Allen Ramsey Assistant State Archivist BPE Boston November ... · • State Librarian forms internal CTDA Steering Committee to: 1. coordinate the move of CSL's digital assets to

Allen Ramsey Assistant State Archivist

BPE Boston November 6, 2017

© 2015 CT State Library. All rights reserved.

About the CT State Library


•The mission of the Connecticut State Library is to preserve and make accessible Connecticut's history and heritage and to advance the development of library services statewide. •The State Library is an Executive Branch agency of the State of Connecticut. •The Library was founded in 1854. The Connecticut General Assembly made the State Library the official State Archives in 1909.

About the State Library

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Implementation Overview of CTDA Services


•Site administrator worked with CTDA staff to develop our MODS forms and transformation stylesheet. •Determined our rights statement(s). •State Archives begins near automated ingest of electronic Regulations of Connecticut State Agencies into CTDA. •Discussions about user interfaces/presentation layers to access our digital objects. •Christine Pittsley begins ingesting nine various digitized State Archives collections into CTDA. Archives staff continues to ingest digital objects. •Staff training on using the management side of the CTDA and useful tools such as OpenRefine to clean up metadata.

Early Years, 2014-2016

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• State Librarian forms internal CTDA Steering Committee to: 1. coordinate the move of CSL's digital assets to the CTDA 2. identify training needs for staff to accomplish this transition and ongoing

ingest into the CTDA 3. keep the CSL staff apprised of developments and progress in the move

to the CTDA 4. advise and recommend to the State Librarian 5. and other matters as the State Librarian directs

• Steering committee made up of staff members from each unit of the Library and members pick the chair and co-chair. • Library staff continue to experiment on best content models for digital objects, workflow processes, and ingest of content into the CTDA. • Staff attend annual CTDA Participant Day events to share our experiences and learn from other cultural heritage organizations.

2016-Present

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Case Studies A couple examples of the process to ingest content


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ContentDM to CTDA - migrating and preserving digital collections


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Clean up and migrate existing metadata from Dublin Core to MODS fields using Microsoft Excel


Use Open Refine to find inconsistent metadata and clean it up!

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All metadata is in one xml file we then have to “chop it up” into individual MODS xml files using oXygen xml editor


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After running the xslt transformation I now have my 5 MODS XML files – one for each image


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Now I have MODS xml files and tif files that will be zipped up to ingest into CTDA


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Create a new collection in CTDA by clicking on “manage” tab once at State Archives


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This is the next screen. Click “next”.


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Create “Collection PID” it must be our namespace 30002:collection number i.e. 30002:rg006 or 30002:pg380. This is for the top collection only. Note each sub collection must also have a PID. Leave the policy as it is already. Then click “next”.


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Leave the radio button filled in for “CSL Collection MODS Form” and click “next”.


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Fill out the form with collection level information of “Title” and “Description” and then scroll down and click “ingest”


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Collection is ingested and should be ready to batch ingest our zip file of MODS xml and tif files


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Next go to “manage” and click “Collection”


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Then click on “Batch Import Objects”


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Then click “next”


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Next click “browse” to locate the zip file we created, then check the “Large Image Content Model” box, and click “Import”


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Now we watch the status bar on our ingest…


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Success our metadata and images have been ingested!


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State Library public user interface we can take a look and see our results


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Our collection is visible to the public and we can continue adding the metadata and images


• State of Connecticut passes the Uniform Electronic Legal Material Act (UELMA) Public Act 13-17 on May 7, 2013.

• State Librarian, Office of Public Records Administrator (OPRA) and State Archives staff participate in a discussion with Governor’s (OTG) and Secretary of the State (SOTS) staff on making the Regulations of Connecticut State Agencies completely electronic throughout 2013-2014.

• UELMA requires preservation of the record “in an electronic form or a form that is not electronic.”

• SOTS eRegs and State Library based on retention and historical significance that State Archives should preserve a copy and that the public should use the eRegs web portal which is the official record.

Electronic Regulations (eRegs)

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• State Library staff determined in collaboration with CTDA staff that these should be preserved in the repository, we should automate as much as possible as a model to expand in the future, that we would only guarantee to bitstream preservation without any forward migration or viewer capability for DITA xml files.

• eRegs uses IBM FileNet object store to manage documents, the administrator in intervals publishes regulations which can include pdf, tif, dita, etc, these are zipped up, and then pushed to a FTP watch folder.

• CTDA repository monitors FTP, metadata included is mapped to MODS, and then as long as the State Library has created the folder and provided the PID to CTDA staff the files automatically ingest into the repository.


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If we download the OBJ Datastream zip we receive the following:



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• State government publications • Newspapers • Legislative histories

Library implementations

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http://hdl.handle.net/11134/30002:5350463



Community and Collaborative Projects Using the CTDA


• Planning started in 2013. • Community digitization events started in summer 2014 and

will continue into 2018-2019. • Experimentation with adding families stories at events directly

into repository. • Digitized materials are added to our namespace in the CTDA.

Participants sign a digital deed of gift form. • http://ctinworldwar1.org/

Connecticut in World War 1

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http://ctinworldwar1.org/


• Connecticut Radio Information System (CRIS) Radio, the IDEAL Group, and the Connecticut State Library (CSL) are collaborating on a pilot project to improve access to archival records and historical documents for individuals who are blind or unable to read due to other disabilities.

• Pilot project funded by a grant from the National Historical Publications and Records Commission (NHPRC).

• Project so far has recorded 15 government publications, 18 newspaper articles, 17 military service questionnaires, 5 diaries, 36 letters of multiple pages.

• Audio recordings and digitized documents will be preserved in the CTDA.

• https://crisradio.org/

Voices of WWI

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https://crisradio.org/


• Previously Connecticut History Online (CHO) • Participant organization of libraries, archives, museums, and

cultural heritage organizations throughout Connecticut. • Brings together Connecticut history-related digital resources • Administered by the State Library • http://cthistoryillustrated.org/

Connecticut History Illustrated (CHI)

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http://cthistoryillustrated.org/

© 2015 CT State Library. All rights reserved. 45

A pickelhaube, or German spiked helmet, found on the front by Jacob Fred Bernasconi.

Questions?

A World War Victory Medal and ribbons awarded to Percy Winslow Eustis for his service during the war. The Victory Medal has the Meuse-Argonne and Defensive Sector clasps.




Contact Information

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Thank You!

Allen Ramsey Assistant State Archivist

Connecticut State Library [email protected]

860-566-1100 ext. 302

mailto:[email protected]

Documents

Allen Ramsey Assistant State Archivist BPE Boston November ... · • State Librarian forms internal CTDA Steering Committee to: 1. coordinate the move of CSL's digital assets to