Alice Updates Webinar

Alice Updates Alice Updates WebinarWebinar

September 16, 2009September 16, 2009

Thank you for Standing By…Thank you for Standing By… The Conference Will Begin ShortlyThe Conference Will Begin Shortly

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This web session will be recordedThis web session will be recorded

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Web Conference InstructionsWeb Conference Instructions During the presentation all lines will During the presentation all lines will

be muted.be muted.

Questions will be taken through the Questions will be taken through the on-line system. on-line system.

Conference AgendaConference Agenda Review of definition additions/changesReview of definition additions/changes

Review of report additions/changesReview of report additions/changes

Review of most significant Alice Review of most significant Alice changes changes

QuestionsQuestions

Residential New Residential New AdmissionsAdmissions

(1.1)(1.1) Residential New Admissions: Residential New Admissions: Number of new domestic violence Number of new domestic violence victims/survivors seen for the first time during victims/survivors seen for the first time during this reporting period, counted once regardless of this reporting period, counted once regardless of the number of times victim may be served during the number of times victim may be served during the fiscal year. Individuals who received shelter the fiscal year. Individuals who received shelter (residential services) should be counted in this (residential services) should be counted in this category only. category only. Shelter includes onsite shelter Shelter includes onsite shelter managed by the domestic violence program, managed by the domestic violence program, program-sponsored hotel rooms, and safe housesprogram-sponsored hotel rooms, and safe houses—residences of volunteers who offer their —residences of volunteers who offer their private homes for short-term crisis situations, or private homes for short-term crisis situations, or other temporary housing that your program other temporary housing that your program arranges.arranges. This is an unduplicated count. This is an unduplicated count.

Non-Residential New Non-Residential New IntakesIntakes

(1.2)(1.2) Non-Residential (Outreach & Non-Residential (Outreach & Transitional Housing) New Intakes:Transitional Housing) New Intakes:Number of new domestic violence Number of new domestic violence victims/survivors seen for the first time during this victims/survivors seen for the first time during this reporting period, counted once regardless of the reporting period, counted once regardless of the number of times victim may be served during the number of times victim may be served during the fiscal year. Individuals who received only non-fiscal year. Individuals who received only non-residential services (outreach and transitional residential services (outreach and transitional housing) should be counted in this category only. housing) should be counted in this category only. Specify the numbers who were women, men, and Specify the numbers who were women, men, and children under the age of 18. Exclude clients children under the age of 18. Exclude clients served only by batterer intervention programs. served only by batterer intervention programs. This is an unduplicated count.This is an unduplicated count.

Shelter for 72+ HoursShelter for 72+ Hours(2.2)(2.2) Shelter for 72+ Hours: Shelter for 72+ Hours: Each unduplicated adult individual Each unduplicated adult individual who leaves shelter after 72 hours who leaves shelter after 72 hours counts as one (1) unit of service. This counts as one (1) unit of service. This number is reported for the month in number is reported for the month in which the individual leaves shelter. which the individual leaves shelter. This is an unduplicated count. This is an unduplicated count.

Youth Intimate Partner Youth Intimate Partner Violence (IPV) VictimViolence (IPV) Victim

(1.3)(1.3) Youth Intimate Partner Violence (IPV) Youth Intimate Partner Violence (IPV) Victim:Victim: Where youth under the age of 18 identified as Where youth under the age of 18 identified as victims of intimate partner violence (IPV), count victims of intimate partner violence (IPV), count in subset “Youth IPV Victims.” For example, a in subset “Youth IPV Victims.” For example, a program served 100 children and youth, 8 program served 100 children and youth, 8 identified as IPV victims. Report as Children & identified as IPV victims. Report as Children & Youth = 100; Youth IPV Victim = 8. The Youth = 100; Youth IPV Victim = 8. The services should be counted either in residential services should be counted either in residential or non-residential. This is an unduplicated or non-residential. This is an unduplicated count.count.

Alice Report LocationAlice Report Location

QUESTIONS???QUESTIONS???

