ALAMEDA COUNTY SHERIFF’S OFFICE INMATE EDUCATION PROGRAMS

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INMATE SERVICES MISSION STATEMENT

Our mission is to reduce the impact of crime on the community by helping inmates acquire the skills, attitudes, and values needed to find and hold jobs, become socially responsible, and make positive contributions to their families and the community.

Through quality education, these skills become attainable.

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EDUCATION PROGRAMS IN OUR JAILS

Established in 1989

When the new Santa Rita Jail was opened in 1989, the Pleasanton Unified School District was our first education provider. Those early classes were academic training and vocational training.

For ten years, the Pleasanton Unified School District and the Amador Valley Adult School worked together to provide academic, drug recovery and vocational programs.

In June of 2000, the Tri-Valley Regional Occupational Program contracted with PUSD to provide education services in the jails.

This agreement automatically renewed until June 30, 2016.

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EDUCATION PROGRAMS

Programs have continued to expand over the years, but have not been responsive to the current job employment market.

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DIRECTION WE ARE TRYING TO GO

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ACSO has had a single provider for over 20 years established by a Memorandum of Understanding (MOU).

Education Services have never been put out to competitive bid in the history of the Sheriff’s Office.

Education Programs was determined appropriate for County procurement. These services went out for competitive bid this year.

PROCUREMENT TIMELINE 12/4/15 Request for Contract Received by GSA

1/8/16 Request for Interest Released to Public

• Total Subscribers 3,620

• 12 Responses received

3/11/16 Request for Proposal Released to Public

• Posted for 58 days

• 3 Responses received

1. Five Keys Schools & Programs

2. Pleasanton Unified w/Tri-Valley R.O.P

3. Innovations in online Education (Disqualified)

6/2/16 Evaluations by County Selection Committee

• AC Sheriff, AC Probation, Co-Co County Sheriff,

Tulare County Sheriff’s, and Co-Co County Office of Education

6/24/16 End of Protest period – No protest received

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RATING SCALE

0 Not Acceptable

Non-responsive, fails to meet RFP specification. The

approach has no probability of success. If a mandatory

requirement this score will result in disqualification of

proposal.

1 Poor

Below average, falls short of expectations, is substandard to

that which is the average or expected norm, has a low

probability of success in achieving objectives per RFP.

2 FairHas a reasonable probability of success, however, some

objectives may not be met.

3 Average

Acceptable, achieves all objectives in a reasonable fashion

per RFP specification. This will be the baseline score for each

item with adjustments based on interpretation of proposal by

Evaluation Committee members.

4Above Average

/ Good

Very good probability of success, better than that which is

average or expected as the norm. Achieves all objectives per

RFP requirements and expectations.

5Excellent /

Exceptional

Exceeds expectations, very innovative, clearly superior to that

which is average or expected as the norm. Excellent

probability of success and in achieving all objectives and

meeting RFP specification.

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Zero to Five Point Scale Range

CSC RATINGS

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RFP No. 901435 Inmate Education Programs

Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 Evaluator 5 AVERAGES

Pleasanton UnifiedB. Program Criteria 3.00 3.00 3.00 2.00 2.00 2.60

C. Relevant Experience 3.00 4.00 3.00 4.00 4.00 3.60

D. Understanding of the Project 2.00 3.00 3.00 2.00 4.00 2.80

E. Cost

F. Implementation Plan 3.00 3.00 3.00 3.00 2.00 2.80

G. References 3.00 3.00 3.00 3.00 5.00 3.40

H. Oral Presentation & Interview 3.00 2.00 2.00 2.00 3.00 2.40

Five Keys CharterB. Program Criteria 4.00 5.00 5.00 5.00 4.00 4.60

C. Relevant Experience 4.00 4.00 4.00 4.00 5.00 4.20

D. Understanding of the Project 5.00 4.00 4.00 5.00 5.00 4.60

E. Cost

F. Implementation Plan 4.00 4.00 4.00 5.00 5.00 4.40

G. References 4.00 4.00 4.00 5.00 5.00 4.40

H. Oral Presentation & Interview 5.00 5.00 5.00 5.00 5.00 5.00

Bidder Cost Coefficient Rating

Five Keys $5,202,876.00 1.00 5.00

Pleasanton $6,851,502.03 0.76 3.80

SCORING ABSTRACT

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RFP No. 901435 Inmate Education Programs

