ALBEMARLE COUNTY FIRE RESCUE … COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 2 of 3 B. Mr. Thomas thinks the next year is going to be a level year. C. Mr. Thomas said the Board

- Building the Model Volunteer-Career Fire & EMS System -

ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD AGENDA

Wednesday February 23, 2011 1900 Hours County Office Building-McIntire, Room #241

I. Call to Order • Moment of Silence

• From the Board: Matters Not Listed on the Agenda

• From the Public: Matters Not Listed on the Agenda

II. Consent Agenda

III. Board of Supervisors Report A. Ordinance R. Thomas

IV. Matters from the Public V. Visitors/Other Business

A. Safety Management Service Visit – Selective Insurance J. Wilmore B. Officer Development Project Team Vendors J. Best/P. Kouwe

VI. Unfinished Business

A. Ordinance – Executive Summary 1st Reading T. Cersley B. Accountability Policy - implementation

1. Training - written report provided on progress S. Lambert C. Operations Committee T. Cersley

1. Committee makeup and leadership 2. Next Assigment -

D. Workers Comp Insurance for Volunteers P. Gentry E. Volunteer Incentive Program – discussion S. Lambert F. ESN Project – CMT update J. Oprandy

VII. New Business

A. Line of Duty Death and Disability Benefits D. Eggleston B. SAFER Grant - Admin. Changes: Executive Summary 1st Reading B. Downs C. 2010 Volunteer Climate Survey Data B. Downs D. CARS Heavy Rescue Squad Specs – Executive Summary 1st Reading L. Moore

VIII. Next Meeting: Wednesday, 23 March 2011 at 1900 Hours Rm 241 County Office Building

Jefferson Country Fire & Rescue Association meets 1900-1930 Hours in January, April, July, and October.

IX. Adjournment


ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES

Thursday, 2 December 2010 1900 Hours

County Office Building-McIntire, Lane Auditorium

I. Chief Cersley called the meeting to order.

J. Dan Eggleston, Fire Rescue L. Dayton Haugh, CARS The following members were in attendance:

Preston Gentry, Crozet Keith Shifflett, Earlysville Mark Moore, East Rivanna George Stephens, North Garden Timothy Cersley, Scottsville James MacDonald, Scottsville Rescue Doug Smythers, Seminole Trail Ted Armentrout, Stony Point Kostas Alibertis, Western Albemarle Rescue

Rodney Thomas, Board of Supervisors Tom Hanson, ECC Others in Attendance:

Kathy Richardson, ECC Britt Grimm, City of Charlottesville Fire Scott Lambert, ACFR Chuck Pugh, North Garden Drew Lawrence, Seminole Trail Howard Lagomarsino, ACFR James Barber, ACFR Lanny Moore, East Rivanna Wendy Roberman, ACFR Bob Brown, ACFR Calvin Butler, East Rivanna Tom Loach Jeana Moore, Jada Bascom Foundation Chip Walker, ACFR Rich Jones, City of Charlottesville Fire

Chief Stephens gave the opening prayer. From the Board: A. Items Added to Agenda

1. Chief Eggleston added two items to new business.

From the Public:

II. Consent Agenda A. Chief Alibertis made the motion to accept the consent agenda. It was seconded by Chief

Eggleston. B. The motion carried.

III. Board of Supervisor Report

A. Mr. Thomas said that the Board of Supervisors is working on the 5-year plan.

ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 2 of 3

B. Mr. Thomas thinks the next year is going to be a level year. C. Mr. Thomas said the Board has approved the [over]-hiring of two firefighters to help with

overtime. D. Mr. Thomas thanked the chiefs for the discussion in regards to the ordinance meetings. The next

ordinance meeting is Tuesday at 3 PM at Fire Rescue conference room.

IV. Matters from the Public A. Jeana Moore – Jada Bascom Foundation

1. Ms. Moore spoke about her cause. 2. She is walking across the United States to recruit donors for the National Bone Marrow

Registry and informing them of the Jada Bascom Foundation.

V. Unfinished Business A. Accountability Policy - Implementation

1. Chief Lambert said a copy of the accountability training report was supplied in the advisory board packet.

2. The training officers can input data and if needed Chief Lambert can help with input. 3. Chief Lambert will provide an update at the February meeting.

B. Operations Committee 1. The training video on the accountability policy for the most part is done. The two items

needed to complete the video is the voice over and the question and answer part. 2. Chief Cersley said the operations committee will decide at the next meeting who would be

staying on the committee. 3. Chief Eggleston gave an over view of what the next assignment would be for the operations

committee – a Field Operations Guide to develop pre-incident action plans based upon common situations.

4. Discussion was held. C. Workers Comp Insurance for Volunteers

1. Chief Gentry said the Finance Committee did meet with the insurance agents, Human Resources, and Fire Rescue to discuss differences between workers comp for volunteers and career staffing.

2. Discussion was held. D. SAP-DEP-038 – Fire Marshal Notification

1. Chief Eggleston said no feedback was reported for this policy and stated this is the second reading.

2. Chief Eggleston made a motion to adopt SAP-DEP-038. This motion was seconded by Chief Alibertis.

3. The motion carried. E. Gap Analysis of Basic Training & Continuation of Officer Training

1. Chief Lambert has spoken with the training officers about what the gap analyses are. 2. Chief Lambert reviewed what the training officers see the gaps being. He reviewed statistics

and a PowerPoint. 3. Discussion was held.

VI. New Business

A. Ivy Station 1. Chief Eggleston brought up the Ivy Station. 2. The re-location of Station 10 leaves a gap in the Ivy urban area. 3. The Board believes that we need to do something and looks like the Ivy Station will be moving

forward. 4. Chief Eggleston will be meeting with Station 5 to discuss the potential of volunteer staffing of

the new station. 5. Discussion was held.

ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 3 of 3

6. Chief Eggleston will give updates at the advisory board meeting as more information is available.

B. Capital Improvement Plan – Bill Letteri 1. Chief Eggleston said that Mr. Letteri manages the CIP. 2. The technical review committee is recommending Engine 53 and Engine 32 be moved out to

fiscal year 2015 for purchase. 3. Discussion was held.

VII. Other Business

A. Change of ACFRAB Meeting Venue for January 2011 1. Chief Eggleston said the advisory board meeting was moved to County Office Building, Room

241 for the January meeting. 2. If room 241 works well, all the advisory board meetings can be moved there, if everyone is in

agreement. 3. Discussion was held.

B. Safety Management Service Visit – Selective Insurance 1. Chief Brown said Mr. Wilmore was planning on attending the meeting, however, due to

schedule conflicts he had to cancel his attendance. 2. Mr. Wilmore is the Selective Insurance representative. 3. He would like to attend the January meeting to give a presentation.

C. Watch/Warning Notification 1. Chief Cersley asked Ms. Richardson about the notifications on watches and warnings. 2. Discussion was held. 3. Any weather watches are announced. 4. Any weather warnings are toned out. This is per policy. 5. If weather warnings being toned out become a problem, this policy can be revisited.

D. James MacDonald a. Chief Cersley said that Chief MacDonald is stepping down as Scottsville Rescue Chief. A

new chief will be elected at Scottsville Rescue’s December meeting. b. Chief MacDonald was given the floor to speak.

E. Happy Birthday Wishes a. Mr. Moore wished Chief Oprandy and Chief Moore a happy birthday.

VIII. Next Meeting(s) Wednesday, 26 January 2011 at 1930 Hours, COB-McIntire, Room 241 Jefferson Country Fire & Rescue Association meets 1900-2000 Hours in January, April, July, and October.

IX. Chief Cersley adjourned the meeting. Respectfully submitted: Christina Davis


ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD CONSENT AGENDA

Wednesday 23 February 2011 1900 Hours County Office Building-McIntire, Room #241

II.A. FOR ACTION/APPROVAL:

1. Minutes of 2 December 2010 Meeting II.B. FOR INFORMATION:

Standing Committee Reports 2. Training Report

Updates

3. Combined dispatch/ESN mapping – update Report 4. Volunteer Recruitment & Retention No Report 5. City-County Contract Management Board No Report 6. Emergency Communications Center Update No Report 7. Thomas Jefferson EMS Council No Report

Reports 8. Planned Development Report No Report 9. Incident Reporting Compliance Written Report 10. Personnel Reporting Compliance Written Report 11. Budget Submissions Report Written Report 12. Apparatus Report No Report

Other

13.

