Alhambra City Council Agenda 3-24

5/28/2018 Alhambra City Council Agenda 3-24

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Address ing the Council : Section 2.04.210 of the Alhambra Municipal Code establishes the procedures foraddressing the Council. Any person wishing to address the Council during the meeting must complete a SpeakerRequest Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or otherparty you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than theCouncil and the person having the floor, shall be permitted to enter into any discussion, either directly or through a

member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson exceptthrough the Mayor.

Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall becomeboisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum:The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintainingorder and decorum at the Council meeting.

Persons Authorized to be Within Rail : No person, except City officials, their representatives, and newspaperreporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers:All numbers listed in bold after the title of each Agenda item are City Clerk tracking

numbers that are used for filing and research purposes.

CITY OF ALHAMBRAAGENDA

ALHAMBRA CITY COUNCILMARCH 24, 2014

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadershipand quality services, ensuring desirable neighborhoods and asupportive business environment, while being sensitive to thediversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperous

community in the San Gabriel Valley.


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AGENDARegular Meeting

ALHAMBRA CITY COUNCILCity Council Chambers111 South First Street

March 24, 2014

5:30 p.m.

ROLL CALL:COUNCIL: Messina, Yamauchi, Ayala, Placido, Sham

FLAG SALUTE: Led by Mayor Sham

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14

The City Council will move into a closed session pursuant to applicable law, including the BrownAct (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real

Property Negotiator, and/or conferring with the City Attorney on potential and/or existinglitigation, and/or discussing matters covered under Government Code Section 54957(Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however,prior to so moving into closed session, the City Attorney shall make any announcementsrequired by the Brown Act pertaining to such closed session matters:

Conference wi th Real Property Negotiator (Govt. Code Section 54956.8): None

Conference with Legal Counsel-Existing Litigation (Govt. Code Section54956.9(d)(1): ): 1) City of Alhambra v. AT&T of California et al., LASC Case No.GC042896; and, 2) Spector v. City of Alhambra, LASC Case No. BC483110

Conference with Legal Counsel - Anticipated Litigation: Significant exposureto litigation pursuant to Govt. Code Section 54956.9(d)(2): 2 matters. Initiation oflitigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter.

Discussion of Personnel Matters (Govt. Code Section 54957): None

Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re ManagementEmployees, Alhambra Police Miscellaneous Association, Alhambra PoliceOfficers Association, Alhambra Police Management Association, Alhambra FireFighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into aclosed session, the City Council shall reconvene at 7:00 p.m.and the City Attorney shall reportupon the closed session if required.

CEREMONIALS

1. PROCLAMATION: DONATE LIFE MONTH F2M14-3


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Ratify the action of Mayor Sham in proclaiming the month of Apr il , 2014 as DONATELIFE MONTH in Alhambra. Mayor Sham will present the proclamation to Ms. RachelRodriguez, a Donate Life Ambassador to the City of Alhambra.

2. COMMENDATIONS: 2014 VIOLET RICHARDSON AWARD WINNERS F2M14-3

The City Council, on behalf of the citizens of Alhambra, wishes to commend andcongratulate MARINA SALAZAR, KRISTIE SHAM and PAULINE TRUONG uponreceiving the 2014 Violet Richardson Awardpresented by Soroptimist International of

Alhambra, San Gabriel and San Marino to recognize young women who have givenextraordinary service to their community. Mayor Sham will present the commendationsto Ms. Salazar, Ms. Sham and Ms. Truong.

PRESENTATIONS

3. STRATEGIC PLAN UPDATE F2M11-36

On October 22, 2013, the City Council and Executive Staff met to review the currentthree-year goals (2011-2014) and six-month objectives to implement the Citys strategicplan. Approximately every six months, the City Council and Executive Staff meet toupdate the objectives. During the strategic planning process, it was determined that staffwill review the progress of the goals and objectives and present to the City Council thestatus on a monthly basis.

Recommended Action: Council receive and order filed this informational report

presented this evening.

4. ANNUAL BOARDS AND COMMISSIONS APPOINTMENTS F2M14-32

The terms of office for all members of the Citys various Boards and Commission expireon March 24, 2014; therefore, it is appropriate for Councilpersons to appoint or reappointtheir representatives at this time. With the exception of the Youth Commission, eachrepresentative may serve for a maximum of eight consecutive terms of one year each.

Appointments will be effective for a one-year period commencing March 24, 2014 andending March 23, 2015.

