Vicariate for Catholic Faith Formation & Education

Catholic School Office

Roman Catholic Diocese of Albany

40 North Main Avenue

Albany, NY 12203

EXHIBITOR PACKET

Spring Enrichment is a program of the Roman Catholic Diocese of Albany sponsored by its Vicariate of Catholic Faith Formation & Education

Why Exhibit at Spring Enrichment 2018

The Roman Catholic Diocese of Albany’s Spring Enrichment 2018 will take place May 16-18 at the College of Saint Rose in Albany, NY. Under the sponsorship of the Diocese’s Vicariate of Catholic Faith Formation & Education, Spring Enrichment would be a wonderful opportunity for your organization to spread the word about its goods, services and resources to hundreds of men and women involved in various capacities in our diocese’s 126 parishes and 22 schools. These include pastors, parish life directors, catechetical & youth ministry leaders, principals, volunteer catechists & youth ministers and professional teachers in our Catholic schools, as well as parents and other interested members of the community.

Albany’s Spring Enrichment

Spring Enrichment is a multi-day, commuter conference, sponsored by the Roman Catholic Diocese of Albany that is designed to provide attendees with an opportunity to find out more about their faith. It also provides individuals serving in a variety of roles in the Church with the chance to deepen their skills and understanding of their ministries. Many of the workshops and presentations are also of interest to adults who are simply interested in learning more about their faith.

Originating in 1973 as a training program for those involved in religious education, it has expanded over the years and now includes workshops for those involved in pastoral care and regularly offers sessions for liturgical ministers and parish leaders as well as opportunities for adults seeking spiritual renewal and general adult faith formation. In recent years over the course of its usual

four days it has attracted 700-1,000 attendees who take part in anywhere from one to sixteen inspiring keynotes, featured presentations and enlightening and challenging workshops, dynamic prayer and worship, critical networking, exposure to new resources and certification opportunities.

One popular feature of Spring Enrichment is its vendor exhibits including Catholic publishers, retreat centers, religious and fair trade goods, different church ministries, services and programs, Catholic media and other goods, services and resources. Attendees have taken advantage of the opportunity to check out materials first hand before deciding whether or not to purchase them for their parish or school and appreciate the interaction with knowledgeable representatives from both large and small vendors.

Spring Enrichment 2018

The theme for this year’s Spring Enrichment is “Companions along the journey”. We are grateful that you are possibly considering joining us as an exhibitor at this, our 45th, annual Spring Enrichment. Over the course of the three days attendees will be able to take part in 126 two hour workshops and 25 hour long mini-courses. To view the overall schedule or our more detailed Program Guidebook go to www.rcda.org/springenrichment.

Spring Enrichment 2018 will have all of its exhibitors in a single exhibition hall – the Gymnasium of the College of Saint Rose where the conference’s opening mass and featured presentations will also take place. Exhibitors in

2018 will be committing to be on hand for Wednesday, May 16 (noon – 7pm) & Thursday, May 17 (8:30am – 7pm) and may – if they wish – remain for Friday’s program (8:30am-3:30pm) when we will be having roughly 500 Catholic School teachers on campus.

We have two exhibit options for our exhibitors: one or more manned 8x8’ booths or an unstaffed, skirted display table. Please note that if we receive your application and payment by Friday, April 13 you are eligible for a discount on your exhibit booth/table fee. All applications and payments for exhibit booths and display tables are due no later than Friday, May 4.

2018 Exhibitor Opportunities

Exhibitors will include publishers, service providers and other vendors of goods, resources and services suitable for those engaged in catechetical and other church ministries and for personal faith and/or spiritual enrichment.

Our exhibition hall will be located in the southeastern half of the 2nd

floor gymnasium in the Campus Events and Athletics Center of the College of Saint Rose, 420 Western Avenue, Albany, NY. Most of our featured presentations will be given in the other half of the gymnasium. A loading dock is available with elevator access to the gymnasium.

Exhibit options include single or multiple 8x8’ booths manned by vendors or a single, unmanned display table.

Setup will be Tuesday, May 15, 2018 from 4-7pm or Wednesday, May 16 from 7-8:30am.

Exhibition Hours

Wednesday, May 16

Exhibits available for preview: 8:30-9am, 11:30am-12 Noon

Officially “open”: 12 noon – 7:00pm

Most foot traffic will occur between sessions (namely between 12-1pm, 3-4pm & 6-7pm)

Thursday, May 17

Exhibits “open”: 8:30am-7:00pm

Most foot traffic will occur before/between sessions (8:30-9:30am, 12-1pm, 3-4pm & 6-7pm)

Friday, May 18

Exhibits “open”: 8:30am-3:30pm

Most foot traffic will occur before/between sessions (8:30-9:30am, 12-1pm).