Albemarle County Fire Rescue Service

Incidents Not Completed

AddressEvent DateApparatus w\0 People

City Headquarters1607519 11/24/06 2:54 On SLATE Pl at HARRIS Rd

CE05

5007332 11/9/10 14:42 660 LOCKESLEY TerPRE15

5007809 12/1/10 15:10 1725 BROADWAY StE02

5100174 1/9/11 21:11 1136 OAK HILL DrE05

5100200 1/11/11 7:25 971 LAUREL GLENE05

E111

FM10

BC12

5Incident Count:

Printed January 11, 2011 11:15


City Bypass1607869 12/8/06 11:49 401 COLTHURST Dr

CE01

FM14

FM11

FM12

1708464 12/18/07 15:59 1801 HYDRAULIC RdE02

E01

TRK01

1802912 5/3/08 16:07 1155 SEMINOLE TRE02

1806340 10/6/08 13:04 1428 OXFORD RdE02

1903876 6/24/09 0:14 1395 STONY POINT RdC20

1907531 12/6/09 11:29 1550 PANTOPS MOUNTAIN PlE21

5003178 5/20/10 1:24 387 WILDWOOD CtE02

5003427 5/29/10 9:56 1793 RICHMOND RdE21

5003642 6/6/10 22:56 20 WILTON PASTURE LnE24

C21

5003885 6/17/10 18:03 345 250 BYPASSE21

5003931 6/19/10 8:10 595 PETER JEFFERSON PkyE24

5003989 6/21/10 22:02 1550 PANTOPS MOUNTAIN PlC22

5004086 6/24/10 18:22 652 PETER JEFFERSON PkyB25


5004166 6/26/10 13:36 419 KEY WEST DrA22

5004359 7/3/10 22:23 1071 OLYMPIA DrE21



5004484 7/8/10 13:13 119 FALCON DrTO88

E81

E81

5004644 7/16/10 8:52 2000 HYDRAULIC RdE02

5004679 7/17/10 17:32 1550 PANTOPS MOUNTAIN PlC80

E21

5004870 7/25/10 22:01 1536 MONTESSORI TerE21


5005015 8/1/10 17:57 1900 ABBEY RdE24

E111

5005315 8/12/10 23:57 2600 BARRACKS RdE02

5005322 8/13/10 10:27 On INGLEWOOD Dr at NORTH BERKSHIREE01

5005986 9/14/10 16:09 1129 RICHMOND RdE02

5006050 9/16/10 20:06 1395 STONY POINT RdE62

5006052 9/16/10 21:28 1701 SOLOMON RdE02

5006169 9/22/10 8:06 320 WINDING RIVER LnE01

5006185 9/22/10 15:20 1650 GARTH GATE LnE07

HM1

FM15

5006226 9/24/10 14:16 140 RIVERBEND DrE02

5006240 9/24/10 21:35 900 SEMINOLE TrlE02

5006274 9/26/10 8:58 250 PANTOPS MOUNTAIN RdE01



5006398 9/30/10 11:40 1070 SEMINOLE TrlE02

5006587 10/7/10 12:12 1200 RICHMOND RdC20

5006657 10/10/10 13:14 345 250 BypassE24

C22

5006722 10/12/10 23:22 103 SMITHFIELD CtE02

5007113 10/29/10 18:05 1450 WILTON FARM RdE01

5007156 10/31/10 21:12 350 250 BYPASSE21

5007161 11/1/10 3:49 1614 CALVARY CirE01

5007290 11/7/10 14:29 532 PANTOPS CtrE07

5007500 11/17/10 8:49 1650 STATE FARM BlvdE01

5007624 11/23/10 12:46 240 ROLKIN CtE01

5007696 11/26/10 21:17 1075 WEYBRIDGE CtE01

5007826 12/2/10 10:28 770 IVY FARM DrE02

5008073 12/13/10 9:16 2600 BARRACKS RdE02

5008115 12/14/10 17:12 On BYPASS OFF Ramp at BARRACKS RdE02

5008135 12/15/10 16:23 2600 BARRACKS RdTO88

E81

C80

5008136 12/15/10 16:49 2600 BARRACKS RdE81




5008211 12/19/10 19:39 On RICHMOND Rd at ROLKIN RdE01


5008273 12/22/10 5:39 1614 CALVARY CirE01

5008317 12/24/10 11:25 121 VINCENNES RdE62

E01

CHF61

5008327 12/25/10 0:20 2410 NORTH BERKSHIRE RdE02

5008452 12/31/10 16:43 2600 BARRACKS RdE01

5100053 1/4/11 12:49 210 SOUTH PANTOPS DrE01

5100087 1/6/11 3:06 2683 BARRACKS RdE81

TO88

57Incident Count:



East Rivanna5004220 6/28/10 10:50 474 MAXFIELD Rd

HM1

5004326 7/2/10 18:49 2580 PALMER DrT28

5006272 9/26/10 3:37 7800 GORDONSVILLE RdE62

C60

5006422 9/30/10 23:25 On RICHMOND Rd at SHADWELL STATION LB25

5006853 10/19/10 5:36 3400 THOMAS JEFFERSON PkyB25

B25

5007288 11/7/10 12:37 124 I64 WPRE15

5008289 12/23/10 3:01 2130 MARTIN KINGS RdT28

C22

E21

5008353 12/25/10 23:27 4103 FAIRWAY DrB25

5008360 12/26/10 13:20 1446 Beaverdam RdT28

E21

5008363 12/26/10 14:52 2295 MILTON RdE24

T28

FM10

E21

5008419 12/29/10 22:26 639 BLACK CAT RdE24

BC10

C21

5008439 12/30/10 20:23 3555 KESWICK RdE24

5100005 1/1/11 11:17 I64 MM129 WBC22

A22



5100006 1/1/11 12:10 1100 BLACK CAT RdA22

C22

5100009 1/1/11 16:01 I64 MM126 EBA22

C22

5100114 1/7/11 2:06 3000 LOUISA RdE24

5100141 1/8/11 7:13 4400 LOUISA RdE24

5100145 1/8/11 8:02 3200 THOMAS JEFFERSON PkyE24

5100159 1/8/11 22:24 On KLOCKNER Rd at GORDONSVILLE RdC21

E21

19Incident Count:

North Garden5100184 1/10/11 13:46 On LAIRD Ln at WILD DEER Ln

B31

1Incident Count:

Earlysville5100128 1/7/11 18:35 1073 DURRETT RIDGE Rd

E41

5100130 1/7/11 20:04 4647 ADVANCE MILLS RdC42

C40

E41

5100151 1/8/11 13:42 6287 BUFFALO RIVER RdE85

5100170 1/9/11 14:52 4251 EARLYSVILLE RdE41

5100173 1/9/11 20:42 5282 CHESTNUT LnE41

C40

5100176 1/9/11 23:53 4750 PELHAM RdE41

C40

5100198 1/10/11 22:26 2882 FREE UNION RdC40

7Incident Count:



Crozet5005462 8/20/10 11:18 5793 THE SQUARE

CHF52

CHF51

5005472 8/20/10 17:27 6901 SUGAR HOLLOW RdB55

U59

CHF51

5005490 8/21/10 15:02 5523 BROOKWOOD RdCHF51

E52

5005498 8/22/10 3:52 306 BURCHS CREEK RdE58

CHF51

5005527 8/24/10 8:32 4100 GARTH RdB53

5005528 8/24/10 8:33 I64 MM110 WBB55

5005570 8/25/10 19:18 5466 INNISFREE LnE58

5005614 8/27/10 17:39 I64 MM100 WBE52

B53

PRE13

5005628 8/28/10 16:56 On CRITZERS SHOP Rd at ROCKFISH GAPE52

CHF51

B53

5005641 8/29/10 12:46 I64 MM105 EBE52

CHF53

B55

5005651 8/29/10 20:53 1093 AMBER RIDGE RdE58

5005654 8/30/10 0:16 On OWENSVILLE Rd at IVY RdE52

5005655 8/30/10 0:25 5800 MEADOWS DrE52



5005683 8/31/10 4:21 On IVY Rd at TURNER MtnB53

CHF50

5005697 8/31/10 16:44 I64 MM100 WBE52

5005700 8/31/10 22:00 On WEST END Dr at GRASS DALE LnE58

E06

CHF51

E52

5005738 9/2/10 8:56 I64 MM103 WBE52

5005750 9/2/10 23:03 7000 PLANK RdB55

5005757 9/3/10 14:04 I64 MM105 EBE52

FM11

5005767 9/3/10 21:24 1827 CLAY DrB55

CHF50

5005837 9/7/10 19:52 I64 MM101 EBE06

E58

B53

5005841 9/7/10 22:27 I64 MM103 EBE52

B53

5005850 9/8/10 9:09 5372 WINDY RIDGE RdE58

5005865 9/9/10 7:35 On ROCKFISH GAP TPKE at CROZET AVEE52

5005873 9/9/10 14:34 2880 MEADOW VISTA DrB55

5005880 9/9/10 19:27 5500 THREE NOTCH'D RdT59

5005906 9/10/10 20:32 5600 PARK RdE58

CHF52

CHF51

CHF51



5005955 9/13/10 10:38 5700 INNISFREE LnE58

5005960 9/13/10 16:55 On MILLER SCHOOL Rd at ROCKFISH GAPE52

5005989 9/14/10 18:26 I64 MM105 EBE52

E56

5006010 9/15/10 12:03 4874 THREE NOTCH'D RdB55

5006021 9/15/10 21:34 On WHITE HALL Rd at ROCKERY PlB55

CHF50

5006047 9/16/10 18:20 4280 SLAM GATE RdB55

5006066 9/17/10 14:19 7285 PLANK RdE58

5006068 9/17/10 14:54 7285 PLANK RdE58

5006109 9/19/10 10:15 5600 PARK RdB55

5006128 9/20/10 8:00 On OLD TRAIL Dr at WOODBOURNE LnE52

CHF51

5006143 9/20/10 17:31 803 GILLIAMS MtnE58

5006182 9/22/10 13:47 1000 SAMUEL MILLER LoopE58

5006186 9/22/10 15:22 5540 INNISFREE LnE58

5006192 9/22/10 20:33 On MILLER SCHOOL Rd at MIDWAY RdE52

B55

5006223 9/24/10 13:17 I64 MM104 WBE52

5006267 9/25/10 20:48 100 MILLER SCHOOL RdT59

B53

B55



5006276 9/26/10 11:20 9660 ROCKFISH GAP TPKEE52

T59

5006277 9/26/10 11:39 I64 MM101 EBB53

CHF51

T59

5006280 9/26/10 14:27 7700 BATESVILLE RdB55

5006288 9/26/10 23:13 7900 BATESVILLE RdB53

5006295 9/27/10 6:06 On BROWNS GAP Tpke at BREAK HEART RdB55

5006296 9/27/10 6:43 On BROWNS GAP Tpke at WALNUT LEVELB55

5006303 9/27/10 15:20 On ROCKFISH GAP Tpke at CRITZERS SHOE52

5006311 9/27/10 20:23 On BROWNS GAP Tpke at VIA LnB55

U59

5006317 9/27/10 22:25 3082 GARTH RdB55

5006329 9/28/10 8:43 5357 THREE NOTCH'D RdCHF53

B55

E52

5006330 9/28/10 8:46 7500 ROCKFISH GAP TpkeB55

5006341 9/28/10 14:04 On ROCKFISH GAP Tpke at CRITZERS SHOB55

5006345 9/28/10 16:36 On ROCKFISH GAP Tpke at BROOKSVILLEE52

5006349 9/28/10 22:02 On BROOKSVILLE Rd at ROCKFISH GAP TPE52

5006354 9/29/10 9:28 5357 THREE NOTCH'D RdE58

5006359 9/29/10 12:32 4960 DICK WOODS RdB55



5006415 9/30/10 18:07 On THREE NOTCH'D Rd at WICKHAM PONDE52

CHF52

5006606 10/8/10 9:08 On ROCKFISH GAP Tpke at BROWNSVILLECHF53

CHF53

5008162 12/16/10 16:51 4815 GRASSY KnlCHF10

5100106 1/6/11 15:26 2271 WHITE HALL RdC50

5100108 1/6/11 15:52 1407 CROZET AveE52

5100132 1/7/11 20:58 5798 THREE NOTCH'D RdE58

E06

CHF50

5100161 1/8/11 23:26 5540 INNISFREE LnE58

5100168 1/9/11 14:22 243 PATTERSON MILL LnE58

5100186 1/10/11 14:33 5391 THREE NOTCH'D RdE58

5100195 1/10/11 17:42 On ROCKFISH GAP Tpke at THREE NOTCH'T59

B55

5100201 1/11/11 10:12 5289 THREE NOTCH'D RDE58

5100206 1/11/11 11:09 5289 THREE NOTCH'D RDE58

71Incident Count:

Stony Point5100133 1/7/11 22:15 3488 PREDDY CREEK Rd

T49

B64

5100152 1/8/11 16:16 3551 BURNLEY STATION RdB64

5100157 1/8/11 18:58 858 HAMMOCKS GAP RdB64

C61

3Incident Count:



Scottsville5100204 1/11/11 10:35 109 JAMES RIVER RD

E73

C71

B75

B75

1Incident Count:

Seminole Trail5008105 12/14/10 10:50 500 GREENBRIER Dr

E02

5100203 1/11/11 10:34 751 HILLSDALE DRE81

5100205 1/11/11 11:07 2070 SEMINOLE TRLE81

3Incident Count:

Other- all stations please review1906344 10/14/09 5:13 201 BOWEN Loop

P94

1Incident Count:



City Ivy Road1707626 11/12/07 18:06 1948 THOMSON Rd

E07

1906521 10/22/09 0:02 I64 MM110 EBE06

1907964 12/22/09 20:30 2315 FAIRWAY LnE85

5000132 1/7/10 0:50 1785 LAKE RdTO88

5004510 7/9/10 7:46 2955 IVY RdE58

C80

5004728 7/20/10 12:42 On MONACAN TRAIL Rd at E I64 EXIT 11E06

BC10

5005319 8/13/10 6:14 500 CRESTWOOD DrE85

C80

5005786 9/5/10 4:39 3889 IVY RdE52

C50

5006213 9/23/10 23:59 I64 MM113 EBE52

5006340 9/28/10 13:59 2310 IVY RdE56

5006342 9/28/10 14:06 I64 MM115 EBE56

5006386 9/30/10 8:37 700 OLD BALLARD RdB55

5006396 9/30/10 11:03 3600 DICK WOODS RdB55

5006658 10/10/10 13:15 2310 Ivy RdE81

5007187 11/2/10 7:49 I64 MM114 EBE06

5007318 11/9/10 5:22 On GARTH Rd at OLD GARTH RdE81

5007321 11/9/10 8:52 635 WORTHINGTON DrE02



5007414 11/13/10 13:45 2214 IVY RdC89

5008007 12/9/10 20:06 2244 IVY RdBC4

5100153 1/8/11 16:48 I64 MM112 EBE52

5100202 1/11/11 10:24 2310 SHEFFIELD RDE06

21Incident Count:

Monticello5006749 10/14/10 11:36 1525 AVON STREET Ext

E111

1Incident Count:



Hollymead5007165 11/1/10 9:06 201 BOWEN Loop

P95

T49

T121

5007402 11/12/10 19:08 433 PLEASANT PlE81

5007747 11/29/10 11:18 201 BOWEN LoopP94

P95

5007878 12/4/10 18:51 4035 HUNTERSTAND CtE62

5008064 12/12/10 18:32 201 BOWEN LpTO121

P95

TO88

5008122 12/15/10 8:03 4831 SEMINOLE TrlTN11

5008125 12/15/10 11:47 201 BOWEN LoopE121

P95

5100051 1/4/11 9:04 2029 LOCKWOOD DrE121

5100054 1/4/11 13:50 On TIMBERWOOD Blvd at WORTH XingE121

5100066 1/5/11 1:03 2929 PROFFIT RdE121

10Incident Count:

200Total Incident Count:


Albemarle County Fire Rescue Service

Incidents Not Completed


City Headquarters1607519 11/24/06 2:54 On SLATE Pl at HARRIS Rd

CE05

5007332 11/9/10 14:42 660 LOCKESLEY TerPRE15

5101007 2/14/11 12:06 1000 OLD LYNCHBURG RdU38

5101064 2/15/11 9:05 I64 MM120 WBE111

4Incident Count:

City Bypass1607869 12/8/06 11:49 401 COLTHURST Dr

CE01

FM14

FM11

FM12

1708464 12/18/07 15:59 1801 HYDRAULIC RdE02

E01

TRK01

1802912 5/3/08 16:07 1155 SEMINOLE TRE02

1806340 10/6/08 13:04 1428 OXFORD RdE02

5003178 5/20/10 1:24 387 WILDWOOD CtE02

5004484 7/8/10 13:13 119 FALCON DrTO88

E81

E81

5004644 7/16/10 8:52 2000 HYDRAULIC RdE02

5005322 8/13/10 10:27 On INGLEWOOD Dr at NORTH BERKSHIREE01

5005986 9/14/10 16:09 1129 RICHMOND RdE02

Printed February 15, 2011 15:59


5006050 9/16/10 20:06 1395 STONY POINT RdE62

5006052 9/16/10 21:28 1701 SOLOMON RdE02

5006169 9/22/10 8:06 320 WINDING RIVER LnE01

5006185 9/22/10 15:20 1650 GARTH GATE LnE07

HM1

FM15


5006398 9/30/10 11:40 1070 SEMINOLE TrlE02

5006722 10/12/10 23:22 103 SMITHFIELD CtE02

5007161 11/1/10 3:49 1614 CALVARY CirE01

5007290 11/7/10 14:29 532 PANTOPS CtrE07

5007500 11/17/10 8:49 1650 STATE FARM BlvdE01

5007624 11/23/10 12:46 240 ROLKIN CtE01

5007696 11/26/10 21:17 1075 WEYBRIDGE CtE01

5008073 12/13/10 9:16 2600 BARRACKS RdE02

5008136 12/15/10 16:49 2600 BARRACKS RdE81


5008211 12/19/10 19:39 On RICHMOND Rd at ROLKIN RdE01

5008317 12/24/10 11:25 121 VINCENNES RdE62

E01

CHF61



5008327 12/25/10 0:20 2410 NORTH BERKSHIRE RdE02

5100053 1/4/11 12:49 210 SOUTH PANTOPS DrE01

5100230 1/12/11 11:48 1614 INGLEWOOD DrE02

5100274 1/14/11 12:13 On SEMINOLE Ct at SEMINOLE TrlE06

E02

BC4

5100678 2/1/11 10:18 198 GREENTREE ParkE02


5101073 2/15/11 15:38 200 RIVERBEND DRE01

TO88

TRT

C82

33Incident Count:



East Rivanna5100469 1/24/11 9:00 1660 RUNNING DEER Dr

T28

T111

5100625 1/29/11 14:23 828 HACKTOWN RDC20

E24

C20

E24

5100667 1/31/11 22:57 4000 LOUISA RdE24

5100686 2/1/11 19:08 3432 CESFORD GRANGEE24

5100715 2/3/11 1:46 1145 EAST KESWICK DrC20

5100741 2/3/11 21:36 2500 MILTON RdE21

5100772 2/4/11 18:26 On RICHMOND Rd at E I64 EXIT 124 OFFE21

5100779 2/5/11 2:30 4500 RICHMOND RdE21

5100814 2/7/11 2:53 1412 QUEENSCROFTC20

5100842 2/7/11 20:39 1049 HACKTOWN RdC20

5100941 2/11/11 22:18 3292 HEATHCOTE LnC22

E21

5100943 2/11/11 22:36 FLUVANNA 2C22

E21

C21

5100961 2/12/11 13:21 On KLOCKNER Rd at GORDONSVILLE RdC22

E21

B64

T28

C21

5100992 2/14/11 1:10 1412 QUEENSCROFTC20



5100993 2/14/11 1:38 On GORDONSVILLE Rd at LINDEN LANE FAC20

5101016 2/14/11 14:38 On MILTON Rd at ASHMERE DrA22

5101020 2/14/11 15:00 3542 THOMAS JEFFERSON PkyA22

5101025 2/14/11 15:16 FLUVANNA 2A22

E21

5101050 2/14/11 20:11 5612 LOUISA RdC22

5101067 2/15/11 12:52 1888 HARRINGTON RDC20

E21

E21

20Incident Count:

Earlysville5100243 1/12/11 22:25 3107 PEAVINE HOLLOW Rd

E41

E02

E58

B55

T59

5100426 1/22/11 6:53 6058 FREE UNION RdT59

E58

5101003 2/14/11 10:42 4265 REDWOOD LnC40

5101049 2/14/11 20:10 1019 WOODLANDS RdE45

5101051 2/14/11 20:38 1220 BUCK MOUNTAIN RdE45

5Incident Count:



Crozet5006606 10/8/10 9:08 On ROCKFISH GAP Tpke at BROWNSVILLE

CHF53

5008162 12/16/10 16:51 4815 GRASSY KnlCHF10

5100226 1/12/11 10:46 On ROCKFISH GAP Tpke at BROWNSVILLEE52

5100345 1/17/11 16:26 On ROCKFISH GAP Tpke at CRITZERS SHOE52

CHF50

5100369 1/18/11 17:15 5773 THE SQUAREB55

5100379 1/19/11 7:04 On WELBOURNE Ln at MILLSTREAM DrE58

5100381 1/19/11 12:15 1000 SAMUEL MILLER LoopE58

5100390 1/19/11 16:44 5597 FRANK TATE RdB55

5100416 1/21/11 9:22 5035 BLUE FOX FARME58

5100427 1/22/11 8:01 5391 THREE NOTCH'D RdE52

5100431 1/22/11 12:22 945 NETHER SPRINGS RdE58

T59

5100458 1/23/11 17:33 283 Reas Ford RdE58

5100465 1/24/11 3:16 4835 MECHUMS RIVER RdE58

5100478 1/24/11 11:17 4744 SUGAR HOLLOW RdE58

5100496 1/24/11 15:48 1400 LANETOWN RdE52

C50

CHF52

5100505 1/24/11 20:49 2980 MORGANTOWN RdT59

B55



5100506 1/24/11 22:16 6060 JARMANS GAP RdE52

CHF52

5100512 1/25/11 5:05 4744 SUGAR HOLLOW RdE58

5100553 1/26/11 13:54 I64 MM111 EBB55

E52

5100562 1/26/11 15:41 I64 MM101 EBE52

5100573 1/26/11 20:34 1500 BROWNS GAP TpkeB55

5100610 1/28/11 16:24 540 RADFORD LnE52

E58

CHF50

FM12

5100628 1/29/11 17:21 2621 BROWNS GAP TpkeE58

5100662 1/31/11 12:04 7777 DICK WOODS RdE58

5100685 2/1/11 18:49 6527 DICK WOODS RdE58

T59

CHF50

E52

FM11

U59

E06

FM12

PRE15

5100705 2/2/11 16:58 4752 ROCKFISH GAP TpkeB55

5100712 2/2/11 22:21 On GREENWOOD Rd at BEAGLE GAP RdE52

5100754 2/4/11 9:57 5600 PARK RdCHF50

B55

5100759 2/4/11 12:09 5469 ADELE StE58



5100769 2/4/11 17:14 2325 BROWNS GAP TpkeT59

B53

B55

5100778 2/4/11 22:45 5773 THE SQUAREB55

5100835 2/7/11 17:32 On BEARWOOD Rd at WHITE HALL RdB55

5100861 2/8/11 11:03 5335 BROOKWOOD RdE58

E54

5100862 2/8/11 12:12 On ROCKFISH GAP Tpke at HOME PORT LnB55

5100878 2/9/11 15:00 1120 AMBER RIDGE RdE58

5100882 2/9/11 16:10 On CROZET Ave at RAILROAD AveE58

5100893 2/10/11 0:17 3100 BROWNS GAP TpkeE58

5100894 2/10/11 3:44 1220 CROZET AveE58

5100901 2/10/11 11:45 7284 CORVILLE FARM RdE58

5100908 2/10/11 12:54 325 FOUR LEAF LnE58

5100909 2/10/11 12:57 430 FOXDALE LnST-05

5100911 2/10/11 13:24 8400 MOUNTAIN HOLLOW RdE58

B53

5100913 2/10/11 14:07 1344 GATE POST LnE58

E07

5100930 2/11/11 15:17 5400 HILL TOP StCHF50

B55

5100931 2/11/11 15:51 I64 MM107 WBE58

C50



5100936 2/11/11 19:09 I64 MM104 EBB55

T57

5100964 2/12/11 16:28 9440 DICK WOODS RdE58

T59

5100965 2/12/11 17:46 6098 ROCKFISH GAP TpkeT59

B55

5100984 2/13/11 19:37 2830 LOCUST HILL DrE58

E02

5100986 2/13/11 20:27 6051 SUGAR HOLLOW RdE58

5100990 2/13/11 23:21 On BLAIR Park at JARMANS GAP RdE58

C50

5101014 2/14/11 14:28 On ROCKFISH GAP Tpke at SHEPHERD RunB55

C50

5101019 2/14/11 14:48 800 DRY BRIDGE RdB55

C50

5101028 2/14/11 15:54 1700 OWENSVILLE RdB55

5101037 2/14/11 16:58 4492 THREE NOTCH'D RdC50

B55

55Incident Count:



Stony Point5100566 1/26/11 16:58 3600 STONY POINT Rd

B64

5100570 1/26/11 18:13 3700 STONY POINT RDB64

5100641 1/30/11 8:21 2949 RIGGORY RIDGE RdB64

5100976 2/13/11 10:47 4060 STONY POINT PassE24

C22

C62

E62

5101059 2/15/11 1:40 3100 WATTS PASSAGEE61

5Incident Count:



Scottsville5100804 2/6/11 17:21 FLUVANNA 7

B75

CHF72

T77

CHF71

5100876 2/9/11 12:38 BUCKINGHAM 7B75

C71

5100877 2/9/11 13:08 4900 SCOTTSVILLE RdB75

5100904 2/10/11 12:21 300 PAGE StU76

5100905 2/10/11 12:38 300 PAGE StE73

U76

5100906 2/10/11 12:44 300 PAGE StST-07

5100920 2/11/11 1:24 7200 FORTUNE LnU76

5100934 2/11/11 17:16 6159 JEFFERSON MILL RdE73

T28

T79

C71

E72

5100955 2/12/11 10:08 9017 TOTIER LAKE FARM RdT79

B75

C71

5101002 2/14/11 10:17 On IRISH Rd at LANGHORNE RdT79

B75

5101010 2/14/11 13:04 1680 COLES ROLLING RdT79

B75

C70



5101013 2/14/11 14:11 4780 BLENHEIM RIDGE RdT79

C70

B25

T28

E05

BC10

B75

FM10

C72

5101024 2/14/11 15:15 6430 ESMONT RdU76

5101027 2/14/11 15:42 7031 ESMONT RdE73

C72

T79

A22

C70

B75

5101029 2/14/11 15:58 1585 COLES ROLLING RdB75

5101030 2/14/11 15:58 On BLENHEIM Rd at BLACKS LnB25

T79

C70

A22

5101034 2/14/11 16:36 1500 BRIERY CREEK RdT28

B25

C20

E72

5101036 2/14/11 17:00 3000 FORSYTH RdB25

T28

E72

B75

T79

B53

U76

C70

5101038 2/14/11 17:04 FLUVANNA 7E72

CHF73



5101047 2/14/11 21:42 4780 BLENHEIM RIDGE RdCHF70

B75

C70

5101063 2/15/11 8:30 6921 JEFFERSON MILL RdE73

T79

21Incident Count:

Seminole Trail5100151 1/8/11 13:42 6287 BUFFALO RIVER Rd

E85

5100676 2/1/11 9:23 751 HILLSDALE DrE02

5100690 2/1/11 20:38 422 CARRSBROOK DrE85

5100692 2/2/11 3:24 1757 LAMBS RdE85

5100869 2/9/11 0:13 2806 IDLEWOOD DrE81

5101026 2/14/11 15:19 1606 RIO Rd EU86

E81

5101041 2/14/11 17:41 1600 RIO Rd EE81

5101043 2/14/11 17:48 1648 RIO Rd EE81

5101044 2/14/11 17:56 1425 SEMINOLE TrlE81

CHF84

U86

5101072 2/15/11 15:13 1264 BRANCHLANDS DRE81

5101074 2/15/11 15:45 751 HILLSDALE DRE81

E02

11Incident Count:



Other- all stations please review1906344 10/14/09 5:13 201 BOWEN Loop

P94

5007747 11/29/10 11:18 201 BOWEN LoopP94

P95

2Incident Count:



City Ivy Road1707626 11/12/07 18:06 1948 THOMSON Rd

E07

1906521 10/22/09 0:02 I64 MM110 EBE06

1907964 12/22/09 20:30 2315 FAIRWAY LnE85

5000132 1/7/10 0:50 1785 LAKE RdTO88

5004728 7/20/10 12:42 On MONACAN TRAIL Rd at E I64 EXIT 11BC10

5006658 10/10/10 13:15 2310 Ivy RdE81

5007318 11/9/10 5:22 On GARTH Rd at OLD GARTH RdE81

5007414 11/13/10 13:45 2214 IVY RdC89

5008007 12/9/10 20:06 2244 IVY RdBC4

5100325 1/16/11 13:10 3890 TAYLORS MtnE58

T59

E56

C50

5100344 1/17/11 16:18 2705 POORHOUSE RdT59

PRE15

BC11

5100352 1/17/11 21:39 I64 MM113 EBE52

5100454 1/23/11 14:16 2210 CORNWALL RdE58

T59

5100540 1/26/11 12:27 I64 MM112 EBE52

B53

5100542 1/26/11 12:35 On IVY Rd at BYPASS OFF RampE85



5100544 1/26/11 12:44 I64 MM113 EBB53

5100836 2/7/11 18:33 800 WEST LEIGH DrE06

5101062 2/15/11 7:58 500 CRESTWOOD DrE06

18Incident Count:

Monticello5006749 10/14/10 11:36 1525 AVON STREET Ext

E111

5100644 1/30/11 11:13 1225 SWAN LAKE DrE24

E21

CHF84

5100652 1/30/11 23:48 On ROLLING Rd at PRESIDENTS RdA22

5100755 2/4/11 10:09 1400 INDEPENDENCE WayE111

5101061 2/15/11 1:44 On PRESIDENTS Rd at ROLLING RdB25

5Incident Count:

Hollymead5008064 12/12/10 18:32 201 BOWEN Lp

TO121

P95

TO88

5100301 1/15/11 14:34 1968 ARBOR LAKE DrE121

5100519 1/25/11 12:57 On BROAD CROSSING Rd at N HOLLYMEADE121

5100917 2/10/11 20:03 3565 BARN RdFM10

CHF81

4Incident Count:



FDF5100743 2/4/11 0:16 203 RIDGE St

E21

5100745 2/4/11 0:16 2130 IVY RdE58

5100746 2/4/11 0:16 345 250 BYPASSE21

5101039 2/14/11 17:23 4907 Plank RdB53

4Incident Count:

187Total Incident Count:



PERSONNEL REPORTING PERIOD ENDING 31 December 2010

26 January 2011

Goal: 100 percent of volunteer records are accurate and complete.