Demographics: Demographics: Race/EthnicityRace/Ethnicity

(1.4)(1.4) Demographics for Individuals ServedDemographics for Individuals Served(1.4.1)(1.4.1) Race/EthnicityRace/EthnicityRace/Ethnicity is counted for each unduplicated Race/Ethnicity is counted for each unduplicated individual who receives residential or non-residential individual who receives residential or non-residential services for the first time during the fiscal year of this services for the first time during the fiscal year of this contract. If the individual’s race/ethnicity is not one of contract. If the individual’s race/ethnicity is not one of the options listed, the individual should be counted as the options listed, the individual should be counted as Other. Other.

The residential (shelter) count when totaled must equal the The residential (shelter) count when totaled must equal the residential new admissions total. This is an unduplicated residential new admissions total. This is an unduplicated count. count.

The non-residential (outreach) count when totaled must equal The non-residential (outreach) count when totaled must equal the non-residential new intakes total. This is an unduplicated the non-residential new intakes total. This is an unduplicated count.count.

Demographics: GenderDemographics: Gender(1.4.2) (1.4.2) GenderGenderGender is counted for each unduplicated Gender is counted for each unduplicated adult who receives residential or non-adult who receives residential or non-residential services during the fiscal year of residential services during the fiscal year of this contract. The options are: Female; Male; this contract. The options are: Female; Male; Not Specified. This is unduplicated count.Not Specified. This is unduplicated count.

The residential (shelter) count when totaled The residential (shelter) count when totaled must equal the residential new admissions total. must equal the residential new admissions total. This is an unduplicated count. This is an unduplicated count.

The non-residential (outreach) count when The non-residential (outreach) count when totaled must equal the non-residential new totaled must equal the non-residential new intakes total. This is an unduplicated count.intakes total. This is an unduplicated count.

Demographics: AgeDemographics: Age(1.4.3) (1.4.3) AgeAgeAge is counted for each unduplicated Age is counted for each unduplicated individual who receives residential or non-individual who receives residential or non-residential services during the fiscal year of residential services during the fiscal year of this contract. This is an unduplicated count.this contract. This is an unduplicated count.

The residential (shelter) count when totaled must The residential (shelter) count when totaled must equal the residential new admissions total. equal the residential new admissions total.

The non-residential (outreach) count when totaled The non-residential (outreach) count when totaled must equal the non-residential new intakes total. must equal the non-residential new intakes total.



Case (Service) Case (Service) ManagementManagement

(3.7)(3.7) Case (Service) Management: Case (Service) Management: The provision of an intake, individual needs assessment, development The provision of an intake, individual needs assessment, development of a service plan, a written safety plan, and the coordination of of a service plan, a written safety plan, and the coordination of appropriate services and, where applicable, follow-up. Files shall appropriate services and, where applicable, follow-up. Files shall contain these elements if an individual has been in shelter for 72 hours contain these elements if an individual has been in shelter for 72 hours and in outreach files if individual has been seen in residence three (3) and in outreach files if individual has been seen in residence three (3) times. This is an unduplicated count.times. This is an unduplicated count.

Residential: One (1) shelter file that meets all of the elements of Residential: One (1) shelter file that meets all of the elements of case management constitutes one unit of service. When an case management constitutes one unit of service. When an individual leaves the shelter (or is determined to not be returning individual leaves the shelter (or is determined to not be returning and a bed is no longer being held), the file is considered closed. and a bed is no longer being held), the file is considered closed. If additional services are then accessed, the file is reopened, but If additional services are then accessed, the file is reopened, but the individual is not counted again during the same fiscal year. the individual is not counted again during the same fiscal year.

Non-Residential: One (1) non residential file that meets all of the Non-Residential: One (1) non residential file that meets all of the elements of case management constitutes one unit of service. In elements of case management constitutes one unit of service. In non residential services a file should generally be considered for non residential services a file should generally be considered for closure if there has been no contact for 30 days. If additional closure if there has been no contact for 30 days. If additional services are then accessed, the file is reopened. Service services are then accessed, the file is reopened. Service management cannot be provided through hotline calls and with management cannot be provided through hotline calls and with individuals who have not participated in a non-residential individuals who have not participated in a non-residential program.program.



