All-Campus Meeting Feb. 10, 2012

All-Campus Meeting Feb. 10, 2012

AGENDA•Opening Remarks

• President Lee Lambert

•Update: Accreditation• Dean Norma Goldstein

•2012-13 Budget• Legislative: President Lee Lambert

• SCC Process: Vice President Daryl Campbell

•Update: Virtual College• Ann Garnsey-Harter

•Update: International Education• Lee Lambert

•Q & A

Update: AccreditationIT’S ABOUT YOU!

and the CORE THEMES

1. Educational Attainment and Student Success2. Program Excellence3. Community Engagement4. Access and Diversity5. College Stewardship

Update: Accreditation

Dates & Times to Remember

• Friday Feb. 17– 11 a.m. - Noon

• Tues. Feb 28– 2:30-3:30 p.m.

• Tues. March 13– 11 a.m. - Noon

• All sessions in the Quiet Dining Room.• These are about you, your work!

Update: Accreditation• Standard 1: Mission

– Submitted August 2011– College’s accreditation re-affirmed!

• Standard 2: Resources– Completed October 2011

• Standard 3: Planning– Completed January 2012:– Review needed

• Standard 4: Assessment & Improvement– to be completed March 1, 2012

• Standard 5: Mission Fulfillment– to be completed May 2012

Update: Accreditation• April 2012

• Technical audit by the campus:

• May-June 2012

• Review by the entire campus: MOCK VISIT• AUGUST 2012

• Submission of the 7-Year Comprehensive Report on all standards

• OCTOBER 3-5, 2012• ACCREDITATION VISIT!


NEW WEBSITE COMING SOON • FIND YOUR DRAFTS THERE!

VISIT: October 2012• Core Theme objective and indicator badges for everyone!


October 2012 Visit: Expectations

• Minimum of 5 evaluators on campus• Students, staff, faculty familiar with

– Core Themes– Objectives– Indicators

• Knowledgeable about basic facts of the college, cuts, decision making, student demographics

• Demonstrate awareness of major initiatives

Update: AccreditationAccreditation Coordinating Team

STAFF: FACULTY: ADMINISTRATORS:Mary Bonar Don Christensen Tonya DrakeSean Duke Jeannette Idiart Joe DugganDiane Sullivan Diana Knauf Bob Francis

Jo McEntire Norma Goldstein (ALO)Lauren Sandven Mary Kelemen Terry Taylor Bill Sperling

2012-13 BudgetLEGISLATIVE ASSUMPTIONS & VARIABLES

• All-Cuts State Budget– Feb. 16 state revenue forecast

– $100-200 million reduction – Governor/Legislature

– $3 million - Shoreline reduction general target

• Revenue Package– Combination of new taxes & rescinding tax relief

– Some link to reforms likely

– Uncertain voter approval

• Looking ahead– Continued reductions

– Accelerated call for reforms

2012 2013 2014 2015 2016 2017 14,000

15,000

16,000

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19,000

20,000

State Budget Six Year Outlook

Total RevenueTotal Expenditures

$Mill

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2012 2013 2014 2015 2016 2017 14,000

15,000

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State Budget Six Year Outlook – With ½ cent tax

Total RevenueTotal Expenditures

$Mill

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2012-13 Budget

SHORELINE PROCESS

• Budget Reduction Scenario Team– Information to President Lambert

• Strategic Planning & Budget Committee– Recommendations to Senior Executive Team

• Senior Executive Team– Recommendations to President Lambert

– Campus feedback opportunities

– Notifications

– Publish reduction plan

2012-13 BudgetSHORELINE PROCESS

STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS

College’s Budget Process•In mid November, President Lambert asked the Senior Executive

Team to meet with a number of people from different areas of the college, to discuss and then provide the President with information about what reductions might look like at 15%, 25% and 30%.

•That group met and submitted requested information to the President.

•Working with President Lambert and the SPBC, SET will develop SCC’s budget process for the 2012-2013 budget process.



Potential Timeline for Budget Process (based on 2011)• January President and SET review potential budget scenarios• Jan. 25: President meets with SPBC to discuss budget process• Jan. 25-Feb. 23: SPBC / SET determine & implement budget

process• Feb 8 - ???: President, SET, Deans and Directors continue to

formulate and review potential budget scenarios• Feb. ??-Mar. 2: Campus feedback opportunities• Mar. 2-12: PSET review of feedback• Mar. 12-16: Union notifications• Mar. 19-23: Formal notification to faculty• Mar. 19-30: Formal notification to classified & exempt• Apr. 2: Publish budget plan after notifications



ASSUMPTIONS REGARDING BUDGETING1. PSET’s decisions about which cuts to make will be informed by strategic

considerations that include:2. Maintaining as much net revenue as possible3. Maintaining as many instructional and student support services as

feasible4. Not weakening the entire institution across the board, but maintaining the

College’s ability to provide services with a high degree of professionalism and quality

5. Fulfilling the College’s statutory mission and addressing its core themes



ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK• Communication to and feedback from the entire campus are essential steps in

budgeting. • Communications must consider the fears of members of the campus

community (whether or not their positions are targeted for elimination) that their jobs, College revenue, and instructional and support services will be negatively affected by cuts.

