Alok-Management Information System

8/2/2019 Alok-Management Information System

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Basic Introduction, Factors and

Characteristics

Management Information System


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yAn Information System is an organized combination of people,hardware, software, communication networks and the dataresources that collects, transforms and disseminates information in aorganization.

y MIS is popularly known as the Management Information System.MIS is considered as one such method of generating usefulinformation which is used by management of organization fordecision Making, control of activities, operations etc.

y It is a combination of various sub systems like H/W, S/W, Database,Personnel, Procedures, etc.

y The information is made available in the form ofperiodic reports,

special reports and outputs of mathematical simulations.


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T

echnologyPeople

Information

MIS


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INFORMATION

TECHNOLOGY

Hardware

Software

Databases

Networks

Other related

components

are used to build INFORMATIONSYSTEMS

Payroll

System

Inventory

System

Marketing

System

Customer

Service

System


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Information Systems

Information Systems

Operations

Support

System

Operations

Support

System

Management

Support

System

Management

Support

System

Transaction

Processing

Systems

Transaction

Processing

Systems

ProcessControl

Systems

ProcessControl

Systems

OfficeAutomation

Systems

OfficeAutomation

Systems

ManagementInformation

Systems

ManagementInformation

Systems

DecisionSupport

Systems

DecisionSupport

Systems

Ex

ecutiveInformation

Systems

Ex

ecutiveInformation

Systems


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Operations Support System

It is a set of programs that help a communicationsservice provider monitor, control, analyze and

manage a telephone or computer network.


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i) Transaction Processing Systems

Process business exchangesMaintain records about the exchanges

Handle routine, yet critical, tasks

Perform simple calculations

ii) Process Control Systems monitor and control industrial

processes.

iii) OfficeAutomation Systems automate office procedures

and enhance office communications and productivity.


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Management Support System

It provide information and support needed foreffective decision making by managers


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i) Management Information Systems

Operational efficiency

Use transaction data as main input

Databases integrate MIS in different functional areas

Routine information for routine decisions

ii) Decision Support System

Interactive support for non-routine decisions or problems

End-users are more involved in creating a DSS than an MIS

iii) Executive Information Systems

provide critical information tailored to the information needs of

executives


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Information System at differentLevels in Organization


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Factors Affecting

MIS


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Factors

y Market Competitiono Rigid

o Favorable

y T

echnology in Useo Latest or Outdated

y Response / DecisionRequiredo Quick or Slow

y

Organization Structureo Levels ofManagemento Flow of information


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Characteristics of

MIS


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Characteristics

y ManagementOriented - Meet the info. required for the

manager.

y Management Directed - Helps for planning, investment

and design ,implementation and maintenance of the system.y Need Based Arises & changes according to the need of

organization.

y Integrated Combines all the sub-systems like H/W,

S/W, Networks, etc.

y Common Data Flow The data available should be same

at all the level.

y

Integration

Moves with the business.


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Characteristics (contd)

y Common Database This helps in removing the duplications

in work.

y Flexible There should always be the room for further

modification as our environment is dynamic.y Computerized Provide support in creation and accessing

the files, accuracy, consistency in data processing, avoid human

error.

y Cost Effective Has to be cost effective, should not beexpensive.

y FutureOriented made with considering the future of the

organization.


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Importance of

MIS


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Importance of MIS

y Management Oriented keeps in view every level of

Management

y Provide updated results of various departments to the

Managementy Plays an essential & vital role in decision making process of

any organization

y Adds to intelligence, alertness, awareness of managers by

providing progress informationy Organization is able to highlight their strength and

weaknesses


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Functions of

MIS


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Functions

y 1. Data processingIt includes the collection, transmission, storage,

processing and output of data. It simplifies the statistics and

reduces to the lowest cost by supplying an unified format.

y 2. Function of prediction

It predicts the future situation by applying modern

mathematics, statistics or simulation methods.

y 3. Function of plan

It arranges reasonably the plans of each functional

department in accordance with the restrictions afforded by

enterprises and provides the appropriate planning reports

according to different management.


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Cont..

y4. Function of control

It monitors and inspects the operation of plans and

comprises with the differences between operation and plan in

accordance with the data afforded by every department, and be

assistant to managers to control timely each method by analyzingthe reasons why the differences comes into being.

y 5. Function of assistance

It provides the best answers of related problems

by applying various methods and analyzing a plentiful data storedin computers in the hope of using rationally human resource,

financial resource, material resource and information resource

for relative abundant economic benefits.


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Cont..

y6. Storage ofInformation

It acts as a vault to store and safeguard our valuable

information from unauthorized access. It can also holds a large

amount of data which can be used anytime in future.

7.Timeliness &Accuracy

Comparing the data collected with the actual event,

the accuracy of the information can be ascertained.


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Thanks

ALOKTRIPATHI 10004

MBA 3rd Semester

Documents

Alok-Management Information System