Recommended Action: The Mayor and each Councilperson shall announce his/hernew appointments to the Civil Service Commission/Board of Appeals, HCDA Citizen

Advisory Committee, Board of Library Trustees, Parks & Recreation Commission,Planning Commission, Design Review Board, Transportation Commission, YouthCommission, the Alhambra City Arts & Cultural Events Committee and theEnvironmental Committee with each appointment to be effective for a one-year periodcommencing March 24, 2014 and ending March 23, 2015. Other than announcingnames of new appointees, no action is required.


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CONSENT AGENDA (Item Nos. 5 15)

All items listed under the Consent Agenda are considered by the City Council to be routine andwill be enacted by one motion unless a citizen or Council member requests otherwise; in which

case, the item will be removed for separate consideration.

5. APPROVE INSTALLATION OF A TRAFFIC SIGNAL AT GARFIELD AVENUE ANDTALMAGE BURKE WAY & AUTHORIZE RFP FOR SIGNAL DESIGN F2M14-9,RFP2M14-8, M2M14-37

Construction of the Mosaic Parking Structure on North First Street at Talmage Burke Way began in Ja nuar y 2014. As part of this process, access to the structure was

thoroughly evaluated, including an analysis of the installation of a traffic signal onGarfield Avenue where Talmage Burke Way intersects. A signal at this location wouldchannel vehicles to a major roadway constructed to handle heavy traffic, thus reducingextra vehicle trips on a neighborhood street (First Street). Due to the congestion

experienced along Garfield Avenue during peak commute hours, it was determined thatin order to allow vehicles full access to Garfield Avenue that the City would need toexplore the need to install a traffic signal at this intersection. The TransportationCommission at their meeting of March 12, 2014 voted in favor of the installation of thetraffic signal and recommends the same to the City Council.

Recommended Action: City Council review the Director of Public Works reportdated March 24, 2014 and find that the intersection of Garfield Avenue and TalmageBurke Way justifies the installation of a traffic signal as the intersection met minimumthresholds for three (3) of the eight (8) warrants found in the California Manual of TrafficControl Devices (CAMUTCD); authorize staff to circulate a Request for Proposals for thedesign of said traffic signal; and, direct staff to undertake the steps necessary to finalize

Councils action. (M2M14-37)

6. INSTALLATION OF A STOP SIGN ON PINE STREET AT MONTEREY STREETF2M14-9, M2M14-40

Staff requests Council approval for the installation of a stop sign in the west leg of theintersection of Pine and Monterey Streets. The Transportation Commission at theirmeeting of March 12, 2014 voted in favor of the installation of the stop sign and a centeryellow line on Pine Street.

Recommended Action: City Council review the Director of Public Works report

dated March 24, 2014 and approve (1) a stop sign and stop bar be placed for eastbound vehicles on Pine Street approaching Monterey Street to delineate where vehiclesshould stop and wait before entering the flow of traffic on Monterey Street; (2) a centeryellow line should be striped on Pine Street for at least 25 feet; and, (3) direct staff toundertake the steps necessary to finalize Councils action. (M2M14-40)

7. CONTRACT EXTENSION: ALHAMBRA MUNICIPAL GOLF COURSE & MULTI-LEVEL DRIVING RANGE MAINTENANCE F2M9-48, F2M3-84, C2M9-19, M2M14-41


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Staff requests that the City Council authorize an amendment to the agreement withValley Crest Golf Course Maintenance for Maintenance Services of the AlhambraMunicipal Golf Course and Multilevel Driving Range which would extend the agreementfor one additional year from July 1, 2014 through June 30, 2015. Valley Crest has

agreed to an extension of the existing contract with no increase in fees.

Recommended Action: City Council approve an amendment, subject to finallanguage approval by the City Manager and City Attorney, to the agreement by andbetween the City of Alhambra and Valley Crest Golf Course Maintenance forMaintenance Services of the Alhambra Municipal Golf Course and Multilevel DrivingRange, in an amount not to exceed $574,998; and, direct staff to undertake the stepsnecessary to finalize Councils action. (M2M14-41)

8. AWARD CONTRACT: ALHAMBRA PARK PICNIC SHELTERS REPLACEMENTPROJECT - F2M6-81, N2M14-24, C2M14-13, M2M14-42

Staff requests that the City Council award a contract to Southern California Rooms Inc.for the Alhambra Park Picnic Shelters Replacement project. On March 20, 2014, the CityClerk publicly opened all bids in the City Council Chambers, announced the bidders andthe bid amounts. Four bids were submitted for the project ranging from $187,400 to$266,000. The bid of $187,400 was judged non-responsive as they did not conform tothe bid requirements. Therefore, the lowest responsive bid was submitted by SouthernCalifornia Rooms Inc., in the amount of $203,880. Staff has reviewed their bid and it wasfound to be in full compliance and conformance with the bid specifications.

