Alberta Meeting & Event Guide Media Kit 2016

2016 Media Kit

Edmonton

Jasper Red Deer Banff

Calgary

TANNER YOUNG PUBLISHING GROUP // For inquiries please call 780-465-3362 or email [email protected]

Who We Are

Alberta Meeting & Event PlannerThe Alberta Meeting & Event Planner was first launched as the Greater Edmonton Meeting Planner in 1998. This practical guide to planning Edmonton Events was rebranded in 1999 as the Edmonton Destination Planner, which was produced annually for fifteen consecutive years. In 2015 we returned to our original editorial mandate PLUS introduced a comprehensive resource guide for planners. We received outstanding support for the new publication and were asked to expand the resource guide to include Calgary, Red Deer, Banff/Canmore, and Jasper.

Unique Spaces &PlacesAlberta has a wealth of incredible venues, suppliers, and event experts that can pull off the glitziest of affairs to small, intimate gatherings, and this magazine was created to celebrate that. The Alberta Meeting & Event Planner will showcase all that Edmonton, Calgary, Red Deer, and the mountain parks have to offer to anyone — from the first-time event planner to the professional — who is planning a meeting, conference, gala, wedding, or special event.

Divided into two distinct parts, the editorial section of the magazine contains beautifully crafted editorial with easy to read articles that give insiders information from industry experts.

The resource guide contains listings of suppliers, at-a-glance charts full of helpful information, and formatted ads for increased reader comprehension. The listings are sorted by city and the industry category. Our goal is to have ALL suppliers referred for inclusion.

Distribution Mailed directly to meeting planners, special event planners, corporate and government planners, and all listed suppliers primarily in Edmonton, Red Deer, Calgary, Banff, and Jasper. Additional controlled distribution to all MPI and ILEA members in Alberta PLUS hotels, special venues, amateur sports organizations, non-profit organizations, and First Nations offices.

ALBERTA’S ONLY MAGAZINE DEDICATED TO THE MEETING AND EVENT PLANNERS


Editorial Outline

FALL SPRING

The 2017 Alberta Meeting & Event Planner will be a bi-annual piece, with the fall issue focused on corporate events and conferences, and the spring piece focused on grads, galas, and weddings. Each magazine will be divided into an editorial section with display ads and a resource guide filled with formatted ads and listings.

Conferences, Meetings & Corporate Events

News, Tips & Trends

The Experts • Interviews and Q & A with industry

experts

Setting the Scene• Out-of-the-box entertainment• Unexpected venues• Tech trends• Photography/video trends

Need to Know• Table setups • To-do lists• Important provincial info to note• Festivals & special events

+ Comprehensive Resource Guide

Galas, Weddings, Special Events

News, Tips & Trends

The Experts • Interviews and Q & A with industry

experts

Setting the Scene• Décor trends • Unique gifts/party favours/takeaways • One-of-a-kind spaces • Food/caterer trends• Unique guest book ideas• Invitations

Need to Know• Table setups • To do lists• Important provincial info to note• Festivals & special events

+ Comprehensive Resource Guide

Digital Magazine The digital version will be hosted on meetingsalberta.com and will be viewable on all digital devices.

• Download individual pages or the entire book in a PDF format

• Users can print out individual pages• All ads are hot linked to advertiser’s website• Planner can be easily shared on social media channels

meetingsalberta.com Being part of the Alberta Meeting & Event Planner will also give you the chance to be part of an interactive online resource. These resources will include:

• Venue searches based on the size of your party and purpose

• Comprehensive supplier listings• Unique and informative articles • Industry news and trends


Resource Guide


Listing Samples

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Nvenue spacesDow Centennial Centre 5 14,412 538 250 650 • • • F • • • • 8700-84 St., Fort Saskatchewan AB T8L 4P5 Tel 780-992-6266 Web fortsask.ca

TELUS World of Science—Edmonton 5 5,400 160- 50- 100- 100 • • • • F • • • • • 11211–142 St., Edmonton AB T5M 4A1 240 200 500 Tel 780-451-3344 Web telusworldofscienceedmonton.com A unique spin on any occasion, TWOSE will provide an awe-inspiring setting for your next event. An IMAX Theatre that is home to Alberta’s largest screen, a planetarium, a variety of themed exhibit galleries and engaging science experiences are just some of what TWOSE has to offer.