Shelter NightsShelter Nights(2.1)(2.1) Shelter Nights: Shelter Nights: A night shall be counted for each person that A night shall be counted for each person that arrives and is provided a shelter bed. Count the arrives and is provided a shelter bed. Count the # of people housed multiplied by the # nights. # of people housed multiplied by the # nights. For example, a victim/survivor and her 3 For example, a victim/survivor and her 3 children stay in the shelter or safe house for 5 children stay in the shelter or safe house for 5 nights – 4 people x 5 nights = 20 shelter nights. nights – 4 people x 5 nights = 20 shelter nights. If a family is sheltered overnight, but less than If a family is sheltered overnight, but less than 24 hours, it may be counted as one night of 24 hours, it may be counted as one night of shelter per individual. This is a duplicated shelter per individual. This is a duplicated count.count.

Unmet Requests for Unmet Requests for ShelterShelter

(2.3)(2.3) Unmet Requests for Shelter: Unmet Requests for Shelter: Unmet requests for shelter due to program Unmet requests for shelter due to program being being at capacityat capacity. Count the adult victims of . Count the adult victims of domestic violence only. This count must not domestic violence only. This count must not include individuals who were not served include individuals who were not served because their needs were inappropriate for because their needs were inappropriate for the services of the shelter, e.g. homelessness the services of the shelter, e.g. homelessness not related to domestic violence. Count the not related to domestic violence. Count the total number of times requests for shelter total number of times requests for shelter were declined. This is a duplicated count.were declined. This is a duplicated count.

Crisis/Hotline CallsCrisis/Hotline Calls(3.1)(3.1) Crisis/Hotline Calls:Crisis/Hotline Calls: Calls received on any agency line that Calls received on any agency line that relate to an individual or family in need relate to an individual or family in need of some kind of service. Count all calls of some kind of service. Count all calls including repeat callers and calls from including repeat callers and calls from third parties. Do not count donations, third parties. Do not count donations, general information about program or general information about program or violence issues unrelated to a specific violence issues unrelated to a specific individual or family, calls from the individual or family, calls from the media, etc. This is a duplicated count.media, etc. This is a duplicated count.

Direct Service Direct Service Information & ReferralInformation & Referral

(3.6)(3.6) Direct Service Information and Referral: Direct Service Information and Referral: Providing information and/or referrals about Providing information and/or referrals about domestic violence and available services and domestic violence and available services and resources appropriate to the individual need. resources appropriate to the individual need. Information and referral may be provided in Information and referral may be provided in person, by telephone, by email, or by mail. Each person, by telephone, by email, or by mail. Each referral to one service agency or resource, per referral to one service agency or resource, per individual per contact constitutes one (1) unit of individual per contact constitutes one (1) unit of service. This does not include educational training, service. This does not include educational training, presentations, or distribution of materials to the presentations, or distribution of materials to the community at large. This is a duplicated count.community at large. This is a duplicated count.

Safety Planning- AdultsSafety Planning- Adults(3.5)(3.5) Safety Planning: Safety Planning: The development of a plan for security that The development of a plan for security that includes a lethality assessment, documentation includes a lethality assessment, documentation of abuser patterns, and an escape plan. of abuser patterns, and an escape plan. Chapter 65H-1, F.A.C.Chapter 65H-1, F.A.C. requires that a service requires that a service management plan containing a safety plan be management plan containing a safety plan be provided to all residents and non-residents as provided to all residents and non-residents as described below. This is a duplicated count.described below. This is a duplicated count.

Residential: The number of individuals who left Residential: The number of individuals who left shelter after 72 hours with a safety plan.shelter after 72 hours with a safety plan.

