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Allan Hancock Collegedfl.hancockcollege.edu/CSEA_Job_Descriptions/docs...  · Web viewMaintains and edits the academic data system ... Become familiar with the Allan Hancock College

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Page 1: Allan Hancock Collegedfl.hancockcollege.edu/CSEA_Job_Descriptions/docs...  · Web viewMaintains and edits the academic data system ... Become familiar with the Allan Hancock College

Allan Hancock College Classified-TechnicalHuman Resources Range 18

ACADEMIC AFFAIRS SUPPORT TECHNICIAN

DEFINITION:Under supervision of the Associate Superintendent/Vice President, Academic Affairs, performs responsible and comprehensive clerical and data entry work for the office and interprets departmental policies, procedures, and regulations; values and promotes the mission and vision of the college.

CLASS CHARACTERISTICS:An incumbent in this position will perform a variety of responsible, clerical, and data entry work with limited supervision. The incumbent must possess a broad knowledge of functions of the academic affairs unit, and a variety of other data entry and report production operations which are attendant to and related to the office of academic affairs. Accuracy in data entry and the ability to produce necessary documents and reports in accordance with timelines and in an accurate manner is emphasized. The incumbent will interface directly with department chairs, academic deans and instructional support staff in such processes as information gathering and dissemination for the part-time faculty evaluation process and fulfill other instructional needs.

ESSENTIAL FUNCTIONS:1. Maintains and edits the academic data system associated with production of faculty

evaluations and maintains records, room inventory and information, etc.2. Checks computer printouts for accuracy and completeness.3. Prepares records and assists with the design and preparation of reports required for

instructional analysis and effective management of instructional programs.4. Maintains utilization records of instructional facilities and offices and proposes reallocations

as appropriate.5. Maintains a continuous interface with instructional departments as they relate to academic

affairs concerns.6. Provides support to Curriculum Specialist with scanning and filing electronic and hard

copies of all official college course outlines and related content. 7. Assists with processing of curriculum proposals and related content for the production of the

schedule of classes. 8. Serves as the technical support person to instructional departments with respect to the room

scheduling system. 9. Assists with classroom assignments and room conflict scheduling.10. Updates data systems related to academic affairs functions. 11. Assists with preparation of notice of assignments.12. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:Knowledg e of : Office methods and practices including filing systems; Record keeping practices and procedures; Written business communications; Word/information processing applications and production; Receptionist and telephone techniques; Data system and data entry techniques.

Page 2: Allan Hancock Collegedfl.hancockcollege.edu/CSEA_Job_Descriptions/docs...  · Web viewMaintains and edits the academic data system ... Become familiar with the Allan Hancock College

Demonstrates ability to: Understand and carry out oral and written directions; Operate a computer to perform data entry with accuracy and speed; Compose correspondence independently; Organize information, workload, and establish priorities to complete assigned work with a

minimum of supervision and within established time deadlines; Communicate with Information Technology Services department personnel; Become familiar with the Allan Hancock College schedule of classes, data elements, and other

data files required to be used in support of this position.

Education and Experience:Associate of science degree or higher in secretarial science or word/information processing systems OR related subject matter and three years of increasingly responsible secretarial OR the equivalent to completion of 12th grade and three years of increasingly responsible secretarial OR any equivalent combination of training and experience. Clerical responsibilities should include the maintenance integrity of data.

Physical Demands: Typically may sit for extended periods of time. Operates a computer. Communicates over the telephone, by email, and in person. Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Working Conditions: Duties are primarily performed in an office environment, at a desk or at a computer. The incumbent will experience interruptions while performing normal duties during the

regular workday. The incumbent will have contact, in person, by email, or on the telephone, with executive,

management, supervisory, academic and classified staff and the general public.

Special Qualification:A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 11/17R 7/12R 6/01