature of repository
Implementation (setting the stage)
Operations (nuts and bolts)
Assessment
Going public (launch)
Outreach&
Marketing
The Path to an Institutional RepositoryPoints to Consider
Why get into this business anyway?
Overriding Theme
• Publicize, disseminate, archive campus scholarship
• Interested readers can learn about and keep up-to-date with scholarship from anywhere in the world
• Improve visibility of academic research and scholarly activity
Motivating Factors
• Set information free• Capture ephemeral
content• Specific desire of a
campus unit• Highlight student
scholarship• Make teaching
materials available• Library opportunity
• Need for “trustworthy” archive
• Provide publishing platform
• Push from campus leadership
• Scholars’ document management system
• Dovetail with other efforts
Campus Climate
• Centralized vs. decentralized• Funding structure• Top-down vs. grassroots• Relationship between:
– Campus archives– Academic computing– Library
• Champions (within and outside of library)• Subject Liaisons
Scope and Nature of Repository
SHORT TERM– Where to start?– Pilot phase
• Gain understanding of system• Seed the repository
LONG TERM– Expand across campus– Cooperation/links with other repositories
Penn Pilot
• School of Engineering & Applied Science (SEAS) interested in raising its profile
• Feature their “best” work
• Subject liaison support
• Support from School’s leadership
• Collaboration between SEAS and Library
Implementation(Setting the Stage)
• Oversight
• Infrastructure/platform
• Policies
• Human & financial resources
Operations(Nuts and Bolts)
• Content file types and metadata
• Procedures– for administrators, authors, and their agents
• Getting content
• Seeding the repository
Going Public(Launch)
• Criteria for going public
• Register with search engines, directories
• Spread the word . . .
Outreach & Marketing(Initial audience)
• Informing, discussing with individuals and groups
• Unit endorsement• Individual awareness• Provide guidelines• Encouraging participation• Individual statistics• Copyright awareness
continued . . .
Sample Paper with 539 downloadssince posting in mid-October 2004
Outreach & Marketing(Across Campus)
• Everything previous, plus . . .
• Mailings, write-ups
• Demos
• Site Features
• Share site statistics
Promotional Brochure
Assessment
• Qualitative
• Quantitative
• How to measure greater impact of Penn research?
Lessons Learned
• Toddlers are messy
• Toddlers need repetition
• Toddlers play well with others
• Toddlers grow
Where to go from here?
• Expanding beyond SEAS
• Hosting an e-journal
• Long-term management of service
Parting Words
What might Benjamin
Franklin say about institutional repositories
and open access?
The doors of wisdom
are never shut.Poor Richard’s Almanack