Non-Residential: The number of non-residents Non-Residential: The number of non-residents with a safety plan and upon three (3) or more with a safety plan and upon three (3) or more individual counseling sessions.individual counseling sessions.

Safety Planning- Safety Planning- ChildrenChildren

(4.5)(4.5) Safety Planning:Safety Planning:A child’s safety plan shall not be A child’s safety plan shall not be counted unless the child is the primary counted unless the child is the primary program participant receiving domestic program participant receiving domestic violence services (i.e. IPV victim), and violence services (i.e. IPV victim), and the child’s safety plan can be executed the child’s safety plan can be executed independently of the parent/guardian. independently of the parent/guardian. Youth IVP Victims must be Youth IVP Victims must be identified and counted separately.identified and counted separately.



TANF Eligible TANF Eligible IndividualsIndividuals

(3.8)(3.8) TANF Eligible Individuals (Diversion Program)TANF Eligible Individuals (Diversion Program): : All individuals who complete and sign the Domestic All individuals who complete and sign the Domestic Violence Diversion Program TANF Eligibility Determination Violence Diversion Program TANF Eligibility Determination Form indicating that the income accessible to them at the Form indicating that the income accessible to them at the time of completing the form is less than 200% of the time of completing the form is less than 200% of the Federal Poverty Level. All children determined to be Federal Poverty Level. All children determined to be eligible for TANF services shall also be reported on the eligible for TANF services shall also be reported on the TANF Diversion Program form, regardless of whether or TANF Diversion Program form, regardless of whether or not they are present in the shelter. All children of adults not they are present in the shelter. All children of adults receiving services for whom the adult is the legal custodian receiving services for whom the adult is the legal custodian should be reported on TANF forms. Each individual listed should be reported on TANF forms. Each individual listed on a signed form is counted and reported during the month on a signed form is counted and reported during the month that the form is signed. Individuals shall complete a new that the form is signed. Individuals shall complete a new TANF form each time the file is opened. TANF form each time the file is opened.

Demographics: Count gender for all eligible adults Demographics: Count gender for all eligible adults and numbers of eligible children under 18 years old and numbers of eligible children under 18 years old who are provided residential and/or non-residential who are provided residential and/or non-residential services. This is a duplicated count.services. This is a duplicated count.



Adult Community Adult Community Education & Professional Education & Professional

TrainingTraining(5.1)(5.1) Adult Community Education & Adult Community Education & Professional Training: Professional Training: All presentations of information or trainings All presentations of information or trainings about domestic violence and/or services related about domestic violence and/or services related to victims of domestic violence and their to victims of domestic violence and their children, such as professional training for law children, such as professional training for law enforcement officers and health care enforcement officers and health care professionals. Include all presentations for a professionals. Include all presentations for a mixed-age audience. Count the total number of mixed-age audience. Count the total number of training and community education presentations training and community education presentations and the total number of individuals attending.and the total number of individuals attending.

Youth Targeted Youth Targeted Community EducationCommunity Education

(5.2) (5.2) Youth Targeted Community Youth Targeted Community Education: Education: Presentations that are specifically Presentations that are specifically targeted for audiences of children or targeted for audiences of children or youth, such as school-based prevention youth, such as school-based prevention programs, should be counted. Count the programs, should be counted. Count the total number of training and community total number of training and community education presentations. Count the total education presentations. Count the total number of individuals attending. number of individuals attending.

Community Education & Community Education & Professional Training- Professional Training-

Units of ServiceUnits of Service(5.3) (5.3) Community Education & Community Education & Professional Training Units of Service: Professional Training Units of Service: The number of presentations to the public, The number of presentations to the public, in person, containing information on the in person, containing information on the incidence and dynamics of domestic incidence and dynamics of domestic violence. One (1) community education violence. One (1) community education presentation before a group of individuals presentation before a group of individuals constitutes one (1) unit of service.constitutes one (1) unit of service.

