7/18/2019 All About Administration

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ALL ABOUT ADMINISTRATION

The word "administration" is from the Middle English administracioun. The word has particularmeanings in particular contexts, but all retain this sense of service provision. In business,administration consists of the performance or management of transactions and other matters,and the making and implementing of major decisions. dministrator can serve as the title of

the !eneral Manager or ompan# $ecretar# who reports to a corporate board of directors.This use is archaic.

dministration can be defined as the universal process of efficientl# organi%ing people andresources so to direct activities toward common goals and objectives. dministration is bothan art and a science &if an inexact one', and arguabl# a craft, as administrators are judgedultimatel# b# their performance. dministration must incorporate both leadership and vision.Management is viewed as a subset of administration, specificall# associated with the technicaland mundane elements within an organi%ation(s operation. It stands distinct from executive orstrategic work. dministration reflects management models. $uch models become popular,peak in influence, and are then superseded b# other emerging models. )ecentl# influentialmanagement models have included Management b# objectives &M*+' and Total ualit#Management &TM'. Each model continues to have its proponents. In some organi%ationalanal#ses, administration can refer to the bureaucratic or operational performance of mundane

office tasks, usuall# internall# oriented.

dministrators, broadl# speaking, engage in a common set of functions to meet theorgani%ation(s goals. The idea of a set of, -' directing, and ' controlling/

0 1lanning is deciding in advance what to do, how to do it, when to do it, and who should doit. It bridges the gap from where the organi%ation is to where it wants to be. The planningfunction involves establishing goals and arranging them in logical order. dministrators engagein both short2range and long2range planning. 1lanning has both s#mbolic and functional value.The resulting plan provides standing information to members3emplo#ees of the organi%ation,and it convinces stake holders to bu# into the organi%ation(s goals.0 +rgani%ing involves identif#ing responsibilities to be performed, grouping responsibilities intodepartments or divisions, and specif#ing organi%ational relationships. The purpose is to

achieve coordinated effort among all the elements in the organi%ation. +rgani%ing must takeinto account delegation of authorit# and responsibilit# and span of control within supervisor#

units.0 $taffing means filling job positions with the right people at the right time. It involvesdetermining staffing needs, writing job descriptions, recruiting and screening people to fill thepositions.4irecting is leading people &see 5eadership' in a manner that achieves the goals of theorgani%ation. This involves proper allocation of resources and providing an effective supports#stem. 4irecting re6uires exceptional interpersonal skills and the abilit# to motivate people.+ne of the crucial issues in directing is to find the correct balance between emphasis on staffneeds and emphasis on production.0 ontrolling is the function that evaluates 6ualit# in all areas and detects potential or actualdeviations from the organi%ation(s plan. This function(s purpose is to ensure high26ualit#performance and satisfactor# results while maintaining an orderl# and problem2free

environment. ontrolling includes information management, measurment of performance, andinstitution of corrective actions.0 *udgeting, excepted from the above list, incorporates most of the administrative functions,beginning with the implementation of a budget plan through the application of budgetcontrols.