• Communication and feedback processes should consider that established means of employee communication through immediate supervisors may not always be effective.

• Communication and feedback processes should allow students and College employees multiple opportunities to hear about proposed budget cuts and to provide meaningful responses.



ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK - CONTINUED• Communication and feedback processes should include significant flow of

information back to students and College employees to assure that their responses were heard, understood, and taken into consideration in PSET’s final budget decisions.

• Methods of communication used in 2010-2011 included all-campus meetings, brown-bag meetings, DAAG announcements, suggestion boxes (physical and online), and division and unit meetings. Administration should consider recording all-campus meetings and posting recordings as well as PowerPoint presentations for employees who are unable to attend.

• The Administration will facilitate and encourage employees’ attendance at budget-related meetings in person whenever possible.

• The Administration will coordinate with student government to publicize all-campus meetings to students.



Presenting information1. Budget communications and announcements of meetings should be accessible to the

campus community through multiple media (i.e., DAAG, Week Ahead, intranet postings, listservs, printed binder on reserve in the Library, digital signing system, etc.). Communication about budget-cutting should come to the campus in written form directly from the President and the VPAS. SPBC members think that more frequent direct communication from high-level administrators about matters of significance would boost confidence in the process.

2. Information about budget scenario(s) should include a narrative that identifies processes used and constituencies involved in creating the scenario(s). In 2010-11 this narrative was provided verbally at all-campus meetings. PIO provided written summaries following budget meetings, but these were not readily accessible to the campus community. Administration should post “On Campus” blog summaries of budget meetings in a more evident location that is available to all employees and students.

3. Budget-cutting scenario(s) announced to the campus should be accompanied by a list of the basic assumptions on which the budget-cutting proposals were based. (SPBC subcommittee found this request was effectively-addressed in 2010-11.)



Presenting information (continued)

4. Budget-cutting scenario(s) announced to the campus should be accompanied by a written fact sheet that specifically and succinctly provides the following information

• An annual dollar amount of budget savings attached to each proposed cut

• Explanation of the strategic or budgetary rationale for each proposed cut

• Explanation of how each proposed cut would affect College net revenue

• Explanation of how each proposed cut would affect delivery of instructional and support services to students

• Explanation of the consequences associated with proposed cuts as they impact the quality of instruction, employee workload, and student services, and plan(s) to deal with these consequences

• Explanation of how proposed cuts could affect College initiatives such as Campus Internationalization and Virtual College



Gathering feedback

1. To explain the budget scenario(s) and solicit feedback, administration should provide multiple venues for students and College employees to hear verbal explanations of budget-cutting plans and to give meaningful comments and suggestions. Administrators should:

a. Present budget information to established groups on campus, such as:i. Regularly scheduled or special meetings of divisions and unitsii. Regularly-scheduled or special meetings of standing committeesiii. Student Government, Faculty Senate, COPE, faculty and classified

unionsb. Provide ad-hoc opportunities for discussion such as Brown Bag meetings.c. Provide moderators or facilitators for group meetings to ensure consistency

of communication and encourage all members of a division or unit to participate in discussion.

d. To ensure cross-pollination of perspectives, administrators of other divisions or units or PSET members should attend divisional and unit meetings.



Gathering feedback - Continued

2. PSET should provide a list of directed questions to employees to solicit feedback on such topics as:

• What might the impact of the proposed budget cuts be on your job?• What might the impact of the proposed budget cuts be on your program?• In your area, what impacts to quality of instruction and/or student services from the

proposed cuts might not be readily apparent to someone unfamiliar with your work, program, and responsibilities?

• Can you recommend alternative budget cuts to those proposed that would have less impact on your work, program, and responsibilities?

• Can you think of questions about the proposed cuts that might still need to be asked?• Do you have any other comments or concerns?

3. PSET should provide a list of directed questions to students to solicit feedback on such topics as:• What might the impact be of proposed cuts on your education program?• What might the impact of proposed cuts be on student services that you use?• What might the impact of proposed cuts be on your educational success?• What other impacts do you foresee of the proposed cuts on your experiences as a

student?• Can you recommend alternative budget cuts to those proposed that would have less

impact on your success at a student?• Do you have any other comments or concerns?



Gathering feedback - Continued

4. PSET should provide opportunities for written feedback, both from employees and students to the administration and from PSET to the campus community.

5. SPBC will provide written feedback to PSET by June 30, 2012 (if possible) regarding the effectiveness of these budget-cutting process recommendations, including any suggestions for improvement.



CLOSING THE LOOP

Once final budget decisions are made, the President and PSET should provide feedback to Student Government and College employees describing how they used the information provided from the campus to confirm, revise, or eliminate specific parts of the budget-cutting plan. SPBC recommends that the President and PSET “close the loop” by providing a written report, as well as an all-campus meeting, on the budget process and final decisions.