CAPACITY OF LARGEST ROOM

Grid Listing $199 Grid Listing with description $249

INVERT 720 Productions#101, 17628-103 Ave.Edmonton, AB T5S 1J9T: 780-489-7203F: 780-489-7201E: [email protected]: invert720.comAudio visual rentals, media production, and live event management. From galas to meetings, no event is too big or small for us to lend our professional expertise.

Enhanced Listing $99Basic Listing Complimentary

Big Shoe Marketing#3621, 10405 Jasper Ave.Edmonton T5J 3S2T: 780-760-0492

INCLUDES:• Address• Phone Number

INCLUDES:• Address• Phone Number• Fax• Email• Website• Brief

Description (30–40 words)

MEETING FACILITIES

AREA CAPACITY

Room Sq. Ft. Theatre Classroom Banquet Reception

Wildrose Ballroom 9,877 1000 500 700 1000

Courtyard Ballroom 6,148 320 200 300 450

Edmonton 1,230 50 28 - 70

Vernon 902 50 28 40 70

Lethbridge 600 35 20 56 50

Red Deer 594 35 20 - 50

Regina 440 25 12 - 30

Ridgewood 2,040 80 48 64 100

Elmwood 640 40 24 - 75

Rosewood 528 30 12 - 30

Formatted Ad With a full or half page formatted ad you can showcase all your individual meeting rooms.


Ad Rates & Insertion OrderM

AIN

BO

OK

Display Ads 1x 2x

Back Cover $3,300 $2,805

Inside Back Cover $3,000 $2,550

Inside Front Cover $3,000 $2,550

Full Page $2,800 $2,380

2/3 Page $2,400 $2,040

1/2 Page $1,800 $1,530

RES

OU

RCE

BO

OK

Formatted Ads 1x 2x

Full Page $2,400 $2,040

1/2 Page $1,500 $1,275

1/4 Page $900 $765

1/8 Page $575 $490

Listings 1x 2xGrid Listing — Print & Digital Link $199 $199

Grid Listing with description — Print & Digital Link

$249 $249

Enhanced Listing — Print & Digital Link $99 $99

Basic Listing — Print Only FREE FREE

BOOKING MATERIAL STREETFALL Sep. 2, 2016 Sep. 9, 2016 Fall 2016SPRING Mar. 3, 2017 Mar. 10, 2017 Spring 2017

Rates

Deadlines

Insertion Order

PLEASE KEEP A COPY FOR YOUR RECORDS

Please email to your account executive, fax (780-448-0424) or mail completed insertion order to Tanner Young Publishing Group

Terms & Conditions1. DEPOSIT Single Insertion – 20% + production on insertion order. 2. INVOICING All insertions less than $499 payable upon order.

Cheque, Visa & MC. 3. We reserve the right to cancel future advertisements for non-payment in

which case the advertiser will be required to pay the adjusted rate earned on previous advertisements.

4. CANCELLATIONS must be received in writing prior to the space reservation closing date or cancellation will not be accepted.

5. The publisher reserves the right to place editorial features and listings as it deems feasible; any errors or omissions in the editorial content shall have no bearing on paid advertising. The limit of liability for any publisher’s errors in the editorial content will be limited to correction in the next insertion.

6. Customers and advertising agencies assume full liability for all content of advertisements and also assume full responsibility for any and all claims arising there from against the publisher.

7. Customer and/or advertiser agrees that Tanner Young Marketing Ltd. will be under no liability for failure to insert advertisement.

8. All advertising copy is subject to approval of the publisher.9. AD MATERIAL When the ad material is not received by the

ad material due date, the most current previous ad on file will be placed and you will be billed as per contract.