Recommended Action: City Council approve a contract, subject to final languageapproval by the City Manager and City Attorney, by and between the City of Alhambra

and Southern California Rooms Inc., the lowest responsible bidder, for the AlhambraPark Picnic Shelters Replacement Project in an amount not to exceed $203,880;approve the appropriation and allocation of $203,880 from the New Construction Taxfunds to the Capital Outlay fund account number 301.60.6130.90718; and, direct staff toundertake the steps necessary to finalize Councils action. (M2M14-42)

9. APPROVAL OF A LUMP SUM DRAWDOWN AGREEMENT FOR ECONOMICDEVELOPMENT PROJECTS F2M14-31, F2M14-17, M2M14-43

Staff requests approval of a Lump Sum Drawdown Agreement to set aside CommunityDevelopment Block Grant (CDBG) funds for economic development projects.

Recommended Action: City Council approve a Lump Sum Drawdown Agreement,subject to final language approval by the City Manager and City Attorney, with Bank ofthe West or East West Bank in the amount of $1,500,000 for economic developmentprojects; and, authorize the City Manager to execute any and all documents necessaryto finalize Councils action. (M2M14-43)

10. CLASS SPECIFICATION: RECREATION LEADER I F2M14-2, M2M14-38


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Before a class specification becomes effective, it must be approved by the City Council.An assessment of the existing class specification for Recreation Leader I by thePersonnel Department and the Community Services Department sustained the need foran update of the representative duties and qualification guidelines to more accurately

reflect the current duties and qualifications of this classification. Therefore, staff requeststhat the City Council approve the adoption of the class specification for the position ofRecreation Leader I.

Recommended Action: City Council adopt the class specification for the position ofRecreation Leader I as described in the Assistant City Manager/Personnel DirectorsMarch 24, 2014 report on file in the Office of the City Clerk. (M2M14-38)

11. CLASS SPECIFICATION: RECREATION LEADER II F2M14-2, M2M14-39

Before a class specification becomes effective, it must be approved by the City Council.

An assessment of the existing class specification for Recreation Leader II by thePersonnel Department and the Community Services Department sustained the need foran update of the representative duties and qualification guidelines to more accuratelyreflect the current duties and qualifications of this classification. Therefore, staff requeststhat the City Council approve the adoption of the class specification for the position ofRecreation Leader II.

Recommended Action: City Council adopt the class specification for the position ofRecreation Leader II as described in the Assistant City Manager/Personnel DirectorsMarch 24, 2014 report on file in the Office of the City Clerk. (M2M14-39)

12. MINUTES

Recommended Action: City Council review and approve as submitted the Minutesof the February 24, 2014 regular meeting of the Alhambra City Council.

13. PERSONNEL ACTIONS F2M14-2

Recommended Action: City Council ratify the actions of the City Manager set forthin that certain Personnel Actions document dated March 24, 2014 showing the variousappointments, classifications, salary changes, etc., since the last City Council meeting.

14. TREASURERS REPORT - F2M14-1

Recommended Action: City Council receive and file as submitted the Treasurer'sReport prepared by the Director of Finance for the month of February, 2014, listing all ofthe City's investments as of February 28, 2014.

15. DEMANDS - F2M14-1


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Recommended Action: City Council approve as submitted Final Check List(152802 thru 152938) in the amount of $900,820.88 for the period ending March 7,2014; Final Check List (152939 thru 153006) in the amount of $26,253.87 for the periodending March 7, 2014 and Schedule of Wire Transfers in the amount of $1,736,957.21

for the week ending March 7, 2014; and, Final Check List (153007 thru 153194) in theamount of $773,822.04 for the period ending March 14, 2014.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matterjurisdiction of the City Council not on the Agenda may do so at this time. Please state yourNAME and ADDRESS CLEARLY for the record.

Please note that while the City Council values your comments, pursuant to January 1, 1987amendments to the Brown Act, the City Council cannot respond nor take any action until such

time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7

Each Councilmember at his discretion may address the Council and public on matters of generalinformation and/or concern, including announcements and future agenda items.

ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will beheld on Monday, April 14, 2014 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111South First Street, Alhambra, California.

N O T I C E

Agenda Items : Copies of the staff reports or other written documentation relating to the itemslisted on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 SouthFirst Street, Alhambra, California, and are available for inspection during regular office hours,Monday through Friday from 8:00 a.m. to 5:00 p.m.

Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded andare broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following themeeting. Recordings are also available for viewing by the public on the City of Alhambraswebsite, at the Alhambra Public Library and, upon appointment, in the Administrative Services

Department.

Americans wi th Disabili ties Act: If you require special assistance to participate in any Citymeeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to makereasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMCCITY CLERK

Documents

Alhambra City Council Agenda 3-24