1 9-22-14

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become

boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking

numbers that are used for filing and research purposes.

CITY OF ALHAMBRA AGENDA

ALHAMBRA CITY COUNCIL SEPTEMBER 22, 2014

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

2 9-22-14

AGENDA Regular Meeting

ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street September 22, 2014

5:30 p.m.

ROLL CALL: COUNCIL: Sham, Messina, Placido, Ayala, Yamauchi FLAG SALUTE: Led by Mayor Yamauchi

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None

Conference with Legal Counsel-Existing Litigation (Govt. Code Section 54956.9(d)(1): Calbrales v. City of Alhambra, LASC Case No. BC505073 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter.

Discussion of Personnel Matters (Govt. Code Section 54957): None

Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers Association, Alhambra Police Management Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

9-22-14 3

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. PUBLIC HEARINGS 1. CONSIDERATION OF AN URGENCY ORDINANCE EXTENDING A MORATORIUM

ON THE ESTABLISHMENT AND OPERATION OF NEW ELECTRONIC CIGARETTE RETAILERS F2M13-47, N2M14-126, O2M14-4661

This is the time and place set by Notice No. N2M14-126 for the City Council to hold a

public hearing to consider whether or not an urgency ordinance (O2M14-4661) should be adopted extending a moratorium on the issuance of permits or entitlements for the establishment and operation of new electronic cigarette retailers in the City for a period of 12 months until September 22, 2015.

Recommended Action: After receiving public testimony, the Mayor should close

the public hearing and direct the City Attorney to introduce and give reading by title only, waiving further reading to the following urgency ordinance entitled:

Ordinance No. O2M14-4661: An Urgency Ordinance of the City Council

of the City of Alhambra, California, enacted pursuant to California Government Code Sections 36937 and 65858, extending a moratorium on the issuance of permits or entitlements for the establishment and operation of new electronic cigarette retailers in the City

after which such ordinance shall go into effect immediately upon its adoption by a 4/5th vote of the City Council.

2. CONSIDERATION OF AN URGENCY ORDINANCE EXTENDING A MORATORIUM

ON THE ESTABLISHMENT AND OPERATION OF NEW TATTOO PARLORS F2M13-47, N2M14-127, O2M14-4662

This is the time and place set by Notice No. N2M14-127 for the City Council to hold a

public hearing to consider whether or not an urgency ordinance (O2M14-4662) should be adopted extending a moratorium on the issuance of permits or entitlements for the establishment and operation of new tattoo parlors for a period of 12 months until September 22, 2015.

Recommended Action: After receiving public testimony, the Mayor should close

the public hearing and direct the City Attorney to introduce and give reading by title only, waiving further reading to the following urgency ordinance entitled:

Ordinance No. O2M14-4662: An Urgency Ordinance of the City Council

of the City of Alhambra, California, enacted pursuant to California Government Code Sections 36937 and 65858, extending a temporary moratorium on the issuance of new permits or entitlements for the

4 9-22-14

establishment and operation of new tattoo parlors

after which such ordinance shall go into effect immediately upon its adoption by a 4/5th vote of the City Council. PRESENTATIONS 3. RESOLUTION REGARDING PARTICIPATION IN THE GREAT CALIFORNIA

SHAKEOUT F2M10-45, R2M14-24 Staff requests that the City Council adopt a resolution to participate in The Great California Shakeout event and to work toward becoming a safer community. On October 16, 2014 at 10:16 a.m. millions of Californians will Drop, Cover and Hold On for The Great California Shakeout, the states largest earthquake drill. All local governments and their agencies are encouraged to participate in the drill. The City has registered with the Earthquake Country Alliance to participate in this event. Recommended Action: City Council adopt Resolution No. R2M14-24 entitled: A Resolution of intent to participate in The Great California Shakeout and work toward becoming a safer community 4. AUTHORIZE CIRCULATION OF TWO REQUESTS FOR PROPOSALS: PARKING OPERATOR COMPANY AND PARKING MANAGEMENT SYSTEM FOR THE SOUTH FIRST STREET AND MOSAIC PARKING STRUCTURES F2M14-46, RFP2M14-10, RFP2M14-11, M2M14-121

Staff requests that the City Council authorize staff to circulate two Requests for Proposals (RFP) for a parking operator company and for a parking management system for the two City-owned parking structures, the South First Street Parking Structure and the Mosaic Parking Structure. Construction of the Mosaic Parking Structure will be completed in early November. It is recommended that the City open and operate the Mosaic Parking Structure with free parking for the holiday season. This will give staff time to implement the new paid parking in the two structures on or around February 2015.

Recommended Action: City Council authorize staff to circulate two Requests for

Proposals (RFP) for a parking operations company (RFP2M14-10) and for a parking management system (RFP2M14-11) for the two City-owned parking structures, the South First Street Parking Structure and the Mosaic Parking Structure; discontinue additional parking enforcement as of October 1, 2014; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M14-121)

CONSENT AGENDA (Item Nos. 5 18) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.

