Alpha Hospital

Julie Luu, Todd Trader, Todd Noble, Paul La

Introduction• Largest hospital in the Seattle metropolitan

area

– over 500 administrators, 300 physicians, 3,200 nurses and nursing assistants

– oversee 90,000 patients a year

– over 5,042 web pages on our intranet site for our 7,000 users

– intranet - most common means for 80% of our employees to access information

Paul

The People

• Administrators • Physicians• Nurses• Nursing Assistants• Non-clinical staff

Paul

The Architecture

• Databases– Our four major databases for the intranet site are

human resources, payroll, library, feedback, and news

• CMS (a content management server)– Stores internal documents– Checks out documents – Allows authorized individuals to make changes to

documents

• Intranet– The internal website of Alpha Hospital in which

individuals can browse general and individual information

Paul

The Challenge

• Majority of users are not technically savvy• Different policies apply to different work forces

– For example, nurses do not start accruing vacation immediately. Instead they get a vacation dump after 6 months of service.

– Majority of new hires benefits do not start until the 1st of the following month. For example, an employee hired on 2/15, her benefits will start on 3/1.

– Except for residents, their benefits start on the date of hire

• Disparate data sources from various legacy databases

Paul

Needs

• Ability to easily access employee’s paycheck information on-line

• Ability to search for policy specifically pertain to user’s job role

Julie

Alpha Team Roles

• Julie - Schema Server Administrator

• Paul - HR Manager

• Todd Sr. - Payroll Manager

• Todd Jr. - IT Manager

Julie

1st Scenario

An employee from Alpha Hospital wants to see her most current paycheck.

Todd Sr.

PayrollHours

PayPeriodEmployeeIDEarningTypePayRateHours

BenefitsEnroll

EmployeeIDEffectiveDateMedicalPlanDentalPlanBasicLifeSupplLifeEESupplLifeDependBasicLTDSupplLTDFlexSpendAcctVacationPlanSickPlanSavingsPlan

EmployerInfo

EmployerTaxIDEmployerNameAddressCityStateZipPhoneNumber

EmployeeInfo

EmployeeIDFirstNameMiddleInitialLastNameEthnicitySexAddressCityStateZipCodeHireDateRehireDateTermDateJobCodeUnionCodePayRateAnnualSalaryDeptNo

PayCalendar

PayPeriodPayPeriodStartPayPeriodEndingCheckDate

has

EarningsCurr

PayPeriodCheckNoEmployeeIDEarningTypeHoursCurrentEarningsCurrent

DeductCurr

PayPeriodCheckNoEmployeeIDDeductionTypeDeductCurr

BenefitsPlan

MedicalPlanMedCostEEMedCostERDentalPlanDentCostEEDentCostERLifeCostERSupplLifeCostLTDCostERSupplLTDCostVacAccrualRateSickAccrualRate

enrolls

enrolls

EarnType

EarningTypeEarningDesc

has

PayrollDeduct

PayPeriodEmployeeIDDeductionTypeDeductAmthas

DeductType

DeductTypeDeductDescPretaxYesNo

has

sums

sums

JobCode

JobNoJobTitle

Department

DeptNoDeptTitle

UnionCode

UnionCodeUnionTitle

has

Human Resources Payroll

has

Address

EmployeeIDStreetAddressCityStateZip

SchemaServerPayCheck Schema

PersonName

EmployeeIDFirstNameMiddleInitialLastName

CheckID

EmployeeIDCheckNoCheckDatePeriodEnding

TaxExempt

EmployeeIDWithholdingTypeWithholdingExemptionWithholdingStatus

has

EmpPayData

EmployeeIDFirstNameMiddleInitialLastNameJobCodePayRate

has

earns

CheckExempt

EmployeeIDFedStatusStateStatusFedExemptStateExempt

CheckEarn

EmployeeIDEarningDescHoursCurrentEarningsCurrentHoursYTDEarningsYTD

EarningsYTD

EmployeeIDEarningTypeHoursYTDEarningsYTD

DeductYTD

EmployeeIDDeductionTypeDeductYTD

has

has

CheckDeduct

EmployeeIDDeductDescDeductCurrDeductYTD

CheckSpecInfo

EmployeeIDVacEarnedVacTakenVacAdjVacBalanceSickEarnedSickTakenSickAdjSickBalance

CheckERPaidBens

EmployeeIDEarningDescEarningsCurrentEarningsYTD

CheckPreTaxItems

EmployeeIDDeductDescDeductCurrentDeductYTD

CheckAfterTaxItems

EmployeeIDDeductDescDeductCurrentDeductYTD

CheckSummary

EmployeeIDTotEarningCurrentTotEarningYTDTotDeductPreTaxCurTotDeductPreTaxYTDTotTaxableCurrentTotTaxableYTDTotTaxesCurrentTotTaxesYTDTotDeductCurrentTotDeductYTDTotNetPayCurrentTotNetPayYTD

2nd Scenario

A senior physician at Alpha Hospital has just found out that his Saint Bernard was just hit by a car. He was searching for a policy that might allow him to take leave so he could attend the needs of his dear friend.

Todd Jr.

Sample Controlled Vocab.

Recap

• What did we do?

• Why we did what we did?

• Why we didn’t do what we didn’t do?

• Why we didn’t do what we intended to do?

• Why we did what we didn’t intended to do?

Meeting Role Group’s Needs• Security/Privacy• Personalization• Up to date content• Quick access to information• Searching• Standards• Agreement between parties• Maintenance• Feedback

Julie

Questions???