Station Active

Personnel Operational Personnel

Support/ Administrative

Personnel

Personnel Beginning

Service

Personnel Ending Service

Albemarle County Fire Rescue (Career) 78 62 16 1 Albemarle County Fire Rescue (Non-Station Volunteer) 1 0 1 Charlottesville-Albemarle Rescue Squad 250 229 21 Crozet Volunteer Fire Department 81 75 6 Earlysville Volunteer Fire Company 41 34 7 1 East Rivanna Volunteer Fire Company 64 50 14 Hollymead Fire Rescue 14 14 0 Monticello Fire Rescue 7 6 1 2 3 North Garden Volunteer Fire Company 41 30 11 Scottsville Volunteer Fire Department 42 40 2 1 Scottsville Volunteer Rescue Squad 60 54 6 2 Seminole Trail Volunteer Fire Department 89 88 1 3 4 Stony Point Volunteer Fire Company 27 23 4 Western Albemarle Rescue Squad 56 56 0 10

Total 851 761 90 9 18

Station Number of Personnel

with Incomplete Records Percentage of

Complete Records

Percentage Change from Preceding

Reporting Period Albemarle County Fire Rescue (Career) 0 100% +5% Albemarle County Fire Rescue (Non-Station Volunteer) 0 100% Charlottesville-Albemarle Rescue Squad 250 Crozet Volunteer Fire Department 0 100% Earlysville Volunteer Fire Company 47 2% East Rivanna Volunteer Fire Company 19 70% Hollymead Fire Rescue 11 7% -20% Monticello Fire Rescue 3 57% +7% North Garden Volunteer Fire Company 2 95% Scottsville Volunteer Fire Department 0 100% +86% Scottsville Volunteer Rescue Squad 60 Seminole Trail Volunteer Fire Department 46 48% -1% Stony Point Volunteer Fire Company 10 63% Western Albemarle Rescue Squad 56

New Fields – Gender, Social Security Number, Driving Status, Background Screening, and Emergency Notification Data


PERSONNEL REPORTING PERIOD ENDING 31 January 2011

23 February 2011

Goal: 100 percent of volunteer records are accurate and complete.

Station Active

Personnel Operational Personnel

Support/ Administrative

Personnel

Personnel Beginning

Service

Personnel Ending Service

Albemarle County Fire Rescue (Career) 79 62 17 2 1 Albemarle County Fire Rescue (Non-Station Volunteer) 2 0 2 1 Charlottesville-Albemarle Rescue Squad 250 229 21 Crozet Volunteer Fire Department 81 75 6 Earlysville Volunteer Fire Company 45 38 7 2 East Rivanna Volunteer Fire Company 65 51 14 1 Hollymead Fire Rescue 15 15 0 1 Monticello Fire Rescue 7 6 1 North Garden Volunteer Fire Company 41 30 11 1 Scottsville Volunteer Fire Department 44 42 2 2 Scottsville Volunteer Rescue Squad 66 60 6 6 Seminole Trail Volunteer Fire Department 87 86 1 3 1 Stony Point Volunteer Fire Company 31 27 4 4 Western Albemarle Rescue Squad 56 56 0

Total 869 777 92 22 3

Station Number of Personnel

with Incomplete Records Percentage of

Complete Records

Percentage Change from Preceding

Reporting Period Albemarle County Fire Rescue (Career) 0 100% Albemarle County Fire Rescue (Non-Station Volunteer) 0 100% Charlottesville-Albemarle Rescue Squad 250 Crozet Volunteer Fire Department 0 100% Earlysville Volunteer Fire Company 44 2% East Rivanna Volunteer Fire Company 20 69% -1% Hollymead Fire Rescue 12 20% 13% Monticello Fire Rescue 3 57% North Garden Volunteer Fire Company 2 95% Scottsville Volunteer Fire Department 0 100% Scottsville Volunteer Rescue Squad 66 Seminole Trail Volunteer Fire Department 43 51% 3% Stony Point Volunteer Fire Company 14 55% -8% Western Albemarle Rescue Squad 56

New Fields – Gender, Social Security Number, Driving Status, Background Screening, and Emergency Notification Data


ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE

MINUTES 1 December 2010

1830 hours COB-5th Street, ACFR Conference Room

I. The meeting was called to order at 1834 hours.

The following members were in attendance: Calvin Butler, East Rivanna Chuck Pugh, North Garden Soloman Kaplan, Earlysville Shawn Davis, Scottsville Fire

Jeff Bozzone, Seminole Trail Diane Butler, Monticello Fire Rescue Eddie Shifflett, City of Charlottesville Vol. Samantha Berbert, Western Albemarle Rescue M. Scott Lambert, ACFR

The following members were absent: Crozet Vol. Fire Department Stony Point Vol. Fire Company Hollymead Fire Rescue City of Charlottesville Fire CARS SVRS

Others in Attendance: Christina Davis, ACFR

II. Unfinished Business A. Resource Requests

i. Scott reviewed the resource requests needed for December. ii. Instead of doing on burn on December 11, the academy will be split to two classes.

One class will burn on December 11 and the other will burn on December 12. B. Gap Analysis

i. Scott handed out a copy of the slides which will be shown to the advisory board on December 2.

ii. Scott reviewed the slides. iii. Discussion was held. iv. Any questions, comments, or concerns contact Scott.

III. New Business

A. Course Updates i. EMT-B Courses

1. Scott has not received any information back from the courses at Western Albemarle Rescue Squad or at Scottsville Rescue Squad.

ii. Fire Academy

TRAINING COMMITTEE

ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD

TRAINING COMMITTEE MINUTES PAGE 2 of 3

1. There have been some issues with students missing classes. However, communication has not been happening between the Training Division and the Training Officers.

2. Scott will talk with the training officers whose students are missing class. 3. Discussion was held.

B. ICS 300 i. ICS 300 course has been scheduled to start on January 12.

ii. Training announcements were handed out. iii. Registration is live on the web.

C. Regional School Requests i. The following classes where discussed for Regional School:

1. Firefighter 2 2. Instructor 1 3. ICS 400 4. Ropes 1 5. CAFS 6. Search Water Rescue

ii. Scott will submit request to Virginia Department of Fire Programs. iii. Regional School is March 26 and 27 2011 at Albemarle High School.

D. Officer Development Program i. There will be an Officer Development meeting on Thursday, December 9 at 1800

hours at County Office Building 5th Street Fire Rescue Training Room. ii. This meeting is a face to face meeting with (vendor) to discuss what the goal is for

the officer program. iii. Discussion held.

E. Calendar for 2011 – Six (6) Months i. Scott reviewed what courses will be scheduled for the first six (6) months of 2011.

ii. Discussion was held. iii. Scott will have a schedule to hand out at the Training Meeting in January.

F. Policy – Training Report i. The Advisory Board asked for a training report on who has completed training on the

accountability policy. ii. Scott handed out a copy of the report, which will be given to the advisory board.

iii. Scott reviewed the report. iv. There are several ways in which training can be done. It can be done in house,

through watching a video online, attending a webinar, or schedule a time for Scott to do the training at your station.

v. The new accountability policy will be taught to the current academy students. vi. Discussion was held

IV. Other Business

A. FireRMS Reporting i. Scott reminded the training officers to put training certification into FireRMS.

ii. If need help with input or training, please contact Scott. iii. Discussion was held.

V. Next Meeting

i. The next meeting is scheduled for Wednesday, 5 January at 1830 hours.