Community Education Community Education AttendanceAttendance

(5.4) (5.4) Community Education Attendance: Community Education Attendance: The number of individuals attending the The number of individuals attending the presentation. The count must be presentation. The count must be documented on a sign-in sheet or with a documented on a sign-in sheet or with a signed verification attesting to the number signed verification attesting to the number of individuals present at the presentation of individuals present at the presentation provided by the individual representing provided by the individual representing the organization or group receiving the the organization or group receiving the training to meet the service definition.training to meet the service definition.

Public Awareness Public Awareness ActivitiesActivities

(5.5) (5.5) Public Awareness Activities: Public Awareness Activities: All domestic violence-focused All domestic violence-focused information forums where domestic information forums where domestic violence information is distributed and violence information is distributed and developed and an exact count of developed and an exact count of audience cannot be obtained, such as: audience cannot be obtained, such as: press conferences, booths at health press conferences, booths at health fairs, etc. One (1) activity constitutes fairs, etc. One (1) activity constitutes one (1) unit of service.one (1) unit of service.



Assessment of ChildrenAssessment of Children(4.1)(4.1) Assessment of Children: Assessment of Children: Evaluation of the basic needs of children Evaluation of the basic needs of children served by the program, and the referral of served by the program, and the referral of children to services when appropriate. children to services when appropriate. Service includes a screening for child Service includes a screening for child abuse and an assessment of risk. This abuse and an assessment of risk. This service is measured in assessments service is measured in assessments completed. One (1) child assessed is one completed. One (1) child assessed is one (1) unit of service provided. This is an (1) unit of service provided. This is an unduplicated count.unduplicated count.



Individual Supportive Individual Supportive Counseling & Advocacy- Counseling & Advocacy-

AdultsAdults(3.2)(3.2) Individual Supportive Counseling & Advocacy:Individual Supportive Counseling & Advocacy:Supportive services provided to adults, which extend beyond a Supportive services provided to adults, which extend beyond a brief, isolated contact, e.g. crisis intervention, safety planning, brief, isolated contact, e.g. crisis intervention, safety planning, individual counseling, peer counseling, educational services, legal individual counseling, peer counseling, educational services, legal advocacy, personal advocacy, housing advocacy, medical advocacy, personal advocacy, housing advocacy, medical advocacy, information/referral, transportation, home visits. The advocacy, information/referral, transportation, home visits. The counseling session must be a minimum of 15 minutes in duration counseling session must be a minimum of 15 minutes in duration to meet the service definition. For measurement, each individual to meet the service definition. For measurement, each individual is counted once during the fiscal year during the month they is counted once during the fiscal year during the month they initially entered counseling. This is an unduplicated count.initially entered counseling. This is an unduplicated count.

Residential:Residential: Individuals in shelter who attend Individuals in shelter who attend counseling/advocacy sessions in individual settings is counseling/advocacy sessions in individual settings is counted in this category.counted in this category.

Non-Residential:Non-Residential: Individuals in outreach who attend Individuals in outreach who attend counseling/advocacy sessions in individual settings is counseling/advocacy sessions in individual settings is counted in this category. Exclude individuals served only by counted in this category. Exclude individuals served only by batterer intervention programs. batterer intervention programs.

Demographics:Demographics: Race, age and gender are counted for each Race, age and gender are counted for each unduplicated individual accessing supportive counseling and unduplicated individual accessing supportive counseling and advocacy services during the fiscal year of this contract. advocacy services during the fiscal year of this contract.

Group SupportiveGroup SupportiveCounseling & Advocacy- Counseling & Advocacy-

AdultsAdults(3.3)(3.3) Group Supportive Counseling & Advocacy: Group Supportive Counseling & Advocacy: Supportive services provided to adults in a group setting Supportive services provided to adults in a group setting such as victims’ support group. The counseling session such as victims’ support group. The counseling session must be a minimum of 15 minutes in duration to meet the must be a minimum of 15 minutes in duration to meet the service definition. For measurement, each individual is service definition. For measurement, each individual is counted once during the fiscal year during the month counted once during the fiscal year during the month they initially entered counseling. This is an unduplicated they initially entered counseling. This is an unduplicated count.count.