EVALUATION CRITERION WEIGHT Rating Score Rating Score

A. Completeness of Response Pass/Fail

Debarment and Suspension Pass/Fail

Meeting Minimum Qualifications Pass/Fail

B. Program Criteria 20 2.60 52.00 4.60 92.00

C. Relevant Experience 20 3.60 72.00 4.20 84.00

D. Understanding of the Project 15 2.80 42.00 4.60 69.00

E. Cost 15 3.80 56.95 5.00 75.00

F. Implementation Plan 10 2.80 28.00 4.40 44.00

G. References 10 3.40 34.00 4.40 44.00

H. Oral Presentation and Interview 10 2.40 24.00 5.00 50.00

Sub-Total 308.95 458.00

LOCAL PREFERENCE 5% 5% 15.45 0% 0.00

SLEB PREFERENCE 5% 0% 0.00 0% 0.00

EVALUATION TOTAL

BID RANK

Cost Ranking Bidder Cost Coefficient Rating

1 Five Keys $ 5,202,876.00 1.00 5.00

2 Pleasanton $ 6,851,502.03 0.76 3.80

PASS PASS

PASS PASS

Pleasanton Five Keys

PASS PASS

324.40 458.00

Five Keys Schools & Programs earned 458/550 Points

FIVE KEYS

Education programs contract for Probation was just awarded to Five Keys. It is our hope and with the approval of this award, there will be a better continuity of services for our re-entering citizens as they move from the custody environment back into their communities and homes.

Education records could follow students from the custody education programs to the probation education programs.

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Established in 2003 as the first charter school in the nation to operate inside of a county jail.

FIVE KEYS CLIENTS:

“Five Keys’ administrators, teachers, program providers and case managers understand the challenges faced by students struggling with multiple issues that contribute to their incarceration and make successful re-entry difficult, and they are deeply committed to successful outcomes.”

Vicki Hennessy, Sheriff

Office of the Sheriff

City and County of San Francisco

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FIVE KEYS CLIENTS

“An additional benefit of Five Keys programming is that inmate students are able to continue their education upon release. Five Keys provides a bridge from custody to community with programs offered at more than twenty Los Angeles County neighborhood and learning centers. This model provides a continuum of support that reduces the likelihood of recidivism.”

Jim McDonnell, Sheriff

Office of the Sheriff

County of Los Angeles

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FIVE KEYS CLIENTS

“Five Keys has been rightfully acknowledged for its efforts in reducing recidivism and renewing communities plagued by poverty and educational deficits. At the request of County officials, Five Keys has rapidly expanded in Solano County and now provides services in partnership with the Solano County Adult Probation Department. These services provide stepping stones for students to continue to improve their lives, once remanded to in-community supervision.”

Renee Smith, LCSW

Solano County Sheriff’s Office

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WHAT WE KNOW…Under TVROP MOU executed on July 18, 2014 we were subject to uncontrollable, unknown, and unpredictable costs for Adult Inmate Educational Programs.

Section 5.1 states:

ACSO Funding. In consideration of the education services to be provided by the District, solely acting through TVROP, as set forth in Paragraph 3 of this agreement, the ACSO agrees to pay directly to the TVROP, for the term of this agreement, an amount equal to the full cost to the TVROP of providing such educational services.

Section 5.1-a. states:

A "full cost” disclosure shall be presented to the ACSO on a monthly basis by the District or TVROP. “Full cost” shall mean the total of all expenditures reasonably related to the TVROP’s providing instructional services to inmates of the jails, including, but not limited to, costs related to personnel, all instructional materials, and equipment.

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WHAT WE KNOW…

FY 15/16

TVROP Salaries $1,595,797

TVROP Substitute $32,150.78

Example

Under TVROP Alameda

County was fully responsible

for the regular instructor

salary and the cost of a

substitute teacher.

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Proposed 3 Year Contract w/Five Keys - $5,202,876

WHAT WE KNOW…

Due to many other changes affecting the revenue for the Inmate Welfare Fund, our revenue will be decreasing and we cannot have unknown and unpredictable costs.

Five Keys is using appropriated ADA monies to provide the High School Equivalency training and testing at no additional cost to the Sheriff’s Office – this includes the Adult Basic Education (ABE)

This recommended contract is one price for three years to cover all services.

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WHAT WE KNOW…

At the end of our MOU with TVROP on June 30, 2016, they were teaching 179 classes per week at the Santa Rita Jail.

The proposed contract with Five Keys provides:

A minimum of 210 classes per week, not including Hi-Set and independent study.

Hi-Set preparation and testing at no additional cost.

Independent study at no additional cost.

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THANK YOU

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