Update: Virtual College

Virtual College Implementation Team - Student Services (VCIT-SS)

• Ann Garnsey-Harter, Chair• Gary Kalbfleisch• Amy Kinsel• Jane McNabb• Chris Melton• Stuart Trippel• Alicia Zweifach

Update: Virtual CollegeVirtual College Implementation Team -

Instructional Programs (VCIT-I)

• Ann Garnsey-Harter, Chair• Stuart Trippel, Vice Chair• Gloria Anderson• Jerry Baker• Sean Duke• Judy Penn• Doug Reid• Patricia Wade• Al Yates

Update: Virtual CollegeVCIT-I Taskforce Timeline

• Implement pilot programs ASAP, no later than Fall 2012

• Written implementation plan to President by March 31, 2012

• Plan to BOT at April 2012 Study Session• Written analysis and review of piloted

programs to President by Nov. 30, 2012

Update: Virtual CollegeNext VC Implementation Priority

Growth and expansion of the college’s current online programs and courses as the primary means through which its academic virtual college presence will be implemented, and through which the college will grow its enrollment.

Update: Virtual CollegeVCIT-I Taskforce Charge

1. Plan and pilot 2-5 academic programs by Fall 2012:

2. Online3. Utilize instructional best practices of other

online colleges/universities4. Reduce cost for students5. Maximize flexibility to students6. Articulate to an online four year7. Utilize open educational resources (OER)

Update: Virtual CollegeCore Theme 4: Access and Diversity

Update: Virtual CollegeVCIT-SS: Increasing Access

1. Implementing third-party admissions module

2. Implementing mandatory SCC email for all students

3. Implemented a multi-modal automated student communication tool (text, voice, email)

4. Implemented MySCC app - mobile access for students

5. Robust eAdvising

6. Implemented electronic disbursement of financial aid

Update: Virtual CollegeAdmissions:

What Students Experience Now

Update: Virtual CollegeAdmissions:

What Students Will Experience • SCC is only admission choice• Branded for SCC• SCC student email account generated at time

of admission

Update: Virtual CollegeImplementing Mandatory College Email

[email protected]@[email protected]

Policy 5050, Required Student Email

Update: Virtual CollegeWhat Students Experience - Email

Update: Virtual College Implemented - Connect-ED

www.shoreline.edu/connect





Update: Virtual College Implemented – Class Communication Tool

Blackboard LMS: http://shoreline.blackboard.com

Update: Virtual College Implemented – MySCC App

http://app.shoreline.edu



1,421 Downloads

• Algeria• China• Colombia• Ecuador• Gabon• Honduras• India• Indonesia• Jordan• Korea

• Lebanon• Mexico• Morocco• Nigeria• Saudi Arabia• South Africa• Taiwan• Thailand• Trinidad and Tobago• United Arab Emirates



Update: Virtual CollegeMobile Access:


Winter quarter 2012: 1,262 unique usersLast 12 months: 2,076 unique users

Update: Virtual CollegeDial M for . . . m.shoreline.edu

Update: Virtual CollegeeAdvising


• Fall 2011:96 students

• 3 years of eAdvising: 1,867 students

Update: Virtual CollegeImplemented:

Electronic Disbursement of Financial Aid

• Summer quarter 2012

• 1st date of electronic disbursement of financial aid: July 2, 2012

Update: Virtual CollegeStay tuned via the

project wiki:

http://sccvc.wikispaces.com

Find it @

SCC Intranet >College Committees / Taskforces >

Virtual College Initiative•

Update: International Internationalization Initiative

• Internationalization helps all studentsand the community– 1 in 3 jobs in Washington are tied to international trade

• Campus Internationalization Leadership Team– Comprehensive international learning opportunities

for all students

• International Education– Collaborative internationalization approach

Update: International Fall 2011 International students• 627 total students, representing 36 different

countries• Male 51%, Female 45.8%, 3.2% unreported• 30% High School Completion Program • 87% Transfer• 7% Professional/Technical• 6% Basic Skills/other• $14.5 million contributed to state economySource: Open Doors and SCC Fact Book

Update: International Winter 2012 New Student Snapshot

• Overall international student enrollment up 32.5 FTEs compared to Winter 2011.

• 30% increase in new international student enrollment compared to Winter 2011.

• Largest Winter new international enrollment at SCC

• Number of agent referred students up 52%• Transfer students up 69%

Update: International Other accomplishments

Launched new online application that imports data directly into database to increase efficiency.

Launched e-mail manager program to track inquiry data and improve response quality and time.

Responded to 896 inquiries in fall 2011. Developed Blackboard on-line orientation course—1,408 hits

during first 5 days of orientation in fall. Hosted largest transfer fairs with over 70 universities

including: UC Berkeley, Ohio State and Columbia University.

Questions

Documents

All-Campus Meeting Feb. 10, 2012