Residential:Residential: Individuals in shelter who attend counseling Individuals in shelter who attend counseling sessions in group settings are counted in this category.sessions in group settings are counted in this category.

Non-Residential:Non-Residential: Individuals who received only non-residential Individuals who received only non-residential services are be counted in this category. Exclude individuals services are be counted in this category. Exclude individuals served only by batterer intervention programs. served only by batterer intervention programs.

Demographics:Demographics: Race, age and gender are collected and Race, age and gender are collected and counted for each unduplicated individual accessing supportive counted for each unduplicated individual accessing supportive counseling and advocacy services during the fiscal year of this counseling and advocacy services during the fiscal year of this contract. contract.

Individual SupportiveIndividual SupportiveCounseling & Advocacy- Counseling & Advocacy-

ChildrenChildren(4.2)(4.2) Individual Supportive Counseling & Advocacy for Individual Supportive Counseling & Advocacy for Children & Youth:Children & Youth:Supportive services provided to children and youth, which Supportive services provided to children and youth, which extend beyond a brief, isolated contact, e.g. crisis extend beyond a brief, isolated contact, e.g. crisis intervention, safety planning, individual counseling, peer intervention, safety planning, individual counseling, peer counseling, educational services. Children include anyone counseling, educational services. Children include anyone under the age of 18, unless legally emancipated. under the age of 18, unless legally emancipated. Youth Youth IVP Victims must be identified and counted IVP Victims must be identified and counted separately.separately. The counseling session must be a minimum of The counseling session must be a minimum of 15 minutes in duration to meet the service definition. For 15 minutes in duration to meet the service definition. For measurement, each individual is counted once during the measurement, each individual is counted once during the fiscal year during the month they initially entered fiscal year during the month they initially entered counseling. The counseling session must be a minimum of counseling. The counseling session must be a minimum of 15 minutes in duration to meet the service definition. For 15 minutes in duration to meet the service definition. For measurement, each individual is counted once during the measurement, each individual is counted once during the fiscal year during the month they initially entered fiscal year during the month they initially entered counseling. This is an unduplicated count.counseling. This is an unduplicated count.

Group SupportiveGroup SupportiveCounseling & Advocacy- Counseling & Advocacy-

ChildrenChildren(4.3)(4.3) Group Supportive Counseling & Group Supportive Counseling & Advocacy for Children & Youth:Advocacy for Children & Youth: Supportive services provided to children Supportive services provided to children in a group setting such as child-witness in a group setting such as child-witness support groups. support groups. Youth IVP Victims Youth IVP Victims must be identified and counted must be identified and counted separately.separately. Total number of sessions Total number of sessions for each individual in attendance, e.g. 4 for each individual in attendance, e.g. 4 hour long support groups with 8 hour long support groups with 8 individuals each = 32 service hours. individuals each = 32 service hours.


Demographics- Demographics- Race/EthnicityRace/Ethnicity

Demographics- AgeDemographics- Age


Counseling & Advocacy Counseling & Advocacy Hours- AdultsHours- Adults

(3.4)(3.4) Counseling & Advocacy Hours:Counseling & Advocacy Hours: Count total number of hours for individual and Count total number of hours for individual and group counseling/advocacy. Time is measured group counseling/advocacy. Time is measured in 15-minute increments. For example, 15 in 15-minute increments. For example, 15 minutes is reported as .25, 45 minutes is minutes is reported as .25, 45 minutes is reported as 0.75. All hours are counted each reported as 0.75. All hours are counted each month regardless of the month the individual month regardless of the month the individual entered counseling. All counseling hours are entered counseling. All counseling hours are counted regardless of whether a full service counted regardless of whether a full service management file has been opened. This is a management file has been opened. This is a duplicated count. duplicated count.

