Alice Christie, Ph.D.Arizona State University

President’s Professor Emeritus

Using Google Apps for Education and Chromebooks

Google Apps for Education

Free suite of hosted email, productivity, and collaborative applications exclusively for schools

Registration required to set up the EDU domain

Suite is free of advertising Google use data provided by PUSD

integrate services within your domain

Overview of the Core Apps G-Mail Google Drive Google’s Productivity Suite

Documents – Docs Presentations – Slides Spreadsheets – Sheets Forms Drawings

Overview of the Core Apps Google Sites Google Calendar Google Groups and

Contacts Google Maps PicassaWeb Albums YouTube and Video

Channels Chrome Browser Extensions and Apps

Gmail

• Google Apps core services are integrated through Gmail

• Gmail extras • Instant messaging• Video chat and advanced conferencing• PhoneCall and other voice features• Translation bots and other geeky

features

Google Drive

Both a web-based service and an ‘extra’ driveEach user gets unlimited storage (5 or more

users) or 1 TB of storage (4 or fewer users)Supports all file types for file storage and

transferAllows users to view Microsoft and Adobe

filesAllows users to convert files to appropriate

Google formats for editing Plays most video formatsSynchs files across devices– PC, Mac, iPad,

phone

New Google Drive

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Google Productivity Suite Applications

Documents – Docs

Presentations – Slides

Spreadsheets – Sheets

Forms

Drawings

Google Productivity Suite

All open from Drive Create new or import from existing file in

another format Privacy settings: private, anyone with the

link, public Collaboration options: up to 50 users at a

time, with editing, commenting and viewing rights adjustable

Google Sites

A tool for teachers and students to create powerful, dynamic, and secure web sites

No coding or HTML requiredEmbed documents, presentations and video and moreStudents and parents have anytime, anywhere accessSystem and site-level security controls

Administrators can manage site sharing permissions across the school and authors can share and revoke file access at any time.

Cross platformCross browserFree

Google CalendarIntegrated into Gmail A tool for teachers to easily:

schedule meetings share event calendars manage class timetables, club meetings, office

hours, games stay organised overlay multiple calendars to see when people are

available send invitations and manages RSVPs

Calendars shared school-wide or with selected colleagues

Share with classes, colleagues, teams and clubs

Google Calendar

Use a range of sharing permission controls to help maintain security and privacy

Access with mobile devicesReceive calendar notifications via SMS (text

messaging)Publish calendars for students, parents and

community membersPublicize major school events by publishing an

events calendar for all to seeEasily embed calendars into web pagesUse https://www.gtimereport.com/ to crunch many

calendars into one print out

Google Groups & Contacts

Teachers and students can: Set up mailing lists to share docs, sites,

calendars, shared folders, or videos with colleagues or students

Create and manage their own small groups and lists without burdening IT

Google Groups & Contacts

Robust API (application programming interface – a set of routines, protocols, and tools for building software applications) allow for integration with: LMS (Learning

Management Systems) SIS (Student Information

Systems) CMS (Course

Management Systems)

Google MapsProvides

directions interactive

maps satellite/aerial

imagery of the world

keyword searches

PicassaWeb Album

s& Google

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YouTube for EDU

YouTube EDU lets you discover, create, and share educational videos

Educational and instructional videos are some of the most popular videos on YouTube

YouTube EDU is YouTube’s corpus of 700k+ high quality educational videos from partners: Khan Academy Stanford TED-Ed

YouTube for EDU

Two programs to help schools and teachers utilize YouTube EDU most effectively:

YouTube for Schools allows schools to access all of the YouTube

EDU content while limiting access to non-educational content

YouTube for Teachers provides tips and tricks for bringing

YouTube into the classroom and organizes YouTube EDU videos to align with common core subjects

YouTube for EDU

Start at YouTube EDU (www.youtube.com/edu)

Browse to: Primary and Secondary:  Channels PK-12 Higher Education: Channels colleges and

universities Lifelong Learning: Channels those

learning independently

Google Keep

Google App Partners

Apps that sync with Chromebooks WeVideo Lucidcharts Sliderocket Conceptboard Simplebooklet Sumopaint And hundreds more… Let’s explore

Chrome Browser

one of the unsung heroes of the setas of February 2013, it had a 37%

worldwide usage share of web browsers making it the most widely used web browser in the world

provides access to the various Apps and Extensions

provides easy access to the Google Play Store

allows you to see what you have been doing on all of your connected devices

Summary

What’s not to like in Google Apps for Education? Cost free Used by thousands of schools and

universities worldwide Supported by a growing community of

Google certified teachers, trainers, conferences and communities

Works on PC, Mac, or Chrome platforms Works on school networks and on android

and iOS devices Allows for collaborative working, rapid

feedback, roll-back on revisions and history

Gone Google – Where Next?

As software disappears:Harden up the curricular by offering

programming coursesIntroduce Gaming (Minecraft Edu) and other

innovative initiativesDevelop digital leaders to include layers of

Google Certified IndividualsDevelop Android solutions, and further develop

BYOD optionsUse university research to confirm that this

approach is helping to achieve higher standards