Note that nearly 500 Catholic school teachers are expected to attend Friday’s program.

Exhibit tear down will be Thursday, May 17, 5:00-9:00pm or Friday, May 18, 3:00-5:00pm. Unless specifically noted when they submit their Exhibitor Application Form and payment, all exhibitors are expected to remain in operation until at least 4pm on Thursday, May 17.

Booth Information (staffed)

o Booth sizes are 8’x8’ with a skirted 6’x2’ table and two chairs. Additional booth(s) and/or tables may be requested (at additional cost).

o Booths are reserved on a first come, first served basis. When we receive your payment, your booth assignment will be confirmed by email. The deadline for reserving booths is Friday, May 4, 2018. There are discounts for exhibitors who reserve (and pay) on or before Friday, April 13.

o Please see the Exhibitor Application Form for the rate schedule for booths.

Table Display Information (unstaffed)

o We will be offering the opportunity for groups and organizations to display information on their innovative ideas and ministries using an unmanned/unstaffed display table in the exhibition hall.

o The display tables are suitable for a poster display (we recommend a foam “science fair” project triptych board) and/or flyers or brochures. Payment must be received on or before Friday, May 4 to reserve your space.

o The Catholic School Office reserves the right to determine how much space displays will receive on a table. It may also waive or discount the display table fee based on type of organization, and display content.

Checks should be made payable to “Catholic School Office” with a memo notation “SE Exhibits” and sent to the address below.

We would like to invite you to consider exhibiting at Spring Enrichment 2018 at the College of Saint Rose in Albany, NY on Wednesday, Thursday & Friday, May 16-18. For further information contact Stephen Mawn at the Catholic School Office, 40 North Main Ave, Albany, NY 12203 (518-453-6602) or stephen.mawn@rcda.org.

EXHIBITOR

APPLICATION

ANNUAL EXHIBITION Wednesday - Friday, May 16 - 18, 2018

at the College of Saint Rose, Albany, NY

If you are unable to use the PDF version of this form, please email a request to receive a MS Word based version.

CONTACT: Stephen Mawn | Catholic School Office | 40 North Main Ave, Albany, NY 12203 | 518.453.6602 | stephen.mawn@rcda.org

Company / Organization

Contact Person(s)

Website

Address

City, St & Zip

Cell Phone

Work Phone Email Address

EXHIBIT SPACE

YOUR EXHIBIT WILL BE OPEN……………… ☐ Wed 5/16 (12-7pm) ☐ Thur 5/17 (8:30am-7pm) ☐ Fri 5/18 (8:30am-3:30pm)

Exhibit Booths (8x8’ with one 6x2’ table)

Additional 6x2’ Tables Amount

Due

Booths are 8’x8’ and include a skirted 6’x2’ table and two chairs.

Exhibitors will be listed in the “Attending Spring Enrichment” section of the diocesan website at www.rcda.org/springenrichment ahead of the conference.

Exhibits will be open Wednesday, May 16 from 12-7pm (with preview from 8:30-9am & 11:30am-12pm), Thursday, May 17 from 8:30am-7pm & Friday, May 18 from 8:30am-3:30pm.

Exhibit setup will be Tuesday, May 15 from 4-7pm or Wednesday, May 16 from 7-8:30am. Teardown will be Thursday, May 17 from 5-9:00pm or Friday, May 18 from 3-5pm.

# Booths Paid by

4/13 Paid after

4/13 # Additional

Tables Additional table cost

Diocesan organizations, not-for-profits, small retail

1st Booth $65 $80

Unskirted Table: $20

Skirted:

$30

Each Additional

Booth + $60 + $75

Publishers, for-profits, larger retail

1st Booth $125 $155

Each Additional

Booth + $115 + $145

TOTALS

1

DO YOU NEED ACCESS TO AN ELECTRICAL OUTLET? ☐ Y ☐ N DO YOU NEED INTERNET ACCESS? ☐ Y ☐ N

DISPLAY TABLE

Full Table

2/3 Table

1/3 Table

Amount Due

Display tables are 6’x2’ and are not manned/staffed.

See above for exhibition schedule, including setup and tear down.

Contact Steve at the Catholic School Office to discuss possible reduced rate based on display purpose/content.

Paid on or before 4/13 $50 $35 $20 2a

Paid after 4/13 $55 $40 $25 2b

RECAP

Exhibitor to provide list of all representatives who will be attending Spring Enrichment no later than May 11.

Return completed form by Friday, May 4, 2017 (with exhibit payment) to Stephen Mawn | Catholic School Office – Spring Enrichment | 40 North Main Ave, Albany, NY 12203

Amount due for Exhibit Space (1)

Amount due for Display Table (2a/2b)

Grand Total Due

Make check payable to “Catholic School Office”