Counseling & Advocacy Counseling & Advocacy Hours- ChildrenHours- Children

(4.4)(4.4) Counseling & Advocacy Hours:Counseling & Advocacy Hours: Count total number of hours. Time is measured Count total number of hours. Time is measured in 15-minute increments. For example, 15 in 15-minute increments. For example, 15 minutes is reported as .25, 45 minutes is minutes is reported as .25, 45 minutes is reported as 0.75. All hours are counted each reported as 0.75. All hours are counted each month regardless of the month the individual month regardless of the month the individual entered counseling. All counseling hours are entered counseling. All counseling hours are counted for individual and group counseling counted for individual and group counseling regardless of whether a full service regardless of whether a full service management file has been opened. This is a management file has been opened. This is a duplicated count.duplicated count.



Individual Activities for Individual Activities for Children & YouthChildren & Youth

(4.6) (4.6) Individual Activities for Children & Individual Activities for Children & Youth:Youth: All activities that fall outside of child All activities that fall outside of child advocacy including unplanned/unstructured advocacy including unplanned/unstructured contacts such as mentoring opportunities. contacts such as mentoring opportunities. Count total number of hours and number of Count total number of hours and number of service contacts. service contacts.

Group Activities for Group Activities for Children & YouthChildren & Youth

(4.7) (4.7) Group Activities for Children & Youth:Group Activities for Children & Youth: All activities that fall outside of child All activities that fall outside of child advocacy including recreational activities, advocacy including recreational activities, child care, etc. Count total number of hours child care, etc. Count total number of hours and service contacts. For example, a 3-hour and service contacts. For example, a 3-hour field trip for 4 children = 4 service contacts field trip for 4 children = 4 service contacts and 12 hours. and 12 hours.



Significant Changes in Significant Changes in AliceAlice

1.1. Safety plans have been counted via yes/no buttons on the Depart 2 form. Safety plans have been counted via yes/no buttons on the Depart 2 form. However, the location has caused some confusion about whether this However, the location has caused some confusion about whether this means literally a safety plan "at departure." To clarify the situation, a means literally a safety plan "at departure." To clarify the situation, a new process is being implemented to record safety plans. new process is being implemented to record safety plans.

Create a yes/no Data Tracking item on the Tracking form called "Safety Create a yes/no Data Tracking item on the Tracking form called "Safety plan completed". Adults Leaving Shelter After 72 Hours With a Safety plan completed". Adults Leaving Shelter After 72 Hours With a Safety Plan is an unduplicated count of clients who departed in the selected Plan is an unduplicated count of clients who departed in the selected month and had "Safety plan completed" set to "yes." Safety Plan units in month and had "Safety plan completed" set to "yes." Safety Plan units in a later report section represents a duplicated count of all "Safety plan a later report section represents a duplicated count of all "Safety plan completed" records saved in the selected month.completed" records saved in the selected month.

2.2. Case management counts are no longer determined by the presence of a Case management counts are no longer determined by the presence of a case management activity record. Instead, you will need to create a case management activity record. Instead, you will need to create a Depart yes/no custom field titled "Required elements are in the file". If a Depart yes/no custom field titled "Required elements are in the file". If a client departs in the selected month and that custom field is marked client departs in the selected month and that custom field is marked "yes," they are counted as one unit in the case management section of"yes," they are counted as one unit in the case management section ofthe report.the report.

3.3. Youth IPV clients, youth under 18 who are not emancipated and who Youth IPV clients, youth under 18 who are not emancipated and who experienced dating violence, are now counted in several sections. For experienced dating violence, are now counted in several sections. For Child Shelter and Outreach clients, create a "Youth IPV" item in the Child Shelter and Outreach clients, create a "Youth IPV" item in the Background multiple choice box of the intake form. Youth IPV is shown Background multiple choice box of the intake form. Youth IPV is shown as a subset of child/youth counts. In other words, Youth IPV clients are as a subset of child/youth counts. In other words, Youth IPV clients are also counted in the child/youth totals. also counted in the child/youth totals.


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Alice Updates Webinar