TRAINING COMMITTEE



VI. Adjournment i. The Training Officers meeting was adjourned at 2024 hours.

Respectfully submitted, Christina Davis


ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE

MINUTES 2 February 2011

1830 hours COB-5th Street, ACFR Conference Room

I. The meeting was called to order at 1830 hours.

The following members were in attendance: Calvin Butler, East Rivanna Chuck Pugh, North Garden Solomon Kaplan, Earlysville Lee James, Crozet

John Vidovich, Stony Point Jeff Bozzone, Seminole Trail Diane Butler, Monticello Fire Rescue M. Scott Lambert, ACFR Devin Kocik, City of Charlottesville Vol. Samantha Berbert, Western Albemarle Rescue

The following members were absent: Scottsville Vol. Fire Hollymead Fire Rescue City of Charlottesville Fire CARS SVRS

Others in Attendance: Division Chief Don Brown, VDFP Area 3 Division Chief Sam Burnette, VDFP HTR Christina Davis, ACFR

II. Unfinished Business A. Regional School Update

i. The following courses will be held during Regional School on March 26 and 27: 1. Firefighter 2 2. Introduction to Technical Rescue 3. NFA STICO 4. ICS 300 5. Walker Sisk Truck School

ii. A Fire Instructor 1 has also been approved for Albemarle County. This will be scheduled outside of Regional School; dates will be announced at a later time.

iii. A Regional School announcement was given out. This announcement does not have the Introduction to Technical Rescue description on it, once we receive the description a new copy will be mailed out and be uploaded to the web site.

iv. If you have anyone interested in attending one of these courses, please submit their names for registration.

B. Course Updates i. Fire Academy 18

1. Scott has sent out the Fire Academy 18 update.

TRAINING COMMITTEE



2. The students of the Fire Academy were a little sluggish after coming back from break.

3. There have been some minor issues and Scott has spoken to the Training Officer(s).

4. Discussion was held. ii. EMT-B – WARS

1. Samantha said the EMT-B course registration at Western Albemarle Rescue Squad is full.

C. Resource Requests i. Scott gave each Training Officer a spreadsheet with the resource request.

ii. Discussion held. iii. Any conflicts with the requests please let Scott know.

III. New Business

A. Sam Burnette, Technical Rescue Chief for VDFP i. Chief Burnette gave a presentation of the new HTR curriculum.

ii. The Introduction to Technical Rescue is the first course a person would take before branching out to other specialized areas.

iii. There is a Pro Board test for this course. However, student can opt out of not doing the Pro Board test and receive a participation certification.

iv. A student must be 18 years of age and have Hazardous Materials Awareness before attending the course.

v. Discussion was held. B. Town Hall Meetings for Officer Development

i. The announcement for the Town Hall meetings where given out. ii. The vendor will be coming down to speak with everyone each of these nights.

iii. They are seeking feedback on what we would like to see in the officer development program.

iv. Discussion was held.

IV. Other Business A. FireRMS Reporting

i. The SOG-OPS-019 policy training report was given to each training officers. ii. This report will be sent out a week before the ACFRAB meeting and will be reran and

given to the chiefs at the ACFRAB meeting in February. iii. Discussion was held.

B. Don Brown, Division 3 Chief for VDFP i. Chief Brown gave an update from Division 3 of VDFP.

ii. There will be a chance for Fire Instructor 1 to be offered in Albemarle County after Regional School.

iii. There is a Hazardous Materials Operations Train-the-Trainer update for current instructors at Division 3 on March 12.

C. Welcome i. Scott welcomed and introduced Chief Sam Burnette, who is Technical Rescue Chief

for Virginia Department of Fire Programs (VDFP) and Chief Don Brown who is the Division 3 Chief for VDFP.

ii. Scott welcomed Lee James from Crozet and Devin Kocik from City of Charlottesville Volunteers to the training committee.

D. Compressor & Trailer

TRAINING COMMITTEE



i. Sollie asked if Scott could give an update on when the compressor and trailer would be available.

ii. Discussion was held.

V. Next Meeting A. The next meeting is scheduled for Wednesday, 2 March at 1830 hours.

IV. Adjournment

A. The Training Officers meeting was adjourned at 2000 hours. Respectfully submitted, Christina Davis


BUDGET SUBMISSIONS

23 February 2011

FY 2011-2012 OPERATING BUDGET REQUESTS (Due by 5 October 2010)

FY 2009-2010 ACTUAL EXPENDITURES STATEMENT REPORT (Due by 5 October 2010)

Budget Submitted

East Rivanna North Garden

Earlysville Crozet

Stony Point Scottsville

Seminole Trail CARS WARS SVRS

Submissions Outstanding


Expenditure Statement Submitted

East Rivanna North Garden

Earlysville Crozet

Stony Point Scottsville


BUDGET SUBMISSION REPORT

PAGE 2

AUDIT SUBMISSIONS

FY 2008-09 AUDIT SUBMISSIONS (Due 30 April 2010)

Audit Submitted

East Rivanna Earlysville

Crozet Stony Point



North Garden Scottsville

Policy Training Report, VolunteerFor Policy SOG_OPS_019

2312

25

262058Seminole Trail

Scottsville FireNorth GardenMonticelloHollymeadEast RivannaEarlysville

SO

G_O

PS

_019

Number of personnel that have received training on policy, by station

81456515

741

2515666448731

789TotalStony PointSeminole TrailScottsville FireRescue Station 7Rescue Station 5Rescue Station 1North GardenMonticelloHollymeadEast RivannaEarlysvilleCrozet

Total

Number of total active personnel, by station

Page 12/18/2011

Policy Training Report, CareerFor Policy SOG_OPS_019

Number of personnel that have received training on policy, by station

31334

1920

5422332

74TotalTrainingStony PointSeminole TrailRescue Station 7Rescue Station 1PreventionOperationsMonticelloHollymeadEast RivannaEarlysvilleAlbemarle County Dept of Fire RescueAdministrationACFR Operations

SO

G_O

PS_

019

31634

1921

5422332

78TotalTrainingStony PointSeminole TrailRescue Station 7Rescue Station 1PreventionOperationsMonticelloHollymeadEast RivannaEarlysvilleAlbemarle County Dept of Fire RescueAdministrationACFR Operations

Total

Page 12/18/2011


ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY

AGENDA TITLE: AGENDA DATE:

Climate Survey Overview - CY 2010 January 26, 2011

SUBJECT/PROPOSAL/REQUEST: FIRST READING SECOND READING

INFORMATION ACTION

SCHEDULE: CONSENT AGENDA:

Draft INFORMATION ACTION

First Reading 01/26/11 ATTACHMENTS:

Second Reading YES NO

CONTACTS: REVIEWED BY:

1. Brodie Downs, HR Manager - [email protected]

1.

BACKGROUND:

At the conclusion of CY-2009, the ACFRAB voted unanimously to begin the implementation of a Climate Survey to all volunteers over the course of 2010. At a rate of one station per month, this process would conclude December, 2010. Human Resources staff compile the data and present to ACFRAB the findings. This process was to replace the exit survey that had been in place for an extended period of time with poor results. The goal of the Climate Survey was to capture information, both data-driven and anecdotal, providing insight as to why volunteers remain and how the County could make volunteering a better experience, thus improving retention. HR met with stations in the evening to provide an explanation of the survey, reviewing the kind of information that is useful to the ACFRAB and explaining the overall process. Stations then utliized the online survey to provide their feedback. The attached presentation summarizes that information.

STRATEGIC DIRECTION:

1. Develop a unified combination emergency service system at the operations level. 2. Deliver services that are consistent with our customer’s expectations. 3. Further develop and support our volunteer and career personnel. 4. Recruit and retain quality volunteer and career personnel.

COUNTY STRATEGIC PLAN:

I. Enhance the Quality of Life

ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY Page 2 of 2

DISCUSSION:

It should be noted that all stations participated with the exception of C-ARS. HR met with all stations during station membership meetings with the exceptions of stations 7, 11 and 12, who were all contacted via email. Relevant data is attached in Powerpoint format.

FISCAL IMPACT:

Minimal costs including mileage for personal vehicle and Survey Monkey membership.

PERFORMANCE MEASURE:

Annual overview of data collection.

ASSESSMENT TOOLS:

Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated length of

time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project?

RECOMMENDATION:

1. Continue the survey process for the purposes of gauging improvement. 2. Establish a meeting calendar for better adherance to survey completeness.