5 9-22-14

5. GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON MOSAIC PARKING STRUCTURE F2M14-8, F2M13-31, D2M14-2007, M2M14-118 Staff requests that the City Council grant an easement to Southern California Edison Company (SCE) which will enable them to provide underground electrical service to the Mosaic Parking Structure located at 27 N. First Street.

Recommended Action: City Council adopt Minute Order No. M2M14-118 as follows:

RESOLVED by the Alhambra City Council as follows: This Council hereby

grants that certain GRANT OF EASEMENT (Deed No. D2M14-2007) from the City of Alhambra granting to Southern California Edison Company, a corporation, its successors and assigns, an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems, consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, in, on, over, under, across and along that certain real property in the City of Alhambra, County of Los Angeles, State of California, described as follows:

Those portions of Lots 13, 17, and 20, in Block A of Pomeroy & Stimson's Subdivision of the Town of Alhambra, as per Map recorded in Book 13, Page 51 of Miscellaneous Records, in the Office of the County Recorder of said County, said portions described as follows: the southeasterly 8.00 feet of the northeasterly 41.00 feet of said lot 13. The northeasterly 10.00 feet of said lots 13, 17, and 20. Excepting therefrom the southeasterly 8.00 feet of said lot 13;

and, directs staff to undertake the steps necessary to finalize Councils action. 6. ACCEPTANCE OF A DONATION OF TABLE TENNIS TABLES FOR THE ALMANSOR PARK GYM F2M14-12, M2M14-119 Staff requests that the City Council accept a gift of two table tennis tables from John King, Vice President of Royal Best LLC. Mr. King was a long time participant in the Almansor Park Gym open play table tennis games and wishes to give back to the program for all of the years of enjoyment and the friendships he formed while playing table tennis at the gym. The donation of the two tables will be used to replace the older tables.

6 9-22-14

Recommended Action: City Council accept with gratitude the gift of two table tennis tables from Mr. King; and, direct staff to place the two tables into service at the Almansor Park gym upon arrival. (M2M14-119) 7. AWARD CONTRACT: HOME DELIVERED MEAL PROGRAM FOR FY 2014-2015 F2M6-94, C2M14-47, M2M14-120 Staff is requesting the City Council approve an agreement with YWCA Intervale Senior Services to continue to provide the Home Delivered Meals Program for Alhambra residents who are homebound and over sixty years of age. This program is eligible for Community Development Block Grant (CDBG) funding, with $20,000 in the CDBG funds identified for this project in FY 2014-2015. This service is free to seniors and the Program assists Alhambras homebound senior residents in remaining in their homes where they can age in place for as long as is safely possible. Recommended Action: Award a performance-based contract to YWCA Intervale Senior Services, subject to final language approval by the City Manager and City Attorney, in the amount of $20,000 for continued implementation of the Home Delivered Meals Program in Alhambra for the 2014-2015 fiscal year; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M14-120) 8. ACCEPT GRANT: WELLS FARGO FOUNDATION F2M14-12, M2M14-122 Staff requests that the City Council accept a $1,000 grant award from the Wells Fargo Foundation and appropriate these funds into a designated expenditure account for the Police Departments Motivational Media Assemblies. Recommended Action: City Council accept with gratitude the gift of $1,000 from the Wells Fargo Foundation into account 101.20.42040; instruct the Director of Finance to redirect these funds to account 101.20.2410.62510 to underwrite the expenses of Motivational Media Assemblies; and, direct the City Clerk to send a copy of the resolution accepting the gift to the Wells Fargo Foundation. (M2M14-122) 9. RFP: DESIGN SERVICES FOR THE REPLACEMENT OF WATER MAINS ON

WESTMONT DRIVE BETWEEN SHERWOOD & NORWICH AVENUES F2M14-47, RFP2M14-12

Staff requests that the City Council approve the distribution of a Request for Proposals (RFP) for design for the replacement of the 4 and 14 water mains on Westmont Drive between Sherwood and Norwich Avenues. The 14 water main on Westmont Drive has had two major failures in the last four years and the 4 water main was installed in 1923 and has an extensive leak history over the last 10 years. Recommended Action: City Council approve the distribution of a Request for Proposals for design for the replacement of the 4 and 14 water mains on Westmont Drive between Sherwood and Norwich Avenues; and, direct staff to undertake the steps necessary to finalize Councils action.

