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POLY WORKFLOW SUITE
ALL YOUR MEETING APPLICATIONS FROM ONE PLACE
News flash: Video conferencing is now a mandatory business tool.
This presents end users with a new set of challenges: scheduling
meetings, adding dial-in details manually, and joining and manually
dialing into the call. That’s not even counting security and budget
constraints. That’s why Poly Workflow Suite takes the hassle out of
creating, joining and controlling video meetings. Ready to make the
most of your Poly investment? Let’s go.
• Poly Workflow Suite consists of three Business
Applications (Bus Apps):
• Poly One Touch Dial (OTD): allows click-to-join into Poly and
ecosystem partners services
• Poly Easy Schedule: button scheduling plugin for Outlook and
Google Workspace
• Poly Meeting Director: easy to use web application for
controlling Poly Clariti conferences
BENEFITS OF POLY WORKFLOW SUITE• Delivers consistent user experience
• Simplifies scheduling of meetings
• Effortlessness joining with click-to-join
• Increases adoption of video conferencing and collaboration
• Calendared view of scheduled calls
• Integrated management tool for VIP and large video
conference meetings
POLY WORKFLOW SUITE BUSINESS APPLICATIONSFrom scheduling to joining to participating – rely on Poly Workflow Suite for a kickass meeting experience every time.
ONE TOUCH DIAL
Poly One Touch Dial (OTD) makes joining a conference
easy. It’s deployed on a Windows server and enables video
conferencing devices to click-to-join conferences through
calendar invitations sent to Microsoft Exchange, Office 365,
or Google Workspace Gmail mailboxes. Poly OTD utilizes
match rules to identify video conferencing invites to the
popular video conferencing scheduling solutions. The app
automatically returns the calendar entries to the video
conferencing devices, along with the necessary data to enable
click-to-join for matched invitations.
Benefits
• Simplified scheduling enables users to easily invite
attendees and rooms
• Easy joining to meetings as users simply click-to-join
• Works with Microsoft Teams, Zoom, BlueJeans,
GoToMeeting, Webex, Amazon Chime, Fuze, and others
• Investment protection as works in conjunction with existing
calendaring functionality available on compatible devices
• Supports H.323/SIP-compatible conferencing platforms
and can be used with third-party room control solutions via
published APIs
EASY SCHEDULE
Poly Easy Schedule makes it easy to create calendar
appointments and join meetings within Poly Virtual Meeting
Rooms (VMRs) in Poly’s RealPresence solution environments.
This little Microsoft Outlook or Google Calendar add-on
makes the scheduling of meetings so much simpler that it
drives up adoption of video conferencing and collaboration.
When a meeting has been successfully created, it saves the
meeting details and sends a notification to the invited parties.
All participants can join the conference using their audio
or video endpoints and devices with the meeting invitation
details and click-to-join links.
Benefits
• Easily schedule collaborative meetings using the most
popular enterprise native calendaring systems, increasing
user adoption
• Rely on a consistent, recognizable user interface and
meeting templates for users
• Enjoy the flexibility of scheduling meetings dynamically
• Get a simple click-to-join link and a join button for meeting
rooms and endpoints
• Integrate seamlessly with Microsoft Outlook and Google
Calendar
• Depend on increased security provided by supporting the
use of random and personal VMRs and custom passcode
options if required
MEETING DIRECTOR
Poly Meeting Director is a powerful browser-based video
conferencing management tool that provides superpower-
level management of the video conferences you schedule via
the Poly Workflow Suite Easy Schedule App or Poly Virtual
Meeting Rooms (VMRs). Count on the calendar view to display
the day’s scheduled video conferences. Use its convenient
filtering tool that enables any user to easily locate a given
meeting by searching for invited attendees, rooms, subject or
the Poly RealPresence Distributed Media Application (DMA)
conference ID. Poly Meeting Director reduces disruption in
calls and delivers a seamless overall meeting experience for
everyone.
Benefits
• Receive a simple snapshot of today’s conferences as
scheduled by Poly Easy Schedule users
• Easily find and manage conferences via search
• Make changes to conferences on behalf of users to enhance
the participant’s experience
• Manage meetings with an integrated, super-accessible
management tool
• Easily remove any uninvited participants
• Mute/unmute any locally invited rooms
OTHER BUS APPS SERVICES
Need some industrial-strength assistance? Poly offers an
Endpoint and Meeting Migration service to assist with moving
between platforms. Custom development and consultancy
services are also available to help align the software to your
business processes and requirements.
©2021 Plantronics, Inc. All rights reserved. Poly and the propeller design are trademarks of Plantronics, Inc. All other trademarks are the property of their respective owners. 6.21 1223500
LEARN MORE
For more information about Poly services, contact your authorized Poly
representative or partner, or visit www.poly.com/us/en/products/services.