10. This agreement is not valid until accepted by the publisher.11. Applicable HST / GST will be charged on all space and

production charges. (GST# R 105133888)INITIAL

Advertiser Contact Information

Company

Contact Person

Address

City

Province Postal Code

Phone Fax

Email

Website

Form of Payment

Cheque Visa MasterCard Pre-authorized Chequing

Card No Expires

Signature

AuthorizationI do hereby certify that I am duly authorized and an acting agent of the firm named above and that I am authorized to make and execute this agreement for advertising & production on its behalf.

Advertiser Date Signature

Accepted by Publisher

Sales Person

Name

Main Book

Resource Book – Formatted Ad

Resource Book – Listing

Subtotal

Production/Other costs per insertion

GST (#R105133888)

TOTAL


Ad Specifications

Dimensions (width x depth)

Full Page Bleed 8.125" x 10.75" Trim 8.625" x 11.25" Bleed7.125" x 9.75" Live area

2/3 Page Vertical — one avalable 4.625" x 9.875"

1/2 Page Horizontal 7.125" x 4.875"

1/2 Horizontal

1/2 Horizontal

Full Page Bleed

1/2 Horizontal

1/4 Vertical1/8

Verti-cal

1/8 Verti-

cal

Full Page Bleed

Main Book — Display Ads

Resource Book — Formatted Ads Ads are built by the Tanner Young art department.Images and text are provided by the advertiser.Ad design service includes a maximum of 3 proofs.

Ad Policies• The publisher will not assume any responsibility for advertising

reproductions that do not conform to the requirements listed below. • Advertisers and/or advertising agencies assume full responsibility

for all content of advertisements.• All advertising is subject to acceptance by the publisher.• The publisher reserves the right to add a keyline to fractional ads to

differentiate them from editorial.• Late receipt of ad materials or changes are subject to additional

charges.• The publisher owns all rights to advertisements and related media

produced by the company. Advertiser purchases only space and one time use of artwork.

Ad Material RequirementsPress Ready Files• Please build your ad to the exact size specified, with no excess

white surrounding the image area.• Ads intended to bleed should be built to the publication’s Trim

Size with images extending beyond that by an additional 1/4" on all sides. For safety, keep all essential elements (text & logos) 1/4" inside the trim.

• Crop marks are not required; if you choose to include them, position them outside of the bleed area.

• Press-ready files must be supplied in PDF/X-1a format to comply with industry standards.

• All files must be supplied in CMYK colour mode. Any non-process colours (i.e. RGB, Pantone) will be converted to CMYK. The publisher will not be responsible for any colour shifts that may result from this conversion.

• All fonts must be embedded.• All images must be a minimum resolution of 300 dpi at 100% size.• The combined ink density of CMYK colours should not exceed 300%.• Do not apply trapping to PDF files.

Proofs• SWOP certified hard-copy proofs such as EPSON or FUJI are required

as a colour accurate guide for reproduction (PDF, tear sheets, colour laser or inkjet printer proofs are NOT acceptable for reference).

• Hard-copy proof must be generated from the same PDF file that is supplied for publishing.

Supplied Material For Ad Design Services• Up to 1/4 page ads: image size minimum 6" x 4" at 300 dpi.• Half-page and full-page ads: image size minimum 8" x 10" at 300 dpi.• Text in digital format.

Web Ready Files• Web optimized files (JPG, GIF, PNG), maximum file size 100 KB.• Include 1 pixel border.

Delivery Information• EMAIL [email protected] up to 10 MB • HIGHTAIL www.hightail.com/u/Tanner-Young-Publishing-Group• COURIER Tanner Young Publishing Group

#1, 9301 50 Street, Edmonton, AB T6B 2L5 Canada

[email protected] 780-465-3362

PublisherRob Tanner [email protected] 780-465-3362

Documents

Alberta Meeting & Event Guide Media Kit 2016