7 9-22-14

10. ACTIVATION OF FUNDING FOR PUBLIC FACILITY PROJECTS F2M14-31, M2M14-125 In May 2014, the City Council approved the 2014-2015 Annual Action Plan outlining the activities the City would be undertaking during the program year using its Community Development Block Grant and HOME Funds. Included in the Annual Action Plan is a description of Backup Projects with funding that can be activated during the program year without the need for a lengthy amendment process. Among those activities listed was Capital Improvement and Public Facility Projects with a funding level of up to $350,000 in CDBG funds. Staff is seeking approval to activate and appropriate funds for projects at Granada Park and Almansor Park. Recommended Action: City Council approve the activation and appropriation of $250,000 in CDBG funds to account 251.12.1252.91440 for the Granada Park Gym Rehabilitation Project and $100,000 to account 251.12.1252.91442 for Almansor Park Improvements. (M2M14-125) 11. HUD 2013-2014 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) F2M7-84, M2M14-123 Each year, the City of Alhambra is required by the Department of Housing and Urban Development (HUD) to prepare a Performance Report for the CDBG and HOME programs. This report covers the previous fiscal years activities and expenditures and highlights the accomplishments of the year and funds expended for each specific program. Staff requests that the City Council approve the 2013-2014 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. Recommended Action: City Council approve the 2013-2014 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. (M2M14-123) 12. RESOLUTION AMENDING THE CONFLICT OF INTEREST CODE - F2M2-90, F94-92, R2M14-25 Staff requests that the City Council adopt a Resolution amending the City of Alhambras Conflict of Interest Code. Due to recent changes in staffing and titles, staff has reviewed the current list of positions in the Citys Conflict of Interest Code and is recommending an amendment which will bring current the list of positions and the categories under which they are required to report their financial interests. Recommended Action: City Council adopt Resolution No. R2M14-25 entitled: A Resolution of the Alhambra City Council amending the City of Alhambras Conflict of Interest Code 13. APPROPRIATION OF FUNDS: DESIGN AND REPAIR OF RETAINING WALL ON GRAND VIEW DRIVE F2M14-48, M2M14-124

8 9-22-14

Staff requests that the City Council appropriate funding for the design and repair of the retaining wall located on Grand View Drive. The existing wall is distressed and structurally deficient due to the slope and pressure from the existing land behind it. The wall is located within the Citys right-of-way and must be repaired due to its current condition. Recommended Action: City Council approve the appropriation of $500,000 in General Liability Funds to account 526.18.1832.91441 for the design and repair of the retaining wall on Grand View Drive. (M2M14-124) 14. WITHDRAWAL FROM THE LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEMS JOINT POWERS AUTHORITY (JPA) - F2M12-38, M2M14-126

Staff requests that the City Council authorize the City Manager to undertake the steps necessary to withdraw from the Los Angeles Interoperable Communications System (LA RICS) Joint Powers Authority. The two communication systems LA RICS are trying to build rely heavily on grant funding and those funds are at significant risk of being lost due to the inability to perform within the timeline required for such grants. Another issue of concern is the JPAs funding plan being based on 100% participation of members despite the JPA Board adopting a motion to allow for a 180-day no-cost opt-out period. As members withdraw from the JPA, the costs borne by the remaining members will rise. It is anticipated that the majority of the independent cities will be withdrawing from the JPA which would result in a significant cost increase for the City of Alhambra.

Recommended Action: City Council authorize the City Manager, or her designee,

to execute all required documents to complete the withdrawal from the Los Angeles Interoperable Communications System Joint Powers Authority and to undertake any other steps necessary to complete this withdrawal. (M2M14-126)

15. TREASURERS REPORT - F2M14-1

Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of August, 2014, listing all of the City's investments as of August 31, 2014.

16. MINUTES

Recommended Action: City Council review and approve as submitted the Minutes of the July 14, 2014 regular meeting of the Alhambra City Council.

17. PERSONNEL ACTIONS F2M14-2

Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 22, 2014 showing the

9 9-22-14

various appointments, classifications, salary changes, etc., since the last City Council meeting.

18. DEMANDS - F2M14-1

Recommended Action: City Council approve as submitted Final Check List (157783 thru 157881) in the amount of $314,291.59 for the period ending September 4, 2014 and Schedule of Wire Transfers in the amount of $2,331,010.90 for the week ending August 29, 2014; Final Check List (157899 thru 157910) in the amount of $37,200.29 for the period ending September 5, 2014; Final Check List (157911 thru 158100) in the amount of $729,371.85 for the period ending September 11, 2014, Schedule of Wire Transfers in the amount of $1,350,824.49 for the week ending September 5, 2014 and Schedule of Wire in the amount of $834,590.59 for the week ending September 12, 2014; Final Check List (158102 thru 158109) in the amount of $452,407.73 for the period ending September 12, 2014.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on Monday, September 29, 2014, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library located at 101 South First Street, Alhambra, California for the purpose of meeting in a study session. (Notice No. N2M14-128).

N O T I C E Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays

10 9-22-14

following the meeting. Recordings are also available for viewing by the public on the City of Alhambras website, at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

COMMUNITY CALENDAR

October 4, 2014 Alhambra 5K Pumpkin Run

Alhambra Park 500 North Palm Avenue 9:00 a.m.