ATTACHMENTS:

1. 2.

ACFR Volunteer Climate Survey

CY-2010 Summary

Background

•ACFRAB-approved method of acquiring feedback from volunteers•All stations were assigned a month for HR to meet with personnel and review survey•At the conclusion of the calendar year, HR would analyze the data and present the following January

Overview

• All stations participated with the exception of Rescue 1.

• HR met with all stations with the exceptions of Stations 7, 11 and 12 who were corresponded with via email.

• Process began in March, 2010 with Scottsville Rescue Squad

Summary-Demographics• 124 total responses• Roughly 84% of respondents were male• 95% of respondents were non-minority• Roughly 51% who responded considered

themselves as Fire suppression volunteers• Roughly 49% who responded

considered themselves as Fire suppression and EMS

Summary – Volunteer Experience

• 40% of respondents have fewer than 3 years of experience– 21% between 3-6– 12% between 7-10– 13% in excess of 25 years

• 85% had no prior F/R experience prior to Albemarle


• Why’d they JOIN?– 88% “to help serve the community and others– Greater than 50%

• “Personal Growth”• “Develop New Skills”• “Wanted to do something they’d enjoy”

– Less than 50%• “Try out a Possible Career”• “Career Development”• “Camaraderie”


• “What makes it difficult?”– All fewer than 50%

• “Lack of time”• “Family demands/changes”• “Career/job demands/changes”• “School demands/changes”

Summary – Training

• 70% of respondents have seldom or sometimes witness practices that deviate from training.

• Most agree that training:– “Is not appropriate for volunteer time

constraints” -53%– “Is not complemented by station training

and/or drills” -82%

Summary - Training

• Most agree that training– “Is well organized” – 94%– “Is relevant to job/volunteer function” -92%– “Follows an acceptable standard” -93%

• Just more than 32% agree that the station trains with other departments on a regular-basis

Summary - Operations• Vast majority agree:

– Volunteers are “safe” -91%– Volunteers are “competently managed” 80%– Volunteers are “consistent with training” 80%– Volunteers “follow operating guidelines and policies”

87%– Volunteers “have sufficient personnel” -71%– Volunteers “review incidents following incident for

improvement” 53%• Anecdotal concerns center around lack of PPE usage,

especially during MVAs

Summary - Operations

• >90% agree that Apparatus and Tools/Equipment is:– “Used safely and properly”– “Well-maintained”– “Kept clean and in working order”– “Appropriate for the service we deliver”– “Up to changing standards and technology”

• >80 agree similarly with Station conditions


• Overall, stations and departments work well with each other on scene – 83%

• We have interoperability issues with tools, equipment, and apparatus on the scene of incidents – 20%

• We have communications interoperability issues when responding to, operating at, or returning from incidents -17%


• I feel safe at all times when performing as a volunteer – 86%

• I have been directed by my superior officer to do something I felt was unsafe – 5%

Summary - Leadership• Respondents agreed with the following regarding leadership:

– Make safety a top priority -93%– Communicate policies, guidelines, & practices effectively –

88%– Follow policies and guidelines – 89%– Made me feel part of the organization from my first day –

87%– Respect my personal obligations and time – 87%– Provide recognition for a job well done – 79%– Resolve complaints and problems promptly and in a fair,

ethical manner – 80%• 88% of respondents described their leadership as either

excellent or good.

Summary – Additional Information

• Time spent at the station per month– 59% - More than 50 hours– 10% - 40-49 hours– 10% - 30-39 hours– 8% - 20-29 hours– 12% - 0-19 hours

Summary - Retention

• 33% claim they’ve given serious thought to leaving

• Common themes– Family Time– Lack of time for professional balance– Politics

Summary – Retention

• “What do you enjoy most about your experience?”

• Common themes:– Helping the community– Camaraderie– “the people”

Summary - Retention• “What do you enjoy least about volunteering?”• Common themes

– Poor promotional process, unclear– Politics– Time it takes to maintain training– Failure of some volunteers to see the “real” reason

they’re volunteering– Low staffing may cause discomfort in seat

assignments

Summary – Incentives

• “What incentives would mean the most to you?”– Expense reimbursement (related to

volunteering) – 56%– Volunteer Awards/Recognition Program –

47%– Tuition Reimbursement – 45%

Recommendations

• Continue to survey in CY 2011– Established base data– Need to obtain comparison and trend data

• Develop a calendar now as opposed to going month-to-month




SAFER Grant Administration February 23, 2011


INFORMATION ACTION



First Reading 02/23/11 ATTACHMENTS:

Second Reading YES NO


1. Brodie Downs, HR Manager - [email protected]

1.

BACKGROUND:

The purpose of this Executive Summary is to generate discussion and garner approval regarding changes HR has recommended for the purposes of tracking the success rate of the JOIN Albemarle campaign. As prior mentioned, the original method of acquiring data was agreed to be a monthly report of the number of applications, the number of inquiries and the number of enrollments into an EMT class or Fire Academy. This was to be in spreadsheet form. With seven out of twelve stations responding the first month and six out of the twelve responding the second month, it has proven to be an inefficient method of acquiring this information.






DISCUSSION:

HR would like to meet with Recruitment and Retention officers to analyze the application process currently in place to evaluate and recommend methods of improvement so that all stations can utilize a central application process. Such efforts would simplify the ability to obtain data and save volunteers time in that they wouldn't have the need to research information at HR's request. HR also has come to the conclusion that tracking the inquiries anecdotally is not proving to be a reliable method, given the amount of time there is for a volunteer to contact a station and how little time (comparatively) the recruitment and retention officer is available and/or present at the station to document such data.

FISCAL IMPACT:

None


Measurement would take place in the form of applications and EMT and Fire Academy enrollments.

ASSESSMENT TOOLS:

Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated length of

time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project?

RECOMMENDATION:

HR recommends beginning the work to ensure a centralized applications system is put into place and will meet all station needs. In addition, HR recommends not tracking the number of inquiries any further.

ATTACHMENTS:

1. 2.



CARS Squad 133 – Replacement Specifications Wednesday, January 26, 2011


Attached apparatus specifications for information and approval.

INFORMATION ACTION



First Reading January 2011 ATTACHMENTS:

Second Reading Feb 2011 (if required) YES NO


1. Landon Harris 2. Benjamin Sojka

1. Lanny Moore, Bob Brown

BACKGROUND:

CARS Squad 133 is included in the County’s current fiscal year CIP for replacement. Up to $300,000 funding was established as a 50% contribution towards the County “share” for this unit, in accordance with the ACFRAB Fleet Replacement Plan.






DISCUSSION:

Squad 133 is one of two heavy squads currently owned and operated by the Charlottesville Albemarle Rescue Squad. Its current age exceeds 17 years, and the apparatus has been recommended for replacement by the Apparatus Evaluation Team. “Heavy Squads” are classified as “Specialty Apparatus” within the fleet plan. Accordingly, inter-operability and functionality are fire and rescue system concerns, but variations in design specifications are acceptable in order to meet individual agency requirements. Pending ACFRAB approval of these specifications and the use of appropriated CIP funds to purchase the replacement apparatus, staff and representatives of CARS will initiate the procurement process in coordination with County Purchasing and in compliance with ACFRAB Volunteer Funding Policy SAP_DEP_007.

FISCAL IMPACT:

Expenditure of appropriated CIP funds (up to $300,000).


ASSESSMENT TOOLS:

Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated

length of time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project?

RECOMMENDATION:

The Apparatus Committee recommends approval of the proposed specifications for the replacement of Squad 133, and to proceed to with procurement as outlined above. A First Reading vote for approval may be considered at the ACFRAB member’s discretion.

ATTACHMENTS:

1. DRAFT Replacement Specifications for Heavy Squad 133 as provided by Landon Harris.

Documents

ALBEMARLE COUNTY FIRE RESCUE … COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 2 of 3 B. Mr. Thomas thinks the next year is going to be a level year. C. Mr. Thomas said the Board